MAKING SPACE FOR CRAFTS LTD Council of Management Annual Report and Financial Statements
1 April 2020 to 31 March 2021
CONTENTS
| REFERENCE AND ADMINISTRATIVE DETAILS | 2 |
|---|---|
| COUNCIL OF MANAGEMENT REPORT | 3 - 7 |
| ACKNOWLEDGEMENTS & THANKS | 8 |
| INDEPENDENT EXAMINER’S REPORT | 9 |
| STATEMENT OF FINANCIAL ACTIVITIES | 10 |
| BALANCE SHEET | 11 |
| NOTES TO THE FINANCIAL STATEMENTS | 12 -17 |
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MAKING SPACE FOR CRAFTS LTD 2020-21 DRAFT
Name of Charity
Making Space for Crafts Ltd (a company limited by guarantee) formerly The MOMC – Leigh Parks Crafts Initiative Trust Limited
Registered Office and Principal Address
2 Bishopstoke Road Leigh Park Havant Hampshire PO9 5BN
Company Registered Number
4482576 (England and Wales)
Charity Registered Number
1108387
Council of Management
Lesley Butterworth (Chair) Richard Walker Victoria Edwards Loucia Manopoulou Kate Spresser Samantha Dewar-English Tara Goddard
Company Secretary
Kenneth Parry
Bankers
NatWest Bank Old Bank Branch 105 High Street Winchester Hampshire SO23 9AW
Independent Examiner
Tim Light FMAAT Lightatouch Internal Audit Services 7 Hodder Close Chandlers Ford Hampshire SO53 4QD
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MAKING SPACE FOR CRAFTS LTD 2020-21 DRAFT
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Council of Management (who are also directors of the Charity for the purposes of the Companies Act 2006) present their sixteenth annual report, for the 12 months ended 31 March 2021.
The company is a charitable company limited by guarantee, incorporated on 10 July 2002 and registered as a charity on 2 March 2005. On 12 October 2020 the company name was changed from The MOMC – Leigh Parks Crafts Initiative Trust Limited to Making Space for Crafts Ltd.
Purpose
Making Space is a community-based craft organisation that creates opportunities for people to discover and develop design and making skills, increasing personal wellbeing through involvement in high-quality craft. The charity promotes excellence in contemporary craft, design and visual arts. As the lead craft organisation in Hampshire, Making Space initiates opportunities for new networks and partnership working to raise the profile of craft. This includes working with local arts organisations and contributing to regional and national developments around craft and community engagement.
From its purpose-built studios in Leigh Park, Making Space organises courses, masterclasses and projects through which children, young people and adults can learn from skilled and experienced makers. The building belongs to and is maintained by Hampshire County Council who provide the premises rent-free. It houses seven individual studio spaces that are leased to professional makers producing high quality work, as well as two fully equipped workshops that are available for hire, either as creative spaces or for business meetings.
Council of Management (Trustees)
The Articles stipulate a minimum of 6 Council Members, who are both trustees and directors of the company, and no more than 12. Up to two Council Members may be appointed by a consultative Panel of Users of the charity’s facilities. In practice there is always one of the studio tenants on the Council and regular tenants’ meetings are held. Two members can be appointed by Hampshire County Council and Havant Borough Council as corporate Council Members. One third of Council Members retire by rotation annually, with a maximum duration of service being 10 years.
The Council of Management regularly holds open recruitment for trustee members and seeks to include a wide range of skills including skilled crafts people. Trustee induction is in place and further training on specific matters is provided. There are at least four Council of Management meetings a year. Council members also participate in small working groups on specific issues such as fundraising and staffing matters.
