2024-03-31-accounts - Tracks Autism

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Report of the Trustees and

Financial Statements for The Year Ended 31 March 2024

for

Tracks (Autism)

REGISTERED COMPANY NUMBER: 05156359 (England and Wales) (A Company Limited by Guarantee)

REGISTERED CHARITY NUMBER: 1107257

Tracks (Autism) Contents of the Financial Statements For The Year Ended 31 March 2024

	Page
Report of the Trustees	1
Independent Examiner's Report	2
Statement of Financial Activities	3
Balance Sheet	4 - 5
Notes to the Financial Statements	6 - 12
Detailed Statement of Financial Activities	13

Tracks (Autism)

Report of the Trustees for The Year Ended 31 March 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05156359 (England and Wales)

Registered Charity number

1107257

Registered office

Tracks House Boulton Road Stevenage Hertfordshire SG1 4QX

Trustees

H D Bryant Chair and Honorary Treasurer A S Allen Secretary R M Shaw Sharon Peach (Appointed 15/11/23, Resigned 19/6/24) Megan Stachini (Appointed 17/11/23) A M Charles (Resigned 05/12/2023) A L Pickergill (Resigned 10/10/2023) H C Carrick (Resigned 11/10/2023)

Approved by order of the board of trustees on ............................................. and signed on its behalf by: 24th January 2025

.......................................................................... Howard Bryant Chair of Trustees

Independent Examiner's Report to the Trustees

Independent examiner's report to the trustees of Tracks (Autism) ('the Company') Independent Examiner's Report to the Trustees

I report to the charity trustees on my examination of the accounts of the Company for the year ended Independent examiner's report to the trustees of Tracks (Autism) (‘the Company’) 31 March 2024.

Responsibilities and basis of report 31 March 2024.

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are Responsibilities and basis of report responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the

2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's 2011 Act. accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examiner's statement

Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; 1. or accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act;
1. the accounts do not accord with those records; or or 3. 2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than the accounts do not accord with those records; or 3. any requirement that the accounts give a true and fair view which is not a matter considered as part of an the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than independent examination; or any requirement that the accounts give a true and fair view which is not a matter considered as part of an
1. the accounts have not been prepared in accordance with the methods and principles of the Statement of independent examination; or 4. Recommended Practice for accounting and reporting by charities (applicable to charities preparing their the accounts have not been prepared in accordance with the methods and principles of the Statement of accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their Ireland (FRS 102)). accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be | have no concerns and have come across no other matters in connection with the examination to which reached. attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Elkins, ACA Michelle Elkins, ACA

Date: ............................................. Date: 24/1/2225

2 2

Tracks (Autism)

STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31 March 2024

Notes INCOME FROM Charitable activites 2 Grants and donations 3 Bank interest 4 TOTAL INCOME EXPENDITURE ON Charitable activity TOTAL EXPENDITURE NET (EXPENDITURE)/INCOME Reclassification RECONCILLIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	Unrestricted fund £ 92,360 6,591 1,952 100,903 130,135 130,135 (29,232) 156,338 127,106	Restricted fund £ - 37,974 - 37,974 71,919 71,919 (33,945) 40,379 6,434	Endowment Building fund £ - - - - - - - 379,799 379,799	2024 total funds £ 92,360 44,565 1,952 138,877 202,054 202,054 (63,177) - 576,516 513,339	2023 total funds £ 89,867 130,396 553
					220,816
					195,931
					195,931
					24,885 (16,622) 568,253
					576,516

Funds in this context represent the charity’s accumulated reserves, which may include assets such as property and receivables as well as cash. They do not equate to the bank balance or liquid cash available for use. The Endowment Fund represents the historical cost of a building owned by the charity, which is held as a long-term asset and is not available liquidity.

The notes form part of these financial statements

Tracks (Autism)

BALANCE SHEET As at 31 March 2024

Notes FIXED ASSETS Tangible 9 Investment 10 CURRENT ASSETS Debtors 11 Cash at Bank CREDITORS Amounts falling due within one year 12 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDED BY: General funds 13 Restricted funds Endowment funds	2024 2023 £ £ 401,823 410,848 6,750 6,750 408,574 417,598 9,500 2,501 110,080 170,890 119,580 173,391 (14,815) (14,473) 104,765 158,918 513,339 576,516 513,339 576,516 127,106 156,338 6,434 40,379 379,799 379,799 513,339 576,516

Cash at bank consists of £103,646 Unrestricted and £6,434 Restricted

The notes form part of these financial statements

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies’ subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees and authorised for issue on

............................................. and were signed on its behalf by: 24th January 2025

............................................. Howard Bryant Chair of Trustees

The notes form part of these financial statements

Tracks (Autism)

Notes to the Financial Statements For The Year Ended 31 March 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

Income

All operational income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Donations are recognised upon receipt.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets and depreciation

Depreciation is calculated on a straight-line basis and is provided at the following annual rates in order to write off each asset over its estimated useful life. This is applied to all assets with a cost in excess of £499.

