THE ART MINISTRY
Charity Number 1108227
TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2021
Contents
Contents
| Contents | |
|---|---|
| Page | |
| Trustees’ Annual Report | |
| Section 1: Reference and Administrative Information | 1 |
| Section 2: Structure, Governance and Management | 2 |
| Section 3: Objects, Activities and Achievements | 3 |
| Section 4: Financial Review | 5 |
Trustees’ Annual Report
Section 1: Reference and Administrative Information
Trustees
Tamara Batchelor Vivian Giddings Lisa Goldsmith Betty McCarthy Sarah Ridgewell Verna Ring Helen Rubinstein Alison van Keulen Allan Webb Nileshvari Wilkinson
(Appointed 180821) (Resigned 010121) (Appointed 210621) (Resigned 311221) (Resigned 311221) (Appointed 180821) (Resigned 311021) (Appointed 240122) (Appointed 091211) (Appointed 210621)
Principal Address
1 Church Road, Hadleigh, Essex, SS7 2DQ
Independent Examiner
David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA
Banker
Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB
1
Trustees’ Annual Report
Section 2: Structure, Governance and Management
The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012.
New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees.
New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought and a DBS check is carried out.
The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person.
The Board of Trustees manage The Art Ministry on a day to day basis, as the Charity does not employ any managers. Service delivery is provided by salaried part time session leaders who report to the Board of Trustees, and whose performance is measured by the Board. Session leaders are assisted by appropriately selected and referenced volunteers.
2
Trustees’ Annual Report
Section 3: Objects, Activities and Achievements
The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely:
“To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”, however, it went on to say that in furtherance of this object, the Trustees may:
“i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms;
ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals;
iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community;
iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.”
The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008.
In 2021, when Covid-19 restrictions permitted, the main activities undertaken for the public benefit were:
-
Running seven weekly art and craft activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. These sessions also provided respite time for parents and carers and volunteering opportunities for the local community.
-
Running one off art and craft sessions for specialist support groups.
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Running a free children’s art and craft activity session during two school holiday periods.
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Running a weekly after school art and craft club for juniors.
-
A weekly art group for the general public.
3
Trustees’ Annual Report
Section 3: Objects, Activities and Achievements (continued)
2021 started with another Covid-19 lockdown and so we continued to deliver what sessions we could via Zoom, and delivered crafting supplies to many of our regular service users.
We restarted most of our regular sessions on a face to face basis in May, but from May to October these were run in a room at The White House rented from Castle Point Borough Council, as our landlords, the Hadleigh United Reformed Church, did not allow us to start using our base there until November.
We ran two children’s holiday, and one over Over 60s session for Leigh on Sea Town Council, and a one off session for Southend Macular Society.
In May we started running new weekly sessions for Connectability, a group for young people with learning disabilities. In September we started running a new weekly after school club for Barons Court Junior School. In December we received funding from Sanctuary Housing to run sessions for residents of their Essex based housing schemes during 2022.
We received £9,660 of funding from the National Lottery Community Fund which provided four months running costs. We received £2,360 from the Local Connections Fund which allowed us to buy the technology we needed to provide sessions remotely via Zoom.
We received much needed funds towards the end of the year to help us restart sessions back at our base in Hadleigh. These were from local funders such as the ROSCA Trust, the Fowler Smith and Jones Trust, Castle Point Borough Council Mayor’s Charity Fund, and Leigh on Sea Town Council Grant Awards. We also received financial support local Lions and Rotary clubs.
4
Trustees’ Annual Report
Section 4: Financial Review
Total Receipts in 2021, £29,029, were down 4.2% on 2020, £30,299.
Donations and Gifts more than trebled to £2,329 in part helped by £1,300 donated in memory of Peter Goldsworthy.
Grants dropped by 15.7% but at £20,753 they were still significantly higher than the £4,442 that we raised in 2019.
Receipts from Session and Outreach Fees increased by 23% on 2020 but were down overall on 2019 by 29%, with fees from face to face sessions at our base in Hadleigh down by 74% due to lockdowns and to waiving individual fees when we re-opened, to encourage service users to return. Outreach Fees from new partnership arrangements accounted for £3,647 of Fee receipts.
Total Payments in 2021, £27,716, were up 31.2% on 2020, £21,130, almost reversing the 30% drop in 2020. This was mainly due to Staff Costs increasing as we were able to restart sessions and due to a grant for £2,360 being spent on tablets to allow us to deliver remote sessions during lockdowns.
The net result was a surplus of £1,313 generated by the operation of the Charity in 2021, compared to a surplus of £9,169 in 2020. Both the results were favourable compared to a deficit of £10,960 in 2019.
The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low.
The Cash Funds at the end of 2021 were £34,537 of which £13,526 were Restricted Funds (£13,094 in 2020), a small increase on the 2020 Cash Funds of £33,224.
