The Rootes Archive Centre Trust
Trustees Report & Financial Statements Year Ended 31 December 2021
Registered Charity Number 1108882
www.rootesarchive.org
Trustees
Andy Bye (Chairman) appointed 3/2/21 James Spencer (Secretary) Matt Ollman (Treasurer) Roger Plaskett Nick Harrison Graham Vickery
Charity Commission registration number: 1108882
Bankers Lloyds Bank Salisbury
Auditor L.D.W. Rowe
Trustees’ Annual Report for the period
From 1.1.21 Period start date to 31.12.21 Period end date
Charity name: The Rootes Archive Centre Trust Charity registration number: 1108882
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance education in the subjects of Automotive and Motor Industry history and heritage, by the establishment and maintenance of an archive centre/museum for the preservation and study of archives or other material of historical significance of or connected with the Rootes Group and associated or successor companies. At their discretion, the Trustees may spend all or part of the capital of the Charity in furthering these objectives. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities of the Rootes Archive Centre Trust are: Hold, preserve, catalogue, and make available the archives of the Rootes Group engineering department and other archives or material of historical significance, connected with Rootes Groupor its associated companies |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grants made |
| Contribution made by volunteers |
Para 1.38 | During 2021 the volunteer Trustees were assisted by a small group of volunteers who assisted with Cataloguing engineering drawings, identifying documentation and photographs, and promoting the Trust. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2021, the Trust paid off all its loans on the new Archive Building and this was achieved 12 months ahead of the planned repayment date. Focus then changed to fundraising to ensure all running costs could be met along with the acquisition of new exhibits. COVID restrictions affected the number of open days and exhibitions the trust could hold or attend, and this had an impact on fundraising. Support but Covid support was received from Cherwell District Council. To maintain regular contact with the Rootes community the Trust continued production of their newsletter called “Rootes Gazette” which is published as an e-book on a bi-monthly basis. This has continued to be well received. Recognising the isolation some people were experiencing during lockdown and to support old Rootes employees and older enthusiasts the circulation was increased to include these non-members. This action was warmly welcomed and has resulted in a high level of engagement from this group During the year the Trust continued to supply technical drawings and Heritage certificates to Rootes car owners, and the number of requests has increased. The Trust in October arranged for 180,000 of their engineering drawings within the drawings archive to be professionally scanned. This means easier accessibility to the drawings but also the ability to safely store copies of them off site thereby eliminating any risk of loss. This work was funded by donations. The trustees have agreed to reserve (ringfence) 5 years of running costs (£20k) within the accounts to ensure the sustainability of the Archive should there be any issues with fundraising in the future thereby allowing time for an action plan to be created to preserve the assets. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The Trust has succeeded in repaying its building loans 12 months ahead of target. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | The charity has had a successful year fund raising and has repaid its loans for the building as well as its runningcosts. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The trust holds 5 years of annual running costs (£25k within its accounts as a contingency fund. |
| Amount of reserves held | Para 1.22 | £25000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties for the charity |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New Trustees must undertake a period of volunteering to fully understand the operation of the Archive before being considered as a trustee candidate. |
Reference and Administrative details
| Charityname | The Rootes Archive Centre Trust |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1108882 |
