## **The Putson Community Association Ltd Trustees’ Report for the Year ended 30 September 2021** 

The primary focus of the Association’s Trustees is the provision and operation of the Community Centre known as Saxon Hall, a multi-purpose facility hosting activities offered by the Association, private providers and third-sector organisations. The hall is used by private hirers for parties, celebrations and other events. There is a mix of commercial and charitable users. 

During the period 01 December 2020 to 30 September 2021, the whole Hall complex was on daily hire to the NHS as a vaccination centre, to address the COVID-19 pandemic. It was unavailable to either the Association or the public as a space for hire/community use. 

The Trustees of the Association met several times during the year, all meetings via Zoom to 

- (initially) preserve the viability of the hall during lockdown in the ‘pre-vaccination’ period 

- Consider/determine level of commitment/liaison with the NHS vaccination programme 

- Monitor the arrangements for staff on furlough/part-furlough and making claims to HMG 

- Maintaining all statutory and employment responsibilities 

- Co-ordinate and undertake maintenance of external/garden areas 

- Address issues around insurance, building security, public access to grounds, safety etc 

- Co-ordinate planned opening of the grounds only to the community for recreation 

- To plan a restart of use as a community facility 

- Apply for funding support during and beyond the pandemic 

- Managing community and hirer expectations during and for planned restart, including redeploying users to nearby facilities during the extended hire period to NHS 

The Chair of Trustees would like to thank the Trustees and Volunteers of Putson Community Association / Saxon Hall for going above and beyond during the pandemic, to help retain the premises and site for community use. Especial thanks to our long term hirers for their understanding, and for the communities in our area of benefit for their patience during the period covered by this report. 

John Eden, Chair of Trustees June 2022 



THE PUTSON COMMUNITY ASSOCIATION LTD 

( A Company limited by Guarantee) 

## ACCOUNTS 

YEAR ENDED 30TH SEPTEMBER 2021 

Charity Reg No:  1106422 Reg. Company No:  4887631 



## **THE PUTSON COMMUNITY ASSOCIATION LIMITED FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021** 

**The Putson Community Association Ltd is a registered charity and a company limited by guarantee incorporated in England and Wales.  The charitable company is governed by its memorandum and articles of Association dated 04/09/2003.** 

COMPANY NUMBER: 04887631 CHARITY NUMBER: 1106422 REGISTERED OFFICE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONAL WESTMINSTER BANK LTD 12 BROAD STREET HEREFORD HR2 9AH TRUSTEES DIRECTORS: MR. J. EDEN MR. A. T. OLIVER MS.L.MORRISS (Resigned June 2021) MS. T. DUNN MRS. L. DIGINGS MR. W.T.J.DIGINGS MRS. A.Rodger SECRETARY: MRS.L.DIGINGS 

1. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30TH SEPTEMBER 2021** 

|**INCOME:**<br>Grants and Donations<br>Hall Bookings<br>Fundraising Events<br>Refunds<br>Feed in Tariff receipts<br>Interest received<br>**EXPENDITURE:**<br>Staff & Training Costs<br>Building & Other Insurances<br>Public Liability Insurance<br>Light and Heat<br>Water Rates and Rent<br>Telephone and Broadband<br>Repairs and Renewals<br>Security<br>Cleaning Expenses<br>Fundraising Events<br>Sundry Expenses<br>Refunds<br>Legal<br>Printing, Stationery, Postage<br>Equipment Hire<br>Small equipment<br>Accountancy Charges<br>Bank Charges<br>Public Performing & Software Licences<br>Fixtures & Fittings<br>Community Garden<br>Matching funds transferred<br>Depreciation<br>Loan interest paid<br>**Profit/(Loss) for the year**<br>**Restricted Funds:**<br>Grants Received<br>Matching funds received<br>Fundraising & Refunds<br>Restricted Funds Income<br>Restricted Funds Expenditure<br>Donations from Restricted Funds<br>**Net Restricted Funds**<br>**NET Income Resources**<br>Funds Brought Forward<br>Accumulated Funds c/fwd|**2021**<br>£<br>1803<br>52333<br>0<br>0<br>2827<br>1<br>56964<br>16980<br>1245<br>998<br>3965<br>655<br>905<br>1776<br>255<br>1732<br>0<br>326<br>0<br>0<br>144<br>0<br>0<br>384<br>0<br>1264<br>15<br>992<br>0<br>2056<br>112<br>33804<br>23160<br>1173<br>0<br>0<br>1173<br>3136<br>0<br>-1963<br>21197<br>33573<br>54770|**2020**<br>£<br>19033<br>22148<br>508<br>0<br>3686<br>8<br>45382<br>25807<br>-288<br>988<br>3252<br>437<br>895<br>1757<br>249<br>2354<br>353<br>41<br>0<br>0<br>183<br>240<br>454<br>378<br>431<br>2060<br>68<br>1598<br>0|
|---|---|---|
|||2353<br>172|
|||43782<br>1600|
|||3117<br>0<br>0|
|||3117|
|||1398<br>0|
|||1719<br>3319<br>30254|
|||33573|



2. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30TH SEPTEMBER 2021** 

|**INCOMING RESOURCES**<br>Grants & Donations Received<br>Interest Received<br>Funds for Capital Projects<br>Refunds<br>Feed in tariff receipts<br>**FUNDRAISING ACTIVITIES**<br>Hall Bookings<br>Fundraising Events<br>**LONG TERM LOANS**<br>Solar generating system<br>**TOTAL INCOMING RESOURCES**<br>**OUTGOING RESOURCES**<br>Administration Expenses<br>Fundraising and Event Expenses<br>Donations made<br>Matching funds transferred<br>Garden & Community Projects & Equip<br>Governance Charges<br>Depreciation<br>Solar Generating system<br>Loan repayments<br>Loan interest paid<br>**TOTAL OUTGOING RESOURCES**<br>**NET MOVEMENT IN FUNDS**<br>**ADD FUNDS BROUGHT FORWARD**<br>**TOTAL FUNDS CARRIED FORWARD**|**Un RestrictRestricted Total**<br>**Funds**<br>**Funds**<br>**2021**<br>£<br>£<br>£<br>1803<br>1173<br>2976<br>1<br>0<br>1<br>0<br>0<br>0<br>0<br>0<br>0<br>2827<br>0<br>2827<br>52333<br>0<br>52333<br>0<br>0<br>0<br>0<br>0<br>0<br>56964<br>1173<br>58137<br>26739<br>0<br>26739<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>1007<br>3136<br>4143<br>384<br>0<br>384<br>2056<br>623<br>2679<br>0<br>0<br>0<br>3506<br>0<br>3506<br>112<br>0<br>112<br>33804<br>3759<br>37563<br>23160<br>-2586<br>20574<br>24947<br>7253<br>32200<br>48107<br>4667<br>52774|**Un RestrictRestricted Total**<br>**Funds**<br>**Funds**<br>**2020**<br>£<br>£<br>£<br>19033<br>3117<br>22150<br>8<br>0<br>8<br>0<br>0<br>0<br>0<br>0<br>0<br>3686<br>0<br>3686<br>22148<br>0<br>22148<br>508<br>0<br>508<br>0<br>0<br>0<br>45383<br>3117<br>48500<br>31914<br>0<br>31914<br>353<br>0<br>353<br>0<br>0<br>0<br>0<br>0<br>0<br>2120<br>1398<br>3518<br>378<br>0<br>378<br>2353<br>751<br>3104<br>0<br>0<br>0<br>6492<br>0<br>6492<br>172<br>0<br>172<br>43782<br>2149<br>45931<br>1601<br>968<br>2569<br>23346<br>6285<br>29631<br>24947<br>7253<br>32200|
|---|---|---|



All incoming resources and resources expended derive from continuing activities: 

3. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD BALANCE SHEET AS AT 30th SEPTEMBER 2021** 

|Notes<br>**FIXED ASSETS**<br>Tangible Assets<br>4<br>**CURRENT ASSETS**<br>Debtors<br>5<br>Cash at Bank and in hand<br>6<br>**CURRENT LIABILITIES**<br>Creditors falling due<br>within one year<br>7<br>**NET CURRENT ASSETS (LIABILITIES)**<br>**TOTAL ASSETS less CURRENT LIABILITIES**<br>**LONG TERM LIABILITIES**<br>8<br>**TOTAL NET ASSETS (LIABILITIES)**<br>**CAPITAL AND RESERVES**<br>Funds carried forward<br>Restricted Funds<br>General Funds|**2021**<br>£<br>18892<br>5000<br>29758<br>34758<br>880<br>33878<br>52770<br>0<br>52770<br>4667<br>48107<br>52774|**2020**<br>£<br>21571<br>2565<br>13339<br>15904<br>4214<br>11690<br>33261<br>1060<br>32201<br>7253<br>24947<br>32200|
|---|---|---|



The Directors statements required by sections 475 (2) and (3) are shown on the following page which forms part of the balance sheet. 

4. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD Balance Sheet (continued) Directors statements required by sections 475(2) and (3) For the year ended the 30th September 2021** 

In approving these financial statements as directors of the company we hereby confirm: 

- ( a ) That for the year stated above the company was entitled to exemption conferred by section 477 of the Companies Act 2006; 

- ( b ) That no notice has been deposited at the registered office of the company pursuant to section 476 requesting that an audit be conducted for the year ended September the 30th 2015. 

