Scartho Village Community Association Trustees. Annual Report and Accounts for the year ending 31st March 2024 2 Administrative Information 3 Trustees, Annual Report 6 Independent Examinerfs Report 7 Statements of Financial Activities 8 Balance Sheets 9 Notes to the Accounts Page I
Scartho Village Community Association Administrative Information Previous tharity names Scartho Village Community Centre Charity registration number 1108639 Trusteesl Executive Committee {currentty & for the whok period unless shown ¢)therwise) Chair Neil Dalton Vlce Chair Derek Humphreys Treasurer Mike Pounder Neil Dalton Doreen Dale Jade Dalton Jack Dalton Michelle Dalton Elizabeth Redgrave Michael Redgrave Jessica Humphreys (Resigned November 2024) Prlndpal offlce address Scartho Village Community Cent 26 Waltham Road Scartho, Grimsby North East Lincolnshire DN33 2LX Telephone 01472-751307 Banker Barclays Bank plc Victoria Street Grimsby North East Lincolnshire DN33 2EP Independent Examlner J P Heeney BA(Hons) FCA RNS thartered Accountants 50154 Oswald Road Scunthorpe DN18 7PQ Page 2 PDF processed with CutePDF Editor www.CutePDF-Editor.com
Scartho Village Community Association The committee has worked together in a common effort to provide a well run centre with customer satisfattion and safety being paramount. Enquiries from the community to hire the space are still frequent. The centre is open between the hours of 9am and 9pm, seven days a week. Volunteer contrlbutlon The SVCA and community centre are run on a voluntary basis with only out-of-pocket expenses paid to committee members and helpers. Some people work many hours, over and above what might be expected, to provide the facility for the community. Special thanks are given to all who help. The community centre always welcomes offers of further volunteer help and, to that end, is registered with the Volunteer Bureau in Grimsby and with Community Matters. General hlghs, lows and asplrations SVCA has been affected by the inflation of gas and electricity prices. This has impatted on our savings which has impacted on our donations to other local charities. We contlnue to have a busy communlty centre wlth Ilmited spaces for classes and parties. A prevlous class has returned following covld supporting myeloma patients. We continue to subsidize a local brldge club as they do not always have enough members due to their age brackets. We also lost our Cent manager due to their personal commitments but as continued as our domestic. Page 3
Scartho Village Community Association Reserves policy Unrestritted reseNes (exduding tsngible fixed assets) dLrreased this year due mainly to the high cost of gas and dectricity and water, but still exceeds £20k at 31 March 2024. Using the levd of expenditure during 2023124, that reserve is sufficient to cover almost 20 months of nomial running costs. The committee considers that a 12 months Serye is an adequate base for achieving the charity's objectives, so this gives us a strong foundation. We will continue to monitor reseNe levels to ensure that future funding streams are sufficient. Management Committee and responsibilltles The Management Commtiee administers the charity. The charity's officers and committee members are elerted at its Annual General Meeting to serve until the next AGM. Additional members to fill casual vacancies or otherwise may be co-opted by the committee during the year. The names of the current committee, and all those who have served as members during the year being reported, are shown on page 2. The Management Commtiee recognises its responsibility for keeping proper accounting records and preparing financial statements each year. The appended accounts have bn ppared on an accruals basi5 and have bn independently examined with the examiner's report included as part of these accounts. Approved by the management committee on ..., . 12025 and signgj its behaff by: Neil Dalton (Chair) Page 4 PDF processed with CutePDF Editor www.CutePDF-Editor.com
