## **MARLOW OPPORTUNITY PLAYGROUP**
## **Registered Charity number 1108650**
Financial Statements for the year ended 31 March 2021
These accounts are for the unincorporated charity Marlow Opportunity Playgroup.
For the year ended March 2021 these accounts should be read together with the accounts for Marlow Opportunity Playgoup CIO (1177518) to whom all assets have been transferred in the financial year. These accounts reflect the income and expenditure of the charity up until Dec 31 2020 when the transfer took place.
All income and expenditure relating to the period after 31 Dec 2020 are reflected in the CIO. The two charities have the same charitable objectives.
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STATEMENT OF FINANCIAL ACTIVITES
## FOR THE YEAR ENDED 31 MARCH 2021
|Notes
INCOMING RESOURCES
Voluntary income
3[a]
Activities for generating funds
3[b]
Investment income
3[c]
TOTAL INCOMING RESOURCES
RESOURCES USED
Charitable activities
4
Transfer of assets to CIO
4.1
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES /
[EXPENDITURE]
TRANSFER BETWEEN FUNDS
NET MOVEMENT IN FUNDS
BALANCES BROUGHT FORWARD AT
1 APRIL
BALANCES CARRIED FORWARD AT
31 MARCH|Unrestricted
funds
215,225
156
42
215,423
164,685
186,119
350,804
(135,381)
-
(135,381)|Restricted
funds
26,994
-
-
26,994
-
-
-
|**Total funds**
**2021**
**242,218**
**156**
**42**
**242,417**
**164,685**
**186,119**
**350,804**
**(108,388)**
**-**
**108,388**
**-**
**108,388**
**0**|Total funds
2020
248,233
12,953
177
261,363
250,485
250,485|Total funds
2020
248,233
12,953
177
261,363
250,485
250,485|
|---|---|---|---|---|---|
|||||10,878
-
10,878
97,510|10,878|
||||||-
10,878|
|||||||
|||||108,388||
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BALANCE SHEET
## AS AT 31 MARCH 2021
|Notes
FIXED ASSETS
CURRENT ASSETS
Short term deposits
Cash in bank and in hand
TOTAL CURRENT ASSETS
4.1
CURRENT LIABILITIES
Sundry creditors and accruals
5
Deferred income
6
NET CURRENT ASSETS
TOTAL NET ASSETS|-
-
-
-
-
-
-
-
**2020-21**|-
29,235
87,693
116,928
968
7,576
108,384
108,384
**2019-20**|
|---|---|---|
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## **Notes to the accounts**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with* Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);
- and with the Charities Act.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years
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## **Notes to the Accounts (continued)**
## **3. INCOMING RESOURCES**
## **Restricted Funds**
Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup.
Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balabce on that fund. Restricted funds recognised in these accounts relate to:
[1] Youth Music made a grant in 2018 the balance of which was deferred at the end of last year and spent in the year 2020-21
[2] the Big Lottery fund. We received £19,418 in the year ended Dec 202 to fund the role of Playgroup Supervisor. A further receipt of this grant (£6,472.50) is recognised in the MarlowOpportunity Playgroup CIO Accounts.
|**INCOMING RESOURCES**
3[a] Voluntary income
Funding
Support Assistance
Grants
Fees
Donations
Coronavirus Job Retension Scheme
Other
3[b] Activities for generating funds
Fundraising
3[c] Investment Income
Bank deposit interest
**4. RESOURCES USED**
Charitable activities
Staff Costs
Transport
Rent
Services
Training
Equipment & materials
Expenses
Other||Unrestricted
[1] Youth Music
[1] Restricted
Big Lottery
29,368
42,924
70,345
7,576
19,418
285
31,091
40,402
811
**215,225**
**7,576**
**19,418**
**156**
**-**
**42**
**-**||**2021**
**2020**
29,368
36,647
42,924
61,780
97,338
57,570
285
7,962
31,091
51,584
40,402
811
32,689
**242,218**
**248,233**
**156**
**12,953**
**42**
**177**
147,291
196,323
-
7,378
2,724
5,640
3,499
7,940
48
4,974
9,091
17,461
10
1,096
2,023
9,673
**164,685**
**250,485**
**Total Funds**|
|---|---|---|---|---|
## **4.1 Transfer of assets to Marlow Opportunity CIO**
**186,118**
Marlow Opportunity Playgroups continues to operate as a CIO under a new charity number. All assets were transferred to the CIO which has the same governing principles and objectives as the unincorporated charity. The transfer has been reflected as an expenditure for the unincorporated charity and
## **5. CURRENT LIABILITIES (Creditors and Accruals)**
|**5. CURRENT LIABILITIES (Creditors and Accruals)**
[a] Sundry creditors and accruals
National Insurance
Transport
Services & equipment
Expenses & Training
Cash expenses
[b] Deferred Income|**2021**
**2020**
-
-
-
520
-
327
-
47.5
-
71
**-**
**965**
**-**
**7,576**|
|---|---|
## **6. RESERVES**
It is the intention of Marlow Opportunity Playgroup to build a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months. All reserves and assets have been transferred to the Marlow Opportunity Playgroup CIO.
