2021-03-31-accounts - Marlow Opportunity Playgroup

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MARLOW OPPORTUNITY PLAYGROUP

Registered Charity number 1108650

Financial Statements for the year ended 31 March 2021

These accounts are for the unincorporated charity Marlow Opportunity Playgroup.

For the year ended March 2021 these accounts should be read together with the accounts for Marlow Opportunity Playgoup CIO (1177518) to whom all assets have been transferred in the financial year. These accounts reflect the income and expenditure of the charity up until Dec 31 2020 when the transfer took place.

All income and expenditure relating to the period after 31 Dec 2020 are reflected in the CIO. The two charities have the same charitable objectives.

STATEMENT OF FINANCIAL ACTIVITES

FOR THE YEAR ENDED 31 MARCH 2021

Notes INCOMING RESOURCES Voluntary income 3[a] Activities for generating funds 3[b] Investment income 3[c] TOTAL INCOMING RESOURCES RESOURCES USED Charitable activities 4 Transfer of assets to CIO 4.1 TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES / [EXPENDITURE] TRANSFER BETWEEN FUNDS NET MOVEMENT IN FUNDS BALANCES BROUGHT FORWARD AT 1 APRIL BALANCES CARRIED FORWARD AT 31 MARCH	Unrestricted funds 215,225 156 42 215,423 164,685 186,119 350,804 (135,381) - (135,381)	Restricted funds 26,994 - - 26,994 - - -	Total funds 2021 242,218 156 42 242,417 164,685 186,119 350,804 (108,388) - 108,388 - 108,388 0	Total funds 2020 248,233 12,953 177 261,363 250,485 250,485	Total funds 2020 248,233 12,953 177 261,363 250,485 250,485
				10,878 - 10,878 97,510	10,878
					- 10,878

				108,388

BALANCE SHEET

AS AT 31 MARCH 2021

Notes FIXED ASSETS CURRENT ASSETS Short term deposits Cash in bank and in hand TOTAL CURRENT ASSETS 4.1 CURRENT LIABILITIES Sundry creditors and accruals 5 Deferred income 6 NET CURRENT ASSETS TOTAL NET ASSETS	- - - - - - - - 2020-21	- 29,235 87,693 116,928 968 7,576 108,384 108,384 2019-20

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);

• and with*  Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);

and with the Charities Act.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

1.3 Changes to previous accounts

No changes have been made to accounts for previous years

Notes to the Accounts (continued)

3. INCOMING RESOURCES

Restricted Funds

Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup.

Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balabce on that fund. Restricted funds recognised in these accounts relate to:

[1] Youth Music made a grant in 2018 the balance of which was deferred at the end of last year and spent in the year 2020-21

[2] the Big Lottery fund. We received £19,418 in the year ended Dec 202 to fund the role of Playgroup Supervisor. A further receipt of this grant (£6,472.50) is recognised in the MarlowOpportunity Playgroup CIO Accounts.

INCOMING RESOURCES 3[a] Voluntary income Funding Support Assistance Grants Fees Donations Coronavirus Job Retension Scheme Other 3[b] Activities for generating funds Fundraising 3[c] Investment Income Bank deposit interest 4. RESOURCES USED Charitable activities Staff Costs Transport Rent Services Training Equipment & materials Expenses Other		Unrestricted [1] Youth Music [1] Restricted Big Lottery 29,368 42,924 70,345 7,576 19,418 285 31,091 40,402 811 215,225 7,576 19,418 156 - 42 -		2021 2020 29,368 36,647 42,924 61,780 97,338 57,570 285 7,962 31,091 51,584 40,402 811 32,689 242,218 248,233 156 12,953 42 177 147,291 196,323 - 7,378 2,724 5,640 3,499 7,940 48 4,974 9,091 17,461 10 1,096 2,023 9,673 164,685 250,485 Total Funds

4.1 Transfer of assets to Marlow Opportunity CIO

186,118

Marlow Opportunity Playgroups continues to operate as a CIO under a new charity number. All assets were transferred to the CIO which has the same governing principles and objectives as the unincorporated charity. The transfer has been reflected as an expenditure for the unincorporated charity and

5. CURRENT LIABILITIES (Creditors and Accruals)

5. CURRENT LIABILITIES (Creditors and Accruals) [a] Sundry creditors and accruals National Insurance Transport Services & equipment Expenses & Training Cash expenses [b] Deferred Income	2021 2020 - - - 520 - 327 - 47.5 - 71 - 965 - 7,576

6. RESERVES

It is the intention of Marlow Opportunity Playgroup to build a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months. All reserves and assets have been transferred to the Marlow Opportunity Playgroup CIO.