Scartho Village Community Association Independent Examiner's Report Report to the Trustees / Executive Committee of the Scartho Village Q>mmunty Association on the charity's report and accounts for the year ended 31 March 2024, as set out on pages I to 12, and completed in accordance with the engagement letter dated 10 November 2023. Respective responsibillties of trustees/committee and independent examlner The charity's trustees are responsible for the preparation of accounts. The charity's trustees consider that an audit is not required for this year [under section 43(2) of the Charities Act 1993, as amended by the Charities Act 2006, Cthe Act?] and that an independent examination is needed. It is my responsibility to: E] examine the accounts [under sertion 43 of the Act]. E] follow the procedures laid down In the General Directions given by the Charlty Commissioners [under sertlon 43(7)(b) of the Att]; and Cl state whether particular matters have come to my attention. Basis of independent examlner's statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosUS in the accounts, and seeking explanatlons from the trustees conceming any such matters, The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view glven by the accounts. Independent examlnerfs statsment In connection with my examination, no matter has come to my attention: I which gives me asOnable cause to believe that, in any material respert, the requirements E] to keep accounting records in accordance with section 41 of the Art, and to prepare accounts which accord with the accounting records and compty with the accounting requirements of the Act Have not been met. or 2 to which, in my opinion, attentlon should be drawn in order to enable a proper understanding of the accounts to be reached. RNS Accountsnts The Poplars Bridge Street Brigg DN20 8NQ Page S
Scartho Village Community Association ststement of Financial Activities for the year ending 31 March 2024 2024 Total funds 2023 Total funds Note Income from: Grant 1,800 Donatlons and legacles 43 Charitsble activities 25,182 24,278 Other 424 103 Total Income 25,649 26,181 Expendlture on: CharStable actlvltles 26,461 25,205 Other 960 1,285 Total expendlture 27,421 26,490 Net movement In funds (1,772) (309) Total funds brought ft)rward 51,838 52,147 Total lunds carried forward £50,066 £51,838 Page 6 PDF processed with CutePDF Editor www.CutePDF-Edltor.com
Scartho Village Community Association Balance Sheet at 31 March 2024 2024 2023 Note Fixed assets: Tangible assets Current assets: Cash and bank balances 50,191 1,525 51,793 1,765 Debtors & prepayments 51,716 53,558 Current liabilitlas Creditors due within one year 1,650 1,720 Net current assets 50,066 51,838 Total assets less liabilities £50,066 £51,838 Funds of the charity: Unrestrlcted funds £50,066 £51,838 Signed on behalf of the Trustees Neil Dalton (Chair) . January 2025 Page 7 PDF processed wlth CutePDF Edltor www.CutePDF-Edltor.com
Scartho Village Community Association Notes to the financial statements for the year ending 31 March 2024 l Accountlng pollcles Basis of preparation of finandal statements These financial statements have been prepared under the historical costs convention and are in accordance with 'Accounting and Reporting by Charities., Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS 102), effettive l January 2019. Incoming r4source$ All incoming resources are included in the SOFA when the charkty is legally entitled to the income and the amount can be quantified with reasonable accuracy. Funding grants, including fundirffJ grants for the purchase of fixed assets are recognised in the full in the SOFA in the year in which they a receivable. No amounts are included in the financial ststements for seNices donated by volunteers. Gifts in kind donated for use by the charity are recognised as income when receivable. Donated facilities are included at their value to the charity to the extent that this can be quantified. Outgolng resources All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category. Where costs cannot be directly attributed to a particular heading they have bn allocated to activities on a basis consistent with use of the resources. Flxed assets and depredatlon Fixed assets constituting fixtures or fttings to the Communty Centre building are written off in the year that the cost is incurred. Other fixed assets over £150 are included at cost and depreciation is provided to spread the cost of each asset over a 3 year expected