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2022-03-31-accounts

Company registration number: 5400159 Charity registration number: 1109196

Dartmoor Pony Heritage Trust

(A company limited by guarantee)

Annual Report and Financial Statements

for the Year Ended 31 March 2022

Dartmoor Pony Heritage Trust

Contents

Reference and Administrative Details 1
Strategic Report 2 to 4
Trustees' Report 5 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8 to 9
Balance Sheet 10 to 11
Notes to the Financial Statements 12 to 18

Dartmoor Pony Heritage Trust

Reference and Administrative Details

Chairman

Malcom Snelgrove

Senior Management / Leadership Dru Butterfield, Consultant Advisor Team

Charity Registration Number 1109196 Company Registration Number 5400159 The charity is incorporated in England. Registered Office Parke Estate Bovey Tracey Devon TQ13 9JQ

Page 1

Dartmoor Pony Heritage Trust

Strategic Report for the Year Ended 31 March 2022

The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 March 2022, in compliance with s414C of the Companies Act 2006.

TRUSTEES’ REPORT

The Trustees present their Report and Accounts for the year ended 31 March 2022.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Type of governing document Memorandum and Articles of Association

How the charity is constituted Company limited by guarantee

Trustee selection method Elected by existing Trustees at Trustee meetings

Trustees are mainly invited to serve from the Membership, who are existing volunteers or supporters of the organisation. Potential trustees meet with the Chair and other members of the management team for an interview and information session about the charity, plus an idea of what is expected of them. They are then invited to attend a Trustee meeting prior to agreeing to stand for election.

Charity Trustees are the people who serve on the governing body of a charity. They are equally responsible in law for the Board’s actions and decisions and have equal status as Trustees. Charity Trustees have and must accept ultimate responsibility for the charity’s affairs. They use their personal skills and experience to ensure that the charity is solvent, well run, efficient and delivering its charitable outcomes.

The Trustee role can be very rewarding and enjoyable offering an opportunity to serve the community whilst learning new skills. The Trustees role is to focus on the strategic direction of the charity and to ensure effectiveness and accountability. Day-to-day operational decisions are delegated to the Chief Executive Officer and staff team.

Key Responsibilities - To actively contribute to the Board of Trustees, which:

Sets and maintains the vision, mission and values

Develops with the Chief Executive Officer strategic direction and longer-term strategies

Ensures compliance with the Governing Document

Ensures accountability, in that the charity applies its resources exclusively in furtherance of its objectives

Ensures compliance with the law

Maintains a proper fiscal oversight

Maintain effective Board performance

Promotes the charity

Appoints, supports and monitors performance of the Chief Executive Officer

In addition to the above statutory duties, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions.

Page 2

Dartmoor Pony Heritage Trust

Strategic Report for the Year Ended 31 March 2022

Vision Statement

Conserving the Dartmoor Pony on Dartmoor

Mission Statement

The Dartmoor Pony Heritage Trust’s mission is to conserve the Dartmoor Pony on Dartmoor, by engaging and connecting people with Dartmoor’s wildlife, landscape and heritage. through education, working closely with key partners and Dartmoor farmers to secure the future of these national treasures for future generations. Together we ensure their vital conservation role is recognised both on the moor itself and across the UK.

Goals

SUMMARY OF THE YEAR

The Dartmoor Pony Heritage Trust has continued to strive to achieve its primary aim throughout and post Covid pandemic. We have reviewed our vision, mission and goals once more – through Zoom and face to face meetings. Despite the continued challenging times, the charity has maintained its profile, particularly through social media, website and press releases, achieving enhanced recognition as a conservation organisation demonstrating the value of the Dartmoor pony.

Income is very challenging and the Covid-19 pandemic, alongside world events and constraints on household income and expenses has made it increasingly difficult. We are fortunate to have reserves but cannot continue to rely on these funds for our sustainability. We have been investigating alternative strategies to increase our income streams post covid. Creating new partnerships has been a very positive development and certainly enabled public engagement to flourish.

Bellever has maintained a high profile, particularly with the added attraction of open green spaces. Bellever represents, in many ways, the main vision of the charity. We have continued to provide grazing and care for 23-27 ponies for our Recognised Pony Keeper Scheme Members during the year. We have welcomed 3 new equine additions to in the form of three filly foals and have tackled the strangles outbreak and threat to the herd in partnership with Redwings and The Mare & Foal Sanctuary. Carrying out three guttural pouch scoping projects between October 2021 and March 2022.. The free educational access walks have continued to be popular and have continued to operate throughout the year with a focus on schools and larger groups. We have also piloted several bespoke walks on site which have also proved popular, in addition to Gorse Membership events. The Plymouth University research continues into the 6th Year and we have been thrilled with the results.