The following are current or served as trustees on the Council of Management in the year: Lesley Butterworth (Chair) Richard Walker Victoria Edwards Loucia Manopoulou Catherine Hallett (Resigned May 2020) Phillip Sanderson (Resigned Aug 2020) Victoria Savage (Brown) (Retired Nov 2020) Kate Spresser (Appointed May 2020) Alison Rowsell (Appointed Jun 2020, Resigned Sep 2021) Samantha Dewar-English (Appointed Nov 2020) Tara Goddard (Appointed Apr 2021)
Staff
The small staff team consists of Director, Administrator, Outreach Coordinator, Facilities Technician and a casual Duty Manager. In January 2019 the long-serving Director, Lynne Dick, left to seek new challenges and the Council of Management were unsuccessful in recruiting a replacement. Experienced arts manager, Liz
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Weston, was contracted as freelance Interim Director to see the charity through the transition period. In August 2020, a new permanent, part-time Director, Faye Hughes, started work. Each member of staff was furloughed or partially furloughed at some point in the year, making use of the Government Job Retention Scheme funding.
Risk Management
The Council of Management is developing a revised risk management strategy which will comprise a review of the principal risks and uncertainties relevant to the charity, the establishment of policies, systems and procedures to mitigate the risks identified and the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.
Financial sustainability is the major financial risk for the charity. A key element of the management of financial risk is close attention to cash flows and projected outflows while seeking to secure grants and voluntary income.
The Council of Management identified the following actions for 2020-21 to reduce risk to the charity
-
The appointment of a new permanent part-time Director
-
Continue to identify and secure further unrestricted funding for 2021-22 and beyond
-
Ensure that Making Space is able to continue its work, fulfilling the organisation’s aims and objectives, delivering high quality craft-based creative experiences to the local and national community, developing skills and supporting the progression of makers and crafts people as defined in the Case for Support and the Strategy document produced by consultants Cause4
-
To continue to monitor and adjust the work of Making Space accordingly within the context of the covid-19 pandemic.
-
To change the registered name of the limited company and charity from The MOMC Leigh Park Crafts Initiative Trust Limited to a name better reflecting our long-term objectives.
-
To move the organisation’s bank account to another bank and start using on-line banking
Financial Review
Total incoming resources for the year to 31 March 2021 amounted to £146,141, which was £18,299 more than in 2019-20 (14%). This rise was solely from an increase in grant income as all other income fell due to the impact of the Covid-19 pandemic. Unrestricted income to the General Fund amounted to £124,392 (2019-20 £98,242), while income from grants and donations to Restricted Funds totalled £21,749 (2019-20 £29,600).
Compared to the previous year (2019-20):
-
Donations, Gifts and Legacies at £539 were £403 (296%) up. This was largely due to participants donating their fees from cancelled classes;
-
Investment income at £3 was £13 (81%) down;
-
Charitable activities (participation fees & studio rental) revenue at £15,166 was £17,591 (54%) down, reflecting the cancellation of activities and a 3-month rent holiday for tenants that was funded by Arts Council England;
-
Unrestricted grants income increased by £48,170 (148%) to £80,635. Of this increase, £39,662 was emergency Covid funding from Havant Borough Council (£20,193), Arts Council England (£11,482) and HMRC’s Job Retention Scheme (£7,987)
Total resources expended in the year were £95,655, which is £48,500 (34%) less than in 2019-20, reflecting the reduction in activity due to the pandemic. This includes £28,000 donated services and facilities. Unrestricted expenditure from the General Fund amounted to £68,765 (2019-20 £61,760), an increase of £7,005 (11%). This increase was due to staffing costs following the appointment of a new Director. There
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were no Designated Funds. Expenditure from Restricted Funds totalled £26,890 including an agreed contribution to Core Support Costs of £10,774. Compared to the previous year (2019-20) direct activity costs at £18,113 were £23,339 (56%) down, reflecting the impact of the Covid-19 pandemic.
The remaining value of tangible assets was depreciated by £437 in line with the previous reducing balance policy. A new CCTV system was added and depreciated by £400 in line with the new straight-line policy. Several assets with a residual book value of under £10 were posted as disposals with a net loss £70. Charity’s tangible assets consequently had a book value of £4,073 at 31 March 2021.
The overall effect of the year’s trading has been to increase the Charity’s overall Financial Assets from £36,049 to £58,535, a net increase of £22,486. Unrestricted General Funds have increased by £27,627 to £52,151. No Designated Funds are held. Restricted Funds have decreased by £5,141 to £6,384.
