## **Trustees’ Annual Report for the period** **From 1.1.20 Period start date To 31.12.20 Period end date** **Charity name: The Rootes Archive Centre Trust** ## **Charity registration number: 1108882** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education in the subjects of
Automotive and Motor Industry history and
heritage, by the establishment and maintenance
of an archive centre/museum for the
preservation and study of archives or other
material of historical significance of or
connected with the Rootes Group and
associated or successor companies. At their
discretion, the Trustees may spend all or part of
the capital of the Charity in furthering these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The activities of the Rootes Archive Centre Trust
are:
Hold, preserve, catalogue, and make available
the archives of the Rootes Group engineering
department and other archives or material of
historical significance, connected with Rootes
Groupor its associated companies| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No grants made| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|During 2020 the volunteer Trustees were
assisted by a small group of volunteers who
assisted with Cataloguing engineering drawings,
identifying documentation and photographs and
promotingthe Trust.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2020, the Trust continued maintained its
strong focus on fundraising to pay off the loans
on the new Archive Building and the target of
£185,605 – this was their key objective to ensure
the repayment plan was achieved.
Due to COVID restrictions the Archive could not
be opened to the public throughout 2020 nor
could it attend any of the regular public shows
for fundraising activities as these were also
cancelled.
To maintain regular contact with the Rootes
community the Trust produced a newsletter
called “Rootes Gazette” which is published as an
e-book on a bi-monthly basis. This has been well
received.
Recognising the isolation some people were
experiencing during lockdown and to support
old Rootes employees and older enthusiasts the
circulation was increased to include these non-
members.
This action was warmly welcomed and has
resulted in a high level of engagement from this
group
During the year the Trust continued to supply
technical drawings and Heritage certificates to
Rootes car owners, and the number of requests
was increased.
At the end of 2020 the Trust fundraising activity
had resulted in the Trust being able to repay
another £32,095 of the original loans.
The Trust have until the middle of 2022 to repay
them so repayment is in line with the planned
repayment schedule.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has had a successful year fund
raising towards the purchase of its new archive
building and has met its repayment plan along
with coveringall its dayto daycosts.| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The funds are held ready to repay the next batch
of loans and cover running expenses of the
building.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties for the charity| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Individual donors| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |||| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees must undertake a period of
volunteering before being considered as a
trustee candidate| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|The Rootes Archive Centre Trust| |---|---| |Other name the charity uses|| |Registered charitynumber|1108882| |Charity’s principal address|15 Apollo Park
Ironstone Lane
Wroxton
Banbury
OX15 6AY| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nick Harrison|Chair||| ||Andrew Bye|||| ||Matthew Ollman|||| ||James Spencer|Secretary||| ||Graham Vickery|||| ||Roger Plaskett|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Nick Harrison||| |MatthewOllman||| |James Spencer||| |Andrew Bye||| |||| |||| **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Archive building at Wroxton| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The activities of the Rootes Archive Centre Trust are:
Hold, preserve, catalogue, and make available the archives of the
Rootes Group engineering department and other archives or
material of historical significance, connected with Rootes Group
or its associated companies| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |**Auditor**|David Rowe|10 Austen Gardens, Hayling Island. PO11 9FF| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Andrew Bye|| ||

Trustee|| ||13/10/2021|| ||13/10/2021|| CHARITY COMMISSIO FOR ENGLAND AND WAIE 110488L Receipts and payments accounts CC16a For th• period from To loi 20 Section A Receipts and payments Unrestrith funds tothe neaTest Restricted funds Endowment funds T¢)tal funds Last year tothe nearest£ to the nearest £ to the neartst£ to the ntare6t£ A1 Re¢•1 io ZOQ AJ'bis"6 7741 Sub total (Gross income for AR) UE£o*- 4ago*" 52LI A2 Asset and investmert sales. 15e¢ table). Sub total A3 Payments t2A Tr 12 575 Joocc oo Sub tot81 27000 27oco Sl+q s A4 Asset and Investment purchases. Is•e table) Sub total Net of re¢eipts/(payments) A5 Transfers betwgen funds A6 Cash funds last y￿r end Cash funds this year end 31 SL)4 4oCt3 CCKX R1 accounts (SSI Q1109r2020 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restrictod funds to n￿reste Endowmènt funds to nearest£ Catogories D•tails B1 Cash funds AT &ahJ l< w PAL AcLoLthIT 1201 Total cash funds 40434 {ogtttbllhrm5Y4ith r•iTwnts *x)untl#ll Unrestricted funds trj nearest£ Rostrlcted funds to nearest£ Endowment funds to nearest£ Details Fund to wh￿h asset belon Costloptiohall Current value t)al Fund to wh￿h asset belo Currentvalue al Detai15 Cost loptiDtiall B4 Assets retalned for the charlty's own use Fund to whtch re￿te5 Amountdue WThen Details nal B5 Liabilltles h)s usr) fo GL41 QcAnsL &JTred by one ortwo trustées on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts ISSI 0110912020 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of 1146 EoufKS AftLAI￿E <￿￿$r On accounts for the year ended Charlty no Ilf any) 110 68&z Set outon pagas I report to the trustees on my examination of the 8ccounts of the above Charity (Ihe Trust") for the year ended Responslbllltles and basls of report As the charitws trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Chanties Act 2011 ('the Ad"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under sedion 145(5)Ib) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualtfied to examiner's statement undertake the ex8mination by being a qualified member of [insert name of applicable listed body]l. Delete l ] rfnot appliGable. I have completed my examination. I confinn that no material matters have come to my attenlion in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any material r6spect: the accounting records V￿re not kept in accordance wth section 130 of the Charities Act: or the accounts did not accord wtth the accounting records.. or the actounts did not comply with the applicable requirements onrkming the fonn and content of accounts set out in the Charities {Accounts and Rep)rts} Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems 8nd have Come across no other matters in Connection with the exa[ninat￿n lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Signed: Dato: Name: Relevant professlonal quallficationls) or body A c Anrrs Oct 2018 IER (rf any): Addre5S: ID ALASIL LI￿ & 4¢F Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examinats'on of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wlshes to disclose. IER Oct 2018