## **Report of the Trustees and**
## **Financial Statements for The Year Ended 31 March 2024**
## **for**
## **Tracks (Autism)**
**REGISTERED COMPANY NUMBER: 05156359 (England and Wales) (A Company Limited by Guarantee)**
**REGISTERED CHARITY NUMBER: 1107257**
**Tracks (Autism) Contents of the Financial Statements For The Year Ended 31 March 2024**
||**Page**|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4 - 5|
|Notes to the Financial Statements|6 - 12|
|Detailed Statement of Financial Activities|13|
## **Tracks (Autism)**
## **Report of the Trustees for The Year Ended 31 March 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
05156359 (England and Wales)
## **Registered Charity number**
1107257
## **Registered office**
Tracks House Boulton Road Stevenage Hertfordshire SG1 4QX
## **Trustees**
H D Bryant Chair and Honorary Treasurer A S Allen Secretary R M Shaw Sharon Peach (Appointed 15/11/23, Resigned 19/6/24) Megan Stachini (Appointed 17/11/23) A M Charles (Resigned 05/12/2023) A L Pickergill (Resigned 10/10/2023) H C Carrick (Resigned 11/10/2023)
Approved by order of the board of trustees on ............................................. and signed on its behalf by: 24th January 2025
.......................................................................... Howard Bryant Chair of Trustees
1
## **Independent Examiner's Report to the Trustees**
## **Independent examiner's report to the trustees of Tracks (Autism) ('the Company')** Independent Examiner's Report to the Trustees
> I report to the charity trustees on my examination of the accounts of the Company for the year ended Independent examiner's report to the trustees of Tracks (Autism) (‘the Company’) 31 March 2024.
**Responsibilities and basis of report** 31 March 2024.
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are Responsibilities and basis of report responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the
2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's 2011 Act. accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. **Independent examiner's statement**
- Independent examiner's statement
- I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; 1. or accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act;
- 2. the accounts do not accord with those records; or or 3. 2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than the accounts do not accord with those records; or 3. any requirement that the accounts give a true and fair view which is not a matter considered as part of an the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than independent examination; or any requirement that the accounts give a true and fair view which is not a matter considered as part of an
- 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of independent examination; or 4. Recommended Practice for accounting and reporting by charities (applicable to charities preparing their the accounts have not been prepared in accordance with the methods and principles of the Statement of accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their Ireland (FRS 102)). accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
- I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be | have no concerns and have come across no other matters in connection with the examination to which reached. attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Elkins, ACA Michelle Elkins, ACA
Date: ............................................. Date: 24/1/2225
2 2
**Tracks (Autism)**
## **STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31 March 2024**
|Notes
**INCOME FROM**
Charitable activites
2
Grants and donations
3
Bank interest
4
**TOTAL INCOME**
**EXPENDITURE ON**
Charitable activity
**TOTAL EXPENDITURE**
**NET (EXPENDITURE)/INCOME**
**Reclassification**
**RECONCILLIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED**
**FORWARD**|Unrestricted
fund
£
92,360
6,591
1,952
100,903
130,135
130,135
(29,232)
156,338
127,106|Restricted
fund
£
-
37,974
-
37,974
71,919
71,919
(33,945)
40,379
6,434|Endowment
Building fund
£
-
-
-
-
-
-
-
379,799
379,799|2024 total
funds
£
92,360
44,565
1,952
138,877
202,054
202,054
(63,177)
-
576,516
513,339|2023 total
funds
£
89,867
130,396
553|
|---|---|---|---|---|---|
||||||220,816|
||||||195,931|
||||||195,931|
||||||24,885
(16,622)
568,253|
||||||576,516|
Funds in this context represent the charity’s accumulated reserves, which may include assets such as property and receivables as well as cash. They do not equate to the bank balance or liquid cash available for use. The Endowment Fund represents the historical cost of a building owned by the charity, which is held as a long-term asset and is not available liquidity.
