## **THE ART MINISTRY**
Charity Number 1108227
# **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2021**
Contents
## **Contents**
|**Contents**||
|---|---|
||**Page**|
|**Trustees’ Annual Report**||
|**Section 1: Reference and Administrative Information**|**1**|
|**Section 2: Structure, Governance and Management**|**2**|
|**Section 3: Objects, Activities and Achievements**|**3**|
|**Section 4: Financial Review**|**5**|
Trustees’ Annual Report
## **Section 1: Reference and Administrative Information**
## **Trustees**
Tamara Batchelor Vivian Giddings Lisa Goldsmith Betty McCarthy Sarah Ridgewell Verna Ring Helen Rubinstein Alison van Keulen Allan Webb Nileshvari Wilkinson
(Appointed 180821) (Resigned 010121) (Appointed 210621) (Resigned 311221) (Resigned 311221) (Appointed 180821) (Resigned 311021) (Appointed 240122) (Appointed 091211) (Appointed 210621)
## **Principal Address**
1 Church Road, Hadleigh, Essex, SS7 2DQ
## **Independent Examiner**
David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA
## **Banker**
Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB
1
Trustees’ Annual Report
## **Section 2: Structure, Governance and Management**
The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012.
New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees.
New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought and a DBS check is carried out.
The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person.
The Board of Trustees manage The Art Ministry on a day to day basis, as the Charity does not employ any managers. Service delivery is provided by salaried part time session leaders who report to the Board of Trustees, and whose performance is measured by the Board. Session leaders are assisted by appropriately selected and referenced volunteers.
2
Trustees’ Annual Report
## **Section 3: Objects, Activities and Achievements**
The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely:
“To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”, however, it went on to say that in furtherance of this object, the Trustees may:
“i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms;
ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals;
iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community;
iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.”
The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008.
In 2021, when Covid-19 restrictions permitted, the main activities undertaken for the public benefit were:
1. Running seven weekly art and craft activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. These sessions also provided respite time for parents and carers and volunteering opportunities for the local community.
2. Running one off art and craft sessions for specialist support groups.
3. Running a free children’s art and craft activity session during two school holiday periods.
4. Running a weekly after school art and craft club for juniors.
5. A weekly art group for the general public.
3
Trustees’ Annual Report
## **Section 3: Objects, Activities and Achievements (continued)**
2021 started with another Covid-19 lockdown and so we continued to deliver what sessions we could via Zoom, and delivered crafting supplies to many of our regular service users.
We restarted most of our regular sessions on a face to face basis in May, but from May to October these were run in a room at The White House rented from Castle Point Borough Council, as our landlords, the Hadleigh United Reformed Church, did not allow us to start using our base there until November.
We ran two children’s holiday, and one over Over 60s session for Leigh on Sea Town Council, and a one off session for Southend Macular Society.
In May we started running new weekly sessions for Connectability, a group for young people with learning disabilities. In September we started running a new weekly after school club for Barons Court Junior School. In December we received funding from Sanctuary Housing to run sessions for residents of their Essex based housing schemes during 2022.
We received £9,660 of funding from the National Lottery Community Fund which provided four months running costs. We received £2,360 from the Local Connections Fund which allowed us to buy the technology we needed to provide sessions remotely via Zoom.
We received much needed funds towards the end of the year to help us restart sessions back at our base in Hadleigh. These were from local funders such as the ROSCA Trust, the Fowler Smith and Jones Trust, Castle Point Borough Council Mayor’s Charity Fund, and Leigh on Sea Town Council Grant Awards. We also received financial support local Lions and Rotary clubs.
4
Trustees’ Annual Report
## **Section 4: Financial Review**
Total Receipts in 2021, £29,029, were down 4.2% on 2020, £30,299.
Donations and Gifts more than trebled to £2,329 in part helped by £1,300 donated in memory of Peter Goldsworthy.
Grants dropped by 15.7% but at £20,753 they were still significantly higher than the £4,442 that we raised in 2019.
