2020-12-31-accounts

Trustees’ Annual Report for the period

From 1.1.20 Period start date To 31.12.20 Period end date

Charity name: The Rootes Archive Centre Trust

Charity registration number: 1108882

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance education in the subjects of Automotive and Motor Industry history and heritage, by the establishment and maintenance of an archive centre/museum for the preservation and study of archives or other material of historical significance of or connected with the Rootes Group and associated or successor companies. At their discretion, the Trustees may spend all or part of the capital of the Charity in furthering these objectives.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The activities of the Rootes Archive Centre Trust are: Hold, preserve, catalogue, and make available the archives of the Rootes Group engineering department and other archives or material of historical significance, connected with Rootes Groupor its associated companies
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	No grants made
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	During 2020 the volunteer Trustees were assisted by a small group of volunteers who assisted with Cataloguing engineering drawings, identifying documentation and photographs and promotingthe Trust.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2020, the Trust continued maintained its strong focus on fundraising to pay off the loans on the new Archive Building and the target of £185,605 – this was their key objective to ensure the repayment plan was achieved. Due to COVID restrictions the Archive could not be opened to the public throughout 2020 nor could it attend any of the regular public shows for fundraising activities as these were also cancelled. To maintain regular contact with the Rootes community the Trust produced a newsletter called “Rootes Gazette” which is published as an e-book on a bi-monthly basis. This has been well received. Recognising the isolation some people were experiencing during lockdown and to support old Rootes employees and older enthusiasts the circulation was increased to include these non- members. This action was warmly welcomed and has resulted in a high level of engagement from this group During the year the Trust continued to supply technical drawings and Heritage certificates to Rootes car owners, and the number of requests was increased. At the end of 2020 the Trust fundraising activity had resulted in the Trust being able to repay another £32,095 of the original loans. The Trust have until the middle of 2022 to repay them so repayment is in line with the planned repayment schedule.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity has had a successful year fund raising towards the purchase of its new archive building and has met its repayment plan along with coveringall its dayto daycosts.
Statement explaining the policy for holding reserves statingwhytheyare held	Para 1.22	The funds are held ready to repay the next batch of loans and cover running expenses of the building.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties for the charity

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Individual donors
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees must undertake a period of volunteering before being considered as a trustee candidate

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	The Rootes Archive Centre Trust
Other name the charity uses
Registered charitynumber	1108882
Charity’s principal address	15 Apollo Park Ironstone Lane Wroxton Banbury OX15 6AY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Nick Harrison	Chair
	Andrew Bye
	Matthew Ollman
	James Spencer	Secretary
	Graham Vickery
	Roger Plaskett

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Nick Harrison
MatthewOllman
James Spencer
Andrew Bye

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Archive building at Wroxton
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	The activities of the Rootes Archive Centre Trust are: Hold, preserve, catalogue, and make available the archives of the Rootes Group engineering department and other archives or material of historical significance, connected with Rootes Group or its associated companies
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Auditor	David Rowe	10 Austen Gardens, Hayling Island. PO11 9FF

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Andrew Bye
	Trustee
	13/10/2021
	13/10/2021

CHARITY COMMISSIO FOR ENGLAND AND WAIE 110488L Receipts and payments accounts CC16a For th• period from To loi 20 Section A Receipts and payments Unrestrith funds tothe neaTest Restricted funds Endowment funds T¢)tal funds Last year tothe nearest£ to the nearest £ to the neartst£ to the ntare6t£ A1 Re¢•1 io ZOQ AJ'bis"6 7741 Sub total (Gross income for AR) UE£o- 4ago" 52LI A2 Asset and investmert sales. 15e¢ table). Sub total A3 Payments t2A Tr 12 575 Joocc oo Sub tot81 27000 27oco Sl+q s A4 Asset and Investment purchases. Is•e table) Sub total Net of re¢eipts/(payments) A5 Transfers betwgen funds A6 Cash funds last y￿r end Cash funds this year end 31 SL)4 4oCt3 CCKX R1 accounts (SSI Q1109r2020

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restrictod funds to n￿reste Endowmènt funds to nearest£ Catogories D•tails B1 Cash funds AT &ahJ l< w PAL AcLoLthIT 1201 Total cash funds 40434 {ogtttbllhrm5Y4ith r•iTwnts *x)untl#ll Unrestricted funds trj nearest£ Rostrlcted funds to nearest£ Endowment funds to nearest£ Details Fund to wh￿h asset belon Costloptiohall Current value t)al Fund to wh￿h asset belo Currentvalue al Detai15 Cost loptiDtiall B4 Assets retalned for the charlty's own use Fund to whtch re￿te5 Amountdue WThen Details nal B5 Liabilltles h)s usr) fo GL41 QcAnsL &JTred by one ortwo trustées on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts ISSI 0110912020

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of 1146 EoufKS AftLAI￿E <￿￿$r On accounts for the year ended Charlty no Ilf any) 110 68&z Set outon pagas I report to the trustees on my examination of the 8ccounts of the above Charity (Ihe Trust") for the year ended Responslbllltles and basls of report As the charitws trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Chanties Act 2011 ('the Ad"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under sedion 145(5)Ib) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualtfied to examiner's statement undertake the ex8mination by being a qualified member of [insert name of applicable listed body]l. Delete l ] rfnot appliGable. I have completed my examination. I confinn that no material matters have come to my attenlion in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any material r6spect: the accounting records V￿re not kept in accordance wth section 130 of the Charities Act: or the accounts did not accord wtth the accounting records.. or the actounts did not comply with the applicable requirements onrkming the fonn and content of accounts set out in the Charities {Accounts and Rep)rts} Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems 8nd have Come across no other matters in Connection with the exa[ninat￿n lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Signed: Dato: Name: Relevant professlonal quallficationls) or body A c Anrrs Oct 2018 IER

(rf any): Addre5S: ID ALASIL LI￿ & 4¢F Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examinats'on of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wlshes to disclose. IER Oct 2018