## _**BASINGSTOKE HINDU SOCIETY**_
_**Annual General Meeting Minutes held on 12 th March 2023 at 4.00pm In Carnival Hall**_
## _**Present Committee Members:**_
_Prashant Shirode ,Kishor Patel, Deepak Rabheru, Surendra Patel, Yogeswari Ramasamy,Ajith Singh, Sakti Prasad Biswas ,Satya Sookhun,_
## _**BHS Members:( last year )**_
_Harish Lakhani, Bala Luthra, Rama Murthy, Rohit Patel, Surya Patel, Tilotma Rabheru, Yogeswari Ramasamy, Shatrugan Sookhun, Rajesh Thampi, Madhu Bhai Trivedi, Sanjay Vithlani, Kanti Bhai, Amol Atarde, Mano Singh, Kanak Rajgor, Krishna Shretha, Mora Bhai Patel, Daksha Lakhani, Jitendra Jobanputra, Chhaya Jobanputra, Arun Mummalaneni._
## _**1. Welcome & Introduction Meeting opened at 4.00 pm**_
_Welcome speech by Satya Sookhun opened by stating house rules and apologies_
_AGM will be conducted by an independent chairperson and introduced Mr. Prakash Korde_
_Mr Prakash Korde proceeded by stating Vakra tunda and 3 onkaras_
- _**2.Apologies** for absence accepted and noted - Pramila Patel, Santosh K Dayawarshetty_
## _**3.Minutes of the last AGM held on 6 March 2022**_
_Hand out from last year AGM minutes. Present members had a glands look. Mr. Prakash Korde asked for the membership’s approval of the minutes to be accurate and correct. Proposed by Surendra Patel and seconded by Harish Lakhani_
_Minutes were approved and accepted by majority of the membership by show of raised hands._
## _**4. Chairman’s Report**_
_Prashant Shirode commenced by welcoming and thanking everyone for attending the AGM._
_He addressed by mentioning about the past year successful events in BHS and Carnival Hall example- Christmas party , Holy festival , Navaratri , Krishna Jayanti , Swandaya Parivar , Durga Pooja, Thirupathi Balaji- Trirukalyanam Routine and regular- Chai pra Chai_
_week_
_Other program- NHS blood donation_
## _**5.Secretary's Report**_
Satya Sookhun presented the report on behalf of Pramila Patel First thanking Pramila Patel for a very big support for organising Navaratri
Other BHS event- Queen's Jubilee
- BHS Grants – thanking Kishore Patel Thanking Pramila Patel as a secretary
## **6. Treasurer's Report**
_Deepak Rabheru presented the 2022 reports by thanking BHS & Malcolm Dove of Dove Marsh & Jones partnership for auditing the accounts. He also expressed his thanks to Bipin Mistry and Malcolm Dove for their assistance during his difficult times, whilst he was going through his eye sight treatments._
_He then passed the account copy for the members to see and asked if everyone had seen the income & expenditure accounts and if anyone required a copy they only had to ask. He also asked if anyone had any questions regarding the accounts._
_Question asked about Donations – Why the sudden increase in Donations compared to last year and expenditure. Have the team considered Gift Aid Deepak Radheru clarified by saying the donation part is devided more independent now- BHS received a donation for Oven & Diffibrilator_
_Question asked on cleanleness of BHS- Found at times the hall not in proper cleanleness_
_Deepak Radheru & Prashant Shirode clarified- BHS have given to a company which will have regular cleaning schedule_
_Question asked on future plan for saving energy Deepak Radheru answered by saying the future team will look onto it and this is the first time BHS experiencing as above_
_Prakash Korde asked for the membership’s acceptance of the treasurer’s report. Proposed by Ram Murty and seconded by Surendra Patel. Report was accepted by majority of the membership by show of raised hands._
## _**7. Points of inquiry / AOB**_
Question asked -
How BHS in tolerating the increments on billings- Any plans on energy savings? Prashant Shirode answered- the new committee will discuss the issue and arrange for some solutions in future exp- solar panels
Increasing membership money and increasing BHS members Prashant Shirode & Deepak Radheru- ongoing process have been established exp- BHS rental pricing have been looked at
Proposal by Ram Murthi 1- Membership – life & Family membership’s
- Individual membership’s
## 2- AGM – every 2 years
## **8. Dissolve and thanks- outgoing committee**
Prashant Shirode thanks the outgoing committee.