Trustees’ Annual Report agreed by the Trustees and signed on their behalf by:
Signed: Date: 31[st] October 2022
Allan Webb - Chair of The Art Ministry
5
THE ART MINISTRY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
THE ART MINISTRY
CONTENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Receipts and Payments Account | 2 |
| Assets and Liabilities Account | 3 |
| Notes to the Financial Statements | 4 |
| Independent Examiner's Report | 7 |
THE ART MINISTRY
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2021
Trustees:
Tamara Batchelor (Joined 180821) Vivian Giddings (Resigned 010121) Lisa Goldsmith (Appointed 210621) Betty McCarthy (Resigned 311221) Sarah Ridgewell (Resigned 311221) Verna Ring (Appointed 180821) Helen Rubinstein (Resigned 311021) Alison van Keulen (Appointed 240122) Allan Webb (Appointed 091211) Nileshvari Wilkinson (Appointed 210621)
Registered Charity Number: 1108227
Registered Office: 1 Church Road Hadleigh Essex SS7 2DQ
Independent Examiner: David Andrew Robb
Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA
Banker: Unity Trust Bank plc
Nine Brindleyplace Birmingham B1 2HB
Page 1
THE ART MINISTRY
RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2021
| Notes Receipts Donations and Gifts 4 Grants Receivable 5 Fundraising Activities Session and Outreach Fees Interest Received Total Receipts Payments Fundraising Activities Session and Charitable Activities Costs 6 Governance Costs 7 Total Payments Net Receipts/(Payments) Net Receipts/(Payments) after Transfers Cash Funds at 31st December 2020 Cash Funds at 31st December 2021 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 1,029 1,300 2,329 755 - 20,753 20,753 24,621 145 - 145 136 2,155 3,647 5,802 4,723 - - - 64 |
|---|---|
| 3,329 25,700 29,029 30,299 - - - - -2,198 -25,268 -27,466 -20,710 -250 - -250 -420 |
|
| -2,448 -25,268 -27,716 -21,130 881 432 1,313 9,169 |
|
| 881 432 1,313 9,169 Unrestricted Restricted Total Funds Funds Funds £ £ £ 20,130 13,094 33,224 21,011 13,526 34,537 |
Notes on pages 4 to 6 form part of these accounts
Page 2
THE ART MINISTRY
ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2021
| Notes Monetary Assets Cash at Bank and in Hand 3 Represented by Funds Restricted Funds Unrestricted Funds |
2021 2020 £ £ 34,537 33,224 |
|---|---|
| 34,537 33,224 |
|
| 13,526 13,094 21,011 20,130 |
|
| 34,537 33,224 |
The accounts were approved by the Trustees and signed on their behalf by:
Signed:
Name: Allan Webb Date: 31st October 2021
Allan Webb - Chair of The Art Ministry
Page 3
THE ART MINISTRY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
1. Basis of Preparation
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis.
2. Independent Examination
The cost of the Independent Examination was
3. Bank Accounts
| Bank Accounts Unity Trust Virgin Money Donations and Gifts In Memoriam - Anon Rotary Club of Hadleigh Castle Castle Point Mayor's Charity Fund Lions Club of Castle Point Donations below £250 |
Unrestricted Restricted Funds Funds 2021 2021 £ £ - 1,300 225 - 670 - - - 134 - - - |
2021 £ 34,424 113 34,537 Total Total Funds Funds 2021 2020 £ £ 1,300 - 225 400 670 - - 200 134 155 - - |
|---|---|---|
| 1,029 1,300 |
2,329 755 |
4. Donations and Gifts
Page 4
THE ART MINISTRY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
5. Grants Receivable
| Tesco Bags of Help Leigh on Sea Town Council Grant Award HMRC Job Retention Scheme FSJ Trusts Neighbourly ROSCA Trust Southend Emergency Fund ASDA Foundation National Lottery Community Fund Local Connections Fund Co-operative Local Community Fund R5 WHS |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ - - - 1,166 - 500 500 420 - 2,853 2,853 7,101 - 500 500 - - - - 400 - 2,500 2,500 - - - - 2,300 - 600 600 500 - 9,660 9,660 10,000 - 4,140 4,140 - - - - 2,534 - - - 200 |
|---|---|
| 0 20,753 20,753 24,621 |
6. Session and Charitable Activities Cost
| Staff Costs Rent for Art Activities Session and Project Costs - Non-staff Insurance |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ -878 -16,870 -17,748 -14,973 - -1,316 -1,316 -1,758 -623 -7,082 -7,705 -3,292 -697 - -697 -687 |
|---|---|
| -2,198 -25,268 -27,466 -20,710 |
Page 5
THE ART MINISTRY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
7. Governance Costs
| Governance Costs | |
|---|---|
| Independent Examination Travel - Trustee Rent of Meeting Room Training - Trustee |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ -250 - -250 -125 - - - -12 - - - -49 - - - -210 |
| -250 - -250 -396 |
8. Trustees' Remuneration
No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £5,283 (2020: £3,960) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust.
