## **The Rootes Archive Centre Trust** ## **Trustees Report & Financial Statements Year Ended 31 December 2021** **Registered Charity Number 1108882** **www.rootesarchive.org** ## **Trustees** Andy Bye (Chairman) appointed 3/2/21 James Spencer (Secretary) Matt Ollman (Treasurer) Roger Plaskett Nick Harrison Graham Vickery Charity Commission registration number: 1108882 Bankers Lloyds Bank Salisbury Auditor L.D.W. Rowe ## **Trustees’ Annual Report for the period** ## **From 1.1.21 Period start date to 31.12.21 Period end date** **Charity name: The Rootes Archive Centre Trust Charity registration number: 1108882** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education in the subjects of
Automotive and Motor Industry history and
heritage, by the establishment and
maintenance of an archive centre/museum for
the preservation and study of archives or other
material of historical significance of or
connected with the Rootes Group and
associated or successor companies. At their
discretion, the Trustees may spend all or part
of the capital of the Charity in furthering these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities of the Rootes Archive Centre
Trust are:
Hold, preserve, catalogue, and make available
the archives of the Rootes Group engineering
department and other archives or material of
historical significance, connected with Rootes
Groupor its associated companies| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No grants made| |Contribution made by
volunteers|Para 1.38|During 2021 the volunteer Trustees were
assisted by a small group of volunteers who
assisted with Cataloguing engineering
drawings, identifying documentation and
photographs, and promoting the Trust.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2021, the Trust paid off all its loans on the
new Archive Building and this was achieved 12
months ahead of the planned repayment date.
Focus then changed to fundraising to ensure all
running costs could be met along with the
acquisition of new exhibits.
COVID restrictions affected the number of
open days and exhibitions the trust could hold
or attend, and this had an impact on
fundraising. Support but Covid support was
received from Cherwell District Council.
To maintain regular contact with the Rootes
community the Trust continued production of
their newsletter called “Rootes Gazette” which
is published as an e-book on a bi-monthly
basis. This has continued to be well received.
Recognising the isolation some people were
experiencing during lockdown and to support
old Rootes employees and older enthusiasts
the circulation was increased to include these
non-members.
This action was warmly welcomed and has
resulted in a high level of engagement from
this group
During the year the Trust continued to supply
technical drawings and Heritage certificates to
Rootes car owners, and the number of
requests has increased.
The Trust in October arranged for 180,000 of
their engineering drawings within the drawings
archive to be professionally scanned. This
means easier accessibility to the drawings but
also the ability to safely store copies of them
off site thereby eliminating any risk of loss. This
work was funded by donations.
The trustees have agreed to reserve (ringfence)
5 years of running costs (£20k) within the
accounts to ensure the sustainability of the
Archive should there be any issues with
fundraising in the future thereby allowing time
for an action plan to be created to preserve the
assets.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Trust has succeeded in repaying its
building loans 12 months ahead of target.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The charity has had a successful year fund
raising and has repaid its loans for the building
as well as its runningcosts.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The trust holds 5 years of annual running costs
(£25k within its accounts as a contingency
fund.| |Amount of reserves held|Para 1.22|£25000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties for the charity| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees must undertake a period of
volunteering to fully understand the operation
of the Archive before being considered as a
trustee candidate.| ## **Reference and Administrative details** |Charityname|The Rootes Archive Centre Trust| |---|---| |Other name the charity uses|| |Registered charitynumber|1108882| |Charity’s principal address|15 Apollo Park
