Or han Shelter Foundation p
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31/12/2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT:**
## **Governing Documents:**
The organization was established on 23rd January 2004, and its constitution was adopted on the same day. Although the charitable activities commenced on 8th July 2004, the registration with the charity commission occurred on 8th May 2005.
## **Recruitment & Appointment of the Management Committee:**
The charity’s trustees are responsible for its management and running the charity. The Chairman and the Treasurer of the charity management committee are selected by members during the annual general meeting.
## **Trustee Induction and Training:**
While no formal training is provided by the charity, trustees are encouraged to attend relevant training sessions offered by voluntary organizations. The trustees bring relevant skills and knowledge to the organization that they gained through their occupations and other activities.
## **Risk Management:**
The management committee conducts review of major risks to which the charity is exposed. A risk register has been established and it is updated at least annually. Where appropriate systems or procedure are reviewed and maintained to mitigate the identified risks. Significant external risks to funding have led to the development of a strategic plan that will allow for the diversification of funding and activities. Internal control is minimized by the implementation of procedures for authorization of all transaction and projects. The procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.
The single greatest risk to the organization is short term funding. The trustees have Kept this as a standing item on the agendas of the meetings and are taking steps to secure a minimum of 3-year funding. P a r t of managing against this risk is also work on diversifying and funding base of the organization and work to be taken to secure project funding from a variety of sources, this work is consistently under review and will remain a standing item on the agenda.
## **Organizational Structure:** _**Membership**_
Membership of the charity shall be open to any person over the age of 18 years or anybody corporate or unincorporated association who is interested in furthering the charity's work and has paid any annual subscription.
## _**Honorary Officers**_
At the annual general meeting of the charity the members shall elect from amongst themselves a chairman, a secretary and a treasurer who shall hold office from the conclusion of that meeting.
## _**Executive Committee**_
The executive committee shall consist of not less than 5 members not more than 10 members who are elected at the annual general meeting who shall hold office from the conclusion of that meeting.
## **Objective & Activities:**
The primary aim of the charity is to promote any charitable purpose for the benefit of the orphans in particular those of Bangladeshi origins but not exclusively including the relief of poverty, sickness and distress, the advancement of education including the provision of literacy and innumeracy, language
Orphan Shelter Foundation
classes. skilldevèlopmeni li W and tho provisK)n of Iloracy and Innumeracy.language classes. skll
d•¥elopmenl in CT and tho provisbnoffacilit*sfor rocreation andolher kisufe thefacil1lS.
In pl&nnng our 8clivili•s for thè year kept in mind tho ch8rty comml88ion'8 guidanc4 on publ¢ bentfil
•1 our try5tè6 m88llng8. Th8 focus ol our •clNilie$ romain8 the under prlvilegèd orphan8 018angladesh.
We V•*1me all orphans regardless of 8ny qualilativo Sorting cril8rla,' we belSeve th58 ph11060phy ol
openness to Jll •nrith•$ overyono thmugh tho sharing of thg Sk. 8pblude & Ve Oxpefiences of our
orphan peopb & our volunteets.
Achlevemert arKI perfornian¢e'.
Thg main areas of ¢harilabl8 activiti85 are lo enable the orphans in building Ihoir capacity and confiden
to deal with their lives and o)nlribulo meaningfully In the society by me•n$ ol education, training and
encourggemenL
During the year complellon of varlou$ orphanage havo boon pmgressinq Sn 4cc¢nl•nc• our plans and
publication.
Flrnnclal Revlw.
Against the backdrop of the liniled resources and irtsecurit5 over fund•. il has conlinuad lo be drfficu
lo plan or develop services. Nevertheless, the charity, with the aKI of sound financial management and
the 8UPPOrt ts volunteers general¢d 4 $maN SluS ol the period and remained solvonL
prtn¢lpal fundlng 80urcM:
Aside from in¢thm6 generated by the membership fees and donations from the •?dividuals' glt awj
and donation8 scheme. Thera are some donors who asked not lo menlion their name bi the accounts.
whose support l• valued. Donallon from ndiv*Jual donors Continued to be a 80urce ol strength to th•
ch•rrty.
Investment pollcy..
A8Sde Irom relalnlno • prudent amount kn reser4e In 8•ch year most olth• Charity fund• •r•lo bo spont
nshorttèrm $0 Ihero arefew funds lor long term knve$lmonl.
Having consKlernd th• option• 8v•il*blo. the m•nag•menl committ•e d¢dde8 to r•bJm the 8ma
amount rf il has availabkn lo general fvnds.
P4n8forthefuture perlod8:
Th• tfuslees plan to continue It8 Current acllvities In Ilne wllh •vallable re$ourc•8. Thlg mean
consullalion with members and seeking support Irom other likeminded bodies In fvlfilling
organizalional objectives. Funding will be sought for tho delivery of $pecific proje¢li and resources
will be shaied if possible with other organizalionj to •nSUf• that viabilty is maintain•d.
8a$lscf preparatlon of accounts:
AS Ihe charity is not let up under Ihe company law and its incom• l• less than the Jtalulory threshold
the trustees decides lo lake the opportunity to prepare ils accounts $impty on tho basis of receipt and
payment basis. An Independent examiner report 18 included 81 the gro88 Incom• during th•
#ccounling year exceeds over £25,000 bul not mora than 1 million.