Page 6
Independent examiner's report on the accounts CHARITY COMMISSION F{ ENfAAND AND WAiES Section A Indvpendpnt ExamtnEfs R8POrt Report to the trustee m•mb¢rs ol TheAr, Ministry On accounts lor thg y?ar 31 December 2021 •nd•d Charfly no 11¢822". Sot out on pa9•s 1 to 2 R•¥poctiv• wesponsibilitias of trUstS and •xamlm•r ThA r.hArity's iNstee8 are responsibl8 for the rrf8parath of tl•) accourts. The charity's tAtstees considèr that an audit is ntsl rqud for this y8ar nder SeCtn 144 of th8 Charities Act 2011 1.the Chariii@s Act'i and thai Independenl examination Is n8edèJ. exarni lh8 36GuuiIts urKIBr 59Gtioy 145 DI the Charrtre5 Art, to fdlovd t•e procedures iaitj In the general Direciions gTven bythe Charity Commission lundor se¢tion 14>1>iibl of the charities Art. oDd lo stete whettter panicular mattes have come to my attention Basls ot lfftd•ynd•rrt fvly eXamirlIDn was caryi8d out in accordarc• with gftr tX"r•ctionÉ 9iv•n •xamin•rfs statém•nt by the Chwity ComrThssioft An exarnination Includes a revi ol the accoiinting recorcls kept by the charrty and a comparison of the accounts presented wltr tttoje rttords. It also Inciu¢Yèi c dera'.ion of any unugual ems or disclasurè$ In thv arKourtB. and Beek ng eKplan8tionB from tie trustees concsrning any ¢u¢h matter9 The rAo¢edures undertaken not provide all the eviderce that Would be requir In an audll, and consequently no opiritsii 1$ q ven as lo wlielhei IIIE t1911lb Pfe5ent u IruE and fair vitrw ard It repon s IimiltJ io those matters set out In the statèmènt b81ow. Ind•pendÈnt In connecth)n wich my Mina..10n. no matorial matiats hav$ its my •xamlner's statement attention givos mè cause 10 téliè¥È that in, èny matèrial raspoet the accounting reccrds wèr not kéo in aCudance séction 130 vf li ClidlltlE5 Acl, or the aCCDunt8 dvj not accDrd '1th the accourning records". or the accounts ¢ttKJ not CDrnply viilh the aptyicable reqtsirernents ¢on¢cming Ihc form eentcnt ol accounts Set Cut In Ihc Charits IAccourts and Roportsi Regulaiion4 ?008 Oiher Ihan any requirement that thc a¢¢)unts give 8 Irue ana fair, view which 1$ nol 9 ni8tter considered as part ol an Indeoendenl examination I c?me 4trgs$ no he¢ m¥tter$ In COnne10n with the examinabon to which att*ntion should be dr0m In thi$ réport In tsrder io ènable a oper und&rsiarbdin9 of th8 ac¢tyJftts to b8 t•achèd. IER Page 7
Signed.. 1¥-11-221 Narne: David Andrw RvDb Rele¥nt profoss10tl qualrficatlorfsl or body Irf any}: Assouialv. i)r Ihp r.hartered fJoWeMar In11$ Afflllaie ol theAssociaron of Charity Indendert1 Exammers Address: 33 Clartèrfiel3 Garden5 We¥l¢lffl on Sea E55ex SSO QAU Section 8 Disclo$ur• I found na m*i•Tr to gi¥e rise to disclo$LXO. IER Page 8
Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Seclion A Independent Examiner's Report Report to the trusteesl membera of The Art Ministry On accounts for the year ended 31 December 2021 Charity no (if any) 1108227 Set out on pages 1 to2 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's truslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 1 the Charities Act.) and that an independent examination is needed. It is my responsibility to. examine the accounts under se¢tion 145 of the Charities Act, to follow the procedures laid down in the general Directions given by ihe Charity Commission (under section 145{51(bl of Ihe Charities Act, and to stale whether particular matters have come to my attention Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presenled wilh those records. 11 also Inclu(Jes conslderatlon of any unusual items or disclosures in the accounts, and $9gking explanations from the trustees GonrnIng any such matters. The procedures un(Jertaken ao not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the slatement below. Independent In connection with my examination. no material matters have come to my examiner's ststsment attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Acl, or the a¢courrts did not accord wrth the accounting record8; or the accounts did not comply with the applicable requiremenls concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I h3v@ com@ across no other matters in connection with the examination to whiGh attention should be di awii in this report in ordei" to enable a proper understanding of the accounts to be reached IER
Signed: Date: LÈ-- I I-LL Name: David Andrew Robb Relevant professional qualificationls) or body (if any): Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA Address: 33 Clatterfield Gardens Weslcliff on Sea Essex SSO OAU Section B Disclosurg I founQ no matters lo give rise to disclosure. IER