Reserves Policy
It is the policy of the company that unrestricted funds which have not been designated for a specific use and are not held in tangible assets should be maintained at a level equivalent to between three- and sixmonth’s expenditure. The Council of Management considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the company's current activities while consideration is given to ways in which additional funds may be raised. The level of free reserves at year end was £48,078, which equates to six months of current year core expenditure.
Principal Funding Sources
The Council of Management are most grateful to all the organisations and individuals who have supported Making Space through the year. A list of most donors can be found on page 8 of this report. Although the level of grant funding was distorted by Covid emergency funds, the charity also benefitted from new grants from Garfield Weston Foundation and Trusthouse Charitable Foundation, which more than took the place of previous local authority funding. In 2021-22, the charity has been awarded funding from the Cultural Recovery Fund which will strengthen its ability to support craft makers and earn income.
PUBLIC BENEFIT, OBJECTIVES AND ACTIVITIES
The Council of Management are mindful of their obligation to comply with Charity Commission guidance on public benefit and have taken this into account while exercising their duties and activities with regard to the charity.
Making Space for Crafts Ltd’s charitable objects are:
(i) To promote, maintain, improve and advance the education of the public and in particular the disadvantaged public by the encouragement of the arts generally and in particular the visual arts of fine art, sculpture, crafts, 3D arts, drawing, digital arts, film making, video making and photography. (ii) The provision of facilities for recreation or other leisure time occupations, particularly facilities for the production and exhibition of the visual arts and crafts with the object of giving the widest possible access to the arts by all members of the public.
As detailed in our last annual report, In 2019/20 we ran 248 workshops sessions with adults, young people, children and families - a total of 4,055 individual attendances. Our aspirations for engagement for the 2020 -21 financial year were ambitious, seeking to build upon this success.
Prior to the pandemic, in addition to our maker progression focus, we provided activities throughout the year for people on the lower socio-economic spectrum and vulnerable people who have health, wellbeing or other complex social/educational needs.
The pandemic and activity restrictions throughout the 2020-21 financial year forced Making Space, like other arts organisations, to close its doors, cancel workshops and classes, furlough staff and look for alternative ways to deliver creative activities. During 2020/21 we were able to engage with only 422 people in face-to-face workshops compared with the previous years.
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Having been awarded funding for 2020/21 by the Arts Council (to develop our programme of community engagement), Hampshire & IOW Community Foundation (to work with women and girls) and Hampshire County Council to work with young people with learning difficulties, we had to radically change our plans. We made decisions based on the premise that we needed to work out ways to continue delivering our activities and serving our communities and benefitted from the fact that as a small organisation, we are remarkably agile, and able to meet the needs of our beneficiaries through flexible programme, working with our network of highly skilled makers to ensure we continued to deliver at the highest quality.
Having clarified the charity’s ambitions to make a transformational difference to both the local community and the wider craft sector, we approached the challenges of the pandemic with these key programme areas, and their beneficiaries, in mind:
-
Community Engagement: making a difference to the local community by using craft as a tool for inclusion and social change.
-
Skills Development: inspiring and engaging children, young people and local adults in craft through meaningful education activities.
-
Maker Progression: supporting the professional development of artists and makers through training and mentoring, facilitating resilient craft careers and supporting the craft industry on a wider scale.
We approached and made agreements with our funders, to utilise the resources they had provided to support the intended beneficiaries through an altered programme of activity.
We created new on-line demonstrations and ideas for craft activities linked to our major projects - this resulted in hits on our website increasing from 500+ to 5,000+ a month. (https://makingspace.org/creative-activities-to-try-at-home/ )
We Identified the demand for craft activities to do at home. We shared 52 free craft activity demonstrations online – a mix of our own content, activities inspired by our projects and links to creative activities by others.
We launched “Let’s Create” Craft Kits. We worked with local charities, schools and groups to distribute nearly 1,000 specially created craft-kits free to the local community. Recipients Included 350 children in receipt of free school meals while 600+ went to veterans, residents of care homes, job-seekers and women and children in the local refuge.
Responding to requests, we created bespoke kits for groups. The project has seen us make connections with 25 local organisations with a diverse range of services. Of these 18 are new partnerships, including those working with veterans, victims of domestic abuse, unemployed adults and young people with disabilities. The organisations and groups we have worked with are: 6 Leigh Park Primary Schools (Barncroft, Front Lawn, Warren Park, Riders, Trosnant, Sharps Copse); Leigh Park Food Bank ; The Rowans Living Well Centre (veterans) ;Active Communities Network (teenage girls) ;The You Trust ; Glenwood School (for children unable to attend mainstream education); Enable Ability (young people with disabilities);Women’s Aid; Brendon Care Home ; Home Instead Havant ; The Roberts Centre (vulnerable families); Motiv8 (at-risk teenagers); MHA Communities (older people); Portsmouth Abuse and Rape Crisis Service; Rotary Club; Positive Pathways, Bedhampton Community Centre ,Two Saints (homeless), The Right to Work and Planet Aware (environmental issues)
We were able to deliver our Community Engagement project, and Hampshire & IOW Community Foundation funded “Woman’s Space” with the kits.
As many of the recipients worked on the kits with family members, carers and volunteers we know that
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they were enjoyed by far more people than the number of kits distributed, in fact we engaged with more people through kits than we would have managed with live workshops. In addition, we provided kits for our own Young Designers and The Reach Out Project for young people with special educational needs. We were able to run successful 13 weekly on-line sessions for our Young Designers as well as 5 on-line workshops as part of the “Textile Transformations” project. Our “Reach-Out” programme workshops, working with young people with learning difficulties was able to run a scaled-down project in which participants made wooden boxes in which to store their art materials.
Skills Development with formal training and paid classes was severely impacted. We were able to run some classes under covid-safe conditions during the periods when we have come out of lockdowns with reduced numbers in each class. We provided 6 classes of 6 people a week for 5 weeks (a total of 30 classes and 180 attendances)
We supported our tenants and associate artists by giving advice on grant-applications, government support and developed an on-line shop on our website. Our Administration and Operations Manager gave advice and help with applications for funding. The single most effective way we were able to support our seven tenants was through successfully applying for a grant to Arts Council England which allowed us to waive their rents, giving the makers breathing space and relieving them of a major financial worry.
We made a successful application to round two of the Arts Council’s Culture Recovery Fund, which enabled us to explore possibilities for future programming, run a pilot course, rebrand and relaunch our online space and create a flexible gallery space for the people of Leigh Park. This work took place in the 2021-22 financial year and will be reported next year.
This report was approved by the Council of Management on 11 November 2021 and signed on their behalf by:
Lesley Butterworth (Chair)
18 November 2021
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ACKNOWLEDGEMENTS AND THANKS
The charity is dependent on the generosity and support of numerous individuals and organisations, without which the day to day running of Making Space for Crafts would not be possible. The Council of Management wish to acknowledge and thank the following for their support over the year:
Active Communities Network Arts Council England Artswork Hampshire & IOW Community Foundation Hampshire County Council Havant & East Hants MIND Havant Borough Council Garfield Weston Foundation Trusthouse Charitable Foundation IBM Hayling Lions Club Individual donors Planet Aware Portsdown Arts Society Tesco Bags for Life The Richmond Fellowship Primary Schools (Barncroft, Front Lawn, Warren Park, Riders, Trosnant, Sharps Copse) Leigh Park Food Bank The Rowans Living Well Centre The You Trust Glenwood School Enable Ability Women’s Aid Brendon Care Home Home Instead Havant The Roberts Centre Motiv8 MHA Communities Portsmouth Abuse and Rape Crisis Service Positive Pathways Bedhampton Community Centre Two Saints The Right to Work Lawworks
Our tenants in 2020-21: Agata Wojcieszkiewicz Francis Campbell Cabrini Roy Emma Burfoot Richard Walker Kathryn Green Julian Butler
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MAKING SPACE FOR CRAFTS LTD 2020-21 DRAFT
Examination Statement
Independent Examiner's Report to the trustees of the Making Space for Crafts Ltd Registered Office and Principal Address 2 Bishopstoke Road Leigh Park Havant Hampshire PO9 5BN
I report on the accounts of the Company for the period from 1 April 2020 to 31 March 2021 which are set out in pages 6 to 13.