Ironstone Lane
Wroxton
Banbury
OX15 6AY| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Bye|Chair|Appointed 7thFebruary
2021|| ||Nick Harrison|||| ||Matthew Ollman|Treasurer||| ||James Spencer|Secretary||| ||Graham Vickery|||| ||Roger Plaskett|||| |||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Nick Harrison||| |Matthew Ollman||| |James Spencer||| |Andrew Bye||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Archive building at Wroxton held in this capacity Name and objects of the The activities of the Rootes Archive Centre Trust are: charity on whose behalf the Hold, preserve, catalogue, and make available the archives of assets are held and how this the Rootes Group engineering department and other archives falls within the custodian or material of historical significance, connected with Rootes charity’s objects Group or its associated companies Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Auditor** David Rowe 10 Austen Gardens, Hayling Island. PO11 9FF ~~————~~ **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Andrew Bye **Position (eg Secretary,** Chairman & Trustee **Chair, etc) Date** 12/10/2022 CHARIIY COMMISSI FOR ENGLAND ANO WALE IIL)s g8 Receipts and payments accounts CC16a Forth• p•klod To Section A Rcceipts and payments R4•tsSct•d fund* eThd¢wmvnt fvnd lunth Total lunds A1 Tio xi8¢ 67 15E 1 rf71 Stsb fr)tsl(Gft)ts It7(>YTrk8 fiy ARI 3806 48So+ Sub to *3yO 1306 AJPI J￿4￿1￿ 169 oql IXS 7S Sub kl 1*7. pw¢hI￿. lth••t*bb•l Sub thf•i 2Si*7 Notofro¢•lptW￿) 3150 A6 C￿•h lundb ￿•t >Yar •nd 1404? ¥093 Section B Statement of assets and liabilitie5 at the end of the period Unro*rtcted fijndi lo noaiHt£ Endtywment funds C&t•wJrl•$ D￿[1¥ luDd$ ton•at•stÉ 1¢ B1 Cash funds Total cash lunds Unr•$tri￿Ott fvnd R￿trIcted funds Endov4mént Detall$ ton•￿r￿*£ to Fund towhkh •isbt b•knn D•ta¢l$ B3 Inv88bMnt 8B8ets FUr￿l0￿hl¢h ¢uff•ntv*lu Oetalls B4 Assets retslngd for tho charity's own use LkJn&AI Fund ArnuntduD du• lJ•talls B5 L14blllllo5 Swgd tyonq ￿l￿truSte￿O￿ beh8lfofall the SvJn31ure Pdni N8r( Dale of CCXX R2 aCW￿lS(s8} 0211CI2022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report mgmbgts of fHc Rooics BRcHivE LENTR6 Th5 1 On •ccounts forthe y￿r ended Sisf LEM 8EQ ZO21 Charity no Iirany) 110 3881 Sot on pagos I report to the trustees on my examination of the aco)unts crftha atx)ve chaibty {Yhe Trust'l fr)rlh¢ year ended Respowlbilitios and bgsl$ of report As the charity's trustees, you are responsible forthe preparat￿n of the accounts in accordance V*ith the requirements orthe Charrtias Aci 2011 Ilhe Acri. under section 145 of the 2011 Aca and in carying out my 8xaminatK)n, I have ft)tlowed all the applicable Dits¢tion$ given by the Charity Commission urthr section 145{SMbl of the Act. Indepond•nt ￿he chanty's gross inc¢￿ exceeded £250,000 arnl l am qualffjed lo oxamlnerfs statement undertake the exarnirEali)n by being a qualified member of [Insert n*M of applicable listed tx)dyll. Delete I l rfnot appIl￿ble. I have completed my 8xamlnalv)n. I confimi that no material matters havg come lo my 8ttention in connection with the examination (other than that disclo￿ below'> wlith giiRs me cwjse to believe Ihat in, any matelial the a￿untIng recor(l$ were not kept in accijrdance ￿th seclv)n 130 of the Charrties Act., or the ac£ounts did not atxord with the accounting records., or the aozounts did not comply with the applica￿* r8quirem8nts conceming the forn and o)ntenl of 8c(x>unls set out in the Charities IAccounls and RetK)rtsl Regulations 2008 other than any requirement that the accounts gwe a Irue and fairf view which is not a matter considered as p8rt of an indeFendenl examination. I have no COn￿mS and have eome &ross no ot￿r matters in connection wilh the examination lo whtch attention should b¥ dr￿M in thls report in orderto enable a proper und8rstant1ing of tho wiunts lo te reached. . FYe8se delete the worfs in the brockets rfthay do not appty. Signed: 2? Namo: Rolw•nt profmslonal quallficatlonlsl or body fiSSoaATC mEn£CQ STI -fufL Lyf FihjA￿￿AL A LtouArfA AfTs Oct 2018 IER Illany): ID A￿$r¢￿) 6AftPJFAIS qqF Section B Disclosiiro Only complets Il the exatniner needs to highlight malen& matters of concern {s•e CC32. 1ndependante¥A￿nalb)n al charity ￿￿￿￿ta.. dirndion8 and 9￿JAnCe forexamingrsl. Glv• herv brWd•tsll8 01 any I1W￿ thatth• •xwnlller wlsh•8 to d1•clo￿. IER Oet 2018