## **Trustees’ Annual Report for the period** ## **From 01.09.22 Period start date To 31.08.23 Period end date** **Charity name:** The Downley Old School Community Association ## **Charity registration number: 1108347** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To develop and maintain a community
centre for the use of the inhabitants of
Downley and to encourage the broadest
cross-section of the community to make use
of the facilities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Local marketing and promotion of the
facilities offered at the centre and regular
news updates are detailed in the free
quarterly village magazine. Local notice
boards, a web page entry and Facebook are
also used to promote awareness of
upcoming events and what can be offered at
the Centre.
The charity’s trustees and management
committee meet every month to discuss and
develop all aspects of the centre’s
management and encourage representation
of key local groups on its management
committee.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Small grants to local associations are agreed
by the committee from time to time.
Emphasis is given to other groups or
organisations who also act to the benefit of
local residents.| |Policy on social investment
including program related
investment|Para 1.38|Surplus income is returned to the local
community through maintenance and
improvement of the building itself and the
free provision of community rooms for
nominated communal events and grants| made to small local charities. Para 1.38 All trustees and management committee Contribution made by members are volunteers and the centre only volunteers runs through their support and activity Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The management team has now rebuilt its
hirer base to restore finances and has
carried out a number of projects to improve
the quality of our facility.. We have also
recruited new volunteers this year to our
management team.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s financial position is now strong
and has recovered to its pre 2020 position.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity continues to maintain a
contingency fund which is designed to deal
with any unforeseen expenditure eg. Heating
system or plumbing failures| |Amount of reserves held|Para 1.22|£50,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main source of income comes from
room hire.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The charity would always benefit from
recruiting younger volunteers. This proves
difficult. Specific skills that would be
advantageous include IT and project
management. We also face the secondary
risk next year of a substantial price increase
when a fixed price agreement for gas
expires.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Any trustee can propose a new trustee or
committee member. It has been our practice
to invite new volunteers to attend a number
of meetings before any proposal is made.
Any new prospective trustee is then
proposed and seconded at a trustees
meeting by all those present.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|A detailed Trustees Handbook is maintained
which details all current policies and
procedures. Available to all trustees.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity works closely with the local
Parish Council. Occasional joint funding on
local projects| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Downley Old School Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1108347| |Charity’sprincipal address|School Close Downley,High Wycombe Bucks HP13 5TR| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---|---| ||David Worsdall|Chair|||| ||Giles Tandy||20 /10/ 2022 – 31/08/23||| ||Catherine Price||||| ||Frances Neary|Secretary|||| ||Paul Homer||||| ||Peter Loadman||||| ||WendyMonroe -West||20 /10/ 2022 – 31/08/23||| ||Pauline Baker|Treasurer|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees** **Signature(s)** **Full name(s)** David Christopher Worsdall ~~ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 20/10/2023 ~~|~~ HARITY COMMIS ION FOR ENGLANO AND WALES Olil School Cornmunlty Asstti lon 1108347 Receipts and payments accounts CC16a For thg ppr40d from Pvriod start datè Perlod date 3110812023 01m912022 Section A keceipts and payments Unresttlcted funds tothe n8areat Restricted fund8 Endowment funds Total funas Last year to thè ￿*•rE8t£ to tho tipar&tyt£ to thè nEafO¥t £ tothB nearest £ A1 Recalpts Grants and Danations Hlre of Builoin Bank Intorost 75 31992 436 7¥ 32,992 436 150 14 Sub total(Gross income ftjr AR) 33, 3IS17 A2 Assd and In 18efr tsbl•l. stmont s•les. Sub totsl Total rnceipts 33,5 33,503 31,217 A3pa m?nts Carel8k8rlClpanin Rtso￿ Refurblshrnottt Repalrs and Mainienanctr Don*tions a Grants Subscrlptkay 8,260 6,651 3JOO 8,OQ7 1,270 8,￿7 1,27 35 IB53 3.607 ,069 731 35 3.134 2,853 3.607 Communty pro Hoallh and Safety Insurance Posts o andT8lephono Officè &Computer Exp5 1.097 145 49) 72 62 78 Bankcha 65 q45rJ ub total 29,854 A4 Asset and In¥•sthient pureha9•4 see table ub total Total yments 29,854 $4 15,523 Net of rnceipts/{payments) AS Trdn5feTr een lunds A6 Cash funds I t year &nd C￿hlI￿ndS th1$ year end 3.649 15.694 68.079 69.728 66,079 69.728 15.694 CCXX R1 accou ts Issi 13ff1012023 Section B Statement of assets and liabilities at the end of the lleriod Unrestrfcled tunds to noarw£ Restricted fund¥ to n•ar961£ Endowment fund8 to neore8t £ Categorlès Dètslls 81 Cash funds eurrentAccounl 20.131 Deposit A¢¢otrni Total cash funds 66.079 p2ymeMS sKwurt(¥l} Unrestrlcted funds Ro$trl¢ted funds to neare•i£ Endowment funds to n¥rest £ Detslls Debtor¥ to nearp5t £ 421 Fund tDwhlch a&59t bglon Curronr val 00ts118 C05t loptlonall F￿n￿ to which a¥5•t bolcn D0talt8 Ciat loptlonal) Current valu• o Jonal B4 Assets retalned for th8 charity's own use Fund to whlc knount du• When tlue Detsils 85 Llabllltie8 210 Surèty Doposlis UnMtrictèd Signed by one or trustee5 on bèhalf of all the trusw$ na Prfnt Nam& Dale of 13 io CCXTh2 ac¢ounts1S51 7311ry2023 FOR ENGIAND AND WALE5 accounts Section A Independent Examiner's Report Report to the trusteesl members of Downley Old School Communty Association On accounts for the year ended st 31 August 2023 Charity no (If any) 1108347 Set out on pages 1 IrememDe' report to the trustees on my examination of the accounts of the above chartty (Yhe Trusf) for the year ended 3110812023 A8 the charity's trustee6, you ar8 responsible for the preparatlon of the accounts in accordance wlth the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. R8sponsibilities and basls of report Independent examiner's Statement I have ¢ompleted my examination. I confirni that no materfal matters have ome to my attention in connection wth the examination which gives me cause to believe thal in, any material respect.. Ihe aG¢ounting records were not kept in accordance with section 130 of the Charities Act, or the accounts did not accord wlth the accounting records", or the accounts did not comply with the applicab18 requirements On￿rnIng the forni and content of accounts sel out in th8 Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an indepèndent examination. I have no COn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper underslanding of Ihe accounts to be reached. Signed: Dato- Name: Robert Peter Cook Relevant professional qualiflcatlon(s) or body (if any).. Address: 105 Littleworth Road Downley, High WyGombe HP13 5XA IER Oct 2018 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/ members of** Downley Old School Community Association 31[st] August 2023 1108347 **On accounts for the year ended Charity no (if any) Set out on pages** 1(remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** **Date:** **Name:** Robert Peter Cook 1 **Oct 2018** **IER** **Relevant professional qualification(s) or body (if any):** **Address:** 105 Littleworth Road Downley, High Wycombe HP13 5XA ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**