## **Trustees’ Annual Report for the period** **From 1 January 2022 To 31 December 2022** **Charity name: Old Edwardians’ Association UK& Ireland** **Charity registration number: 1107118** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Association’s Object is:**
**To support and promote the advancement of**
**education at the school by:**
**Raising public awareness in UK and Ireland, of**
**the run-down state of the school and to assist**
**in mobilizing the resources needed in the**
**immediate and long term for rehabilitation**
**and provision of facilities at the school.**
**Strengthening the Capacity of the School in**
**advancement of Secondary School Education.**
**Developing and promoting measures for**
**effective co operation between and among**
**the school, staff, pupils, parents and Old**
**Edwardians’ Associations in Sierra Leone and**
**abroad, for the furtherance of the object and**
**Undertaking such other charitable activities to**
**advance education at the school, as the**
**Association may think fit.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**This was the school centenary year**
**which involved the Association taking**
**part in events both in the UK and Sierra**
**Leone.**
**Our Foundation day event in the UK**
**was twinned with the school event in**
**Sierra Leone and we recognised**
**Founding/Foundation members of the**
**Association and all those who**
**contribution in fundraising.**
**We held a Variety show event for the**
**first time and our usual Dinner**
**fundraising in October.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees wholeheartedly agree with**
**this policy guidance.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Our members subscribe a yearly fixed**
**fee of £25 plus other voluntary**
**contributions towards other events such**
**as our annual Thanksgiving Mass.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Association had a successfully**
**Centenary year celebration whereby a**
**large number of our members travelled**
**to Sierra Leone to participant in the**
**school’s 100 years anniversary between**
**Jan- Mar 2022.**
**We completed to plan the full**
**refurbishment of the main school**
**building in partnership with our USA**
**Association colleagues.**
**We refurbishment the derelict school**
**toilet block in time for the centenary,**
**unveiled and handed it to the school**
**authorities.**
**We fully equipped the school sporting**
**department with brand new sporting**
**apparatus of various disciplines for the**
**next century of sport men.**
**The Association spent circa £12,000 on**
**school refurbishment projects,**
**Centenary legacy and gifts packages to**
**the school and its pipuls.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We have surpassed our objective with**
**the standard and amount of renovation**
**work that has been done to the school.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We also surpassed our objective as past**
**pipuls resonate with our aims and came**
**on board in numbers to support the**
**cause.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Association is in a strong financial**
**position to continue supporting it aims.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Association always hold a minimum**
**of £10,000.00 so that we are able to plan**
**ahead and pay deposits towards**
**catering and venues for our annual**
**fundraising events.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Annual Dinner and Dance**
**Variety Show Event**
**Membership subscriptions and**
**Donations from members, Patrons and**
**well-wishers.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Cost of living crisis**| NIA Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Nomination and voting by Membership**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|Old Edwardians’ UK Association and Ireland| |---|---| |Other name the charity uses|| |Registered charity number|1107118| |Charity’s principal address|19 Squires Close
Rochester
Kent
ME2 2TZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Alvin Cole|President||Association members| ||Terence Johnson|Vice President||Association members| ||Michael Bangura|Secretary||Association members| ||Fatima Pratt|Assistant Secretary||Association members| ||Amilcar Lewis|Treasurer||Association members| ||Ambrose Johnson|Social Secretary||Association members| ||Amadu Dainkeh|MembershipSecretary||Association members| ||Andrew Johnson|Ex-Officio||Association members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|ACole|| |---|---|---| ||Alvin Cole|| ||
Chair|| ||25/10/2023|| ||25/10/2023|| ## **Old Edwardians' Association UK and Ireland** ## **Statement of Financial Activities for the year ending 31 December 2022** |**Unrestricted**
**funds**
**Note**
**31-Dec-22**
**Receipts**
**£**
**FUNDRAISING EVENTS & GRANTS**
Centenary DD Tickets
3,885
Variety Show
13,051
Dinner & Dance - October
19,670
Thanksgiving Celebrations - October
3,599
Other Schools support
1,075
Ticket exchange
788
Zoom Fundraising Event - May
GoFundMe
1,837
**MEMBERSHIP, BENEVOLENCE & DONATIONS**
Monthly Meeting Subs
1,005
Membership Subscription
3,360
Foundation Day Celebrations
1,045
Christmas Party Donations
10
Benevolence
2,215
Meet & Greet
885
Centenary Fundraising Contribution
650
**DIRECT SUPPORT TO THE SCHOOL**
Scholarship fund
120
**MERCHANDISE**
School merchandise
7,162
Postage
41
**OTHERS**
Kit Sponsor
300
Donations
2,400
Account No 2 funds transfer
97
**Total receipts**
**63,194**
**Payments**
**FUNDRAISING EVENTS & GRANTS**
Variety Show
9,746
Dinner & Dance - October
13,526
Thanksgiving Celebrations - October
2,893
Ticket exchange
416
**ASSOCIATION MERCHANDISE**
7,935
**MEMBERSHIP, BENEVOLENCE & DONATIONS**
Foundation Day Celebrations
723
Meet & Greet
182
Christmas Party Donations
1,052
Benevolence
2,660|**Unrestricted**
**funds**
**31-Dec-21**
**£**
17,643
1,610
1,908
5,248
220
3,045
428
1,650
1,123
1,547
120
7,835| |---|---| ||**42,376**| ||11,503
1,837
12,439
576
587
290
2,305| |**DIRECT SUPPORT TO THE SCHOOL**
School Reburbishment Project
Centenary Legacy & Gifts
Scholarship / Bursary
**GOVERNANCE & ADMIN**
Monthly Meeting (Hall Hire & Refreshments)
Card Payment Machine
Postage/Stationery
ZOOM annual subscription
ZOOM Hybride Equipments
Trophies & Medals
Miscellaneous
Bank Charges
Other schools' functions
Election Platform
**Total payments**
**Net of receipts/(payments) for the year**
Total funds brought forward
**Total funds carried forward**|6,797
4,681
1,113
23
22
144
947
289
10
71
755
**53,984**
9,211
21,661
**30,871**|12,805
681
237
108
13
235
99| |---|---|---| |||**43,715**| |||(1,338)
23,121| |||**21,783**| ## **Statement of financial Position as at 31 December 2022** |**Association Assets**
Bank Account 1
Bank Account 2-
**Total Net Asset**
**Funds of the Association**
Unrestricted funds
**Total funds**|30,871
**30,871**
30,871
**30,871**|**£**
21,661
122| |---|---|---| |||**21,783**| |||21,783| |||**21,783**| ## **Auditors Report to Members of the Association** A full and proper audit of the Association accounts including the stock of merchandise belonging to the association has been conducted by the Auditors. On our opinion the financial statements give a true and fair view of the state of the Association affairs as of 31 December 2022. A stock take of the remaining merchandise has been undertaken by the Treasury Team and the Auditors. Individual stocks have been valued at the selling price and the total stock held ascertained to the value of £9040. As the stock held does not reflect stock purchased during the financial year January to December 2022, the auditors cannot reconcile the stock purchases with the remaining stock. ## **Auditors Recommendations** The balance sheet to be updated with the total value of stock held shown as asset to the Association. All future sales made to be reconciled with the stock held and additional merchandise purchase during the financial year. Stock take should be undertaken and reported on the accounts and presented for audit at the ends of every financial year. The Treasury team should contact all Debtors for merchandise purchased on credit and report to the association names of all Debtors falling to pay monies owed to the Association. Dunstan Nicol-Wilson Raymond Osuwo Auditor Auditor