Receipts from Session and Outreach Fees increased by 23% on 2020 but were down overall on 2019 by 29%, with fees from face to face sessions at our base in Hadleigh down by 74% due to lockdowns and to waiving individual fees when we re-opened, to encourage service users to return. Outreach Fees from new partnership arrangements accounted for £3,647 of Fee receipts.
Total Payments in 2021, £27,716, were up 31.2% on 2020, £21,130, almost reversing the 30% drop in 2020. This was mainly due to Staff Costs increasing as we were able to restart sessions and due to a grant for £2,360 being spent on tablets to allow us to deliver remote sessions during lockdowns.
The net result was a surplus of £1,313 generated by the operation of the Charity in 2021, compared to a surplus of £9,169 in 2020. Both the results were favourable compared to a deficit of £10,960 in 2019.
The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low.
The Cash Funds at the end of 2021 were £34,537 of which £13,526 were Restricted Funds (£13,094 in 2020), a small increase on the 2020 Cash Funds of £33,224.
Trustees’ Annual Report agreed by the Trustees and signed on their behalf by:
Signed: Date: 31[st] October 2022
## **Allan Webb - Chair of The Art Ministry**
5
## **THE ART MINISTRY**
# **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021**
## **THE ART MINISTRY**
## **CONTENTS FOR THE YEAR ENDED 31ST DECEMBER 2021**
||Page|
|---|---|
|Legal and Administrative Information|1|
|Receipts and Payments Account|2|
|Assets and Liabilities Account|3|
|Notes to the Financial Statements|4|
|Independent Examiner's Report|7|
## **THE ART MINISTRY**
## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2021**
## **Trustees:**
Tamara Batchelor (Joined 180821) Vivian Giddings (Resigned 010121) Lisa Goldsmith (Appointed 210621) Betty McCarthy (Resigned 311221) Sarah Ridgewell (Resigned 311221) Verna Ring (Appointed 180821) Helen Rubinstein (Resigned 311021) Alison van Keulen (Appointed 240122) Allan Webb (Appointed 091211) Nileshvari Wilkinson (Appointed 210621)
**Registered Charity Number:** 1108227
**Registered Office:** 1 Church Road Hadleigh Essex SS7 2DQ
## **Independent Examiner:** David Andrew Robb
Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA
**Banker:** Unity Trust Bank plc
Nine Brindleyplace Birmingham B1 2HB
**Page 1**
## **THE ART MINISTRY**
## **RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2021**
|**Notes**
**Receipts**
Donations and Gifts
**4**
Grants Receivable
**5**
Fundraising Activities
Session and Outreach Fees
Interest Received
**Total Receipts**
**Payments**
Fundraising Activities
Session and Charitable Activities Costs
**6**
Governance Costs
**7**
**Total Payments**
**Net Receipts/(Payments)**
**Net Receipts/(Payments) after Transfers**
**Cash Funds at 31st December 2020**
**Cash Funds at 31st December 2021**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
1,029
1,300
2,329
755
-
20,753
20,753
24,621
145
-
145
136
2,155
3,647
5,802
4,723
-
-
-
64|
|---|---|
||**3,329**
**25,700**
**29,029**
**30,299**
-
-
-
-
-2,198
-25,268
-27,466
-20,710
-250
-
-250
-420|
||**-2,448**
**-25,268**
**-27,716**
**-21,130**
881
432
1,313
9,169|
||**881**
**432**
**1,313**
**9,169**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**20,130**
**13,094**
**33,224**
**21,011**
**13,526**
**34,537**|
Notes on pages 4 to 6 form part of these accounts
**Page 2**
## **THE ART MINISTRY**
## **ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2021**
|**Notes**
**Monetary Assets**
Cash at Bank and in Hand
**3**
**Represented by Funds**
Restricted Funds
Unrestricted Funds|**2021**
**2020**
**£**
**£**
34,537
33,224|
|---|---|
||**34,537**
**33,224**|
||13,526
13,094
21,011
20,130|
||**34,537**
**33,224**|
The accounts were approved by the Trustees and signed on their behalf by:
**Signed:**
**Name:** Allan Webb **Date:** 31st October 2021
**Allan Webb - Chair of The Art Ministry**
**Page 3**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021**
## **1. Basis of Preparation**
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis.