| Charity’s principal address | 15 Apollo Park Ironstone Lane Wroxton Banbury OX15 6AY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Bye | Chair | Appointed 7thFebruary 2021 |
||
| Nick Harrison | ||||
| Matthew Ollman | Treasurer | |||
| James Spencer | Secretary | |||
| Graham Vickery | ||||
| Roger Plaskett | ||||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Nick Harrison | ||
| Matthew Ollman | ||
| James Spencer | ||
| Andrew Bye | ||
Funds held as custodian trustees on behalf of others
Description of the assets Archive building at Wroxton held in this capacity Name and objects of the The activities of the Rootes Archive Centre Trust are: charity on whose behalf the Hold, preserve, catalogue, and make available the archives of assets are held and how this the Rootes Group engineering department and other archives falls within the custodian or material of historical significance, connected with Rootes charity’s objects Group or its associated companies Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Auditor David Rowe 10 Austen Gardens, Hayling Island. PO11 9FF ~~————~~ Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Andrew Bye Position (eg Secretary, Chairman & Trustee Chair, etc) Date 12/10/2022
CHARIIY COMMISSI FOR ENGLAND ANO WALE IIL)s g8 Receipts and payments accounts CC16a Forth• p•klod To Section A Rcceipts and payments R4•tsSct•d fund eThd¢wmvnt fvnd lunth Total lunds A1 Tio xi8¢ 67 15E 1 rf71 Stsb fr)tsl(Gft)ts It7(>YTrk8 fiy ARI 3806 48So+ Sub to 3yO 1306 AJPI J41 169 oql IXS 7S Sub kl 17. pw¢hI. lth••tbb•l Sub thf•i 2Si*7 Notofro¢•lptW) 3150 A6 C•h lundb •t >Yar •nd 1404? ¥093
Section B Statement of assets and liabilitie5 at the end of the period Unrortcted fijndi lo noaiHt£ Endtywment funds C&t•wJrl•$ D[1¥ luDd$ ton•at•stÉ 1¢ B1 Cash funds Total cash lunds Unr•$triOtt fvnd RtrIcted funds Endov4mént Detall$ ton•r£ to Fund towhkh •isbt b•knn D•ta¢l$ B3 Inv88bMnt 8B8ets FUrl0hl¢h ¢uff•ntv*lu Oetalls B4 Assets retslngd for tho charity's own use LkJn&AI Fund ArnuntduD du• lJ•talls B5 L14blllllo5 Swgd tyonq ltruSteO beh8lfofall the SvJn31ure Pdni N8r( Dale of CCXX R2 aCWlS(s8} 0211CI2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report mgmbgts of fHc Rooics BRcHivE LENTR6 Th5 1 On •ccounts forthe yr ended Sisf LEM 8EQ ZO21 Charity no Iirany) 110 3881 Sot on pagos I report to the trustees on my examination of the aco)unts crftha atx)ve chaibty {Yhe Trust'l fr)rlh¢ year ended Respowlbilitios and bgsl$ of report As the charity's trustees, you are responsible forthe preparatn of the accounts in accordance Vith the requirements orthe Charrtias Aci 2011 Ilhe Acri. under section 145 of the 2011 Aca and in carying out my 8xaminatK)n, I have ft)tlowed all the applicable Dits¢tion$ given by the Charity Commission urthr section 145{SMbl of the Act. Indepond•nt he chanty's gross inc¢ exceeded £250,000 arnl l am qualffjed lo oxamlnerfs statement undertake the exarnirEali)n by being a qualified member of [Insert nM of applicable listed tx)dyll. Delete I l rfnot appIlble. I have completed my 8xamlnalv)n. I confimi that no material matters havg come lo my 8ttention in connection with the examination (other than that disclo below'> wlith giiRs me cwjse to believe Ihat in, any matelial the auntIng recor(l$ were not kept in accijrdance th seclv)n 130 of the Charrties Act., or the ac£ounts did not atxord with the accounting records., or the aozounts did not comply with the applica* r8quirem8nts conceming the forn and o)ntenl of 8c(x>unls set out in the Charities IAccounls and RetK)rtsl Regulations 2008 other than any requirement that the accounts gwe a Irue and fairf view which is not a matter considered as p8rt of an indeFendenl examination. I have no COnmS and have eome &ross no otr matters in connection wilh the examination lo whtch attention should b¥ drM in thls report in orderto enable a proper und8rstant1ing of tho wiunts lo te reached. . FYe8se delete the worfs in the brockets rfthay do not appty. Signed: 2? Namo: Rolw•nt profmslonal quallficatlonlsl or body fiSSoaATC mEn£CQ STI -fufL Lyf FihjAAL A LtouArfA AfTs Oct 2018 IER
Illany): ID A$r¢) 6AftPJFAIS qqF Section B Disclosiiro Only complets Il the exatniner needs to highlight malen& matters of concern {s•e CC32. 1ndependante¥Analb)n al charity ta.. dirndion8 and 9JAnCe forexamingrsl. Glv• herv brWd•tsll8 01 any I1W thatth• •xwnlller wlsh•8 to d1•clo. IER Oet 2018