REGISTERED COMPANY NUMBER: 04639520 (England and Wales) REGISTERED CHARITY NUMBER: 1107248
Strategic Report, Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
ETHNIC MINORITY CENTRE LIMITED
Owadally & King Chartered Certified Accountants
73 Park Lane Croydon Surrey CR0 1JG
ETHNIC MINORITY CENTRE LIMITED
Contents of the Financial Statements FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Chairman's Report | 1 | ||
| Strategic Report | 2 | ||
| Report of the Trustees | 3 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | to | 9 |
| Notes to the Financial Statements | 10 | to | 14 |
| Detailed Statement of Financial Activities | 15 |
ETHNIC MINORITY CENTRE LIMITED
Chairman's Report FOR THE YEAR ENDED 31 MARCH 2023
Trustees Reports:
Chairperson: Mrs Raihana Ahmad
I am proud to be actively involved and engaged with the Ethnic Minority Centre for a long time.
My journey as Trustee to a Chairperson at Ethnic Minorities Centre Ltd (EMC) ensuing 2018/19, it was most remarkable as well as honourable.
In recognition of EMC's services, we have received many acknowledgements from different organisations, which we are proud of. EMC has earned recognition, popularity for its invaluable work within the community by the Mayor of Merton, Mayor of London, Merton Connected and many other distinguished organisations. I will try my best to dedicate myself to serve the community on behalf of EMC.
EMC's all activities and services are most important for the communities for all ages and for all abilities etc advice and information and counselling service.
Treasurer: Abayeh Savage
As a Treasurer, I feel it is time to reflect on the long and bumpy road the organization has navigated from its inception in1988/1999 in terms of finance/funding for its survival. Its mission statement being to improve the well-being of all ethnic minority individuals that live or work in the London Borough of Merton.
Initially, its funding was from the London Borough until 2010, when the Council cuts off funding to all minority organizations in Merton.
Since then, the uphill struggle began, and no one would ever envisage the EMC would still be a going concern.
With the determination, dedication, steadfastness, and tenacity of our operational staff of Viji (Bookkeeper) Ming (Information Technology) and Sabitri Ray (Project Director), have been instrumental in keeping the Ethnic Minority Centre afloat. I have nothing to say but a massive thank you to them.
We are also grateful for the help and support received from Merton Connected, to Genny, Anne, Andrea, and Beau to produce the accounts for period ending 2022 and 2023 as requested by Wimbledon Foundation
Thanks to Wimbledon Foundation regarding the format of our accounts, which are currently being prepared by our new Independent Examiners
Vice-Chair: Gene Bovell
I am a valued member of various Organisations, namely, EMC, (Ethnic Minority Centre). Also, a Trustee of EMC and attends various events run by EMC. I am passionate community worker and want to dedicate my life to helping others and is also a member of its Social Committee. EMC is one of the smooth running and popular organisation in borough.
I am honoured proud that I am involved with EMC, will try to make a significant impact on lives of many EMC 's members in the community.
Management Comember: Vipa Shah
I have been actively involved with a local charitable organisation the Ethnic Minority Centre (EMC) for more than 2 decades and I can assure you that I have learnt a lot, from our wider community, is to be grateful for wisdom and strength given to us to continue mutual support to one other and have a progressive thought. Thank you.
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ETHNIC MINORITY CENTRE LIMITED
Strategic Report FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their strategic report for the year ended 31 March 2023. 29/02/2024 Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ Mrs R Ahmad - Trustee
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ETHNIC MINORITY CENTRE LIMITED
Report of the Trustees FOR THE YEAR ENDED 31 MARCH 2023
Ethnic Minorities Centre Ltd (EMC)'s policies and procedures are in place and signed. EMC's staff and Trustees attend trainings to improve their skills on policies and update every year. EMC's Board members understand the potential impact of technology for their organisations. This includes risks assessments and DBS checks.
EMC's organisational structure in place. EMC is a member of NCVO, Merton Connected, and Clarion Future Housing group.
Over the year EMC developed close and partnership relations with Merton Connected, Housing Team, Funders and Libraries and Community organisations.
EMC's Board members prioritise the protection of their organisation's digital assets and customer data. This involves regularly reviewing and updating strategies, investing in robust systems and employee training and ensuring compliance with date protection regulations such as GDPR and CCPA.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The activities of the company are that of voluntary community work. This is an umbrella body for black minority ethnic organisations, whose aim is to improve the quality of life of Merton communities.
Trustees
The Trustees who served during the period and up to the date of this report are set out on page 3. None of the trustees has any beneficial interest in the company. All the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Trustess Responsibilities
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Company and of the surplus or deficit of the Company for that period. In preparing those financial statements, the trustees are required to:
-select suitable accounting policies and then apply them consistently.