Respective responsibilities of the Council of Management of Making Space for Crafts Ltd and Independent Examiner
The Council of Management (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Council consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being a qualified Practicing Accountant of the Association of Accounting Technicians.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention
-
which give me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 386 of the Companies Act 2006 or
-
to prepare accounts which accord with these accounting records, comply with the accounting requirements of the Companies Act 2006;
-
which are consistent with the methods and principles of the statement of Recommended Practice: Accounting and Reporting by Charities;
have not been met: or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Licence Number 8057 Lightatouch 7 Hodder Close, Chandlers Ford, Hants SO53 4QD
9 September 2021
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Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds |
Funds | 2021 | 2020 | |
| £ | £ | £ | £ | ||
| Incoming Resources | |||||
| From Generated Funds: | |||||
| Voluntary Income | |||||
| Donations, gifts & legacies | 2 | 339 | 200 | 539 | 136 |
| Donated use of premises | 2 | 28,000 | - | 28,000 | 28,000 |
| Grants | 3 | 80,635 | 21,549 | 102,184 | 62,065 |
| Activities for Generating | |||||
| Funds | |||||
| Investment Income | |||||
| Interest Receivable | 4 | 3 | - | 3 | 16 |
| From Charitable Activities: | |||||
| Participation fees, studio rental & outreach |
5 | 15,166 | - | 15,166 | 32,757 |
| Other Income | 6 | 249 | - | 249 | 4,868 |
| Total Incoming Resources | 124,392 | 21,749 | 146,141 | 127,842 | |
| Resources Expended | |||||
| Costs of Generating Funds | 7 | 300 | - | 300 | - |
| Charitable Activities | 8 | ||||
| Expenditure – Classes & Projects |
1,997 | 16,116 | 18,113 | 41,452 | |
| Donated use of premises | 28,000 | - | 28,000 | 28,000 | |
| Core Support Costs | 62,257 | 10,774 | 73,031 | 69,682 | |
| Prior year adjustment | - | - | - | - | |
| Governance Costs | 9 | 4,211 | - | 4,211 | 5,021 |
| Total Resources Expended | 96,765 | 26,890 | 123,655 | 144,155 | |
| Net Incoming or (Outgoing) | |||||
| Resources and Net Movement in Funds for the |
27,627 | (5,141) | 22,486 | (16,313) | |
| year | |||||
| Transfers between funds | - | - | - | - | |
| Fund balances brought forward from prior year |
24,524 | 11,525 | 36,049 | 52,362 | |
| Fund balances carried forward to year ahead |
52,151 | 6,384 | 58,535 | 36,049 |
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Balance Sheet as at 31 March 2021
Company Limited by Guarantee No: 8268201
| Notes 2021 2020 £ £ |
|
|---|---|
| Fixed assets | |
| Tangible assets (net book value) 11 4,073 2,980 |
|
| _ _ |
|
| 4,073 2,980 |
|
| Current assets |
|
| Debtors 12 3,742 3,215 |
|
| Cash at bank and in hand 58,147 54,188 |
|
| _ _ 61,889 57,403 Current Liabilities Amounts falling due within one year 13 (7,427) (24,334) _ _ Net current assets 58,535 33,069 Liabilities Amounts falling due after more than one year - - _ _ Total assets less liabilities 58,535 36,049 |
|
| Net current assets 58,535 36,049 |
|
| Funds: | |
| Unrestricted funds | |
| General funds 52,151 24,524 |
|
| Designated funds - - |
|
| _ _ |
|
| 14 52,151 24,524 |
|
| Restricted funds 14 6,384 11,525 |
|
| Total funds 16 58,535 36,049 |
Lesley Butterworth (Chair) 18 November 2021
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Notes forming part of the financial statements for the year ended 31 March 2021
1. Accounting policies
(a) Basis of preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP), “Accounting and Reporting by Charities” published in 2015, the Financial Reporting Standard for Smaller Entities, and applicable accounting standards. The comparative amounts shown are for the year ended 31 March 2020.
