## **Trustees’ Annual Report for the period** ## **From** _**1 Oct 2022**_ **Period start date To** _**30 Sep 2023**_ **Period end date Charity name: NEW MILL MALE VOICE CHOIR** ## **Charity registration number: 1107731** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the choir is the study and**
**practice of choral music, to foster public**
**knowledge and appreciation of such**
**music by means of public performance,**
**and to assist and support such**
**charitable institutions or purposes as**
**the Committee shall from time to time**
**determine.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The choir fulfils its objective by**
**performing publicly. In doing so, it**
**supports local community events and**
**festivals, and local charity fund-raising**
**activities. It also promotes the wellbeing**
**of its volunteer members, who are**
**drawn from the local community, by**
**their taking part in collective music-**
**making and wider social activities, as**
**part of the choir.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The choir’s trustees have had regard to**
**the beneficial purpose of the choir and**
**its public aspect in carrying out the**
**purpose and main activities,**
**summarised above.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The choir performed at 9 concerts in the**
**reporting period, taking its music to**
**members of the local community in**
**pursuit of its primary purpose. It**
**increased its impact by inviting**
**volunteers from the wider community to**
**take part in a programme leading to**
**their performing on-stage at a major**
**regional venue. The success of this was**
**measured in feedback from participants.**
**In undertaking these activities, the choir**
**helped community organisations**
**(churches, schools and charities) to**
**meet their own objectives. It promoted**
**the well-being of its members by**
**meeting regularly for practice and**
**performances and planned social**
**activities which continue beyond Choir**
**practice and performance. Members of**
**the choir also made a significant**
**donation towards the local mountain**
**rescue team.**| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Higher costs have resulted from**
**inflation. Although the Choir made a**
**small loss in the last year (<4% of costs)**
**it maintains a healthy cash reserve (See**
**accounts). The Choir will increase**
**members’ subscriptions in the period**
**ending Sept 2024.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Choir maintains sufficient reserves**
**to manage uncertainty and meet major**
**costs including:**
**a. replacing equipment**
**(instruments, uniform, etc) which**
**cannot be met immediately from**
**within the annual operating**
**budget.**
**b. Meeting the advance costs of**
**large events, which are recovered**
**through ticket sales**
**c. Providing resilience against**
**any shortfall in anticipated**
**income from planned activities**
**d. Planning to meet major costs**
**in the medium-term (2-3 years)**
**Expenditure from the reserve is**
**approved in advance by the Choir’s**
**Trustees, who also set the level of the**
**reserve.**| |Amount of reserves held|Para 1.22|**£21,610 (c50% on 15-month fixed-term**
**deposit, maturing in 2025)**| Explanation of any Para 1.23 **The main uncertainty arises from the** uncertainties about the **age profile of the choir: 50%+ over** charity continuing as a going **70yrs. A membership strategy is in place** concern **to address this.** ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Choir Rules and Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at the Choir AGM,**
**by the Choir membership. They serve a**
**two-year term and are elected on a one-**
**year basis thereafter. The Chairman,**
**Secretary and Treasurer are directly**
**elected to post as part of this process.**
**Collectively, the Trustees make up the**
**Choir Committee.