-make judgements and estimates that are reasonable and prudent; and
-prepare the financial statements on the going concern basis unless it is inappropriate to assume that the company will continue on that basis.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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ETHNIC MINORITY CENTRE LIMITED
Report of the Trustees FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE
Achievements and performance
COVID-19 meant, that many people had to change priorities and lifestyles, some people were jobless or homeless. EMC realised these drastic changes left emotional, physical, and psychological scars which needed to be addressed with more heath care awareness, education, and activities. EMC dealt with people who had lost total confidence. EMC's main objectives are to restore/ recover self- confidence and build self-esteem.
EMC's biggest challenge was to get core funding to deal with the existing problems of the BAME Communities. The aim was to focus on few key characteristics of development, social interaction, physical activity and breaking down barriers of isolation, education, improving skills, problems that people have been suffering from especially our senior citizens.
EMC's Health & wellbeing projects aim was to improve participant's confidence, health and wellbeing. Group activities for all ages and for all abilities which can also reduce isolation and loneliness and break down barriers. EMC has over many years established its name and popularity, our services are acknowledged by the council, statutory bodies, funders and local community centres and groups. EMC services are for seniors, disabled, young people, children, and all abilities according to their needs and demands.
Our main achievments is to always stand beside the BAME communities in their dark days, providing all the amenities to overcome their problems.
During the last five years we successfully acheived many of our goals.
Our goodwill and successes have been acknowledged by both participants and funders
FINANCIAL REVIEW
Financial review
EMC's reserve policy is in place to ensure the ongoing financial stability of the organisation setting aside monies for the long-term goals and ensuring that those funds will be available when needed.
This policy has been adopted to safeguard the assets of Ethnic Minority Centre Ltd. (EMC) so far as possible and to provide clear procedures for controlling the finances of the organisation.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk Statement
Trustees have conducted their own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
04639520 (England and Wales)
Registered Charity number
1107248
Registered office
The Vestry Hall 336 London Road Mitcham Surrey CR4 3UD
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ETHNIC MINORITY CENTRE LIMITED
Report of the Trustees FOR THE YEAR ENDED 31 MARCH 2023
Trustees
| Trustees | ||
|---|---|---|
| NAME OF PERSON (OR BODY) | ||
| ENTITLED TO APPOINT TRUSTEE | ||
| TRUSTEES NAME | OFFICE | (IF ANY) |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Mrs Raihana Ahmad | Chairperson | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Gene Bovell | Vice-Chair | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Abayeh Savage | Treasurer | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Salim Rahim | General Secretary | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Vipa Shah | Committee member | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Mohammad Abdul Hadi | Committee Member | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Uzma Khan | Committee Member | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Jaysaleen Thirukkumaran | Committee Member | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Cllr Joan Henry | Committee Member | members |
| At the AGM through election by the | ||
| affiliated organisation & Committee | ||
| Fitzroy Dawson | Committee Member | members |
| Independent Examiner | ||
| Owadally & King | ||
| Chartered Certified Accountants | ||
| 73 Park Lane | ||
| Croydon | ||
| Surrey | ||
| CR0 1JG | ||
| Advisers | ||
| TYPE OF ADVISOR | NAME | ADDRESS |
| Merton Connected, Vestry Hall, 336 | ||
| General adviser | Beau Fadahusi | London Road, Mitcham, CR4 3UD |
| Merton Connected, Vestry Hall, 336 | ||
| Financial adviser | Genny Jones | London Road, Mitcham, CR4 3UD |
| 29/02/2024 | ||
| Approved by order of the board of | trustees on ............................................. and signed on its behalf by: |
........................................................................
Mrs R Ahmad - Trustee
Page 5
Independent Examiner's Report to the Trustees of Ethnic Minority Centre Limited
Independent examiner's report to the trustees of Ethnic Minority Centre Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Farook Owadally FCCA
Owadally & King Chartered Certified Accountants 73 Park Lane Croydon Surrey CR0 1JG 05/03/2024 Date: .............................................
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ETHNIC MINORITY CENTRE LIMITED
Statement of Financial Activities FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,889 32,468 Investment income 2 17 - Total 2,906 32,468 EXPENDITURE ON Raising funds 3 4,985 20,370 Other 940 5,842 Total 5,925 26,212 NET INCOME/(EXPENDITURE) (3,019) 6,256 RECONCILIATION OF FUNDS Total funds brought forward 11,993 22,239 TOTAL FUNDS CARRIED FORWARD 8,974 28,495 |
2023 Total funds £ 35,357 17 35,374 25,355 6,782 32,137 3,237 34,232 37,469 |
2022 Total funds £ 24,434 - 24,434 23,287 9,743 33,030 (8,596) 42,828 34,232 |
|---|---|---|
The notes form part of these financial statements
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ETHNIC MINORITY CENTRE LIMITED
Balance Sheet 31 MARCH 2023
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 7 182 - CURRENT ASSETS Debtors 8 - - Cash at bank and in hand 22,336 28,495 22,336 28,495 CREDITORS Amounts falling due within one year 9 (1,976) - NET CURRENT ASSETS 20,360 28,495 TOTAL ASSETS LESS CURRENT LIABILITIES 20,542 28,495 CREDITORS Amounts falling due after more than one year 10 (11,568) - NET ASSETS 8,974 28,495 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 182 - 50,831 50,831 (1,976) 48,855 49,037 (11,568) 37,469 8,974 28,495 37,469 |
2022 Total funds £ 228 4,086 50,044 54,130 (400) 53,730 53,958 (19,726) 34,232 11,993 22,239 34,232 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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ETHNIC MINORITY CENTRE LIMITED
Balance Sheet - continued 31 MARCH 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 29/02/2024 ............................................. and were signed on its behalf by:
............................................. R Ahmad - Trustee ............................................. A Savage - Trustee
The notes form part of these financial statements
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ETHNIC MINORITY CENTRE LIMITED
Notes to the Financial Statements FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
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||||
|---|---|---|
|2023|2022|
|£|£|
|Deposit account interest|17|-|
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continued...
