BASINGSTOKE HINDU SOCIETY
Annual General Meeting Minutes held on 12 th March 2023 at 4.00pm In Carnival Hall
Present Committee Members:
Prashant Shirode ,Kishor Patel, Deepak Rabheru, Surendra Patel, Yogeswari Ramasamy,Ajith Singh, Sakti Prasad Biswas ,Satya Sookhun,
BHS Members:( last year )
Harish Lakhani, Bala Luthra, Rama Murthy, Rohit Patel, Surya Patel, Tilotma Rabheru, Yogeswari Ramasamy, Shatrugan Sookhun, Rajesh Thampi, Madhu Bhai Trivedi, Sanjay Vithlani, Kanti Bhai, Amol Atarde, Mano Singh, Kanak Rajgor, Krishna Shretha, Mora Bhai Patel, Daksha Lakhani, Jitendra Jobanputra, Chhaya Jobanputra, Arun Mummalaneni.
1. Welcome & Introduction Meeting opened at 4.00 pm
Welcome speech by Satya Sookhun opened by stating house rules and apologies
AGM will be conducted by an independent chairperson and introduced Mr. Prakash Korde
Mr Prakash Korde proceeded by stating Vakra tunda and 3 onkaras
- 2.Apologies for absence accepted and noted - Pramila Patel, Santosh K Dayawarshetty
3.Minutes of the last AGM held on 6 March 2022
Hand out from last year AGM minutes. Present members had a glands look. Mr. Prakash Korde asked for the membership’s approval of the minutes to be accurate and correct. Proposed by Surendra Patel and seconded by Harish Lakhani
Minutes were approved and accepted by majority of the membership by show of raised hands.
4. Chairman’s Report
Prashant Shirode commenced by welcoming and thanking everyone for attending the AGM.
He addressed by mentioning about the past year successful events in BHS and Carnival Hall example- Christmas party , Holy festival , Navaratri , Krishna Jayanti , Swandaya Parivar , Durga Pooja, Thirupathi Balaji- Trirukalyanam Routine and regular- Chai pra Chai
week
Other program- NHS blood donation
5.Secretary's Report
Satya Sookhun presented the report on behalf of Pramila Patel First thanking Pramila Patel for a very big support for organising Navaratri
Other BHS event- Queen's Jubilee
- BHS Grants – thanking Kishore Patel Thanking Pramila Patel as a secretary
6. Treasurer's Report
Deepak Rabheru presented the 2022 reports by thanking BHS & Malcolm Dove of Dove Marsh & Jones partnership for auditing the accounts. He also expressed his thanks to Bipin Mistry and Malcolm Dove for their assistance during his difficult times, whilst he was going through his eye sight treatments.
He then passed the account copy for the members to see and asked if everyone had seen the income & expenditure accounts and if anyone required a copy they only had to ask. He also asked if anyone had any questions regarding the accounts.
Question asked about Donations – Why the sudden increase in Donations compared to last year and expenditure. Have the team considered Gift Aid Deepak Radheru clarified by saying the donation part is devided more independent now- BHS received a donation for Oven & Diffibrilator
Question asked on cleanleness of BHS- Found at times the hall not in proper cleanleness
Deepak Radheru & Prashant Shirode clarified- BHS have given to a company which will have regular cleaning schedule
Question asked on future plan for saving energy Deepak Radheru answered by saying the future team will look onto it and this is the first time BHS experiencing as above
Prakash Korde asked for the membership’s acceptance of the treasurer’s report. Proposed by Ram Murty and seconded by Surendra Patel. Report was accepted by majority of the membership by show of raised hands.
7. Points of inquiry / AOB
Question asked -
How BHS in tolerating the increments on billings- Any plans on energy savings? Prashant Shirode answered- the new committee will discuss the issue and arrange for some solutions in future exp- solar panels
Increasing membership money and increasing BHS members Prashant Shirode & Deepak Radheru- ongoing process have been established exp- BHS rental pricing have been looked at
Proposal by Ram Murthi 1- Membership – life & Family membership’s
- Individual membership’s
2- AGM – every 2 years
8. Dissolve and thanks- outgoing committee
Prashant Shirode thanks the outgoing committee.
