**REGISTERED COMPANY NUMBER: 05375065 (England and Wales) REGISTERED CHARITY NUMBER: 1108796** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2021 for Ross-on-Wye & District Community Association Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT Ross-on-Wye & District Community Association Contents of the Financial Statements for the Year Ended 31 December 2021 **----- Start of picture text -----**
Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 12
Detailed Statement of Financial Activities 13 to 14
DRAFT
**----- End of picture text -----**
Ross-on-Wye & District Community Association ## Report of the Trustees for the Year Ended 31 December 2021 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The company is a registered charity and the principal objects of the company are to maintain a Community Centre to promote the benefit of the inhabitants of Ross-on-Wye and the neighbourhood together defined by the postal code HR9 area. ## **FINANCIAL REVIEW** **Investment policy and objectives** Under the memorandum and articles of association, the charity has the power to make any investment which the Council of Management see fit. **Reserves policy - Unrestricted funds** During the current year the Association had an excess of income over expenditure of £27,555. At the end of the year the net current reserves were £130,982. The trustees have given serious consideration to the problems regarding future maintenance and refurbishment of the Larruperz building which is leased to them by the Ross Town Council under a 99 year lease dated 23 December 1987 and which is a full repairing lease. The Ross Town Council, as owners of the freehold of the property, pay the building's insurance premium. In view of the constantly rising building repair costs, the trustees of the company consider that it is essential that a fund is built up, and held if possible, to be used for future major repairs, refurbishments and renovations to the building and its ancillary grounds. The trustees aim is to build sufficient reserves in the unrestricted funds to have available funds of £100,000 to cover potential property repairs. **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. **Organisational structure** The Council of Management administers the charity. During the current year the Association had an excess of income over expenditure of £27,555. At the end of the year the net current reserves were £130,982. **Organisational structure** The Council of Management administers the charity. **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 05375065 (England and Wales) ## **Registered Charity number** 1108796 ## **Registered office** The Larruperz Centre Grammar School Close Ross-on-Wye Herefordshire HR9 7QD Page 1 Ross-on-Wye & District Community Association ## Report of the Trustees for the Year Ended 31 December 2021 ## **Trustees** C Boughen J E Hewson S A Kirby B J Marshall J P Pearce A P Soble C S Bennet D Lister K Fowler ## **Independent Examiner** Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT Approved by order of the board of trustees on ............................................. and signed on its behalf by: ................................................................. J E Hewson - Trustee Page 2 Independent Examiner's Report to the Trustees of Ross-on-Wye & District Community Association ## **Independent examiner's report to the trustees of Ross-on-Wye & District Community Association ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. - I confirm that no matters have come to my - not kept in respect of the Company as required by with the accounting requirements of section 396 - the accounts give a true and fair view which is not a - been prepared in accordance with the methods and for accounting and reporting by charities (applicable with the Financial Reporting Standard applicable - come across no other matters in connection with the - this report in order to enable a proper understanding ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Edward Richards Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT Date: ............................................. Page 3 Ross-on-Wye & District Community Association ## Statement of Financial Activities for the Year Ended 31 December 2021 |**DRA**
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
54,764
Other trading activities
2
129,076
Investment income
3
3,062
**Total**
186,902
**EXPENDITURE ON**
Raising funds
6,463
**Charitable activities**
Support costs
152,884
**Total**
159,347
**NET INCOME/(EXPENDITURE)**
27,555
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
216,126
**TOTAL FUNDS CARRIED FORWARD**
243,681|**FT**
Restricted
funds
£
-
-
-
-
-
40
40
(40)
40
-|31.12.21
Total
funds
£
54,764
129,076
3,062
186,902
6,463
152,924
159,387
27,515
216,166
243,681|31.12.20
Total
funds
£
73,468
65,867
1,604
140,939
2,509
138,725
141,234
(295)
216,461
216,166| |---|---|---|---| The notes form part of these financial statements Page 4 Ross-on-Wye & District Community Association ## Balance Sheet ## 31 December 2021 |||||31.12.21|31.12.20| |---|---|---|---|---|---| ||Unrestricted|Restricted||Total|Total| ||fund|funds||funds|funds| |Notes|£|£||£|£| |**FIXED ASSETS**|||||| |Tangible assets
7|112,699||-|112,699|131,131| |**CURRENT ASSETS**|||||| |Debtors
8|6,474||-|6,474|13,225| |Investments
9|20,622||-|20,622|17,567| |Cash at bank|111,717||-|111,717|62,148| ||138,813||-|138,813|92,940| |**DRAFT**
**CREDITORS**
Amounts falling due within one year
10
(7,831)
-
(7,831)
(7,905)
**NET CURRENT ASSETS**
130,982
-
130,982
85,035
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
243,681
-
243,681
216,166
**NET ASSETS**
243,681
-
243,681
216,166
**FUNDS**
11
Unrestricted funds
243,681
216,126
Restricted funds
-
40
**TOTAL FUNDS**
243,681
216,166
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006
for the year ended 31 December 2021.