## **9. Welcome New Committee**
Prashant Shirode ( Chairman) Deepak Rabheru Pramila Patel Kishor Patel Surendra Patel Satya Sookhun Sakti Biswas Ajit Saluja Santosh Dhyawarshetty Gopal Krishan Sanjai Vithlani
Ravindra Ogale Ketki Mahabaleshwarkar Yogeswari Ramasamy Sudhir Charan Himabindu Vutukuri
## **Meeting closed with Refreshments**
- 1 -
**BASINGSTOKE HINDU SOCIETY INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2022**
|**INCOME**
Hire of Hall
Donations
Membership Subscriptions
Bank Deposit Interest
**EXPENDITURE**
Water
Waste Removal
Premises Insurance
Gas and Electricity
Cleaning (See Note 1)
Telephone and Internet
Equipment Hire
Premises Maintenance (See Note 2)
Repairs and Renewals (See Note 3)
Pest Control
Sundry Expenses
Navratri and Other Functions (See note 4)
Postage and Stationery
Sky TV, BBC TV, PRS and other Licences
Donations to Defibrillator
Computer Costs (See Note 5)
Surplus for year
**BALANCE SH**
**as at 31 Augus**
**FIXED ASSETS**
Cost of Equipment
Depreciation to date
**OTHER NET ASSETS**
Cash at Bank (See Note 6)
Hall Hire Invoices Unpaid
Less Creditors incl £5000 Codiv Camp Grant)
**TOTAL NET ASSETS**
**ACCUMULATED FUND**
Accumulated Fund brought forward
Surplus for year
Accumulated Fund carried forward|**EET**
**t 2022**
437181.59
2472.75|**31.08.22**
44927.75
4731.56
1538.00
721.70|414404.00
6565.50|**31.08.21**
42981.50
534.78
150.00
36.95|
|---|---|---|---|---|
|||51919.01||43703.23|
|||827.82
2307.67
786.94
5250.46
10509.35
224.30
1327.66
4949.45
2131.73
864.00
397.51
6396.26
103.53
590.63
1241.00
135.42||329.05
2440.94
810.91
5440.82
9265.20
0.00
1635.91
2552.72
345.94
792.00
1157.42
0.00
22.49
339.00
1000.00
994.99|
|||38043.73||27127.39|
|||13875.28||16575.84|
|||20447.88
20447.88||20447.88
20447.88|
|||0.00
434256.80||0.00
420381.52|
||439654.34
5397.54||420969.50
587.98
||
||||||
|||434256.80||420381.52|
|||420381.52
13875.28||403805.68
16575.84|
|||434256.80||420381.52|
We have prepared the above accounts from the books, records, information and explanations given to us by Basingstoke Hindu Society and certify that they are in accordance therewith.
|Dove Marsh & Jones
1 Andromeda House
Calleva Park
Aldermaston
Berkshire
RG7 8AP
**BASINGSTOKE HINDU SOCIETY**
**NOTES TO THE ACCOUNTS**
**for the year ended 31 August 202**
**Note 1 Cleaning**
Rony
General Cleaning Materials
**Note 2 Premises Maintenance**
Toilet Refurbishment
Grant from Council for the above
Taps and Plumbing
Skip Hire
A1 Security
Fire Alarm Maintenance
Sundry Items (CCTV, Keys, Floor Repairs etc)
**Note 3 Repairs and Renewals**
Boiler Maintenance
Sound System Repair and Maintenance
Painting
Numerous small items - keys, lamps, projector repairs etc
**Note 4 Navratri and Other Functions**
Navratri
Christmas and New Year
Queen's Jubilee
Cricket
AGM Snacks and other sundry events
**Note 5 Computer Costs**
New Office Computer
Zoom Subscription
Computer Cables
**Note 6 Cash at Bank**
Barclays Current Account
Barclays Business Premium Account
CCLA Charities Deposit Fund
CCLA Charities Deposit Fund (Restricted)
Nationwide Building Society|8 Decemb
**2**
**31.08.22**
9186.55
1322.80
10509.35
39444.32
-35399.50
301.93
276.00
326.70
4949.45
454.49
500.00
1177.24
2131.73
4131.53
158.96
1143.77
534.00
428.00
6396.26
135.42
135.42
226351.94
49200.76
121670.61
33182.67
6775.61
437181.59|er 2022
**31.08.21**
9020.00
245.20|
|---|---|---|
|||9265.20|
