2023-08-31-accounts - Godolphin And Latymer School Parent Teacher And Friends Association

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Trustees’ Annual Report for the period

From 01/09/22 To 31/08/23

Charity name: Godolphin and Latymer School Parent Teacher and Friends Association

Charity registration number: 1107227

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the school in particular by: -Developing effective relationships between the parents, staff and others associated with the school; - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main fundraising activities were a Quiz night, a Festive Celebration, a Jazz Night and several Second Hand Uniform sales. The net proceeds from these events are used to purchase items and contribute towards activities that the committee agree would benefit the school and the pupils. This year there was also a Midsummer Auction and games at our Midsummer Ball which raised funds exclusively for the School’s bursary programme. G&L PTFA has a social remit to encourage cooperation, communication and good relations between parents, staff and others associated with the school. The PTFA provides a gateway to welcome and support the active G&L community, maintaining open lines of communication and strengthening the school-home bond.
Statement confirming whether the trustees have had regard to the guidance issued bythe Charity	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Various cofee mornings, drinks and other social gatherings for parents were facilitated during the year including a successful ‘Welcome Back’ cofee morning in September; a new whole school cofee morning was introduced each term and the quiz night was moved to the autumn term to enable new parents to have a further opportunity to connect with others early in the school year. There was also a Festive Celebration afternoon held in December – including activities for students and a small number of stalls; parents were invited into school to join in ahead of the carol concert in the evening. A lively and successful Quiz night was attended by 120 parents in November, raising approx. £6,700; the Jazz Night was held in March, raising £440. A new end-of-year event (The Midsummer Ball)was organised as a

social opportunity for parents to celebrate the end of the school year together. An auction and games on the night raised £68,000 for the school bursary programme. Second hand uniform sales provide an important service to the school community as well as raising funds. Sales during the year raised approx. £6,000. G&L PTFA made a significant contribution of £7,000 towards the Challenge Your Limits programme to be run by the school for the girls early in the new academic year. Other expenditure was for a greenhouse, guitar & bass amps, yoga chair attachments and framed posters for the History and Philosophy departments.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See separate accounts document.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	There is no policy on reserves.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Consitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election by Members of the Association

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name Other name the charity uses Registered charity number Charity’s principal address

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Dr Frances Ramsey	Chair	Members
Mrs Anna Paul	Vice-Chair	Members
Mrs Anna Kirkman	Secretary	Members
Mrs Michelle Price	Treasurer	Members
Louise Taor		Members
Monique Macbeth		Members
Bukie Hove		Members
JennyWestin		Members
Catherine da Silva Andre		Members
Alison Major Lepine		Members
Victoria Freudenheim		Members
Marina Angrisani		Members
Sarah Rennie		Members
Dr Sara Harnett		Members
Jennifer Lloyd		Members
Dr Jamie Carter		Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

Date

GODOLPHIN AND LAfYMER PARENT TEACHER AND FRIENDS ASSOCIATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 CONTENTS INDEPENDENT EXAMINER'S REPORT ACCOUNTS NOTES TO THE ACCOUNTS REGISTERED CHARITY Number 1107227

Independent examiner's report to the trwtee5 of the Godolphin and Latymer Parent Teacher and Friends Assoclatlon page 2 I report to the tTUStees on my examination of the accounts of the Godolphin and Latymer Parent Teacher and Friends Association for the year ended 31 August 2023. Responsiblllties and basls of report The Charitlls trustees are responsible for the preparatioft of the ac¢oL4nts in accordance wlth the requirements of the Charities Act 20111"the Act"). I report in respert of my examination of the accounts carried out under section 145 of the 2011 Art and in carrying out my examination, I have fdlowed all the applicable Direttiton5 given by the Charity Comrnission under sertion 14515llbl of the Act. Independent examlner's ststement I have completed my examination. l confirm that no materlal matters have come to my attention in cneCtIon with the examination giving me cause to believe that in any material respect.. accounting records were not kept, as required by section 130 of the Act,. or the accounts do not accord with those re¢ords. I have nts concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report In order to enable a proper understanding of the aoUnts to be reached. Signed.. Name.. Relevant professional qualification or bcKly Irf any).. Date..

GODOLPHIN AND TymER PARENT TEACHER AND FRIENDS ASSOCIATION (Registered (harlty No 11072271 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 page 3 RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 3110812023 YEAR TO 3110812022 Recelpts Bank Interest PTFA Subscriptions Donation from GD&L Fundraisin8 Jazz Night Qulz Nlght Christmas falr/ Raffle Midsummer Ball Festive Friday donations Second Hand Uniform Sales Total Recelpts 292 751 3,5LKI 801 12,104 3,973 116.804 76D 5.000 5,327 7,800 4,359 Note 2 Note 3 Note 4 Note 5 Note6 7,545 6,C)59 36,850 5,955 144.180 Payments jazz Night Quiz Night Chrlstmas falrl Raffle Mld5ummer Ball Festlve Friday expenses NCPTA Subscrlption H&F Food Bank Donation Bank fee5 Other expenses Note 2 Note 3 Note 4 Note 5 Note6 358 5,378 2,363 Si,108 3,105 3,578 254 6,525 128 2,125 49 42 15,805 140 1.sso 66 154 61,117 Contributions to Godolphin & latymer Schocl: Bursary Payments Challenge Yc*ur Limits Slxth Form Leaving Prlze5 Other donations to School 75.220 422 S25 6,198 82,365 1,980 4,040 450 2,200 8,670 Note7 Total Payments 143,482 24.475 SUMMARY Net Movement In Funds Cash funds last year end Cash fund5 thls year end 698 22,799 23,497 12,375 10,424

GODOLPHIN AND LATYMER PARENT TEACHER AND FRIENDS ASSOCIATION IRèglstered Charfty No 11072271 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 page 4 STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE YEAR 3110812023 3110812022 CASH FUNDS Cash at bank Community Account Money Manager Account 3,228 20,269 23.497 19,822 2.978 22,799 ASSETS Debtor Midsummer Ball pledge receivable at year end 2.sc 2,500 LLABILITIES Creditors falling due within one year Payment due to GD&L School re Bursary contribution CYL contribution payable at year end 7,220 422 7.642 7.000 7,000 Slgned by the below trustees on behalf of all the trustees Name= Date of approval.. U£b Sf 202S Name.. .A tsJr¥JA Date of approval.. Eo SEFf Loz

GODOLPHIN AND LATYMER PARENT TEACHER AND FRIENDS ASSOCIATION (Reglstered Charity No 11072271 ACCOUNTS FOR THE YEAR ENDED 31AUGUST 2023 page 5 NOTES TO THE ACCOUNTS Notè l.. Basls of A¢counting The accounts of the Godolphin and Latymer Parent Teacher and Friends Association have been prepared on a receipts and payments basis. All funds received during the year are unrestricted funds. 3110812023 3110812022 Note 2: Net recelpts from Jazz Nlght Income Expeftse 801 3S8 443 5.327 3,105 2,222 Notè 3.. Net recelpts from Qulz Nlght Income Expense 12,104 5,378 6,726 7,800 3.578 4,222 Note 4: Net recelpts from Chrfstmas falr Donations Stallholders Raffle Expenses Total Xmas Income Expenses 545 260 3.168 4,359 3.973 2,363 1,610 4,359 254 4,105 Note 5: Net recelpt5 from Mldsummer ball Ticket receipts and donations Silentllive auction Pledges to bursary Raffle and 8ame 41,180 53,300 19,000 3,324 116,804 38,158 12,950 65,696 Ball expenses Auction expenses Note 6: Net re¢elpts from Festlve Frlday Festive Frlday Donatlons received Festive Friday expenses 7.545 6,525 1.020 Note 7: Other contributlons to Godolphln & Latymer School Political cartoons Yoga equipment Greenhouse Guitar Amps Philosophy & religion Fnch games Sewin8 machine Video camera for PE Yoga equipment 1,982 204 2,364 648 1,000 276 749 877 298 2,200 6.198