Our Trustee Board has seen major changes this year with 3 key positions falling vacant. It has taken some time to fill these positions, but we are thrilled about the appointments made and the team have been working extremely hard to ensure that DPHT has continued success into the future.

The ponies in our care at Parke have had a reduced workload due to the non-return of many schools’ vulnerable students post covid and funding. We welcomed in visitors to the centre for the first-time post covid in February, providing demonstrations and bespoke walks specifically pinpointing friends, families and groups. There has been demand in ponies for conservation grazing and for private sale. Therefore, youngstock continues to be kept, grazed and starter handled at the centre.

Page 3

Dartmoor Pony Heritage Trust

Strategic Report for the Year Ended 31 March 2022

THE FUTURE

DPHT’s full concentration will be to support our pony keepers who are crucial to the survival of the Dartmoor pony. Conserving the Dartmoor pony as an RBST (Rare Breeds Survival Trust) red listed equine is paramount to it’s future. With the impending changes in farming practice and policy plus the huge increased cost in keeping these special equines. It is paramount that we ‘step up’ awareness and support from the public, local community and organisational partners. Encouraging people to Bellever in the heart of Dartmoor to experience the peace, beauty, landscape and wildlife and the importance of the Dartmoor pony in the conservation process.

Page 4

Dartmoor Pony Heritage Trust

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2022.

Objectives and activities

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Malcom Snelgrove (appointed 1 October 2021) Micheal Lithgow (appointed 1 March 2022) Sue Greenaway Ralph Human Andrew Taylor Mrs Trudie Jenkins (appointed 1 March 2022) Dominic Sheldon (appointed 31 March 2022)

Chairman:

Chairman

Malcom Snelgrove (appointed 1 October 2021)

Senior Management / Leadership Dru Butterfield (resigned 31 July 2022) Team:

Structure, governance and management

Statement of Trustees' Responsibilities

The trustees (who are also the directors of Dartmoor Pony Heritage Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

Page 5

Dartmoor Pony Heritage Trust

Trustees' Report

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Malcom Snelgrove Chairman and trustee

Page 6

Dartmoor Pony Heritage Trust

Independent Examiner's Report to the trustees of Dartmoor Pony Heritage Trust ("the Company")

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Dartmoor Pony Heritage Trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Dartmoor Pony Heritage Trust as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Mr D Kirkness FCA

1 September 2022

Page 7

Dartmoor Pony Heritage Trust

Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Other trading activities
4
Investment income
5
Other income
6
Total income
Expenditure on:
Charitable activities
7
Other expenditure
8
Total expenditure
Net (expenditure)/income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
17
Income and Endowments from:
Donations and legacies
Other trading activities
Investment income
Other income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 General funds
£
63,998
1,428
1,603
5,072
72,101
(106,506)
(3,126)
(109,632)
(37,531)
(37,531)
349,086
311,555
Note
3
4
5
6
7
17		 Restricted
funds
£
7,250
-
-
-
7,250
(5,740)
-
(5,740)
1,510
1,510
-
1,510
General funds
£
72,236
298
3,900
1,360
77,794
(91,504)
(91,504)
(13,710)
(13,710)
362,796
349,086		 Total
2022
£
71,248
1,428
1,603
5,072
79,351
(112,246)
(3,126)
(115,372)
(36,021)
(36,021)
349,086
313,065
Total
2021
£
72,236
298
3,900
1,360
77,794
(91,504)
(91,504)
(13,710)
(13,710)
362,796
349,086

The notes on pages 12 to 18 form an integral part of these financial statements. Page 8

Dartmoor Pony Heritage Trust

Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2021 is shown in note 17.

The notes on pages 12 to 18 form an integral part of these financial statements. Page 9

Dartmoor Pony Heritage Trust

(Registration number: 5400159) Balance Sheet as at 31 March 2022

Note
Fixed assets
Tangible assets
12
Current assets
Stocks
13
Debtors
14
Cash at bank and in hand
15
Creditors: Amounts falling due within one year
16
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
General funds
Total funds
17		 2022
£
50,847
1,459
7,840
261,967
271,266
(9,048)
262,218
313,065
1,510
311,555
313,065		 2021
£
56,428
632
1,861
291,255
293,748
(1,090)
292,658
349,086
-
349,086
349,086

The notes on pages 12 to 18 form an integral part of these financial statements. Page 10

Dartmoor Pony Heritage Trust

(Registration number: 5400159) Balance Sheet as at 31 March 2022

For the financial year ending 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 8 to 18 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

.........................................