The notes form part of these financial statements
3
**Tracks (Autism)**
## **BALANCE SHEET As at 31 March 2024**
|Notes
**FIXED ASSETS**
Tangible
9
Investment
10
**CURRENT ASSETS**
Debtors
11
Cash at Bank
**CREDITORS**
Amounts falling due within one year
12
NET CURRENT ASSETS
**TOTAL ASSETS LESS CURRENT LIABILITIES**
NET ASSETS
**FUNDED BY:**
General funds
13
Restricted funds
Endowment funds|**2024**
**2023**
**£**
**£**
401,823
410,848
6,750
6,750
408,574
417,598
9,500
2,501
110,080
170,890
119,580
173,391
(14,815)
(14,473)
104,765
158,918
513,339
576,516
513,339
576,516
127,106
156,338
6,434
40,379
379,799
379,799
513,339
576,516|
|---|---|
Funds in this context represent the charity’s accumulated reserves, which may include assets such as property and receivables as well as cash. They do not equate to the bank balance or liquid cash available for use. The Endowment Fund represents the historical cost of a building owned by the charity, which is held as a long-term asset and is not available liquidity.
Cash at bank consists of £103,646 Unrestricted and £6,434 Restricted
The notes form part of these financial statements
4
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies’ subject to the small companies’ regime.
The financial statements were approved by the Board of Trustees and authorised for issue on
............................................. and were signed on its behalf by: 24th January 2025
............................................. Howard Bryant Chair of Trustees
The notes form part of these financial statements
5
**Tracks (Autism)**
**Notes to the Financial Statements For The Year Ended 31 March 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
## **Income**
All operational income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Donations are recognised upon receipt.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets and depreciation**
Depreciation is calculated on a straight-line basis and is provided at the following annual rates in order to write off each asset over its estimated useful life. This is applied to all assets with a cost in excess of £499.
|Improvements to property|20%|
|---|---|
|Computer equipment|33%|
|Fixtures and fittings|25%|
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
6
**Tracks (Autism)**
## **Notes to the Financial Statements For The Year Ended 31 March 2024**
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **Reserves policy**
The Charity in setting its Reserve policy follows the guidance given by the Charity Commission (Charity reserves: building resilience) CC19.
TRACKS (Autism) is currently dependent on charitable donations and fundraised income to sustain its activities, as earned income alone would not allow it to continue operating. This means that if there were to be a gap in donations and grants for a significant period it is likely that the Charity would have to close down.
The trustees have set a reserves policy to maintain liquid unrestricted reserves equivalent to cover at least three months of “operational deficits” (ie deficits excluding the benefit of donations received and excluding capital expenditure). This is considered sufficient to provide financial stability, cover unexpected costs, and manage income fluctuations while ensuring the charity can continue to meet its objectives. The reserves policy is reviewed annually to ensure it remains appropriate for the charity’s circumstances.
The operational deficit in the last quarter of the reporting period was approximately £30,000. Consequently, the Trustees are confident that there are sufficient liquid unrestricted reserves as at 31 March 2024.
## **2. CHARITABLE ACTIVITIES**
|Session fees
Registration fees