**| ## **Reference and Administrative details** |Charity name|**NEW MILL MALE VOICE CHOIR**| |---|---| |Other name the charity uses|**NMMVC**| |Registered charity number|**1107731**| |Charity’s principal address|**5 KIRKBRIDGE LANE, NEW MILL, HD9 7LG**| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| |1|**John Mallinson**|**Chairman**||**Choir AGM**| |2|**Stephen Petrie**|**Secretary**||**Choir AGM**| |3|**Stephen Davies**|**Treasurer**||**Choir AGM**| |4|**Derek Holdman**|||**Choir AGM**| |5|**Paul Morgan**|||**Choir AGM**| |6|**Fred Sims**|||**Choir AGM**| |7|**Bob McCartney**|||**Choir AGM**| |8|**Chris Dempster**|||**Choir AGM**| |9|**John ‘Rocky’ Joseph **|||**Choir AGM**| ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||John Mallinson|Stephen Petrie| ||
Chairman|Secretary| ||1 July 2024|| ||1 July 2024|| NEW MILL MALE VCACE CHUR RECEIPTS AND PAYMETr¥rs Accoupir FOR THE YEAJI ENDED YJ SEPTEMBER 20f3 AeLYiPts Paymerrts 23 2022 SurPlu￿(deflc1t1 Comment 2023 2022 7195 12284 163 450 1845 160 6873 17087 7135 1725 163 450 1845 160 68n Increase In subs froml Apr 2022 28* See Schedu Concert5 Gift D￿allr￿S IEasy FuThJraLsiry etcl hw ￿￿￿1¢n8 Grft AKJ Income lax refurKJs Unrfoym dwits Pdo Shirt s￿eS Pr￿n￿lon8 Gr￿p 10559 14264 StW Hcr 1523 80 25 78 70 70 Events Scarboro, Reh￿8￿ wethend I￿1 toAw 2￿} CA￿n￿￿1 FÈsiNa d4x)Sit returr 4100 9120 6845 -755 .1348 £4W deposit CM 10 Jan 2023 3082 Cc6ts £2463 in 2019.20 rttOver￿ in 2022.. 140 310 496 -186 BGT Br￿1￿0￿ wethwKI .135 7590 7295 295 MUS￿ Dir&tr Accompanist Insurance Subscription5 Uniforms, polo shirts etc Committee meeting expen5e5 Sheet music 6300 3805 6125 3593 .63 -3805 -6125 -171 104 202 717 2(Kl 232 125 -104 -202 -717 -2(KJ -232 -125 -160 .292 -214 8ud8et £750 .200 -267 General maSntenancelupEradlnE -87 214 Indwethl Exambyth Web 51te Grfts Untiomi dwits repa Swnsorshi￿Oth￿ D￿atK￿s Siathx￿IcQpyl￿J Equipm￿1 ryr5 E*c R￿rUitt￿ent Athrtisiw R￿NjIng 267 87 19 114 65 -19 -114 -65 N•1 Idfrtlcrtllsurplw tor year 36157 40148 37495 37935 -1338 2213 Chalrman Treasurer S Davies Date 08January 2024 W IILL PMLE VC¥CE CHC¥R COrt¥Wfb2¥ .22 D￿￿2 Dw?2 Apt.23 KW.23 Au*23 S*23 C*1. 7115 Laf sio 362 62 Concert fee Sponsors 675 Flyer5 50% Prtth $h¥oitdaA¢tyl 23 TOTAL 711S 675 1841 S33 362 496 62 12284 EXPENDifuHE Soloartisteslguestslexpenses Hdl. Frfam & ffjulrtheni hke 6500 250 35 125 45 136 Guest me*d￿￿ts cornffli55ionlbookinglees C¢mpÈ FIowers.8iftsett 338 175 Pth shaè PRS GugSt AcC￿￿{￿a￿C TINin H￿1 cat8￿[￿￿ BuffÈt 107 3(N) TOTAL 9195 775 53 436 10559 PR{￿[ l+y L(tsS 1.> -21 675 -1505 362 1003 .374 1725 161 641 14otes NEW kllLL IA4LE V￿E CHCIR ConcertsW22- 23 .22 W22 D￿.22 AFrf.23 W.23 Autr23 *23 Qkt.23 7115 464 362 62 NEW MILL MALE VOICE CHOIR CO￿RoL ACcOU￿s FOR THE YEAR ENDING 30 SEPTEMBER 2023 Cash control balance b/f 01-Oct-22 147.87 receiptslpayments 3611.84 3634.23 balance clf 30-Sep-23 125.48 3759.71 3759.71 Trea$urerf$ (Currentl 8¢count balance blf 01-Oct-22 22800.17 receiptslpayments 32545.08 33860.76 balance clf 30-Sep-23 21484.49 55345.25 55345.25 total balances at 31>Sgp-23 £ 21609.97 total balances at 01-Oct-22 £ 22948.04 Surpluslldeflcltl for year -1338.07 CHARITY COMMISSION FOR ENGLAM) AND W￿lES Independent examinerfs ￿port on the accounts Itidopondent Examinvr's Report Report to thè trusiEe5 New k4£lJ vts￿ Ch¢Mr On acc¢xirrt6 forth• y•*r 30 Sepremb￿r 2023 (rfany) 1101731 ch*ty (Ihe TtU5V) for the y•ar 3010912023 Resp¢5￿*￿ts741Ilw and b**l* of report ac¢owts m ¥¢cordaAC* ￿?1￿ the req￿rtments ¢*th& chafitias Ac* 2011 sethon 145 011P￿ 2011 Act and in (￿rt my ￿￿￿nin3th￿. I have all the a￿Uble ThreGtK>n5 gv¢n by tha Charity Cme to my attention in cor￿￿￿10￿ wth the eXan7￿￿t￿￿ gving me cause to bdTevE thai in. afty respe( ofthe Charrtv* Ad." ¢X the accounts did not accord a¢Cc￿￿1￿v f*coras'. Of th• accounts did not G(xn￿Y With the a￿￿cable requ￿emErtts Regl￿atiOnS 2W8 Y)an any requirementtll* the a¢￿￿ts 9r*e a Irug arKI fair ftor a matt•r cowwjeted a5 part tsf a wth the examifotion to atterthon b2 drawn In this teport In o￿tts a proper undETStsrKliTr) oflhe ac[￿unts to be te￿hed. Slg 29￿•￿024 Narne: r*ta Wneewight UT (If any)= Addiess: 119 ￿a[￿Ett￿l￿ DrNe. HLxIdeFEfi￿d HD3 3RR O¢t 2018 CHARITY COMMISSION FOR ENfjLA￿) APiI WAIES Independent exarnlnerfs report on the accounts (11 •ry) 1101731 Ad") xIEr 145(SXb) ol I￿J *4. Chwknes A(a.' or ot *r*y)' i_