(b) Company status
The charity is a company limited by guarantee. The members of the company are the Council of Management named on page 2. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
(c) Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Council of Management in furtherance of the general objectives of the charity, and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Council of Management for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. No funds are currently designated.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
(d) Income
All income is included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers. The value of donated facilities and services has been estimated from the relevant fees that would be charged for their use.
(e) Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Core support and governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
(f) Tangible fixed assets and depreciation
Tangible fixed assets costing more than £1,000 are capitalised and included at cost (previously £500), including any incidental expenses of acquisition. Depreciation is provided on all tangible fixed assets at rates calculated on a reducing balance charged at 15% per year with small residual balances written off when appropriate. New fixed assets from 2020-21 are depreciated on a straight line basis at 20% per year.
(g) Operating leases
A notional charge to rental applicable to the operating lease is charged to the SOFA and the value shown as a donated facility in income
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| 2021 | 2021 | 2021 | 2020 | |
|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | TOTAL | |
| £ | £ | £ | £ | |
| 2. Donations, gifts and legacies | ||||
| Individual | 339 | 200 | 539 | 136 |
| Donated use of premises | 28,000 | - | 28,000 | 28,000 |
| _ | _ | _ | _ | |
| 28,339 | 200 | 28,539 | 28,136 | |
| 3. Grants: | ||||
| Hampshire County Council | - | 4,799 | 4,798 | 30,830 |
| Havant Borough Council | 26,166 | - | 26,166 | 7,465 |
| HMRC JRS Grant | 7,987 | - | 7,987 | - |
| Arts Council England | 11,482 | 14,900 | 26,382 | 9,738 |
| Garfield Weston Foundation | 15,000 | - | 15,000 | - |
| Trusthouse Charitable Foundation | 20,000 | - | 20,000 | - |
| BBC Children in Need | - | - | - | 3,338 |
| Portsdown Arts Society | - | - | - | 200 |
| Hants IOW Community Foundation | - |
- | - | 8,994 |
| Hayling Lions Club | - | 200 | 200 | - |
| You Trust | - | 120 | 120 | - |
| IBM | - | 600 | 600 | - |
| Tesco Bags for Life | - | 500 | 500 | - |
| Artswork | - | 200 | 200 | |
| Active Communities Network | - | 230 | 230 | |
| Planet Aware | - | - | - | 1,500 |
| _ | _ | _ | _ | |
| 80,635 | 21,549 | 102,184 | 62,065 | |
| 4. Investment Income | _ | _ | _ | _ |
| Interest received | 3 | - | 3 | 16 |
| 5. Charitable activities | ||||
| Class participation income | 1,729 | - | 1,729 | 11,302 |
| Studio rental | 12,415 | - | 12,415 | 18,119 |
| Project outreach income | 1,022 | - | 1,022 | 3,336 |
| _ | _ | _ | _ | |
| 15,166 | - | 15,166 | 32,757 | |
| 6. Other Income | ||||
| Room & equipment hire | 146 | - | 146 | 2,075 |
| Consultancy | - | - | - | 2,525 |
| Sales of work | - | - | - | 76 |
| Sundry Income | 103 | - | 103 | 192 |
| _ | _ | _ | _ | |
| 249 | - | 249 | 4,868 | |
| TOTAL INCOMING RESOURCES | 124,392 | 21,749 | 146,141 | 127,842 |
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| 2021 | 2021 | 2021 | 2020 | |
