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2021-12-31-accounts

REGISTERED COMPANY NUMBER: 05375065 (England and Wales) REGISTERED CHARITY NUMBER: 1108796

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 December 2021

for Ross-on-Wye & District Community Association Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT

Ross-on-Wye & District Community Association

Contents of the Financial Statements for the Year Ended 31 December 2021

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Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 12
Detailed Statement of Financial Activities 13 to 14
DRAFT
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Ross-on-Wye & District Community Association

Report of the Trustees

for the Year Ended 31 December 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The company is a registered charity and the principal objects of the company are to maintain a Community Centre to promote the benefit of the inhabitants of Ross-on-Wye and the neighbourhood together defined by the postal code HR9 area.

FINANCIAL REVIEW

Investment policy and objectives Under the memorandum and articles of association, the charity has the power to make any investment which the Council of Management see fit. Reserves policy - Unrestricted funds During the current year the Association had an excess of income over expenditure of £27,555. At the end of the year the net current reserves were £130,982. The trustees have given serious consideration to the problems regarding future maintenance and refurbishment of the Larruperz building which is leased to them by the Ross Town Council under a 99 year lease dated 23 December 1987 and which is a full repairing lease. The Ross Town Council, as owners of the freehold of the property, pay the building's insurance premium. In view of the constantly rising building repair costs, the trustees of the company consider that it is essential that a fund is built up, and held if possible, to be used for future major repairs, refurbishments and renovations to the building and its ancillary grounds. The trustees aim is to build sufficient reserves in the unrestricted funds to have available funds of £100,000 to cover potential property repairs. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organisational structure The Council of Management administers the charity.

During the current year the Association had an excess of income over expenditure of £27,555. At the end of the year the net current reserves were £130,982.

Organisational structure The Council of Management administers the charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05375065 (England and Wales)

Registered Charity number

1108796

Registered office

The Larruperz Centre Grammar School Close Ross-on-Wye Herefordshire HR9 7QD

Page 1

Ross-on-Wye & District Community Association

Report of the Trustees

for the Year Ended 31 December 2021

Trustees

C Boughen J E Hewson S A Kirby B J Marshall J P Pearce A P Soble C S Bennet D Lister K Fowler

Independent Examiner

Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

................................................................. J E Hewson - Trustee

Page 2

Independent Examiner's Report to the Trustees of Ross-on-Wye & District Community Association

Independent examiner's report to the trustees of Ross-on-Wye & District Community Association ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Edward Richards Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT

Date: .............................................

Page 3

Ross-on-Wye & District Community Association

Statement of Financial Activities for the Year Ended 31 December 2021

DRA
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
54,764
Other trading activities
2
129,076
Investment income
3
3,062
Total
186,902
EXPENDITURE ON
Raising funds
6,463
Charitable activities
Support costs
152,884
Total
159,347
NET INCOME/(EXPENDITURE)
27,555
RECONCILIATION OF FUNDS
Total funds brought forward
216,126
TOTAL FUNDS CARRIED FORWARD
243,681		 FT
Restricted
funds
£
-
-
-
-
-
40
40
(40)
40
-		 31.12.21
Total
funds
£
54,764
129,076
3,062
186,902
6,463
152,924
159,387
27,515
216,166
243,681		 31.12.20
Total
funds
£
73,468
65,867
1,604
140,939
2,509
138,725
141,234
(295)
216,461
216,166

The notes form part of these financial statements

Page 4

Ross-on-Wye & District Community Association

Balance Sheet

31 December 2021

31.12.21 31.12.20
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets
7		 112,699 - 112,699 131,131
CURRENT ASSETS
Debtors
8		 6,474 - 6,474 13,225
Investments
9		 20,622 - 20,622 17,567
Cash at bank 111,717 - 111,717 62,148
138,813 - 138,813 92,940
DRAFT
CREDITORS
Amounts falling due within one year
10
(7,831)
-
(7,831)
(7,905)
NET CURRENT ASSETS
130,982
-
130,982
85,035
TOTAL ASSETS LESS CURRENT
LIABILITIES
243,681
-
243,681
216,166
NET ASSETS
243,681
-
243,681
216,166
FUNDS
11
Unrestricted funds
243,681
216,126
Restricted funds
-
40
TOTAL FUNDS
243,681
216,166
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006
for the year ended 31 December 2021.
The members have not required the company to obtain an audit of its financial statements for the year
ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.
Th tt kld thi ibiliti f

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 5

continued...

Ross-on-Wye & District Community Association

Balance Sheet - continued 31 December 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. B J Marshall - Trustee

............................................. J E Hewson - Trustee

The notes form part of these financial statements

Page 6

Ross-on-Wye & District Community Association

Notes to the Financial Statements for the Year Ended 31 December 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - 10% on cost Fixtures and fittings - 10% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Investments

Investments are stated at market value at the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluations and disposals throughout the year.

Page 7

continued...