Improvements to property	20%
Computer equipment	33%
Fixtures and fittings	25%

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Tracks (Autism)

Notes to the Financial Statements For The Year Ended 31 March 2024

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Reserves policy

The Charity in setting its Reserve policy follows the guidance given by the Charity Commission (Charity reserves: building resilience) CC19.

TRACKS (Autism) is currently dependent on charitable donations and fundraised income to sustain its activities, as earned income alone would not allow it to continue operating. This means that if there were to be a gap in donations and grants for a significant period it is likely that the Charity would have to close down.

The trustees have set a reserves policy to maintain liquid unrestricted reserves equivalent to cover at least three months of “operational deficits” (ie deficits excluding the benefit of donations received and excluding capital expenditure). This is considered sufficient to provide financial stability, cover unexpected costs, and manage income fluctuations while ensuring the charity can continue to meet its objectives. The reserves policy is reviewed annually to ensure it remains appropriate for the charity’s circumstances.

The operational deficit in the last quarter of the reporting period was approximately £30,000. Consequently, the Trustees are confident that there are sufficient liquid unrestricted reserves as at 31 March 2024.

2. CHARITABLE ACTIVITIES

Session fees Registration fees Higher Needs Funding Gross fees Bursaries	2024 £ 88,773 850 2,738 92,360 0 92,360	2023 £ 90,555 950 0
		91,505 (1,638)
		89,867

Tracks (Autism)

Notes to the Financial Statements - continued For The Year Ended 31 March 2024

3. GRANT INCOME AND DONATIONS FROM FUNDERS

Funder Restricted scope Eastern Counties Music Therapists Early Years small grant fund HCC Sensory play equipment Children in Need TA salaries Barbara Ward Therapists & specialist teachers A4A Therapists & specialist teachers Masonic Trust Therapists & specialist teachers Bernard Sunley Ventialtion system Herts Community Foundation Ventialtion system Clothworks Windows (capex) The Hobson Charity Windows(capex)	2024 General	2024 2023 2023 Restricted General Restricted 8,424 1,700 30,000 30,000 5,000 10,000 10,000 5,000 5,000 3,625 9,800 5,807
Sub total Restricted	-	36,700 - 87,656
Lady Hobson Sylivia Adams HMRC Gift Aid Welwyn Tennis Club Charity Fun Day Stevenage BC Just Giving Annoyomous Daylight(London)	2,500	10,000 10,000 5,935 4,300 2,438 1,000 3,055 1,000
Sub total Unrestricted	2,500	- 34,290 3,438
Sub total Grant > £1,000	2,500	36,700 34,290 91,094
Donations less than £1,000(#10)	4,091	1,274 5,011
TOTAL	6,591	37,974 39,302 91,094
Higher Needs Funding (LEA) Reconciliation to total Grants + Donations as per detailed SOFA :	2,737	9,328 47,303

4. INTEREST RECEIVED

	2024	2023
	£	£
Bank interest received	1,952	533

5. ADJUSTMENTS TO NET INCOME

	2024	2023
Income is stated after charging	£	£
Depreciation	13,438	12,664

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Tracks (Autism)

Notes to the Financial Statements - continued

For The Year Ended 31 March 2024

7. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES 2023

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACITIVITES - 2023

Unrestricted fund £ INCOME FROM Charitable activites 89,867 Grants and donations 39,302 Bank interest 553 TOTAL INCOME 129,722 EXPENDITURE ON Charitable activity 113,742 TOTAL EXPENDITURE 113,742 NET INCOME 15,980 Reclassification (9,207) NET INCOME 6,773 RECONCILLIATION OF FUNDS Total funds brought forward 149,565 TOTAL FUNDS CARRIED FORWARD 156,338	Restricted fund £ - 91,094 - 91,094 82,189 82,189 8,905 (7,415) 1,490 38,889 40,379	Endowment Building fund 2023 total funds £ £ - 89,867 - 130,396 - 553 - 220,816 - 195,931 - 195,931 - 24,885 - (16,622) - 8,263 379,799 568,253 379,799 576,516

Tracks (Autism)

