Trustees’ Annual Report for the period
From 01.09.22 Period start date To 31.08.23 Period end date
Charity name: The Downley Old School Community Association
Charity registration number: 1108347
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To develop and maintain a community centre for the use of the inhabitants of Downley and to encourage the broadest cross-section of the community to make use of the facilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Local marketing and promotion of the facilities offered at the centre and regular news updates are detailed in the free quarterly village magazine. Local notice boards, a web page entry and Facebook are also used to promote awareness of upcoming events and what can be offered at the Centre. The charity’s trustees and management committee meet every month to discuss and develop all aspects of the centre’s management and encourage representation of key local groups on its management committee. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Small grants to local associations are agreed by the committee from time to time. Emphasis is given to other groups or organisations who also act to the benefit of local residents. |
| Policy on social investment including program related investment |
Para 1.38 | Surplus income is returned to the local community through maintenance and improvement of the building itself and the free provision of community rooms for nominated communal events and grants |
made to small local charities. Para 1.38 All trustees and management committee Contribution made by members are volunteers and the centre only volunteers runs through their support and activity Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The management team has now rebuilt its hirer base to restore finances and has carried out a number of projects to improve the quality of our facility.. We have also recruited new volunteers this year to our management team. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s financial position is now strong and has recovered to its pre 2020 position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity continues to maintain a contingency fund which is designed to deal with any unforeseen expenditure eg. Heating system or plumbing failures |
| Amount of reserves held | Para 1.22 | £50,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The main source of income comes from room hire. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The charity would always benefit from recruiting younger volunteers. This proves difficult. Specific skills that would be advantageous include IT and project management. We also face the secondary risk next year of a substantial price increase when a fixed price agreement for gas expires. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Any trustee can propose a new trustee or committee member. It has been our practice to invite new volunteers to attend a number of meetings before any proposal is made. Any new prospective trustee is then proposed and seconded at a trustees meeting by all those present. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | A detailed Trustees Handbook is maintained which details all current policies and procedures. Available to all trustees. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity works closely with the local Parish Council. Occasional joint funding on local projects |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Downley Old School Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1108347 |
| Charity’sprincipal address | School Close Downley,High Wycombe Bucks HP13 5TR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|
| David Worsdall | Chair | ||||
| Giles Tandy | 20 /10/ 2022 – 31/08/23 | ||||
| Catherine Price | |||||
| Frances Neary | Secretary | ||||
| Paul Homer | |||||
| Peter Loadman | |||||
| WendyMonroe -West | 20 /10/ 2022 – 31/08/23 | ||||
| Pauline Baker | Treasurer | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees
Signature(s)
Full name(s) David Christopher Worsdall ~~ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 20/10/2023 ~~|~~
HARITY COMMIS ION FOR ENGLANO AND WALES Olil School Cornmunlty Asstti lon 1108347 Receipts and payments accounts CC16a For thg ppr40d from Pvriod start datè Perlod date 3110812023 01m912022 Section A keceipts and payments Unresttlcted funds tothe n8areat Restricted fund8 Endowment funds Total funas Last year to thè •rE8t£ to tho tipar&tyt£ to thè nEafO¥t £ tothB nearest £ A1 Recalpts Grants and Danations Hlre of Builoin Bank Intorost 75 31992 436 7¥ 32,992 436 150 14 Sub total(Gross income ftjr AR) 33, 3IS17 A2 Assd and In 18efr tsbl•l. stmont s•les. Sub totsl Total rnceipts 33,5 33,503 31,217 A3pa m?nts Carel8k8rlClpanin Rtso Refurblshrnottt Repalrs and Mainienanctr Dontions a Grants Subscrlptkay 8,260 6,651 3JOO 8,OQ7 1,270 8,7 1,27 35 IB53 3.607 ,069 731 35 3.134 2,853 3.607 Communty pro Hoallh and Safety Insurance Posts o andT8lephono Officè &Computer Exp5 1.097 145 49) 72 62 78 Bankcha 65 q45rJ ub total 29,854 A4 Asset and In¥•sthient pureha9•4 see table ub total Total yments 29,854 $4 15,523 Net of rnceipts/{payments) AS Trdn5feTr een lunds A6 Cash funds I t year &nd ChlIndS th1$ year end 3.649 15.694 68.079 69.728 66,079 69.728 15.694 CCXX R1 accou ts Issi 13ff1012023
Section B Statement of assets and liabilities at the end of the lleriod Unrestrfcled tunds to noarw£ Restricted fund¥ to n•ar961£ Endowment fund8 to neore8t £ Categorlès Dètslls 81 Cash funds eurrentAccounl 20.131 Deposit A¢¢otrni Total cash funds 66.079 p2ymeMS sKwurt(¥l} Unrestrlcted funds Ro$trl¢ted funds to neare•i£ Endowment funds to n¥rest £ Detslls Debtor¥ to nearp5t £ 421 Fund tDwhlch a&59t bglon Curronr val 00ts118 C05t loptlonall Fn to which a¥5•t bolcn D0talt8 Ciat loptlonal) Current valu• o Jonal B4 Assets retalned for th8 charity's own use Fund to whlc knount du• When tlue Detsils 85 Llabllltie8 210 Surèty Doposlis UnMtrictèd Signed by one or trustee5 on bèhalf of all the trusw$ na Prfnt Nam& Dale of 13 io CCXTh2 ac¢ounts1S51 7311ry2023
FOR ENGIAND AND WALE5 accounts Section A Independent Examiner's Report Report to the trusteesl members of Downley Old School Communty Association On accounts for the year ended st 31 August 2023 Charity no (If any) 1108347 Set out on pages 1 IrememDe' report to the trustees on my examination of the accounts of the above chartty (Yhe Trusf) for the year ended 3110812023 A8 the charity's trustee6, you ar8 responsible for the preparatlon of the accounts in accordance wlth the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. R8sponsibilities and basls of report Independent examiner's Statement I have ¢ompleted my examination. I confirni that no materfal matters have ome to my attention in connection wth the examination which gives me cause to believe thal in, any material respect.. Ihe aG¢ounting records were not kept in accordance with section 130 of the Charities Act, or the accounts did not accord wlth the accounting records", or the accounts did not comply with the applicab18 requirements OnrnIng the forni and content of accounts sel out in th8 Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an indepèndent examination. I have no COnrn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper underslanding of Ihe accounts to be reached. Signed: Dato- Name: Robert Peter Cook Relevant professional qualiflcatlon(s) or body (if any).. Address: 105 Littleworth Road Downley, High WyGombe HP13 5XA IER Oct 2018
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Downley Old School Community Association
31[st] August 2023
1108347
On accounts for the year ended Charity no (if any) Set out on pages
1(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Robert Peter Cook
1
Oct 2018
IER
Relevant professional qualification(s) or body (if any):
Address:
105 Littleworth Road
Downley, High Wycombe HP13 5XA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER