2023-12-31-accounts

Or han Shelter Foundation p

TRUSTEES' REPORT FOR THE YEAR ENDED 31/12/2023

STRUCTURE, GOVERNANCE AND MANAGEMENT:

Governing Documents:

The organization was established on 23rd January 2004, and its constitution was adopted on the same day. Although the charitable activities commenced on 8th July 2004, the registration with the charity commission occurred on 8th May 2005.

Recruitment & Appointment of the Management Committee:

The charity’s trustees are responsible for its management and running the charity. The Chairman and the Treasurer of the charity management committee are selected by members during the annual general meeting.

Trustee Induction and Training:

While no formal training is provided by the charity, trustees are encouraged to attend relevant training sessions offered by voluntary organizations. The trustees bring relevant skills and knowledge to the organization that they gained through their occupations and other activities.

Risk Management:

The management committee conducts review of major risks to which the charity is exposed. A risk register has been established and it is updated at least annually. Where appropriate systems or procedure are reviewed and maintained to mitigate the identified risks. Significant external risks to funding have led to the development of a strategic plan that will allow for the diversification of funding and activities. Internal control is minimized by the implementation of procedures for authorization of all transaction and projects. The procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

The single greatest risk to the organization is short term funding. The trustees have Kept this as a standing item on the agendas of the meetings and are taking steps to secure a minimum of 3-year funding. P a r t of managing against this risk is also work on diversifying and funding base of the organization and work to be taken to secure project funding from a variety of sources, this work is consistently under review and will remain a standing item on the agenda.

Organizational Structure: Membership

Membership of the charity shall be open to any person over the age of 18 years or anybody corporate or unincorporated association who is interested in furthering the charity's work and has paid any annual subscription.

Honorary Officers

At the annual general meeting of the charity the members shall elect from amongst themselves a chairman, a secretary and a treasurer who shall hold office from the conclusion of that meeting.

Executive Committee

The executive committee shall consist of not less than 5 members not more than 10 members who are elected at the annual general meeting who shall hold office from the conclusion of that meeting.

Objective & Activities:

The primary aim of the charity is to promote any charitable purpose for the benefit of the orphans in particular those of Bangladeshi origins but not exclusively including the relief of poverty, sickness and distress, the advancement of education including the provision of literacy and innumeracy, language

Orphan Shelter Foundation classes. skilldevèlopmeni li W and tho provisK)n of Iloracy and Innumeracy.language classes. skll d•¥elopmenl in CT and tho provisbnoffacilitsfor rocreation andolher kisufe thefacil1l￿S. In pl&nnng our 8clivili•s for thè year ￿ kept in mind tho ch8rty comml88ion'8 guidanc4 on publ¢ bentfil •1 our try5tè6 m88llng8. Th8 focus ol our •clNilie$ romain8 the under prlvilegèd orphan8 018angladesh. We V•1￿me all orphans regardless of 8ny qualilativo Sorting cril8rla,' we belSeve th58 ph11060phy ol openness to Jll •nrith•$ overyono thmugh tho sharing of thg Sk￿￿. 8pblude & Ve Oxpefiences of our orphan peopb & our volunteets. Achlevemert arKI perfornian¢e'. Thg main areas of ¢harilabl8 activiti85 are lo enable the orphans in building Ihoir capacity and confiden to deal with their lives and o)nlribulo meaningfully In the society by me•n$ ol education, training and encourggemenL During the year complellon of varlou$ orphanage havo boon pmgressinq Sn 4cc¢nl•nc• our plans and publication. Flrnnclal Revlw. Against the backdrop of the liniled resources and irtsecurit￿5 over fund•. il has conlinuad lo be drfficu lo plan or develop services. Nevertheless, the charity, with the aKI of sound financial management and the 8UPPOrt ts volunteers general¢d 4 $maN S￿￿luS ol the period and remained solvonL prtn¢lpal fundlng 80urcM: Aside from in¢thm6 generated by the membership fees and donations from the •?dividuals' glt awj and donation8 scheme. Thera are some donors who asked not lo menlion their name bi the accounts. whose support l• valued. Donallon from ndivJual donors Continued to be a 80urce ol strength to th• ch•rrty. Investment pollcy.. A8Sde Irom relalnlno • prudent amount kn reser4e In 8•ch year most olth• Charity fund• •r•lo bo spont nshorttèrm $0 Ihero arefew funds lor long term knve$lmonl. Having consKlernd th• option• 8v•ilblo. the m•nag•menl committ•e d¢dde8 to r•bJm the 8ma amount rf il has availabkn lo general fvnds. P4n8forthefuture perlod8: Th• tfuslees plan to continue It8 Current acllvities In Ilne wllh •vallable re$ourc•8. Thlg mean consullalion with members and seeking support Irom other likeminded bodies In fvlfilling organizalional objectives. Funding will be sought for tho delivery of $pecific proje¢li and resources will be shaied if possible with other organizalionj to •nSUf• that viabilty is maintain•d. 8a$lscf preparatlon of accounts: AS Ihe charity is not let up under Ihe company law and its incom• l• less than the Jtalulory threshold the trustees decides lo lake the opportunity to prepare ils accounts $impty on tho basis of receipt and payment basis. An Independent examiner report 18 included 81 the gro88 Incom• during th•

ccounling year exceeds over £25,000 bul not mora than 1 million.

