2021-09-30-accounts - The Putson Community Association Limited

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The Putson Community Association Ltd Trustees’ Report for the Year ended 30 September 2021

The primary focus of the Association’s Trustees is the provision and operation of the Community Centre known as Saxon Hall, a multi-purpose facility hosting activities offered by the Association, private providers and third-sector organisations. The hall is used by private hirers for parties, celebrations and other events. There is a mix of commercial and charitable users.

During the period 01 December 2020 to 30 September 2021, the whole Hall complex was on daily hire to the NHS as a vaccination centre, to address the COVID-19 pandemic. It was unavailable to either the Association or the public as a space for hire/community use.

The Trustees of the Association met several times during the year, all meetings via Zoom to

(initially) preserve the viability of the hall during lockdown in the ‘pre-vaccination’ period
Consider/determine level of commitment/liaison with the NHS vaccination programme
Monitor the arrangements for staff on furlough/part-furlough and making claims to HMG
Maintaining all statutory and employment responsibilities
Co-ordinate and undertake maintenance of external/garden areas
Address issues around insurance, building security, public access to grounds, safety etc
Co-ordinate planned opening of the grounds only to the community for recreation
To plan a restart of use as a community facility
Apply for funding support during and beyond the pandemic
Managing community and hirer expectations during and for planned restart, including redeploying users to nearby facilities during the extended hire period to NHS

The Chair of Trustees would like to thank the Trustees and Volunteers of Putson Community Association / Saxon Hall for going above and beyond during the pandemic, to help retain the premises and site for community use. Especial thanks to our long term hirers for their understanding, and for the communities in our area of benefit for their patience during the period covered by this report.

John Eden, Chair of Trustees June 2022

THE PUTSON COMMUNITY ASSOCIATION LTD

( A Company limited by Guarantee)

ACCOUNTS

YEAR ENDED 30TH SEPTEMBER 2021

Charity Reg No: 1106422 Reg. Company No: 4887631

THE PUTSON COMMUNITY ASSOCIATION LIMITED FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021

The Putson Community Association Ltd is a registered charity and a company limited by guarantee incorporated in England and Wales. The charitable company is governed by its memorandum and articles of Association dated 04/09/2003.

COMPANY NUMBER: 04887631 CHARITY NUMBER: 1106422 REGISTERED OFFICE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONAL WESTMINSTER BANK LTD 12 BROAD STREET HEREFORD HR2 9AH TRUSTEES DIRECTORS: MR. J. EDEN MR. A. T. OLIVER MS.L.MORRISS (Resigned June 2021) MS. T. DUNN MRS. L. DIGINGS MR. W.T.J.DIGINGS MRS. A.Rodger SECRETARY: MRS.L.DIGINGS

THE PUTSON COMMUNITY ASSOCIATION LTD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30TH SEPTEMBER 2021

INCOME: Grants and Donations Hall Bookings Fundraising Events Refunds Feed in Tariff receipts Interest received EXPENDITURE: Staff & Training Costs Building & Other Insurances Public Liability Insurance Light and Heat Water Rates and Rent Telephone and Broadband Repairs and Renewals Security Cleaning Expenses Fundraising Events Sundry Expenses Refunds Legal Printing, Stationery, Postage Equipment Hire Small equipment Accountancy Charges Bank Charges Public Performing & Software Licences Fixtures & Fittings Community Garden Matching funds transferred Depreciation Loan interest paid Profit/(Loss) for the year Restricted Funds: Grants Received Matching funds received Fundraising & Refunds Restricted Funds Income Restricted Funds Expenditure Donations from Restricted Funds Net Restricted Funds NET Income Resources Funds Brought Forward Accumulated Funds c/fwd	2021 £ 1803 52333 0 0 2827 1 56964 16980 1245 998 3965 655 905 1776 255 1732 0 326 0 0 144 0 0 384 0 1264 15 992 0 2056 112 33804 23160 1173 0 0 1173 3136 0 -1963 21197 33573 54770	2020 £ 19033 22148 508 0 3686 8 45382 25807 -288 988 3252 437 895 1757 249 2354 353 41 0 0 183 240 454 378 431 2060 68 1598 0
		2353 172
		43782 1600
		3117 0 0
		3117
		1398 0
		1719 3319 30254
		33573