9. Welcome New Committee
Prashant Shirode ( Chairman) Deepak Rabheru Pramila Patel Kishor Patel Surendra Patel Satya Sookhun Sakti Biswas Ajit Saluja Santosh Dhyawarshetty Gopal Krishan Sanjai Vithlani
Ravindra Ogale Ketki Mahabaleshwarkar Yogeswari Ramasamy Sudhir Charan Himabindu Vutukuri
Meeting closed with Refreshments
- 1 -
BASINGSTOKE HINDU SOCIETY INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2022
| INCOME Hire of Hall Donations Membership Subscriptions Bank Deposit Interest EXPENDITURE Water Waste Removal Premises Insurance Gas and Electricity Cleaning (See Note 1) Telephone and Internet Equipment Hire Premises Maintenance (See Note 2) Repairs and Renewals (See Note 3) Pest Control Sundry Expenses Navratri and Other Functions (See note 4) Postage and Stationery Sky TV, BBC TV, PRS and other Licences Donations to Defibrillator Computer Costs (See Note 5) Surplus for year BALANCE SH as at 31 Augus FIXED ASSETS Cost of Equipment Depreciation to date OTHER NET ASSETS Cash at Bank (See Note 6) Hall Hire Invoices Unpaid Less Creditors incl £5000 Codiv Camp Grant) TOTAL NET ASSETS ACCUMULATED FUND Accumulated Fund brought forward Surplus for year Accumulated Fund carried forward |
EET t 2022 437181.59 2472.75 |
31.08.22 44927.75 4731.56 1538.00 721.70 |
414404.00 6565.50 |
31.08.21 42981.50 534.78 150.00 36.95 |
|---|---|---|---|---|
| 51919.01 | 43703.23 | |||
| 827.82 2307.67 786.94 5250.46 10509.35 224.30 1327.66 4949.45 2131.73 864.00 397.51 6396.26 103.53 590.63 1241.00 135.42 |
329.05 2440.94 810.91 5440.82 9265.20 0.00 1635.91 2552.72 345.94 792.00 1157.42 0.00 22.49 339.00 1000.00 994.99 |
|||
| 38043.73 | 27127.39 | |||
| 13875.28 | 16575.84 | |||
| 20447.88 20447.88 |
20447.88 20447.88 |
|||
| 0.00 434256.80 |
0.00 420381.52 |
|||
| 439654.34 5397.54 |
420969.50 587.98 |
|||
| 434256.80 | 420381.52 | |||
| 420381.52 13875.28 |
403805.68 16575.84 |
|||
| 434256.80 | 420381.52 |
We have prepared the above accounts from the books, records, information and explanations given to us by Basingstoke Hindu Society and certify that they are in accordance therewith.
| Dove Marsh & Jones 1 Andromeda House Calleva Park Aldermaston Berkshire RG7 8AP BASINGSTOKE HINDU SOCIETY NOTES TO THE ACCOUNTS for the year ended 31 August 202 Note 1 Cleaning Rony General Cleaning Materials Note 2 Premises Maintenance Toilet Refurbishment Grant from Council for the above Taps and Plumbing Skip Hire A1 Security Fire Alarm Maintenance Sundry Items (CCTV, Keys, Floor Repairs etc) Note 3 Repairs and Renewals Boiler Maintenance Sound System Repair and Maintenance Painting Numerous small items - keys, lamps, projector repairs etc Note 4 Navratri and Other Functions Navratri Christmas and New Year Queen's Jubilee Cricket AGM Snacks and other sundry events Note 5 Computer Costs New Office Computer Zoom Subscription Computer Cables Note 6 Cash at Bank Barclays Current Account Barclays Business Premium Account CCLA Charities Deposit Fund CCLA Charities Deposit Fund (Restricted) Nationwide Building Society |
8 Decemb 2 31.08.22 9186.55 1322.80 10509.35 39444.32 -35399.50 301.93 276.00 326.70 4949.45 454.49 500.00 1177.24 2131.73 4131.53 158.96 1143.77 534.00 428.00 6396.26 135.42 135.42 226351.94 49200.76 121670.61 33182.67 6775.61 437181.59 |
er 2022 31.08.21 9020.00 245.20 |
|---|---|---|
| 9265.20 | ||
| 0.00 89.99 316.80 36.33 |