Thi8 report provides transparency on the oiganlzallon'8 operation8, challenge$, and lulure plan•, offering Slakoholderi a cfear under81anding of it8 activities and financial standing. Thi$ report was approved by the board on 23110r2024 Najmus Sadal Ahmod Trustees

Receipts and Payments Gi FOR ENGLAND AND WALES ORPHANS SHELTER FOUNDATION Charity Name: —— 1109361 Charity Number (if any): —_— For the Period From (Start Date) 01/01/2023 to (end date) 31/12/2023 es —

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||||||||| |---|---|---|---|---|---|---|---| |Section A|Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |A1 Receipts| |Voluntary Donations|116,496|-|-|116,496|138,599| |Receipts-Fund Raising Activities|9,449|-|-|9,449|9,864| |Other Receipts-RFC|3,070|-|-|3,070|-| |Gift Aid -HMRC|2,524|-|-|2,524|2,709| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |Sub total|(Gross income for| |AR)|131,539|-|-|131,539|151,172| |A2 Asset and investment| |sales, (see table).| |-|-|-|-| |-|-|-|-|-| |Sub total|-|-|-|-|-| |Total receipts|131,539|-|-|131,539|151,172| |—————|==| |||ee || |A3 Payments| |Charitable Activities|115,733|-|-|115,733|109,571| |Bank Charges|2,057|-|-|2,057|3,407| |Internet & Telephone|317|-|-|317|955| |Printer & Postage|89|-|-|89|188| |Advertisement|120|-|-|120|585| |Cost of Raising Funds|10,600|-|-|10,600|11,500| |Professional Fees|-|2,160| |Sundry|412|-|-|412|117| |Other Receipts-RFC|-|-|-|516| |-|-|-|-|-| |Sub total|129,328|-|-|129,328|128,999| |A4 Asset and investment| |purchases, (see table)| |-|-|-|-| |-|-|-|-| |Sub total|-|-|-|-|-| |———|Total payments|129,328|-|-|——|129,328|128,999| |es |ee || |Net of receipts/(payments)|2,211|-|-|2,211|22,173| |A5 Transfers between funds|-|-|-|-|-| |A6 Cash funds last year end|105,250|-|-|105,250|83,077| |Cash funds this year end|107,461|-|-|107,461|105,250|

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Unr•Btrl¢tsd lund• to n•4mi£ R••trlct•d lund• to n••ml É Endowm•nt fund• tofft•4v•it£ Categorlos Dotalls B1 Cash fund• C•th al B￿k 107,482 Total cash funds 107,462 Unrostslct•d fund¥ Rostrl¢t•d fund• Endowm•nt funds to n••roAt£ Detsll$ Futhd ta 4•••tb•l Curyent vilu• D•io111 Cost lopUon• 83 Investment a88•ts Fund CurY•ntvalu• onal D•tall• Bd A•••ts retsln•d for th• chaTIty'8 own Fund 10 D*tsll• AThJuntdu• onal BS Ll•bllltlo• 12,%2 Slgned ty biJste•i on tehaifof all tho trust989 Slgnalure Prfnl Name Date of roval NaJ'm¥ SadatAhrrnd 231ion024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts SeGtlon A Independent Examlner's Report Report to the trusteesl members of ORPHANS SHELTER FOUNDATION On accounts for the year ended 3111212023 Charity no lif any) 1109361 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3111212023. Responsibilities As the charity trustees of the Trust, you are responsible for the preparation and basis of of the accounts in accordance with the requirements of the Charities Act report 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Cornmission under section 145(5){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below.) in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandin of the accounts to be reached. Please delel rds in the brackets if they do not 8ppIy. Slgned: Date: 2311012024 Name.. MD SHAHABUDDIN Relevant professional qualification{s) or body (if any): ACCA Address: SHAHABUDDIN & CO 10 ABBEY PARADE WIMBLEDON, LONDON, SW19 1DG IER October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief The Orphans Shelter Foundation (OFS) disbursed its charitable international details of any payments directly to its designated Al-Arafah Islami Bank account in Bangladesh, items that the which is the centre of its primary charitable activities. The OFS successfully examiner wishes to disclose . the charity's bank account directly to the Bangladesh bank account. The trustees decided to disburse some funds for additional Qurbani Activities. Due to tight time money exchange from their personal accounts. Furthermore, the charity took steps to reimburse the trustees with the same amount in their respective accounts that was used to initiate payments to Bangladesh to support its smooth operations. Relevant documents for these transactions are properly maintained.

Channel S, a prominent communal UK channel organises an annual fundraising campaign RFC (Ramadan Family Commitment), every year during Ramadan. A number of charities including Orphans Shelter Foundation is part of this RFC campaign. Orphans campaign in its bank account that acted as a client account on behalf of channel S and other charities. Related charitable programme expenses for RFC were disbursed from the bank account designated for RFC. Finally, the closing balance as at 31st December 2023 after accounting and paying for all charitable expenses derive at an amount of charitable commitments related to the campaign.

October 2018

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