## **2. Independent Examination**
The cost of the Independent Examination was
## **3. Bank Accounts**
|**Bank Accounts**
**Unity Trust**
**Virgin Money**
**Donations and Gifts**
In Memoriam - Anon
Rotary Club of Hadleigh Castle
Castle Point Mayor's Charity Fund
Lions Club of Castle Point
Donations below £250|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2021**
**2021**
**£**
**£**
-
1,300
225
-
670
-
-
-
134
-
-
-|**2021**
**£**
34,424
113
**34,537**
**Total**
**Total**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
1,300
-
225
400
670
-
-
200
134
155
-
-|
|---|---|---|
||**1,029**
**1,300**|**2,329**
**755**|
## **4. Donations and Gifts**
**Page 4**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021**
## **5. Grants Receivable**
|Tesco Bags of Help
Leigh on Sea Town Council Grant Award
HMRC Job Retention Scheme
FSJ Trusts
Neighbourly
ROSCA Trust
Southend Emergency Fund
ASDA Foundation
National Lottery Community Fund
Local Connections Fund
Co-operative Local Community Fund R5
WHS|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
-
-
-
1,166
-
500
500
420
-
2,853
2,853
7,101
-
500
500
-
-
-
-
400
-
2,500
2,500
-
-
-
-
2,300
-
600
600
500
-
9,660
9,660
10,000
-
4,140
4,140
-
-
-
-
2,534
-
-
-
200|
|---|---|
||**0**
**20,753**
**20,753**
**24,621**|
## **6. Session and Charitable Activities Cost**
|Staff Costs
Rent for Art Activities
Session and Project Costs - Non-staff
Insurance|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
-878
-16,870
-17,748
-14,973
-
-1,316
-1,316
-1,758
-623
-7,082
-7,705
-3,292
-697
-
-697
-687|
|---|---|
||**-2,198**
**-25,268**
**-27,466**
**-20,710**|
**Page 5**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021**
## **7. Governance Costs**
|**Governance Costs**||
|---|---|
|Independent Examination
Travel - Trustee
Rent of Meeting Room
Training - Trustee|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
-250
-
-250
-125
-
-
-
-12
-
-
-
-49
-
-
-
-210|
||**-250**
**-**
**-250**
**-396**|
## **8. Trustees' Remuneration**
No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £5,283 (2020: £3,960) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust.
**Page 6**
Independent examiner's report on
the accounts
CHARITY COMMISSION
F{ ENfAAND AND WAiES
Section A
Indvpendpnt ExamtnEfs R8POrt
Report to the trustee
m•mb¢rs ol
TheAr, Ministry
On accounts lor thg y?ar 31 December 2021
•nd•d
Charfly no
11¢822".
Sot out on pa9•s 1 to 2
R•¥poctiv•
wesponsibilitias of
trUstS and •xamlm•r
ThA r.hArity's iNstee8 are responsibl8 for the rrf8parath of tl•) accourts.
The charity's tAtstees considèr that an audit is ntsl rqud for this y8ar
nder SeCtn 144 of th8 Charities Act 2011 1.the Chariii@s Act'i and thai
Independenl examination Is n8edèJ.
exarni lh8 36GuuiIts urKIBr 59Gtioy 145 DI the Charrtre5 Art,
to fdlovd t•e procedures iaitj In the general Direciions gTven bythe
Charity Commission lundor se¢tion 14>1>iibl of the charities Art. oDd
lo stete whettter panicular mattes have come to my attention
Basls ot lfftd•ynd•rrt fvly eXamirlIDn was caryi8d out in accordarc• with gftr tX"r•ctionÉ 9iv•n
•xamin•rfs statém•nt by the Chwity ComrThssioft An exarnination Includes a revi ol the
accoiinting recorcls kept by the charrty and a comparison of the accounts
presented wltr tttoje rttords. It also Inciu¢Yèi c* dera'.ion of any unugual
ems or disclasurè$ In thv arKourtB. and Beek ng eKplan8tionB from tie
trustees concsrning any ¢u¢h matter9 The rAo¢edures undertaken not
provide all the eviderce that Would be requir In an audll, and
consequently no opiritsii 1$ q ven as lo wlielhei IIIE t1911lb Pfe5ent u IruE
and fair vitrw ard It* repon s IimiltJ io those matters set out In the
statèmènt b81ow.