THE PUTSON COMMUNITY ASSOCIATION LTD STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30TH SEPTEMBER 2021

INCOMING RESOURCES Grants & Donations Received Interest Received Funds for Capital Projects Refunds Feed in tariff receipts FUNDRAISING ACTIVITIES Hall Bookings Fundraising Events LONG TERM LOANS Solar generating system TOTAL INCOMING RESOURCES OUTGOING RESOURCES Administration Expenses Fundraising and Event Expenses Donations made Matching funds transferred Garden & Community Projects & Equip Governance Charges Depreciation Solar Generating system Loan repayments Loan interest paid TOTAL OUTGOING RESOURCES NET MOVEMENT IN FUNDS ADD FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD	Un RestrictRestricted Total Funds Funds 2021 £ £ £ 1803 1173 2976 1 0 1 0 0 0 0 0 0 2827 0 2827 52333 0 52333 0 0 0 0 0 0 56964 1173 58137 26739 0 26739 0 0 0 0 0 0 0 0 0 1007 3136 4143 384 0 384 2056 623 2679 0 0 0 3506 0 3506 112 0 112 33804 3759 37563 23160 -2586 20574 24947 7253 32200 48107 4667 52774	Un RestrictRestricted Total Funds Funds 2020 £ £ £ 19033 3117 22150 8 0 8 0 0 0 0 0 0 3686 0 3686 22148 0 22148 508 0 508 0 0 0 45383 3117 48500 31914 0 31914 353 0 353 0 0 0 0 0 0 2120 1398 3518 378 0 378 2353 751 3104 0 0 0 6492 0 6492 172 0 172 43782 2149 45931 1601 968 2569 23346 6285 29631 24947 7253 32200

All incoming resources and resources expended derive from continuing activities:

THE PUTSON COMMUNITY ASSOCIATION LTD BALANCE SHEET AS AT 30th SEPTEMBER 2021

Notes FIXED ASSETS Tangible Assets 4 CURRENT ASSETS Debtors 5 Cash at Bank and in hand 6 CURRENT LIABILITIES Creditors falling due within one year 7 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS less CURRENT LIABILITIES LONG TERM LIABILITIES 8 TOTAL NET ASSETS (LIABILITIES) CAPITAL AND RESERVES Funds carried forward Restricted Funds General Funds	2021 £ 18892 5000 29758 34758 880 33878 52770 0 52770 4667 48107 52774	2020 £ 21571 2565 13339 15904 4214 11690 33261 1060 32201 7253 24947 32200

The Directors statements required by sections 475 (2) and (3) are shown on the following page which forms part of the balance sheet.

THE PUTSON COMMUNITY ASSOCIATION LTD Balance Sheet (continued) Directors statements required by sections 475(2) and (3) For the year ended the 30th September 2021

In approving these financial statements as directors of the company we hereby confirm:

( a ) That for the year stated above the company was entitled to exemption conferred by section 477 of the Companies Act 2006;
( b ) That no notice has been deposited at the registered office of the company pursuant to section 476 requesting that an audit be conducted for the year ended September the 30th 2015.

( c ) That we acknowledge our responsibilities for:

Ensuring that the company keeps accounting records which comply with section 386; and
Preparing financial statements which give true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395 and which otherwise comply with the provision of the Companies Act relating to financial statements, so far as applicable to the company.

These accounts have been prepared on accordance with the special provisions part 15 of the Companies Act 2006 and the Financial Reporting Standard for Smaller Entities (effective) April 2008) relating to small companies.

The financial statements were approved by the Board on: 5th May 2022

And signed on its behalf by

John Eden

Managing Director

Registration Number 04887631

THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021

1. ACCOUNTING POLICIES

( a ) Basis of Accounting

The accounts have been prepared on a going concern basis and under the historical cost convention.