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ETHNIC MINORITY CENTRE LIMITED
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 MARCH 2023
3. RAISING FUNDS
4.
| Raising donations and legacies Other direct costs Support costs NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2023 £ 21,501 3,854 25,355 2023 £ 46 |
2022 £ 22,887 400 23,287 2022 £ 57 |
|---|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 501 23,933 EXPENDITURE ON Raising funds 2,585 20,702 Other 2,911 6,832 Total 5,496 27,534 NET INCOME/(EXPENDITURE) (4,995) (3,601) RECONCILIATION OF FUNDS Total funds brought forward 16,988 25,840 TOTAL FUNDS CARRIED FORWARD 11,993 22,239 |
Total funds £ 24,434 23,287 9,743 33,030 (8,596) 42,828 34,232 |
|---|---|
continued...
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ETHNIC MINORITY CENTRE LIMITED
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 MARCH 2023
----- Start of picture text -----
7. TANGIBLE FIXED ASSETS
Plant and
machinery
£
COST
At 1 April 2022 and 31 March 2023 22,087
DEPRECIATION
At 1 April 2022 21,859
Charge for year 46
At 31 March 2023 21,905
NET BOOK VALUE
At 31 March 2023 182
At 31 March 2022 228
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
-
Prepayments 4,086
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade creditors 1,256 400
Accrued expenses 720 -
1,976 400
10. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2023 2022
£ £
Accruals and deferred income 11,568 19,726
11. MOVEMENT IN FUNDS
Net
movement At
At 1.4.22 in funds 31.3.23
£ £ £
Unrestricted funds
General fund 11,993 (3,019) 8,974
Restricted funds
Restricted Fund 22,239 6,256 28,495
TOTAL FUNDS 34,232 3,237 37,469
----- End of picture text -----
continued...
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ETHNIC MINORITY CENTRE LIMITED
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 MARCH 2023
11. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 2,906 Restricted funds Restricted Fund 32,468 |
Resources expended £ (5,925) (26,212) |
Movement in funds £ (3,019) 6,256 |
|---|---|---|
| TOTAL FUNDS 35,374 |
(32,137) | 3,237 |
| Comparatives for movement in funds At 1.4.21 £ Unrestricted funds General fund 16,988 Restricted funds Restricted Fund 25,840 |
Net movement in funds £ (4,995) (3,601) |
At 31.3.22 £ 11,993 22,239 |
| TOTAL FUNDS 42,828 |
(8,596) | 34,232 |
| Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 501 Restricted funds Restricted Fund 23,933 |
Resources expended £ (5,496) (27,534) |
Movement in funds £ (4,995) (3,601) |
| TOTAL FUNDS 24,434 |
(33,030) | (8,596) |
continued...
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ETHNIC MINORITY CENTRE LIMITED
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 MARCH 2023
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| At 1.4.21 £ Unrestricted funds General fund 16,988 Restricted funds Restricted Fund 25,840 |
Net movement At in funds 31.3.23 £ £ (8,014) 8,974 2,655 28,495 |
|---|---|
| TOTAL FUNDS 42,828 |
(5,359) 37,469 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted Fund |
Incoming Resources resources expended £ £ 3,407 (11,421) 56,401 (53,746) |
Movement in funds £ (8,014) 2,655 |
|---|---|---|
| TOTAL FUNDS | 59,808 (65,167) |
(5,359) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
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ETHNIC MINORITY CENTRE LIMITED
Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Grants |
2023 2022 £ £ 756 500 - 2 34,601 23,932 |
|---|---|
| Investment income Deposit account interest |
35,357 24,434 17 - |
| Total incoming resources EXPENDITURE Raising donations and legacies Other direct costs Other Rent and service charges Support costs Management Telephone Postage and stationery Sundries |
35,374 24,434 21,501 22,887 6,782 6,832 1,899 1,820 319 291 64 85 |
| Finance Insurance Bank charges Donation |
2,282 2,196 442 358 92 24 - 50 |
| Other Computer expenses Governance costs Accountancy and legal fees Plant and machinery |
534 432 72 226 920 400 46 57 |
| 966 457 |
|
| Total resources expended | 32,137 33,030 |
| Net income/(expenditure) | 3,237 (8,596) |
This page does not form part of the statutory financial statements
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