useful life. Fund accountlng Unrertricted funds: The unrestricted general fund represents the net income received, which is applied in furtherance of the objects of the charity. the unrestricted designated funds comprise amounts that have been set aside by the trustees for particular purposes. The aim and u of each designated fund is t out in these notes to the financial ststements. Restricted funds Restricted funds are used in accordance with specific restrictions imposed by the fund providers. Expenditu which meets these crrteria is charged to the fund, together wff(h a fair allocation of management and support costs. The aim of each restricted fund is set out in these notss to the financial statements. 2 Grants, donatlons & fundralslng NELC Local Ward Fund Restrirted 2024 2023 1,800 £1,800 Page 8 PDF processed with CutePDF Editor www.CutePDF-Editor.com
Scartho Village Community Association Notes to the financial statements for the year endlng 31 March 2024 2 Income from charitable activlties (Unrestricted funds) 2024 2023 Dance in Partners Artiez (Cheerleading) 'ck Boxing Bridge Dance Vibe Dantr Mix Keep Fit Yoga, meditation etc. Tai Chi GKR Karate Zumba Pilates Diet & Fits)ess Dance Exams Ajlotments Model Boat Club Polling Station hire Scouts Parties & Fayres Bible studies Messy Play G)Id Buying other premises hire 4,781 3,684 5,014 1,616 4,763 4,086 3,477 1,726 145 812 609 1,295 732 856 609 2,488 520 364 48 12 232 581 550 ioi 116 695 1,030 281 713 3,051 569 528 198 279 22 1,185 208 402 558 214 154 156 £25,182 £24,278 3 Other Income (Unrestricted funds) Membership fees Bank interest 2024 2023 26 77 424 £424 £103 Page 9 PDF processed with CutePDF Edltor www.CutePDF-Editor.com
Scartho Village Community Association Notes to the financial statements for the year ending 31 March 2024 4 Expenditure on charitable actlvities (all unrestricted funds) 2024 Wages Electricity & Gas Insurance Telephone & internet Ajarm System Cleaning Building paIrS & maintenance Site gardeninglmaintenance Water Payroll support Music & television licences Postage, stationery & advertizing Equipment maintenance & renewal Non-domestic rates Fire extinguishers & PAT Charitsble donations 2023 8,981 10,305 886 719 853 2,016 530 255 933 160 120 167 10,641 4,840 826 588 980 1,856 1,814 263 481 209 217 170 1,519 567 134 loo 371 47 34 £26,461 £25,205 5 Other costs - governance 2024 2023 Reporting, accounts & charty independent examinats'on 960 1,285 £960 £1,285 6 Tanglble flxed assets Fittlngs & Electrlcal Equlpment Equipment Totals Cost At l April 23 Additions Disposals 5,067 2,535 7,602 At 31 March 24 £5,067 £2,535 £7,602 Depreclatlon At l April 23 Charge for the year Disposals 5,067 2,535 7,602 At 31 March 24 £5,067 £2,535 £7,602 Net book value At 31 March 24 At l April 23 The fixed assets a used both for direct charitsble activrties and in the management and administration of the charty. Page 10 PDF processed with CutePDF Editor www.CutePDF-Editor.com
Scartho Village Community Association Notes to the financial statements for the year ending 31 March 2024 7 Debtors 2024 2023 Trade debtors Prepayments 607 918 758 1,007 £1,525 £1,765 8 Creditors 2024 2023 Accn5als 1,650 1,720 £1,650 £1,720 9 Fund$ Movement In resources 31 M•r 23 Incornlng Outgolng 31 Mar 24 51,838 25,649 (27,421) 50,066 Unrestrlcted funds £51,838 £25,649 £(27,421) £50,066 10 Benefits In kind The Community Centre premises are leased from North East Lincolnshire Council, without payment of annual nt. no value has been imputed for this within the accounts because of the dIlculty of valuation. 11 Trustees remunerntlon and expenses (Indudlng related party transactlons) Gross wages of £8981 (2022123 £10,641) We paid to the charity's sole employeei Community Cent Manager & Bookings Officer Rachel M Humphreys, who is related to the charity's trustees of same surname. This commitment was approved by the trusteeslcommittee acting as a body. Apart from this, no remuneration was directly or indirectly paid or payable during the year, out of the funds of the charity, to any trustee or person known to be connected with them. Reimbursement of expenses to trustees during 2023124 was £Nil (2022123 £Nil). Page 11 PDF processed with CutePDF Editor www.CutePDF-Edltor.com