Notes to the accounts (cont)

Note 7 Details of certain items of expenditure

7.1 Trustee expenses

Number of trustees who were paid expenses Nature of the expenses Total amount paid

----- Start of picture text -----
This year Last year
None None
£0 £0
----- End of picture text -----

7.2 Fees for examination or audit of the accounts

Independent examiner’s or auditors' fees for reporting on the accounts

Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor

	This year £ None	Last year £ None
	None	None

Note 8 Paid employees

8.1 Staff Costs - up to Dec 31 2020

Gross Wages, Salaries and Benefits in Kind Employer's National Insurance costs Pension costs	This year £ Last year £ 122,681 165,452 17,328 23,656 7,282 8,890
	147,291 197,999

8.2 Average numberof full-time equivalent employees in the year

All paid employees at Marlow Opportunity Playgroup work in the playgroup setting.

Fundraising Charitable activities Governance Other	This year Last year 0 0 9 10 0 0 0 0
	9 10

8.3 Defined contribution pension scheme

A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%.

The costs of the scheme to the charity in the year The amount of any contributions outstanding at the end of the year The amount of any contributions prepaid at the end of the year	This year Last Year N/A N/A N/A N/A N/A N/A

CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusteesl mombers of afjlotsJ O 31 gol I On aounts for the yoar ended Ch?rJty no (If any) 1086fo Set out on pag I report to the trustees C my examination of the ac(YJunts of th8 atrKJve charty (Ihe Trust.) for the year ended g 11031 th21 As the charitys trustees. you are responble for the prepwalion of the ac¢x)unts in acCordare with the rulments of the Charities Act 2011 1.ttte Acr). Responslbllltle8 and baslg of report I report in respeL% of my examin*on of the Trust's a¢¢ounls carried out under section 145 of the 2011 Act and in caryying OLrt my examination, I have rolloy all the appllcable Dlreciions given by the Chanty Commission under section 145(5)(b) of the Act. Independent tThe Gharity's gross income exceeded £250.000 and l am qualified to examlnerfs statement undertake the examination by beSng a qualified member of [insert name of applicabk listed body]l. Delete [ l rfnot applicable. I have compteted my examination. I confirm that no material matters have eomo to my attention in connection with the examination (other than that disclosed below.) ttich gives me cause to believe that in, any material the ac%ounting records were not kept tn accordance with Sect 130 of the Charties Act.. or the accounls did nol accord Véith the accounting records., or the acjwnts did not comply with thè applicable reqLsirements nceming the fomi and content of aOUnts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fail view which is not 8 matter c4)nsIded as part of an independent examinatlon. I have no concerns and have come across no other matters in connection wÈth the exarThnalion to which attentron should be drawn in thi8 Yeport in order to enable a proper understanding of the accounts to be reached. . Ploase d8lete Ihe words in the brackets rfthey do not apply. Islk EER71 Slgned: Name: IArt Relevant professlonal qualifi¢ation(s) or body I Ryf Of Iuf CR&rp I£7ff EOF IER

Ilf any): 6I cc.(UfY(5Ys r2 Addr•8•: L AfvJc£ POL5 q&F Section B Disclosure Onty complete rf the examiner needs to highlight mat181 rnatters of concern {e CC32. Indgpendent examination of charity aGGounts." direGtions and guKlance for examiners). Glve hero brief detslls of any items thal the examiner wishes to disclose IER

Marlow Opportunity Playgroup Trustee's annual report for the year ended March 31, 2021