Notes to the Financial Statements - continued For The Year Ended 31 March 2024

8. TANGIBLE FIXED ASSETS

COST As at 1 April 2023. Additions As at 31 march 2024 DEPRECIATION As at 1 April 2023 Charge for the year As at 31 march 2023 NET BOOK VALUE As at 31 March 2024 As at 31 March 2023	Freehold property £ 379,799 - 379,799 - - - 379,799 379,799	Property improvement £ 61,671 61,671 30,623 12,334 42,957 18,714 31,048	Computer Equipment £ 5,250 - 5,250 5,250 5,250 - -	Furniture Fixtures £ - 4,414 4,414 - 1,104 1,104 3,310 -	£ 446,720 4,414 Total
					451,134
					35,873 13,438
					49,311
					401,823
					410,847

9. FIXED ASSET INVESTMENTS

	Investments
	£
GROSS VALUE
At 1 April 2023 and 31 March 2024	6,750
NET BOOK VALUE
At 31 March 2024	6,750
At 31 March 2023	6,750

There were no investment assets outside the UK.

10. DEBTORS

Session fees Prepayments	2024 £ 8,169 1,331 9,500	2023 £ 1,207 1,294
		2,501

11. CREDITORS amounts falling due within one year

Trade creditors Fees billed in advance Accurals PAYE & pension	2024 £ 2,688 7,433 4,070 625 14,815	2023 £ 1,329 5,817 5,474 1,853
		14,473

Tracks (Autism)

Notes to the Financial Statements - continued

For The Year Ended 31 March 2024

12. MOVEMENT IN FUNDS

At 1st April 2023 Incoming resources £ £ Unrestricted funds General fund 156,338 100,903 Resticted funds Resticted funds 40,379 37,974 Endowment funds Building 379,799 - TOTAL FUNDS 576,516 138,877 COMPARATIVE MOVEMENT IN FUNDS At 1st April 2022 Incoming resources £ £ Unrestricted funds General fund 149,565 129,722 Resticted funds Resticted funds 38,889 91,094 Endowment funds Building 379,799 - TOTAL FUNDS 568,253 220,816	Resources expended £ (130,135) (71,919) - (202,054) Resources expended £ (113,742) (82,189) - (195,931)	Prior year adjustment £ - 0 Prior year adjustment £ (9,207) (7,415) - (16,622)	Net movement in funds £ (29,232) (33,945) - (63,177) Net movement in funds £ 6,773 1,490 - 8,263	At 31st March 2024 £ - 127,106 6,434 379,799
				513,339
				` At 31st March 2023 £ 156,338 40,379 379,799
				576,516

A current 12 months and prior year 12 months (24 month) position is as follows

Unrestricted funds General fund Resticted funds Resticted funds Endowment funds Building TOTAL FUNDS	At 1st April 2022 £ 149,565 38,889 379,799 568,253	Incoming resources £ 230,625 129,068 - 359,693	Resources expended £ (243,877) (154,108) - (397,985)	Prior year adjustment £ (9,207) (7,415) - (16,622)	Net movement in funds £ (22,459) (32,455) - (54,914)	At 31st March 2024 £ 127,106 6,434 379,799
						513,339

Tracks (Autism)

Notes to the Financial Statements - continued For The Year Ended 31 March 2024

13. CAPITAL COMMITMENTS

None

14. RELATED PARTY DISCLOSURES

None

Tracks (Autism)

Detailed Statement of Financial Activities For The Year Ended 31 March 2024

INCOME Fee Income Grants Donations Bank interest Total incoming resources EXPENDITURE Depreciation Wages PAYE Pensions Heat, light, water Insurance Telephone Postage, printing & stationery Cleaning Sundries Software & licences Training & staff expenses Repairs & servicing Teaching resources & equipment Recruitment & DBS Therapist services Bank charges Governance Fundraiser Fees Marketing & website Accountancy & legal fees Total resources expended Net Expenditure/(Income) Net (Expenditure)/Income	2024 £ 89,623 40,712 6,591 1,952 138,877 13,438 136,334 3,092 2,123 4,328 2,625 1,734 822 6,296 461 1,374 1,163 6,660 2,689 514 15,466 73 - - 784 2,078 202,054 (63,177)	2023 £ note 89,867 91,094 1 39,302 1 553 220,816 12,664 119,369 883 1,779 2,199 924 1,406 839 7,509 1,000 1,097 1,613 3,996 3,516 430 23,106 67 233 5,786 2 2,017 5,497 195,931 24,885

Notes :

1. Grants plus Donations = £47,303 as per page 8 analysis

2. Fundraiser Fees incorrectly classified as a "fee" in 2023. Reclassified as Wages, PAYE, Pension in 2024. Total comp of Wages, PAYE, Pension is 2024 :£141.5k, 2023 partial FTE : £127.8k