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## **Notes to the accounts (cont)**
## **Note 7 Details of certain items of expenditure**
## **7.1 Trustee expenses**
Number of trustees who were paid expenses Nature of the expenses Total amount paid
**----- Start of picture text -----**
This year Last year
None None
£0 £0
**----- End of picture text -----**
## **7.2 Fees for examination or audit of the accounts**
Independent examiner’s or auditors' fees for reporting on the accounts
Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor
||**This year £**
None|**Last year £**
None|
|---|---|---|
||None|None|
## **Note 8 Paid employees**
## **8.1 Staff Costs - up to Dec 31 2020**
|Gross Wages, Salaries and Benefits in Kind
Employer's National Insurance costs
Pension costs|**This year £**
**Last year £**
122,681
165,452
17,328
23,656
7,282
8,890|
|---|---|
||147,291
197,999|
## **8.2 Average numberof full-time equivalent employees in the year**
All paid employees at Marlow Opportunity Playgroup work in the playgroup setting.
|Fundraising
Charitable activities
Governance
Other|**This year**
**Last year**
0
0
9
10
0
0
0
0|
|---|---|
||9
10|
## **8.3 Defined contribution pension scheme**
A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%.
|The costs of the scheme to the charity in the year
The amount of any contributions outstanding at the end of the year
The amount of any contributions prepaid at the end of the year|**This year**
**Last Year**
N/A
N/A
N/A
N/A
N/A
N/A|
|---|---|
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CHARITY COMMISSION
FOR ENGLAND AND WALE5
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to tho trusteesl
mombers of
afjlotsJ O
31 gol I
On aounts for the yoar
ended
Ch?rJty no
(If any)
1086fo
Set out on pag
I report to the trustees C my examination of the ac(YJunts of th8 atrKJve
charty (Ihe Trust.) for the year ended g 11031 th21
As the charitys trustees. you are responble for the prepwalion of the
ac¢x)unts in acCordare with the rulments of the Charities Act 2011
1.ttte Acr).
Responslbllltle8 and
baslg of report
I report in respeL% of my examin*on of the Trust's a¢¢ounls carried out
under section 145 of the 2011 Act and in caryying OLrt my examination, I
have rolloy all the appllcable Dlreciions given by the Chanty Commission
under section 145(5)(b) of the Act.
Independent tThe Gharity's gross income exceeded £250.000 and l am qualified to
examlnerfs statement undertake the examination by beSng a qualified member of [insert name of
applicabk listed body]l. Delete [ l rfnot applicable.
I have compteted my examination. I confirm that no material matters have
eomo to my attention in connection with the examination (other than that
disclosed below.) ttich gives me cause to believe that in, any material
the ac%ounting records were not kept tn accordance with Sect 130
of the Charties Act.. or
the accounls did nol accord Véith the accounting records., or
the acjwnts did not comply with thè applicable reqLsirements
nceming the fomi and content of aOUnts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fail view which is not 8 matter
c4)nsIded as part of an independent examinatlon.
I have no concerns and have come across no other matters in connection
wÈth the exarThnalion to which attentron should be drawn in thi8 Yeport in
order to enable a proper understanding of the accounts to be reached.
. Ploase d8lete Ihe words in the brackets rfthey do not apply.
Islk EER71
Slgned:
Name:
IArt
Relevant professlonal
qualifi¢ation(s) or body
I Ryf Of Iuf CR&rp I£7ff EOF
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Ilf any):
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Section B
Disclosure
Onty complete rf the examiner needs to highlight mat181 rnatters of concern
{e CC32. Indgpendent examination of charity aGGounts." direGtions and
guKlance for examiners).