For the period: From: April 1st, 2020 To March 31st, 2021

Reference and Administration details

Charity name: Marlow Opportunity Playgroup Registered charity number: 1108650 Charity's principal address: Scout HQ Watery Lane Woburn Green HP10 ONE

Names of the charity trustees who manage the charity:

Paul Finch, Chairman Mary Godfrey Catherine Austin Susan Smith Jeanette Galloway

Structure Governance and Management

This report and set of accounts relate to the original unincorporated charity Marlow Opportunity Playgroup (charity number 1108650). The charity is governed by a constitution, constituted as a Trust, with the trustees appointed by committee.

We, the trustees, have successfully applied to become a Charitable Incorporated Organisation (Charity number 1177581), under a foundation model constitution. All assets and policies transferred from the unincorporated charity to the CIO in January 2021. These accounts therefore reflect only the portion of the year’s financial activities to the end of December 2020. The Trustees will now begin the process of winding up the unincorporated charity.

It is suggested that these accounts are read together with those of the CIO (charity number 1177581) to establish a complete picture of the year’s financial activity.

The objectives and leadership of the CIO are exactly the same as the unincorporated charity. Everything has transferred to the CIO leaving no assets or liabilities in the unincorporated charity.

Objectives and activities

Our objective is to provide a safe, caring and stimulating environment where children, primarily with special needs, can learn through play. We will operate independently, under charitable status, managed by a voluntary committee and run by qualified staff.

The main activities undertaken for public benefit:

1) To advance the education of children, in particular but not exclusively, those with special educational needs and disabilities through the provision of nursery and preschool care.
2) To advance the education and training of persons in the provision of such preschool care.

Achievements and Performance

Coronavirus had a devastating effect for the Marlow Opportunity Playgroup (MOP) and the families that rely on our services. During the Summer and Autumn terms MOP ran at reduced capacity for Covid-safety reasons and due to the limited number of available staff and volunteers. The decision was made to remain closed after the Christmas break due to the second full lockdown, reopening after the February half term and building up to full opening early in March.

We restricted our numbers to 15 children per session throughout this financial year ensuring the children were all supported 1:1 and we had an additional member of staff each session to cover all additional cleaning duties. Unfortunately, this impacted on the number of children we could admit from our waiting list. We made the decision to adjust our Admissions Policy to prioritise those children on the waiting list who were due to start school in September 2021. Consequently, we were only able to offer places to 4 children and the number of children on our waiting list remained high for the remainder of the academic year (2020/21).

A strict procedures/risk assessment was in place to limit the spread of infection, and as a result of the staff team adhering to these procedures, we managed to stay open with a very full register most days. These procedures remain in place today with staff wearing face masks throughout the playgroup sessions and taking twice weekly lateral flow tests. We also ask all visitors to the setting to adhere to this protocol.

The amazing staff and volunteer team have been wonderfully supportive of playgroup throughout this challenging time, pulling out all the stops to ensure the children continued to enjoy stimulating and varied sessions. Key workers kept in regular contact with their children during lockdown posting songs and stories on social media and by email. A staff

production of ‘With a little help from my friends’ attracted a lot of attention to our Facebook page and brought in donations.

As a result of the pandemic, the charity was unable to hold the usual seasonal fairs or the annual Dinner Dance. Income from fundraising was therefore dramatically reduced. MOP was, however, able to access the Government’s Coronavirus Job Retention Scheme which helped to meet some of our costs over the most difficult period.

The Trustees are grateful for a number of grants that have improved our financial position over the short to medium term. As we transition to the CIO our viability looks stronger than since the charity began.

Policy on reserves

It is the intention of the trustees to build a reserve equal to nine month's operating costs Our income level, and sources of income, vary each year; and in some years we have been unable to meet the year's operating cost. Our ambition will be to rebuild and retain a reserve that will ensure we can remain open if one of one or more of our funding sources is discontinued. We would want to provide playgroup places to children until alternative provision could be found. All reserves have been transferred to the CIO Marlow Opportunity Playgroup within the financial year.