2022-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2022 To 31 December 2022

Charity name: Old Edwardians’ Association UK& Ireland

Charity registration number: 1107118

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Association’s Object is: To support and promote the advancement of education at the school by: Raising public awareness in UK and Ireland, of the run-down state of the school and to assist in mobilizing the resources needed in the immediate and long term for rehabilitation and provision of facilities at the school. Strengthening the Capacity of the School in advancement of Secondary School Education. Developing and promoting measures for effective co operation between and among the school, staff, pupils, parents and Old Edwardians’ Associations in Sierra Leone and abroad, for the furtherance of the object and Undertaking such other charitable activities to advance education at the school, as the Association may think fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This was the school centenary year which involved the Association taking part in events both in the UK and Sierra Leone. Our Foundation day event in the UK was twinned with the school event in Sierra Leone and we recognised Founding/Foundation members of the Association and all those who contribution in fundraising. We held a Variety show event for the first time and our usual Dinner fundraising in October.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees wholeheartedly agree with this policy guidance.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Our members subscribe a yearly fixed fee of £25 plus other voluntary contributions towards other events such as our annual Thanksgiving Mass.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Association had a successfully Centenary year celebration whereby a large number of our members travelled to Sierra Leone to participant in the school’s 100 years anniversary between Jan- Mar 2022. We completed to plan the full refurbishment of the main school building in partnership with our USA Association colleagues. We refurbishment the derelict school toilet block in time for the centenary, unveiled and handed it to the school authorities. We fully equipped the school sporting department with brand new sporting apparatus of various disciplines for the next century of sport men. The Association spent circa £12,000 on school refurbishment projects, Centenary legacy and gifts packages to the school and its pipuls.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We have surpassed our objective with the standard and amount of renovation work that has been done to the school.
Performance of fundraising activities against objectives set	Para 1.41	We also surpassed our objective as past pipuls resonate with our aims and came on board in numbers to support the cause.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Association is in a strong financial position to continue supporting it aims.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Association always hold a minimum of £10,000.00 so that we are able to plan ahead and pay deposits towards catering and venues for our annual fundraising events.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Annual Dinner and Dance Variety Show Event Membership subscriptions and Donations from members, Patrons and well-wishers.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Cost of living crisis

NIA Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nomination and voting by Membership

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charityname	Old Edwardians’ UK Association and Ireland
Other name the charity uses
Registered charity number	1107118
Charity’s principal address	19 Squires Close Rochester Kent ME2 2TZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for **whole year **	Name of person (or body) entitled to appoint trustee (ifany)
	Alvin Cole	President		Association members
	Terence Johnson	Vice President		Association members
	Michael Bangura	Secretary		Association members
	Fatima Pratt	Assistant Secretary		Association members
	Amilcar Lewis	Treasurer		Association members
	Ambrose Johnson	Social Secretary		Association members
	Amadu Dainkeh	MembershipSecretary		Association members
	Andrew Johnson	Ex-Officio		Association members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	ACole
	Alvin Cole
	Chair
	25/10/2023
	25/10/2023

Old Edwardians' Association UK and Ireland

Statement of Financial Activities for the year ending 31 December 2022

Unrestricted funds Note 31-Dec-22 Receipts £ FUNDRAISING EVENTS & GRANTS Centenary DD Tickets 3,885 Variety Show 13,051 Dinner & Dance - October 19,670 Thanksgiving Celebrations - October 3,599 Other Schools support 1,075 Ticket exchange 788 Zoom Fundraising Event - May GoFundMe 1,837 MEMBERSHIP, BENEVOLENCE & DONATIONS Monthly Meeting Subs 1,005 Membership Subscription 3,360 Foundation Day Celebrations 1,045 Christmas Party Donations 10 Benevolence 2,215 Meet & Greet 885 Centenary Fundraising Contribution 650 DIRECT SUPPORT TO THE SCHOOL Scholarship fund 120 MERCHANDISE School merchandise 7,162 Postage 41 OTHERS Kit Sponsor 300 Donations 2,400 Account No 2 funds transfer 97 Total receipts 63,194 Payments FUNDRAISING EVENTS & GRANTS Variety Show 9,746 Dinner & Dance - October 13,526 Thanksgiving Celebrations - October 2,893 Ticket exchange 416 ASSOCIATION MERCHANDISE 7,935 MEMBERSHIP, BENEVOLENCE & DONATIONS Foundation Day Celebrations 723 Meet & Greet 182 Christmas Party Donations 1,052 Benevolence 2,660	Unrestricted funds 31-Dec-21 £ 17,643 1,610 1,908 5,248 220 3,045 428 1,650 1,123 1,547 120 7,835
	42,376
	11,503 1,837 12,439 576 587 290 2,305

DIRECT SUPPORT TO THE SCHOOL School Reburbishment Project Centenary Legacy & Gifts Scholarship / Bursary GOVERNANCE & ADMIN Monthly Meeting (Hall Hire & Refreshments) Card Payment Machine Postage/Stationery ZOOM annual subscription ZOOM Hybride Equipments Trophies & Medals Miscellaneous Bank Charges Other schools' functions Election Platform Total payments Net of receipts/(payments) for the year Total funds brought forward Total funds carried forward	6,797 4,681 1,113 23 22 144 947 289 10 71 755 53,984 9,211 21,661 30,871	12,805 681 237 108 13 235 99
		43,715
		(1,338) 23,121
		21,783

Statement of financial Position as at 31 December 2022

Association Assets Bank Account 1 Bank Account 2- Total Net Asset Funds of the Association Unrestricted funds Total funds	30,871 30,871 30,871 30,871	£ 21,661 122
		21,783
		21,783
		21,783

Auditors Report to Members of the Association

A full and proper audit of the Association accounts including the stock of merchandise belonging to the association has been conducted by the Auditors.

On our opinion the financial statements give a true and fair view of the state of the Association affairs as of 31 December 2022.

A stock take of the remaining merchandise has been undertaken by the Treasury Team and the Auditors.

Individual stocks have been valued at the selling price and the total stock held ascertained to the value of £9040.

As the stock held does not reflect stock purchased during the financial year January to December 2022, the auditors cannot reconcile the stock purchases with the remaining stock.

Auditors Recommendations

The balance sheet to be updated with the total value of stock held shown as asset to the Association.

All future sales made to be reconciled with the stock held and additional merchandise purchase during the financial year.

Stock take should be undertaken and reported on the accounts and presented for audit at the ends of every financial year.

The Treasury team should contact all Debtors for merchandise purchased on credit and report to the association names of all Debtors falling to pay monies owed to the Association.

Dunstan Nicol-Wilson

Raymond Osuwo

Auditor

Auditor