||
| 2552.72 | ||
| 345.94 | ||
| 345.94 | ||
| 0.00 | ||
| 824.16 143.88 26.95 |
||
| 994.99 | ||
| 204296.05 49178.20 121121.28 33032.86 6775.61 |
||
| 414404.00 |
BASINGSTOKE HINDU SOCIETY INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2022
| INCOME Hire of Hall Donations Membership Subscriptions Bank Deposit Interest EXPENDITURE Water Waste Removal Premises Insurance Gas and Electricity Cleaning (See Note 1) Telephone and Internet Equipment Hire Premises Maintenance (See Note 2) Repairs and Renewals (See Note 3) Pest Control Sundry Expenses Navratri and Other Functions (See note 4) Postage and Stationery Sky TV, BBC TV, PRS and other Licences Donations to Defibrillator Computer Costs (See Note 5) Surplus for year BALANCE SH as at 31 Augus FIXED ASSETS Cost of Equipment Depreciation to date OTHER NET ASSETS Cash at Bank (See Note 6) Hall Hire Invoices Unpaid Less Creditors incl £5000 Codiv Camp Grant) TOTAL NET ASSETS ACCUMULATED FUND Accumulated Fund brought forward Surplus for year Accumulated Fund carried forward |
EET t 2022 437181.59 2472.75 |
31.08.22 44927.75 4731.56 1538.00 721.70 |
414404.00 6565.50 |
31.08.21 42981.50 534.78 150.00 36.95 |
|---|---|---|---|---|
| 51919.01 | 43703.23 | |||
| 827.82 2307.67 786.94 5250.46 10509.35 224.30 1327.66 4949.45 2131.73 864.00 397.51 6396.26 103.53 590.63 1241.00 135.42 |
329.05 2440.94 810.91 5440.82 9265.20 0.00 1635.91 2552.72 345.94 792.00 1157.42 0.00 22.49 339.00 1000.00 994.99 |
|||
| 38043.73 | 27127.39 | |||
| 13875.28 | 16575.84 | |||
| 20447.88 20447.88 |
20447.88 20447.88 |
|||
| 0.00 434256.80 |
0.00 420381.52 |
|||
| 439654.34 5397.54 |
420969.50 587.98 |
|||
| 434256.80 | 420381.52 | |||
| 420381.52 13875.28 |
403805.68 16575.84 |
|||
| 434256.80 | 420381.52 |
We have prepared the above accounts from the books, records, information and explanations given to us by Basingstoke Hindu Society and certify that they are in accordance therewith.
| Dove Marsh & Jones 1 Andromeda House Calleva Park Aldermaston Berkshire RG7 8AP BASINGSTOKE HINDU SOCIETY NOTES TO THE ACCOUNTS for the year ended 31 August 202 Note 1 Cleaning Rony General Cleaning Materials Note 2 Premises Maintenance Toilet Refurbishment Grant from Council for the above Taps and Plumbing Skip Hire A1 Security Fire Alarm Maintenance Sundry Items (CCTV, Keys, Floor Repairs etc) Note 3 Repairs and Renewals Boiler Maintenance Sound System Repair and Maintenance Painting Numerous small items - keys, lamps, projector repairs etc Note 4 Navratri and Other Functions Navratri Christmas and New Year Queen's Jubilee Cricket AGM Snacks and other sundry events Note 5 Computer Costs New Office Computer Zoom Subscription Computer Cables Note 6 Cash at Bank Barclays Current Account Barclays Business Premium Account CCLA Charities Deposit Fund CCLA Charities Deposit Fund (Restricted) Nationwide Building Society |
8 Decemb 2 31.08.22 9186.55 1322.80 10509.35 39444.32 -35399.50 301.93 276.00 326.70 4949.45 454.49 500.00 1177.24 2131.73 4131.53 158.96 1143.77 534.00 428.00 6396.26 135.42 135.42 226351.94 49200.76 121670.61 33182.67 6775.61 437181.59 |
er 2022 31.08.21 9020.00 245.20 |
|---|---|---|
| 9265.20 | ||
| 0.00 89.99 316.80 36.33 |
||
| 2552.72 | ||
| 345.94 | ||
| 345.94 | ||
| 0.00 | ||
| 824.16 143.88 26.95 |
||
| 994.99 | ||
| 204296.05 49178.20 121121.28 33032.86 6775.61 |
||
| 414404.00 |