|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | TOTAL | |
| £ | £ | £ | £ | |
| 7. Fundraising Costs | ||||
| Consultant Fees | 300 | - | 300 | - |
| _ | _ | _ | _ | |
| TOTAL FUNDRAISING COSTS | 300 | - | 300 | - |
| 8. Charitable Activities | ||||
| Direct Activity Costs | ||||
| Participatory classes | 1,759 | - | 1,759 | 6,379 |
| Project costs | 214 | 16,016 | 16,230 | 33,426 |
| Project materials from stock | - | - | - | - |
| Marketing & open studios | 24 | 100 | 124 | 1,647 |
| _ | _ | _ | _ | |
| TOTAL DIRECT ACTIVITY COSTS | 1,997 | 16,116 | 18,113 | 41,452 |
| Core Support Costs | ||||
| Salaries | 50,574 | 50,574 | 36,555 | |
| Employers National Insurance | - | - | - | - |
| Employers pension costs | 1,477 | - | 1,477 | 1,043 |
| Statutory Maternity Pay Reclaimed | (2,663) |
(2,663) | - | |
| Freelance Interim Director | 5,556 | - | 5,556 | 15,352 |
| Other staff & volunteer costs | 490 | - | 490 | 1,052 |
| Premises costs incl. utilities | 9,398 | - | 9,398 | 9,509 |
| Equipment servicing & purchased | 383 | - | 383 | 1,013 |
| Office & IT costs | 2,884 | - | 2,884 | 3,126 |
| Insurance & legal costs | 4,025 | - | 4,025 | 1,501 |
| Contribution to core costs from | ||||
| projects (management & rooms) | (10,774) | 10,774 | - | - |
| Depreciation of tangible assets | 837 | - | 837 | 531 |
| Disposal of fixed assets | 70 | - | 70 | - |
| Donated use of premises | 28,000 | - | 28,000 | 28,000 |
| _ | _ | _ | _ | |
| TOTAL CORE SUPPORT COSTS | 90,257 | 10,774 | 101,031 | 97,682 |
| 9. Governance | ||||
| Preparation of accounts & | ||||
| Independent Examination | 700 | - | 700 | 845 |
| Bookkeeping | 2,950 | - | 2,950 | 3,280 |
| Bank & card charges | 498 | - | 498 | 840 |
| General board expenses | 63 | - | 63 | 57 |
| _ | _ | _ | _ | |
| TOTAL GOVERNANCE | 4,211 | - | 4,211 | 5,021 |
| TOTAL RESOURCES EXPENDED | 96,765 |
26,890 | 123,655 | 144,155 |
10. Staff Costs
No employees received employee benefits (excluding employer pension costs) of more than £60,000. National Insurance costs are stated after deduction of £4,000 Employers Allowance.
The number of full-time equivalent employees was 2 (2020: 2.1). The average monthly number of employees during the year was 4.8 (2020: 4.4). The charity has also benefitted from the contribution of unpaid general volunteers. The value of this is not recognised in the accounts.
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11. Council of Management remuneration
One member of the Council of Management who is a craft professional received a total of £30 in fees for freelance professional services (2020 four received £2,617)
Out of pocket expenses reimbursed to Council of Management: Nil (2020: Nil)
12. Tangible fixed assets
| Fixtures, fittings & equipment |
Computer & IT Equipment |
Total | |
|---|---|---|---|
| £ | £ | £ | |
| Cost | |||
| At 1 April 2020 | 19,393 | - | 19,393 |
| Additions | - | 2,000 | 2,000 |
| Disposals | (518) | - | (518) |
| _ | _ | _ | |
| At 31 March 2021 | 18,875 | 2,000 | 20,875 |
| Depreciation | |||
| At 1 April 2020 | 16,413 | - | 16,413 |
| Charge for period | 437 | 400 | 837 |
| Disposals | (448) | - | (448) |
| _ | _ | _ | |
| At 31 March 2020 | 16,402 | 400 | 16,802 |
| Net book value | |||
| At 31 March 2021 | 2,473 | 1,600 | 4,073 |
| At 31 March 2020 | 2,980 | - | 2,980 |
Capital expenditure contracted for, but not provided in the financial statements, was £ nil.