Glve hero brief detslls of
any items thal the
examiner wishes to
disclose
IER
## **Marlow Opportunity Playgroup Trustee's annual report for the year ended March 31, 2021**
For the period: From: April 1st, 2020 To March 31st, 2021
## **Reference and Administration details**
**Charity name:** Marlow Opportunity Playgroup **Registered charity number:** 1108650 **Charity's principal address:** Scout HQ Watery Lane Woburn Green HP10 ONE
## **Names of the charity trustees who manage the charity:**
Paul Finch, Chairman Mary Godfrey Catherine Austin Susan Smith Jeanette Galloway
## **Structure Governance and Management**
This report and set of accounts relate to the original unincorporated charity Marlow Opportunity Playgroup (charity number 1108650). The charity is governed by a constitution, constituted as a Trust, with the trustees appointed by committee.
We, the trustees, have successfully applied to become a Charitable Incorporated Organisation (Charity number 1177581), under a foundation model constitution. All assets and policies transferred from the unincorporated charity to the CIO in January 2021. These accounts therefore reflect only the portion of the year’s financial activities to the end of December 2020. The Trustees will now begin the process of winding up the unincorporated charity.
It is suggested that these accounts are read together with those of the CIO (charity number 1177581) to establish a complete picture of the year’s financial activity.
## **The objectives and leadership of the CIO are exactly the same as the unincorporated charity. Everything has transferred to the CIO leaving no assets or liabilities in the unincorporated charity.**
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## **Objectives and activities**
Our objective is to provide a safe, caring and stimulating environment where children, primarily with special needs, can learn through play. We will operate independently, under charitable status, managed by a voluntary committee and run by qualified staff.
The main activities undertaken for public benefit:
- 1) To advance the education of children, in particular but not exclusively, those with special educational needs and disabilities through the provision of nursery and preschool care.
- 2) To advance the education and training of persons in the provision of such preschool care.
## **Achievements and Performance**
Coronavirus had a devastating effect for the Marlow Opportunity Playgroup (MOP) and the families that rely on our services. During the Summer and Autumn terms MOP ran at reduced capacity for Covid-safety reasons and due to the limited number of available staff and volunteers. The decision was made to remain closed after the Christmas break due to the second full lockdown, reopening after the February half term and building up to full opening early in March.
We restricted our numbers to 15 children per session throughout this financial year ensuring the children were all supported 1:1 and we had an additional member of staff each session to cover all additional cleaning duties. Unfortunately, this impacted on the number of children we could admit from our waiting list. We made the decision to adjust our Admissions Policy to prioritise those children on the waiting list who were due to start school in September 2021. Consequently, we were only able to offer places to 4 children and the number of children on our waiting list remained high for the remainder of the academic year (2020/21).
A strict procedures/risk assessment was in place to limit the spread of infection, and as a result of the staff team adhering to these procedures, we managed to stay open with a very full register most days. These procedures remain in place today with staff wearing face masks throughout the playgroup sessions and taking twice weekly lateral flow tests. We also ask all visitors to the setting to adhere to this protocol.
The amazing staff and volunteer team have been wonderfully supportive of playgroup throughout this challenging time, pulling out all the stops to ensure the children continued to enjoy stimulating and varied sessions. Key workers kept in regular contact with their children during lockdown posting songs and stories on social media and by email. A staff
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production of ‘With a little help from my friends’ attracted a lot of attention to our Facebook page and brought in donations.
As a result of the pandemic, the charity was unable to hold the usual seasonal fairs or the annual Dinner Dance. Income from fundraising was therefore dramatically reduced. MOP was, however, able to access the Government’s Coronavirus Job Retention Scheme which helped to meet some of our costs over the most difficult period.
The Trustees are grateful for a number of grants that have improved our financial position over the short to medium term. As we transition to the CIO our viability looks stronger than since the charity began.
## **Policy on reserves**
It is the intention of the trustees to build a reserve equal to nine month's operating costs Our income level, and sources of income, vary each year; and in some years we have been unable to meet the year's operating cost. Our ambition will be to rebuild and retain a reserve that will ensure we can remain open if one of one or more of our funding sources is discontinued. We would want to provide playgroup places to children until alternative provision could be found. All reserves have been transferred to the CIO Marlow Opportunity Playgroup within the financial year.
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