Ind•pendÈnt In connecth)n wich my Mina..10n. no matorial matiats hav$ its my
•xamlner's statement attention givos mè cause 10 téliè¥È that in, èny matèrial raspoet
the accounting reccrds wèr* not kéo in aCudance séction 130
vf li ClidlltlE5 Acl, or
the aCCDunt8 dvj not accDrd '1th the accourning records". or
the accounts ¢ttKJ not CDrnply viilh the aptyicable reqtsirernents
¢on¢cming Ihc form eentcnt ol accounts Set Cut In Ihc Charit*s
IAccourts and Roportsi Regulaiion4 ?008 Oiher Ihan any requirement
that thc a¢¢)unts give 8 Irue ana fair, view which 1$ nol 9 ni8tter
considered as part ol an Indeoendenl examination
I c?me 4trgs$ no he¢ m¥tter$ In COnne10n with the examinabon
to which att*ntion should be dr0m In thi$ réport In tsrder io ènable a
oper und&rsiarbdin9 of th8 ac¢tyJftts to b8 t•achèd.
IER
Page 7
Signed..
1¥-11-221
Narne: David Andrw RvDb
Rele¥*nt profoss10tl
qualrficatlorfsl or body
Irf any}:
Assouialv. i)r Ihp r.hartered fJoWeMar In*11$
Afflllaie ol theAssociaron of Charity Indendert1 Exammers
Address:
33 Clartèrfiel3 Garden5
We¥l¢lffl on Sea
E55ex SSO QAU
Section 8
Disclo$ur•
I found na m*i•Tr to gi¥e rise to disclo$LXO.
IER
Page 8
Independent examiner's report on
the accounts
CHARITY COMMISSION
FOR ENGLAND AND WALES
Seclion A
Independent Examiner's Report
Report to the trusteesl
membera of
The Art Ministry
On accounts for the year
ended
31 December 2021
Charity no
(if any)
1108227
Set out on pages
1 to2
Respective
responsibilities of
trustees and examiner
The charity's trustees are responsible for the preparation of the accounts.
The charity's truslees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 1 the Charities Act.) and that an
independent examination is needed.
It is my responsibility to.
examine the accounts under se¢tion 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by ihe
Charity Commission (under section 145{51(bl of Ihe Charities Act, and
to stale whether particular matters have come to my attention
Basis of independent My examination was carried out in accordance with general Directions given
examiner's statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presenled wilh those records. 11 also Inclu(Jes conslderatlon of any unusual
items or disclosures in the accounts, and $9gking explanations from the
trustees GonrnIng any such matters. The procedures un(Jertaken ao not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as lo whether the accounts present a 'true
and fair, view and the report is limited to those matters set out in the
slatement below.
Independent In connection with my examination. no material matters have come to my
examiner's ststsment attention which gives me cause to believe that in, any material respect..
the accounting records were not kept in accordance with section 130
of the Charities Acl, or
the a¢courrts did not accord wrth the accounting record8; or
the accounts did not comply with the applicable requiremenls
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I h3v@ com@ across no other matters in connection with the examination
to whiGh attention should be di awii in this report in ordei" to enable a
proper understanding of the accounts to be reached
IER
Signed:
Date:
LÈ-- I I-LL
Name:
David Andrew Robb
Relevant professional
qualificationls) or body
(if any):
Associate of the Chartered Governance Institute
Affiliate of the Association of Charity Independent Examiners
MBA
Address:
33 Clatterfield Gardens
Weslcliff on Sea
Essex SSO OAU
Section B
Disclosurg
I founQ no matters lo give rise to disclosure.
IER