13. Debtors
| btors | ||
|---|---|---|
| 2021 | 2020 |
|
| £ | £ |
|
| Trade debtors | 484 | 2,693 |
| Other debtors | 168 | 102 |
| Prepayments & other accrued income | 3,090 | 420 |
| _ | _ |
|
| Total | 3,742 | 3,215 |
14. Current liabilities: amounts falling due within one year
| 2021 | 2020 |
|
|---|---|---|
| £ | £ |
|
| Trade creditors | 629 | 1,586 |
| Accruals | 715 | 1,550 |
| Deferred Income grants & fees | 220 | 19,310 |
| Class income credit from cancellations | 3,493 | 1,134 |
| Other creditors | 2,370 | 754 |
| _ | _ |
|
| Total | 7,427 | 24,334 |
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MAKING SPACE FOR CRAFTS LTD 2020-21 DRAFT
15. Statement of funds
| Unrestricted funds: | |||||||
|---|---|---|---|---|---|---|---|
| At 1 April 2020 |
Income | Expenditure | Transfers | At 31 March 2021 |
|||
| £ | £ | £ | £ | £ | |||
| General funds | 24,524 | 96,392 | (79,639) | 10,874 | 52,151 | ||
| Restricted funds: | At | 1 April 2020 |
Income | Expenditure | Core Support Costs |
Transfer | At 31 March 2021 |
| £ | £ | £ | £ | £ | £ | ||
| A Woman's Space | 7,529 | 230 | (3,639) | (250) | (1,000) | 2,870 | |
| Reach Out 2 | 1,458 | 3,299 | (3,991) | (766) | - | - | |
| Youth Forum | 1,458 | - | (384) | (40) | - | 1,034 | |
| Textile Transformations | 1,080 | - | (100) | - | - | 980 | |
| Make / Connect | - | 9,265 | (509) | (8,756) | - | - | |
| Craft Kits | - | 7,455 | (7,393) | (1,062) | 1,000 | - | |
| Reach Out 2.5 | - | 1,500 | - | - | - | 1,500 | |
| _ | _ | _ | _ | _ | _ | ||
| Total restricted funds | 11,525 | 21,749 | (16,016) | (10,874) | - | 6,384 | |
| TOTAL FUNDS | 36,049 | 118,141 | (95,655) | - | 58,535 |
The General reserve represents the free funds of the charity which are not designated for particular purposes.
The Restricted Funds support specific projects (Note 16) and associated core costs. Charges for core support costs can be made to projects for management, use of rooms and use of materials from those held in stock.
16. Description of Projects
A Woman's Space - A year-long project for women by women focussing on learning new skills, female empowerment and body positivity funded by HIWCF. Extended due to Covid-19, with agreed funds transferred to Craft Kits.
Reach Out 2 - An 18 month Short Breaks funded programme providing high quality creative workshops for children and young people with additional needs.
Youth Forum - A project funded by The Portsdown Arts Society consisting of creative masterclasses, forum sessions, inspirational visits and Arts Award for 15-19yr olds.
Textile Transformations - A joint project with Planet Aware focussing on minimising textile waste, creative sessions and events which teach techniques and share ideas.
Make / Connect – A project funded by Arts Council England which was intended to develop and extend Making Space’s impact on the local community of Leigh Park, increasing public awareness of its work and enhancing public profile. With the impact of the Covid-19 pandemic, the practical delivery of the project rapidly changed to Craft Kits.
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Craft Kits – started initially with funding from Tesco Bags for Life, the project grew to become a very practical response to the isolation of the local community during lockdown and beyond. Funds from Make/Connect and A Woman’s Space were diverted, and additional donations and funding received. The kits provided all the materials and instructions to carry out a range of craft activities at home.
Reach Out 2.5 – An extension to Reach Out 2 to include activities during Easter holidays.
17. Analysis of group net assets between funds
| Fund balances at 31 March 2020 are represented by: |
General funds |
Designated funds |
Restricted funds |
Total funds |
2020 |
|---|---|---|---|---|---|
| £ |
£ |
£ |
£ |
£ |
|
| Tangible fixed assets | 4,073 | - | - | 4,073 | 2,980 |
| Current assets | 55,038 | - | 6,852 | 61,889 | 57,403 |
| Current liabilities | (6,960) | - | (467) | (7,427) | (24,334) |
| _ | _ | _ | _ | _ | |
| Total net assets |
52,151 | - | 6,384 | 58,535 | 36,049 |
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