Trustees’ Annual Report for the period
From 1 Oct 2022 Period start date To 30 Sep 2023 Period end date Charity name: NEW MILL MALE VOICE CHOIR
Charity registration number: 1107731
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the choir is the study and practice of choral music, to foster public knowledge and appreciation of such music by means of public performance, and to assist and support such charitable institutions or purposes as the Committee shall from time to time determine. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The choir fulfils its objective by performing publicly. In doing so, it supports local community events and festivals, and local charity fund-raising activities. It also promotes the wellbeing of its volunteer members, who are drawn from the local community, by their taking part in collective music- making and wider social activities, as part of the choir. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The choir’s trustees have had regard to the beneficial purpose of the choir and its public aspect in carrying out the purpose and main activities, summarised above. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The choir performed at 9 concerts in the reporting period, taking its music to members of the local community in pursuit of its primary purpose. It increased its impact by inviting volunteers from the wider community to take part in a programme leading to their performing on-stage at a major regional venue. The success of this was measured in feedback from participants. In undertaking these activities, the choir helped community organisations (churches, schools and charities) to meet their own objectives. It promoted the well-being of its members by meeting regularly for practice and performances and planned social activities which continue beyond Choir practice and performance. Members of the choir also made a significant donation towards the local mountain rescue team. |
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Higher costs have resulted from inflation. Although the Choir made a small loss in the last year (<4% of costs) it maintains a healthy cash reserve (See accounts). The Choir will increase members’ subscriptions in the period ending Sept 2024. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Choir maintains sufficient reserves to manage uncertainty and meet major costs including: a. replacing equipment (instruments, uniform, etc) which cannot be met immediately from within the annual operating budget. b. Meeting the advance costs of large events, which are recovered through ticket sales c. Providing resilience against any shortfall in anticipated income from planned activities d. Planning to meet major costs in the medium-term (2-3 years) Expenditure from the reserve is approved in advance by the Choir’s Trustees, who also set the level of the reserve. |
| Amount of reserves held | Para 1.22 | £21,610 (c50% on 15-month fixed-term deposit, maturing in 2025) |
Explanation of any Para 1.23 The main uncertainty arises from the uncertainties about the age profile of the choir: 50%+ over charity continuing as a going 70yrs. A membership strategy is in place concern to address this.
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Choir Rules and Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the Choir AGM, by the Choir membership. They serve a two-year term and are elected on a one- year basis thereafter. The Chairman, Secretary and Treasurer are directly elected to post as part of this process. Collectively, the Trustees make up the Choir Committee. |
Reference and Administrative details
| Charity name | NEW MILL MALE VOICE CHOIR |
|---|---|
| Other name the charity uses | NMMVC |
| Registered charity number | 1107731 |
| Charity’s principal address | 5 KIRKBRIDGE LANE, NEW MILL, HD9 7LG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 1 | John Mallinson | Chairman | Choir AGM | |
| 2 | Stephen Petrie | Secretary | Choir AGM | |
| 3 | Stephen Davies | Treasurer | Choir AGM | |
| 4 | Derek Holdman | Choir AGM | ||
| 5 | Paul Morgan | Choir AGM | ||
| 6 | Fred Sims | Choir AGM | ||
| 7 | Bob McCartney | Choir AGM | ||
| 8 | Chris Dempster | Choir AGM | ||
| 9 | **John ‘Rocky’ Joseph ** | Choir AGM |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| John Mallinson | Stephen Petrie | |
Chairman |
Secretary | |
| 1 July 2024 | ||
| 1 July 2024 |
NEW MILL MALE VCACE CHUR RECEIPTS AND PAYMETr¥rs Accoupir FOR THE YEAJI ENDED YJ SEPTEMBER 20f3 AeLYiPts Paymerrts 23 2022 SurPlu(deflc1t1 Comment 2023 2022 7195 12284 163 450 1845 160 6873 17087 7135 1725 163 450 1845 160 68n Increase In subs froml Apr 2022 28 See Schedu Concert5 Gift DallrS IEasy FuThJraLsiry etcl hw 1¢n8 Grft AKJ Income lax refurKJs Unrfoym dwits Pdo Shirt seS Prnlon8 Grp 10559 14264 StW Hcr 1523 80 25 78 70 70 Events Scarboro, Reh8 wethend I1 toAw 2} CAn1 FÈsiNa d4x)Sit returr 4100 9120 6845 -755 .1348 £4W deposit CM 10 Jan 2023 3082 Cc6ts £2463 in 2019.20 rttOver in 2022.. 140 310 496 -186 BGT Br10 wethwKI .135 7590 7295 295 MUS Dir&tr Accompanist Insurance Subscription5 Uniforms, polo shirts etc Committee meeting expen5e5 Sheet music 6300 3805 6125 3593 .63 -3805 -6125 -171 104 202 717 2(Kl 232 125 -104 -202 -717 -2(KJ -232 -125 -160 .292 -214 8ud8et £750 .200 -267 General maSntenancelupEradlnE -87 214 Indwethl Exambyth Web 51te Grfts Untiomi dwits repa SwnsorshiOth DatKs SiathxIcQpylJ Equipm1 ryr5 Ec RrUittent Athrtisiw RNjIng 267 87 19 114 65 -19 -114 -65 N•1 Idfrtlcrtllsurplw tor year 36157 40148 37495 37935 -1338 2213 Chalrman Treasurer S Davies Date 08January 2024
W IILL PMLE VC¥CE CHC¥R COrt¥Wfb2¥ .22 D2 Dw?2 Apt.23 KW.23 Au23 S23 C1. 7115 Laf sio 362 62 Concert fee Sponsors 675 Flyer5 50% Prtth $h¥oitdaA¢tyl 23 TOTAL 711S 675 1841 S33 362 496 62 12284 EXPENDifuHE Soloartisteslguestslexpenses Hdl. Frfam & ffjulrtheni hke 6500 250 35 125 45 136 Guest medts cornffli55ionlbookinglees C¢mpÈ FIowers.8iftsett 338 175 Pth shaè PRS GugSt AcC{aC TINin H1 cat8[ BuffÈt 107 3(N) TOTAL 9195 775 53 436 10559 PR{[ l+y L(tsS 1.> -21 675 -1505 362 1003 .374 1725 161 641 14otes NEW kllLL IA4LE VE CHCIR ConcertsW22- 23 .22 W22 D.22 AFrf.23 W.23 Autr23 *23 Qkt.23 7115 464 362 62
NEW MILL MALE VOICE CHOIR CORoL ACcOUs FOR THE YEAR ENDING 30 SEPTEMBER 2023 Cash control balance b/f 01-Oct-22 147.87 receiptslpayments 3611.84 3634.23 balance clf 30-Sep-23 125.48 3759.71 3759.71 Trea$urerf$ (Currentl 8¢count balance blf 01-Oct-22 22800.17 receiptslpayments 32545.08 33860.76 balance clf 30-Sep-23 21484.49 55345.25 55345.25 total balances at 31>Sgp-23 £ 21609.97 total balances at 01-Oct-22 £ 22948.04 Surpluslldeflcltl for year -1338.07
CHARITY COMMISSION
FOR ENGLAM) AND WlES
Independent examinerfs port on the
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Itidopondent Examinvr's Report
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