( b ) Fixed Assets and Depreciation

All non restricted fund assets over £500 are capitalised, depreciation

is provided on Fixed Assets on the reducing balance basis at the following rates:-

Plant and Equipment	20%
Kitchen Equipment	15%
Hall Equipment	15%
Office Equipment	25%
Solar Equipment	10%

( c ) Incoming Resources

Grants

Grants are recognised when the charity becomes unconditionally entitled to the grant.

Fundraising Activities

Income from room hire and fundraising activities are included when the services have been delivered.

( d ) Resources Expended

Expenditure is recognised on an accruals basis as liability is incurred.

( e ) Accumulated Funds

Restricted Funds

The charity's restricted funds are those where the donor has imposed restrictions on the use of funds.

Unrestricted General Funds

Unrestricted funds are those that can be used in accordance with the charitable objects of the company at the discretion of the trustees.

THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021

NTS RECEIVED/MADE Awards 4 All Hereford CC Community Award CO-OP 1% (2019/20/21) Other	Activity Café equipment Café equipment Frontage	2021 £ Grant Grant Matching Total ExpenditureRemaining 2020 bfwd Funds 2021 633 0 633 0 633 184 0 184 0 184 1173 2119 0 3292 2920 372 150 0 150 216 -66 1173 3142 0 4651 3136 1179

2. GRANTS RECEIVED/MADE

THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS - Continued YEAR ENDED 30TH SEPTEMBER 2021 3. STAFF COSTS 2021 2020 £ £ Wages, NIC, Pensions 16980 25809

None of the Trustees/Directors received any remuneration during the year.

The number of people employed during the year was 3 (2020 3) 4. FIXED ASSETS Cost at 1 October Additions at cost Cost at 30th September Depreciation at 1st October Charge for prior year's assets Charge for current year's assets Total Charge for the year Depreciation at 30th September NET ASSETS AT 30-09-2021 NET ASSETS AT 30-09-2020 5. DEBTORS AND Prepayments Hall Bookings Donations 6. CASH AT BANK AND IN HAND Nat West - Reserve Account Nat West - Current Account NatWest - Restricted Funds Account Cash in Hand 7. CREDITORS Trade Creditors Income Tax, NIC,Pension Finance repayments due in next 12 months 8. LONG TERM LIABILITIES Solar Generation system Balance of loan at 1st October Repayments made in year Balance of loan at 30th September Repayments due next 12 months Balance at 30th September of following year	Total General Restricted £ £ £ 49687 38247 11440 0 0 0 49687 38247 11440 28116 20332 7784 2679 2056 623 0 0 0 2679 2056 623 30795 22388 8407 18892 15859 3033 21571 17915 3656 £ 5000 0 5000 £ 20000 8577 1181 0 29758 £ 812 68 0 880 £ 3505 3505 0 0 0	Total General Restricted £ £ £ 49687 38247 11440 0 0 0 49687 38247 11440 25012 17979 7033 3104 2353 751 0 0 0 3104 2353 751 28116 20332 7784 21571 17915 3656 24675 20268 4407 £ 1895 670 2565 £ 4665 5530 3144 0 13339 £ 1513 256 2445 4214 £ 9825 6320 3505 2445 1060

In December 2015 a solar generation system was purchased for £22966 from Caplor Energy. Caplor provided finance of £21466 at 6% pa. Feed in tariff receipts are used to service and repay this loan. Minimum repayment of loan and interest is £2557 per annum. The loan was fully discharged in the2020/21 financial year

k ‘ Es) CHARITY COMMISSION | Independent examiner's report

Section A

Independent Examiner’s Report

Report to the trustees/ members of | !he Putson Community Association Ltd

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On accounts for the year | 30" September 2021 Charity no | 1106422
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
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Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and | am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

| have completed my examination. | confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:

e the accounting records were not kept in accordance with section 130 of the Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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* Please delete the words in the brackets if they do not apply.
signed: |aKurd Tpukbg| vate:|_ 7 7/o6 frond
ee
Relevant professional 4) ig) Coma)
qualification(s) or body C ad
(if any):
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IER

October 2018

Address: | A)oyé AlkeanzmvT$ 19 Yhotveole 7ba.

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose.

. 4, Nobhra (4) report

IER

October 2018