The members have not required the company to obtain an audit of its financial statements for the year
ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.
Th tt kld thi ibiliti f|||||| The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements Page 5 continued... Ross-on-Wye & District Community Association ## Balance Sheet - continued 31 December 2021 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. B J Marshall - Trustee ............................................. J E Hewson - Trustee ## The notes form part of these financial statements Page 6 Ross-on-Wye & District Community Association Notes to the Financial Statements for the Year Ended 31 December 2021 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. - as expenditure as soon as there is a legal or - that expenditure, it is probable that a transfer of - and the amount of the obligation can be measured basis and has been classified under headings - Where costs cannot be directly attributed to particular at the following annual rates in order to write off - 10% on cost - 10% on cost - be used in accordance with the charitable objectives at be used for particular restricted purposes within the - specified by the donor or when funds are raised ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Long leasehold - 10% on cost Fixtures and fittings - 10% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## **Investments** Investments are stated at market value at the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluations and disposals throughout the year. Page 7 continued... Ross-on-Wye & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 December 2021 ## **2. OTHER TRADING ACTIVITIES** |**DRAFT**
Fundraising events
Lettings
Catering
Membership subscriptions
Sections
Mast site rental
LPG site rental
Solar income
**3.**
**INVESTMENT INCOME**
Deposit account interest
Gain/(losses) on investment assets
**4.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
**5.**
**TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended
the year ended 31 December 2020.
**Trustees' expenses**
Therewerenotrustees'exensesaidfortheearended31December2|31.12.21
31.12.20
£
£
2,233
162
94,468
41,907
12,686
6,304
1,172
1,515
1,972
1,350
14,470
12,921
428
494
1,647
1,214
129,076
65,867
31.12.21
31.12.20
£
£
8
38
3,054
1,566
3,062
1,604
31.12.21
31.12.20
£
£
23,663
22,665
31 December 2021 nor for
021norfortheearended| |---|---| There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020. ## **6. STAFF COSTS** The average monthly number of employees during the year was as follows: ||31.12.21|31.12.20| |---|---|---| |Management|2|2| |Administration|4|5| ||6|7| No employees received emoluments in excess of £60,000. Page 8 continued... Ross-on-Wye & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 December 2021 ## **7. TANGIBLE FIXED ASSETS** |**DRAFT**
Long
leasehold
£
**COST**
At 1 January 2021
144,644
Additions
-
At 31 December 2021
144,644
**DEPRECIATION**
At 1 January 2021
53,113
Charge for year
14,372
At 31 December 2021
67,485
**NET BOOK VALUE**
At 31 December 2021
77,159
At 31 December 2020
91,531
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**9.**
**CURRENT ASSET INVESTMENTS**
Listed investments
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Other creditors
Accruals and deferred income||Fixtures
and
fittings
£
146,885
5,231
152,116
107,285
9,291
116,576
35,540
39,600
31.12.21
£
6,474
31.12.21
£
20,622
31.12.21
£
2,675
1,569
1,910
1,677
7,831||Totals
£
291,529
5,231|Totals
£
291,529
5,231| |---|---|---|---|---|---| |||||296,760|| |||||160,398
23,663|| |||||184,061|| |||||112,699|| |||||131,131|| |||||31.12.20
£
13,225
31.12.20
£
17,567|| |||||31.12.20
£
5,181
1,324
-
1,400
7,905|| ||||||7,905| Page 9 continued... Ross-on-Wye & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 December 2021 ## **11. MOVEMENT IN FUNDS** |**DRA**