Thi8 report provides transparency on the oiganlzallon'8 operation8, challenge$, and lulure plan•,
offering Slakoholderi a cfear under81anding of it8 activities and financial standing.
Thi$ report was approved by the board on 23110r2024
Najmus Sadal Ahmod
Trustees
**Receipts and Payments** Gi FOR ENGLAND AND WALES **ORPHANS SHELTER FOUNDATION Charity Name:** —— **1109361 Charity Number (if any):** —_— **For the Period From (Start Date) 01/01/2023 to (end date) 31/12/2023** es —
**----- Start of picture text -----**
|||||||||
|---|---|---|---|---|---|---|---|
|Section A|Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|A1 Receipts|
|Voluntary Donations|116,496|-|-|116,496|138,599|
|Receipts-Fund Raising Activities|9,449|-|-|9,449|9,864|
|Other Receipts-RFC|3,070|-|-|3,070|-|
|Gift Aid -HMRC|2,524|-|-|2,524|2,709|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|(Gross income for|
|AR)|131,539|-|-|131,539|151,172|
|A2 Asset and investment|
|sales, (see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|Total receipts|131,539|-|-|131,539|151,172|
|—————|==|
|||ee ||
|A3 Payments|
|Charitable Activities|115,733|-|-|115,733|109,571|
|Bank Charges|2,057|-|-|2,057|3,407|
|Internet & Telephone|317|-|-|317|955|
|Printer & Postage|89|-|-|89|188|
|Advertisement|120|-|-|120|585|
|Cost of Raising Funds|10,600|-|-|10,600|11,500|
|Professional Fees|-|2,160|
|Sundry|412|-|-|412|117|
|Other Receipts-RFC|-|-|-|516|
|-|-|-|-|-|
|Sub total|129,328|-|-|129,328|128,999|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|-|-|-|-|-|
|———|Total payments|129,328|-|-|——|129,328|128,999|
|es |ee ||
|Net of receipts/(payments)|2,211|-|-|2,211|22,173|
|A5 Transfers between funds|-|-|-|-|-|
|A6 Cash funds last year end|105,250|-|-|105,250|83,077|
|Cash funds this year end|107,461|-|-|107,461|105,250|
**----- End of picture text -----**
Unr•Btrl¢tsd
lund•
to n•4mi£
R••trlct•d
lund•
to n••ml É
Endowm•nt
fund•
tofft•4v•it£
Categorlos
Dotalls
B1 Cash fund•
C•th al Bk
107,482
Total cash funds
107,462
Unrostslct•d
fund¥
Rostrl¢t•d
fund•
Endowm•nt
funds
to n••roAt£
Detsll$
Futhd ta
4•••tb•l
Curyent vilu•
D•io111
Cost lopUon•
83 Investment a88•ts
Fund
CurY•ntvalu•
onal
D•tall•
Bd A•••ts retsln•d for th•
chaTIty'8 own
Fund 10
D*tsll•
AThJuntdu•
onal
BS Ll•bllltlo•
12,%2
Slgned ty biJste•i on
tehaifof all tho trust989
Slgnalure
Prfnl Name
Date of
roval
NaJ'm¥ SadatAhrrnd
231ion024
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
SeGtlon A
Independent Examlner's Report
Report to the
trusteesl
members of
ORPHANS SHELTER FOUNDATION
On accounts for
the year ended
3111212023
Charity no
lif any)
1109361
Set out on
pages
I report to the trustees on my examination of the accounts of the above
charity ('the Trust.) for the year ended 3111212023.
Responsibilities As the charity trustees of the Trust, you are responsible for the preparation
and basis of of the accounts in accordance with the requirements of the Charities Act
report 2011 ('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Cornmission
under section 145(5){b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention (other than that disclosed below.) in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's
ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understandin
of the accounts to be reached.
Please delel
rds in the brackets if they do not 8ppIy.
Slgned:
Date:
2311012024
Name..
MD SHAHABUDDIN
Relevant
professional
qualification{s)
or body (if any):
ACCA
Address:
SHAHABUDDIN & CO
10 ABBEY PARADE
WIMBLEDON, LONDON, SW19 1DG
IER
October 2018
**Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief** The Orphans Shelter Foundation (OFS) disbursed its charitable international **details of any** payments directly to its designated Al-Arafah Islami Bank account in Bangladesh, **items that the** which is the centre of its primary charitable activities. The OFS successfully **examiner wishes to disclose** . the charity's bank account directly to the Bangladesh bank account. The trustees decided to disburse some funds for additional Qurbani Activities. Due to tight time money exchange from their personal accounts. Furthermore, the charity took steps to reimburse the trustees with the same amount in their respective accounts that was used to initiate payments to Bangladesh to support its smooth operations. Relevant documents for these transactions are properly maintained.
Channel S, a prominent communal UK channel organises an annual fundraising campaign RFC (Ramadan Family Commitment), every year during Ramadan. A number of charities including Orphans Shelter Foundation is part of this RFC campaign. Orphans campaign in its bank account that acted as a client account on behalf of channel S and other charities. Related charitable programme expenses for RFC were disbursed from the bank account designated for RFC. Finally, the closing balance as at 31st December 2023 after accounting and paying for all charitable expenses derive at an amount of charitable commitments related to the campaign.
**October 2018**
2
**IER**