Malcom Snelgrove Chairman and trustee

......................................... Sue Greenaway Trustee

The notes on pages 12 to 18 form an integral part of these financial statements. Page 11

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

1 Charity status

The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees and members are liable to contribute an amount not exceeding £5 towards the assets of the charity in the event of liquidation.

The address of its registered office is: Parke Estate Bovey Tracey Devon TQ13 9JQ

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Dartmoor Pony Heritage Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Page 12

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Legacy gifts are recognised on a case by case basis following the grant of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Page 13

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life.

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees. The DPHT designated fund is unrestricted core funding set aside for the management and maintenance of the Bellever site.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Page 14

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

3 Income from donations and legacies

General funds
Designated
£
General
£
Donations and legacies;
Donations from individuals
-
31,080
Gift aid reclaimed
-
3,501
Grants, including capital grants;
Government grants
16,349
-
Grants from other charities
10,000
250
Regular giving and capital
donations
-
2,818
Total for 2022
26,349
37,649
Total for 2021
10,000
62,236
4
Income from other trading activities
Trading income;
Sales of goods and services
Total for 2022
Total for 2021
5
Investment income
Interest receivable and similar income;
Interest receivable on bank deposits
Total for 2022
Total for 2021		 Restricted
funds
£
-
-
-
7,250
-
7,250
-
General funds
General
£
600
600
298
General funds
General
£
1,603
1,603
3,900		 Total
funds
£
31,080
3,501
16,349
17,500
2,818
71,248
72,236
Total
funds
£
600
600
298
Total
funds
£
1,603
1,603
3,900

6 Other income

Page 15

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

Education
Total for 2022
Total for 2021		 General funds
General
£
5,072
5,072
1,360		 Total
funds
£
5,072
5,072
1,360

7 Expenditure on charitable activities

Note
Pony care & centre
running costs
Staff costs
Allocated support
costs
9
Governance costs
9		 General funds
Designated
£
General
£
7,737
34,090
18,458
35,962
-
828
-
9,431
26,195
80,311		 Restricted
funds
£
3,140
2,600
-
-
5,740		 Total
2022
£
44,967
57,020
828
9,431
112,246

8 Other expenditure

Note
Marketing and publicity
Total for 2022		 General funds
General
£
3,126
3,126		 Total
funds
£
3,126
3,126

9 Analysis of governance and support costs

Governance costs

Staff costs
Other staff costs
Legal fees
Other governance costs
Total for 2022
Total for 2021		 General funds
General
£
358
8,235
838
9,431
100		 Total
funds
£
358
8,235
838
9,431
100

Page 16

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

10 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
Staff costs during the year were:
Management, rangers & guides
Other staff costs		 2022
£
49,637
358
49,995		 2021
£
43,812
100
43,912

No employee received emoluments of more than £60,000 during the year.

11 Taxation

The charity is a registered charity and is therefore exempt from taxation.

12 Tangible fixed assets

Cost
At 1 April 2021
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021		 Land and
buildings
£
104,854
104,854
50,115
5,243
55,358
49,496
54,739		 Furniture and
equipment
£
15,843
15,843
14,154
338
14,492
1,351
1,689		 Computer
equipment
£
7,517
7,517
7,517
-
7,517
-
-		 Total
£
128,214
128,214
71,786
5,581
77,367
50,847
56,428

Included within the net book value of land and buildings above is £Nil (2021 - £Nil) in respect of freehold land and buildings and £49,496 (2021 - £54,739) in respect of leaseholds.

13 Stock

2022 2021
£ £
Stocks 1,459 632

Page 17

Dartmoor Pony Heritage Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

14 Debtors

Trade debtors
Prepayments
Other debtors		 2022
£
1,200
3,385
3,255
7,840		 2021
£
540
1,321
-
1,861

15 Cash and cash equivalents

Cash at bank
Short-term deposits
16 Creditors: amounts falling due within one year
Trade creditors
17 Funds
Balance at 1
April 2021
£
General funds
General
349,158
Designated
(72)
Total general funds
349,086
Restricted funds
-
Total funds
349,086
Balance at 1
April 2020
£
General funds
General
362,796
Designated
-
Total funds
362,796		 Incoming
resources
£
45,752
26,349
72,101
7,250
79,351
Incoming
resources
£
67,794
10,000
77,794		 2022
£
173,874
88,093
261,967
2022
£
1,645
Resources
expended
£
(83,437)
(26,195)
(109,632)
(5,740)
(115,372)
Resources
expended
£
(81,432)
(10,072)
(91,504)		 2021
£
204,017
87,238
291,255
2021
£
1,090
Balance at 31
March 2022
£
311,473
82
311,555
1,510
313,065
Balance at 31
March 2021
£
349,158
(72)
349,086

Page 18