**Unrestricted funds**
General fund
**Restricted funds**
Fixed assets
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Fixed assets
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Fixed assets
**TOTAL FUNDS**|**FT**
At 1.1.21
£
216,126
40
216,166
Incoming
resources
£
186,902
-
186,902
At 1.1.20
£
216,381
80
216,461|Net
movement
At
in funds
31.12.21
£
£
27,555
243,681
(40)
-
27,515
243,681
Resources
Movement
expended
in funds
£
£
(159,347)
27,555
(40)
(40)
(159,387)
27,515
Net
movement
At
in funds
31.12.20
£
£
(255)
216,126
(40)
40
(295)
216,166| |---|---|---| Page 10 continued... Ross-on-Wye & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 December 2021 ## **11. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|140,939|(141,194)|(255)| |**Restricted funds**|||| |Fixed assets|-|(40)|(40)| |**DRAFT**
**TOTAL FUNDS**
140,939
(141,234)
A current year 12 months and prior year 12 months combined position is as follows:
Net
movement
At 1.1.20
in funds
£
£
**Unrestricted funds**
General fund
216,381
27,300
**Restricted funds**
Fixed assets
80
(80)
**TOTAL FUNDS**
216,461
27,220
A current year 12 months and prior year 12 months combined net movement in funds,
above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
327,841
(300,541)|||(295)
At
31.12.21
£
243,681
-
243,681
included in the
Movement
in funds
£
27,300| |**Restricted funds**|||| |Fixed assets|-|(80)|(80)| |**TOTAL FUNDS**|327,841|(300,621)|27,220| Page 11 continued... Ross-on-Wye & District Community Association Notes to the Financial Statements - continued for the Year Ended 31 December 2021 ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2021. ## **13. LIMITED BY GUARANTEE** The company is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the company in the event of liquidation. ## Page 12 Ross-on-Wye & District Community Association |Detailed Statement of Financial Activities|Detailed Statement of Financial Activities||| |---|---|---|---| |for the Year Ended 31 December 2021|||| |||31.12.21|31.12.20| |||£|£| |**INCOME AND ENDOWMENTS**|||| |**Donations and legacies**|||| |Donations and grants||1,213|2,198| |Covid grants||53,551|71,270| |||54,764|73,468| |**Other trading activities**|||| |Fundraising events||2,233|162| |Lettings||94,468|41,907| |**DRAFT**
Catering
12,686
Membership subscriptions
1,172
Sections
1,972
Mast site rental
14,470
LPG site rental
428
Solar income
1,647
129,076
**Investment income**
Deposit account interest
8
Gain/(losses) on investment assets
3,054
3,062
**Total incoming resources**
186,902
**EXPENDITURE**
**Other trading activities**
Catering
6,189
Fundraising events
274
6,463
**Support costs**
**Management**|||6,304
1,515
1,350
12,921
494
1,214
65,867
38
1,566
1,604
140,939
2,509
-
2,509| |Wages and staff pension||79,081|81,744| |Rates and water||(2,016)|3,168| |Insurance||987|886| |Light and heat||6,845|5,764| |Telephone||822|1,068| |Postage and stationery||1,107|565| |Sundries||2,110|936| |Repairs and renewals||24,350|11,877| |Cleaning and waste disposal||8,538|3,182| |Subscriptions and licences||2,606|3,031| |Carried forward||124,430|112,221| This page does not form part of the statutory financial statements Page 13 Ross-on-Wye & District Community Association Detailed Statement of Financial Activities for the Year Ended 31 December 2021 ||31.12.21|31.12.20| |---|---|---| ||£|£| |**Management**||| |Brought forward|124,430|112,221| |Long leasehold|14,372|14,372| |Depreciation|9,291|8,292| ||148,093|134,885| |**Finance**||| |Bank charges|504|407| |Other interest|750|-| ||1,254|407| |**Governance costs**
Accountancy
Human resources
Total resources expended
**Net income/(expenditure)**|**DRAFT**
594
2,983
3,577
159,387
27,515|564
2,869
3,433
141,234
(295)| This page does not form part of the statutory financial statements Page 14