Higher Needs Funding
Gross fees
Bursaries|**2024**
£
88,773
850
2,738
92,360
0
92,360|**2023**
£
90,555
950
0|
|---|---|---|
|||91,505
(1,638)|
|||89,867|
7
**Tracks (Autism)**
## **Notes to the Financial Statements - continued For The Year Ended 31 March 2024**
## **3. GRANT INCOME AND DONATIONS FROM FUNDERS**
|**Funder**
**Restricted scope**
Eastern Counties
Music Therapists
Early Years small grant fund HCC
Sensory play equipment
Children in Need
TA salaries
Barbara Ward
Therapists & specialist teachers
A4A
Therapists & specialist teachers
Masonic Trust
Therapists & specialist teachers
Bernard Sunley
Ventialtion system
Herts Community Foundation
Ventialtion system
Clothworks
Windows (capex)
The Hobson Charity
Windows(capex)|**2024**
**General**|**2024**
**2023**
**2023**
**Restricted General**
**Restricted**
8,424
1,700
30,000
30,000
5,000
10,000
10,000
5,000
5,000
3,625
9,800
5,807|
|---|---|---|
|Sub total Restricted|-|36,700
-
87,656|
|Lady Hobson
Sylivia Adams
HMRC Gift Aid
Welwyn Tennis Club
Charity Fun Day
Stevenage BC
Just Giving
Annoyomous
Daylight(London)|2,500|10,000
10,000
5,935
4,300
2,438
1,000
3,055
1,000|
|Sub total Unrestricted|2,500|-
34,290
3,438|
|**Sub total Grant > £1,000**|**2,500**|**36,700**
**34,290**
**91,094**|
|Donations less than £1,000(#10)|4,091|1,274
5,011|
|**TOTAL**|**6,591**|**37,974**
**39,302**
**91,094**|
|Higher Needs Funding (LEA)
_Reconciliation to total Grants + Donations as per detailed SOFA :_|_2,737_|_9,328_
_47,303_|
||||
## **4. INTEREST RECEIVED**
||**2024**|**2023**|
|---|---|---|
||**£**|**£**|
|Bank interest received|1,952|533|
## **5. ADJUSTMENTS TO NET INCOME**
||**2024**|**2023**|
|---|---|---|
|Income is stated after charging|**£**|**£**|
|Depreciation|13,438|12,664|
## **6. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
8
**Tracks (Autism)**
**Notes to the Financial Statements - continued**
## **For The Year Ended 31 March 2024**
## **7. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES 2023**
## **8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACITIVITES - 2023**
|**Unrestricted**
**fund**
**£**
**INCOME FROM**
Charitable activites
89,867
Grants and donations
39,302
Bank interest
553
**TOTAL INCOME**
129,722
**EXPENDITURE ON**
Charitable activity
113,742
**TOTAL EXPENDITURE**
113,742
**NET INCOME**
15,980
**Reclassification**
(9,207)
**NET INCOME**
6,773
**RECONCILLIATION OF FUNDS**
Total funds brought forward
149,565
**TOTAL FUNDS CARRIED FORWARD**
156,338|**Restricted**
**fund**
**£**
-
91,094
-
91,094
82,189
82,189
8,905
(7,415)
1,490
38,889
40,379|**Endowment**
**Building**
**fund**
**2023 total**
**funds**
**£**
**£**
-
89,867
-
130,396
-
553
-
220,816
-
195,931
-
195,931
-
24,885
-
(16,622)
-
8,263
379,799
568,253
379,799
576,516|
|---|---|---|
9
**Tracks (Autism)**
## **Notes to the Financial Statements - continued For The Year Ended 31 March 2024**
## **8. TANGIBLE FIXED ASSETS**
|**COST**
As at 1 April 2023.
Additions
As at 31 march 2024
**DEPRECIATION**
As at 1 April 2023
Charge for the year
As at 31 march 2023
**NET BOOK VALUE**
As at 31 March 2024
As at 31 March 2023|Freehold
property
£
379,799
-
379,799
-
-
-
379,799
379,799|Property
improvement
£
61,671
61,671
30,623
12,334
42,957
18,714
31,048|Computer
Equipment
£
5,250
-
5,250
5,250
5,250
-
-|Furniture
Fixtures
£
-
4,414
4,414
-
1,104
1,104
3,310
-|£
446,720
4,414
Total|
|---|---|---|---|---|---|
||||||451,134|
||||||35,873
13,438|
||||||49,311|
||||||401,823|
||||||410,847|
## **9. FIXED ASSET INVESTMENTS**
||Investments|
|---|---|
||£|
|**GROSS VALUE**||
|At 1 April 2023 and 31 March 2024|6,750|
|**NET BOOK VALUE**||
|At 31 March 2024|6,750|
|At 31 March 2023|6,750|
There were no investment assets outside the UK.