Ross-on-Wye & District Community Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

2. OTHER TRADING ACTIVITIES

DRAFT
Fundraising events
Lettings
Catering
Membership subscriptions
Sections
Mast site rental
LPG site rental
Solar income
3.
INVESTMENT INCOME
Deposit account interest
Gain/(losses) on investment assets
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
5.
TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended
the year ended 31 December 2020.
Trustees' expenses
Therewerenotrustees'exensesaidfortheearended31December2		 31.12.21
31.12.20
£
£
2,233
162
94,468
41,907
12,686
6,304
1,172
1,515
1,972
1,350
14,470
12,921
428
494
1,647
1,214
129,076
65,867
31.12.21
31.12.20
£
£
8
38
3,054
1,566
3,062
1,604
31.12.21
31.12.20
£
£
23,663
22,665
31 December 2021 nor for
021norfortheearended

There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

31.12.21 31.12.20
Management 2 2
Administration 4 5
6 7

No employees received emoluments in excess of £60,000.

Page 8

continued...

Ross-on-Wye & District Community Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

7. TANGIBLE FIXED ASSETS

DRAFT
Long
leasehold
£
COST
At 1 January 2021
144,644
Additions
-
At 31 December 2021
144,644
DEPRECIATION
At 1 January 2021
53,113
Charge for year
14,372
At 31 December 2021
67,485
NET BOOK VALUE
At 31 December 2021
77,159
At 31 December 2020
91,531
8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
9.
CURRENT ASSET INVESTMENTS
Listed investments
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Other creditors
Accruals and deferred income		 Fixtures
and
fittings
£
146,885
5,231
152,116
107,285
9,291
116,576
35,540
39,600
31.12.21
£
6,474
31.12.21
£
20,622
31.12.21
£
2,675
1,569
1,910
1,677
7,831		 Totals
£
291,529
5,231		 Totals
£
291,529
5,231
296,760
160,398
23,663
184,061
112,699
131,131
31.12.20
£
13,225
31.12.20
£
17,567
31.12.20
£
5,181
1,324
-
1,400
7,905
7,905

Page 9

continued...

Ross-on-Wye & District Community Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

11. MOVEMENT IN FUNDS

DRA
Unrestricted funds
General fund
Restricted funds
Fixed assets
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Fixed assets
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Fixed assets
TOTAL FUNDS		 FT
At 1.1.21
£
216,126
40
216,166
Incoming
resources
£
186,902
-
186,902
At 1.1.20
£
216,381
80
216,461		 Net
movement
At
in funds
31.12.21
£
£
27,555
243,681
(40)
-
27,515
243,681
Resources
Movement
expended
in funds
£
£
(159,347)
27,555
(40)
(40)
(159,387)
27,515
Net
movement
At
in funds
31.12.20
£
£
(255)
216,126
(40)
40
(295)
216,166

Page 10

continued...

Ross-on-Wye & District Community Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 140,939 (141,194) (255)
Restricted funds
Fixed assets - (40) (40)
DRAFT
TOTAL FUNDS
140,939
(141,234)
A current year 12 months and prior year 12 months combined position is as follows:
Net
movement
At 1.1.20
in funds
£
£
Unrestricted funds
General fund
216,381
27,300
Restricted funds
Fixed assets
80
(80)
TOTAL FUNDS
216,461
27,220
A current year 12 months and prior year 12 months combined net movement in funds,
above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
327,841
(300,541)		 (295)
At
31.12.21
£
243,681
-
243,681
included in the
Movement
in funds
£
27,300
Restricted funds
Fixed assets - (80) (80)
TOTAL FUNDS 327,841 (300,621) 27,220

Page 11

continued...

Ross-on-Wye & District Community Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2021.

13. LIMITED BY GUARANTEE

The company is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the company in the event of liquidation.

Page 12

Ross-on-Wye & District Community Association

Detailed Statement of Financial Activities Detailed Statement of Financial Activities
for the Year Ended 31 December 2021
31.12.21 31.12.20
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations and grants 1,213 2,198
Covid grants 53,551 71,270
54,764 73,468
Other trading activities
Fundraising events 2,233 162
Lettings 94,468 41,907
DRAFT
Catering
12,686
Membership subscriptions
1,172
Sections
1,972
Mast site rental
14,470
LPG site rental
428
Solar income
1,647
129,076
Investment income
Deposit account interest
8
Gain/(losses) on investment assets
3,054
3,062
Total incoming resources
186,902
EXPENDITURE
Other trading activities
Catering
6,189
Fundraising events
274
6,463
Support costs
Management		 6,304
1,515
1,350
12,921
494
1,214
65,867
38
1,566
1,604
140,939
2,509
-
2,509
Wages and staff pension 79,081 81,744
Rates and water (2,016) 3,168
Insurance 987 886
Light and heat 6,845 5,764
Telephone 822 1,068
Postage and stationery 1,107 565
Sundries 2,110 936
Repairs and renewals 24,350 11,877
Cleaning and waste disposal 8,538 3,182
Subscriptions and licences 2,606 3,031
Carried forward 124,430 112,221

This page does not form part of the statutory financial statements

Page 13

Ross-on-Wye & District Community Association

Detailed Statement of Financial Activities for the Year Ended 31 December 2021

31.12.21 31.12.20
£ £
Management
Brought forward 124,430 112,221
Long leasehold 14,372 14,372
Depreciation 9,291 8,292
148,093 134,885
Finance
Bank charges 504 407
Other interest 750 -
1,254 407
Governance costs
Accountancy
Human resources
Total resources expended
Net income/(expenditure)		 DRAFT
594
2,983
3,577
159,387
27,515		 564
2,869
3,433
141,234
(295)

This page does not form part of the statutory financial statements

Page 14