|||0.00
89.99
316.80
36.33|
|||2552.72|
|||345.94|
|||345.94|
||||
|||0.00|
|||824.16
143.88
26.95|
|||994.99|
|||204296.05
49178.20
121121.28
33032.86
6775.61|
|||414404.00|
**BASINGSTOKE HINDU SOCIETY INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2022**
|**INCOME**
Hire of Hall
Donations
Membership Subscriptions
Bank Deposit Interest
**EXPENDITURE**
Water
Waste Removal
Premises Insurance
Gas and Electricity
Cleaning (See Note 1)
Telephone and Internet
Equipment Hire
Premises Maintenance (See Note 2)
Repairs and Renewals (See Note 3)
Pest Control
Sundry Expenses
Navratri and Other Functions (See note 4)
Postage and Stationery
Sky TV, BBC TV, PRS and other Licences
Donations to Defibrillator
Computer Costs (See Note 5)
Surplus for year
**BALANCE SH**
**as at 31 Augus**
**FIXED ASSETS**
Cost of Equipment
Depreciation to date
**OTHER NET ASSETS**
Cash at Bank (See Note 6)
Hall Hire Invoices Unpaid
Less Creditors incl £5000 Codiv Camp Grant)
**TOTAL NET ASSETS**
**ACCUMULATED FUND**
Accumulated Fund brought forward
Surplus for year
Accumulated Fund carried forward|**EET**
**t 2022**
437181.59
2472.75|**31.08.22**
44927.75
4731.56
1538.00
721.70|414404.00
6565.50|**31.08.21**
42981.50
534.78
150.00
36.95|
|---|---|---|---|---|
|||51919.01||43703.23|
|||827.82
2307.67
786.94
5250.46
10509.35
224.30
1327.66
4949.45
2131.73
864.00
397.51
6396.26
103.53
590.63
1241.00
135.42||329.05
2440.94
810.91
5440.82
9265.20
0.00
1635.91
2552.72
345.94
792.00
1157.42
0.00
22.49
339.00
1000.00
994.99|
|||38043.73||27127.39|
|||13875.28||16575.84|
|||20447.88
20447.88||20447.88
20447.88|
|||0.00
434256.80||0.00
420381.52|
||439654.34
5397.54||420969.50
587.98
||
||||||
|||434256.80||420381.52|
|||420381.52
13875.28||403805.68
16575.84|
|||434256.80||420381.52|
We have prepared the above accounts from the books, records, information and explanations given to us by Basingstoke Hindu Society and certify that they are in accordance therewith.
|Dove Marsh & Jones
1 Andromeda House
Calleva Park
Aldermaston
Berkshire
RG7 8AP
**BASINGSTOKE HINDU SOCIETY**
**NOTES TO THE ACCOUNTS**
**for the year ended 31 August 202**
**Note 1 Cleaning**
Rony
General Cleaning Materials
**Note 2 Premises Maintenance**
Toilet Refurbishment
Grant from Council for the above
Taps and Plumbing
Skip Hire
A1 Security
Fire Alarm Maintenance
Sundry Items (CCTV, Keys, Floor Repairs etc)
**Note 3 Repairs and Renewals**
Boiler Maintenance
Sound System Repair and Maintenance
Painting
Numerous small items - keys, lamps, projector repairs etc
**Note 4 Navratri and Other Functions**
Navratri
Christmas and New Year
Queen's Jubilee
Cricket
AGM Snacks and other sundry events
**Note 5 Computer Costs**
New Office Computer
Zoom Subscription
Computer Cables
**Note 6 Cash at Bank**
Barclays Current Account
Barclays Business Premium Account
CCLA Charities Deposit Fund
CCLA Charities Deposit Fund (Restricted)
Nationwide Building Society|8 Decemb
**2**
**31.08.22**
9186.55
1322.80
10509.35
39444.32
-35399.50
301.93
276.00
326.70
4949.45
454.49
500.00
1177.24
2131.73
4131.53
158.96
1143.77
534.00
428.00
6396.26
135.42
135.42
226351.94
49200.76
121670.61
33182.67
6775.61
437181.59|er 2022
**31.08.21**
9020.00
245.20|
|---|---|---|
|||9265.20|
|||0.00
89.99
316.80
36.33|
|||2552.72|
|||345.94|
|||345.94|
||||
|||0.00|
|||824.16
143.88
26.95|
|||994.99|
|||204296.05
49178.20
121121.28
33032.86
6775.61|
|||414404.00|