## **10. DEBTORS**
|Session fees
Prepayments|**2024**
£
8,169
1,331
9,500|**2023**
£
1,207
1,294|
|---|---|---|
|||2,501|
## **11. CREDITORS amounts falling due within one year**
|Trade creditors
Fees billed in advance
Accurals
PAYE & pension|**2024**
**£**
2,688
7,433
4,070
625
14,815|**2023**
**£**
1,329
5,817
5,474
1,853|
|---|---|---|
|||14,473|
10
## **Tracks (Autism)**
## **Notes to the Financial Statements - continued**
## **For The Year Ended 31 March 2024**
## **12. MOVEMENT IN FUNDS**
|At 1st
April 2023
Incoming
resources
£
£
**Unrestricted funds**
General fund
156,338
100,903
**Resticted funds**
Resticted funds
40,379
37,974
**Endowment funds**
Building
379,799
-
**TOTAL FUNDS**
576,516
138,877
**COMPARATIVE MOVEMENT IN FUNDS**
At 1st
April 2022
Incoming
resources
£
£
**Unrestricted funds**
General fund
149,565
129,722
**Resticted funds**
Resticted funds
38,889
91,094
**Endowment funds**
Building
379,799
-
**TOTAL FUNDS**
568,253
220,816|Resources
expended
£
(130,135)
(71,919)
-
(202,054)
Resources
expended
£
(113,742)
(82,189)
-
(195,931)|Prior year
adjustment
£
-
0
Prior year
adjustment
£
(9,207)
(7,415)
-
(16,622)|Net
movement
in funds
£
(29,232)
(33,945)
-
(63,177)
Net
movement
in funds
£
6,773
1,490
-
8,263|At 31st
March
2024
£
-
127,106
6,434
379,799|
|---|---|---|---|---|
|||||513,339|
|||||`
At 31st
March
2023
£
156,338
40,379
379,799|
|||||576,516|
## **A current 12 months and prior year 12 months (24 month) position is as follows**
|**Unrestricted funds**
General fund
**Resticted funds**
Resticted funds
**Endowment funds**
Building
**TOTAL FUNDS**|At 1st
April 2022
£
149,565
38,889
379,799
568,253|Incoming
resources
£
230,625
129,068
-
359,693|Resources
expended
£
(243,877)
(154,108)
-
(397,985)|Prior year
adjustment
£
(9,207)
(7,415)
-
(16,622)|Net
movement
in funds
£
(22,459)
(32,455)
-
(54,914)|At 31st
March
2024
£
127,106
6,434
379,799|
|---|---|---|---|---|---|---|
|||||||513,339|
11
**Tracks (Autism)**
## **Notes to the Financial Statements - continued For The Year Ended 31 March 2024**
## **13. CAPITAL COMMITMENTS**
- None
## **14. RELATED PARTY DISCLOSURES**
None
12
## **Tracks (Autism)**
## **Detailed Statement of Financial Activities For The Year Ended 31 March 2024**
|**INCOME**
Fee Income
Grants
Donations
Bank interest
**Total incoming resources**
**EXPENDITURE**
Depreciation
Wages
PAYE
Pensions
Heat, light, water
Insurance
Telephone
Postage, printing & stationery
Cleaning
Sundries
Software & licences
Training & staff expenses
Repairs & servicing
Teaching resources & equipment
Recruitment & DBS
Therapist services
Bank charges
Governance
Fundraiser Fees
Marketing & website
Accountancy & legal fees
**Total resources expended**
**Net Expenditure/(Income)**
**Net (Expenditure)/Income**|**2024**
**£**
89,623
40,712
6,591
1,952
138,877
13,438
136,334
3,092
2,123
4,328
2,625
1,734
822
6,296
461
1,374
1,163
6,660
2,689
514
15,466
73
-
-
784
2,078
202,054
(63,177)|**2023**
**£**
_note_
89,867
91,094
_1_
39,302
_1_
553
220,816
12,664
119,369
883
1,779
2,199
924
1,406
839
7,509
1,000
1,097
1,613
3,996
3,516
430
23,106
67
233
5,786
_2_
2,017
5,497
195,931
24,885|
|---|---|---|
_Notes :_
_1. Grants plus Donations = £47,303 as per page 8 analysis_
_2. Fundraiser Fees incorrectly classified as a "fee" in 2023. Reclassified as Wages, PAYE, Pension in 2024. Total comp of Wages, PAYE, Pension is 2024 :£141.5k, 2023 partial FTE : £127.8k_
13