( c ) That we acknowledge our responsibilities for: 

1. Ensuring that the company keeps accounting records which comply with section 386; and 

2. Preparing financial statements which give true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395 and which otherwise comply with the provision of the Companies Act relating to financial statements, so far as applicable to the company. 

These accounts have been prepared on accordance with the special provisions part 15 of the Companies Act 2006 and the Financial Reporting Standard for Smaller Entities (effective) April 2008) relating to small companies. 

The financial statements were approved by the Board on: 5th May 2022 

And signed on its behalf by 

## **John Eden** 

## **Managing Director** 

## **Registration Number 04887631** 

5. 



**THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021** 

## **1.  ACCOUNTING POLICIES** 

## **( a ) Basis of Accounting** 

The accounts have been prepared on a going concern basis and under the historical cost convention. 

## **( b ) Fixed Assets and Depreciation** 

All non restricted fund assets over £500 are capitalised, depreciation 

is provided on Fixed Assets on the reducing balance basis at the following rates:- 

|Plant and Equipment|20%|
|---|---|
|Kitchen Equipment|15%|
|Hall Equipment|15%|
|Office Equipment|25%|
|Solar Equipment|10%|



## **( c ) Incoming Resources** 

## **Grants** 

Grants are recognised when the charity becomes unconditionally entitled to the grant. 

## **Fundraising Activities** 

Income from room hire and fundraising activities are included when the services have been delivered. 

## **( d ) Resources Expended** 

Expenditure is recognised on an accruals basis as liability is incurred. 

## **( e ) Accumulated Funds** 

## **Restricted Funds** 

The charity's restricted funds are those where the donor has imposed restrictions on the use of funds. 

## **Unrestricted General Funds** 

Unrestricted funds are those that can be used in accordance with the charitable objects of the company at the discretion of the trustees. 

6. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH SEPTEMBER 2021** 

|**NTS RECEIVED/MADE**<br>Awards 4 All<br>Hereford CC Community Award<br>CO-OP 1% (2019/20/21)<br>Other|**Activity**<br>Café equipment<br>Café equipment<br>Frontage|**2021**<br>**£**<br>**Grant**<br>**Grant**<br>**Matching**<br>**Total**<br>**ExpenditureRemaining**<br>**2020**<br>**bfwd**<br>**Funds**<br>**2021**<br>633<br>0<br>633<br>0<br>633<br>184<br>0<br>184<br>0<br>184<br>1173<br>2119<br>0<br>3292<br>2920<br>372<br>150<br>0<br>150<br>216<br>-66<br>1173<br>3142<br>0<br>4651<br>3136<br>1179|
|---|---|---|



## **2. GRANTS RECEIVED/MADE** 



**THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS - Continued YEAR ENDED 30TH SEPTEMBER 2021 3. STAFF COSTS 2021 2020** £ £ Wages, NIC, Pensions 16980 25809 

None of the Trustees/Directors received any remuneration during the year. 

|The number of people employed during the year was 3 (2020 3)<br>**4.**<br>**FIXED ASSETS**<br>Cost at 1 October<br>Additions at cost<br>Cost at 30th September<br>Depreciation at 1st October<br>Charge for prior year's assets<br>Charge for current year's assets<br>Total Charge for the year<br>Depreciation at 30th September<br>NET ASSETS AT 30-09-2021<br>NET ASSETS AT 30-09-2020<br>**5.**<br>**DEBTORS AND Prepayments**<br>Hall Bookings<br>Donations<br>**6.**<br>**CASH AT BANK AND IN HAND**<br>Nat West - Reserve Account<br>Nat West - Current Account<br>NatWest - Restricted Funds Account<br>Cash in Hand<br>**7.**<br>**CREDITORS**<br>Trade Creditors<br>Income Tax, NIC,Pension<br>Finance repayments due in next 12 months<br>**8.**<br>**LONG TERM LIABILITIES**<br>Solar Generation system<br>Balance of loan at 1st October<br>Repayments made in year<br>Balance of loan at 30th September<br>Repayments due next 12 months<br>Balance at 30th September of following year|**Total**<br>**General**<br>**Restricted**<br>£<br>£<br>£<br>49687<br>38247<br>11440<br>0<br>0<br>0<br>49687<br>38247<br>11440<br>28116<br>20332<br>7784<br>2679<br>2056<br>623<br>0<br>0<br>0<br>2679<br>2056<br>623<br>30795<br>22388<br>8407<br>18892<br>15859<br>3033<br>21571<br>17915<br>3656<br>£<br>5000<br>0<br>5000<br>£<br>20000<br>8577<br>1181<br>0<br>29758<br>£<br>812<br>68<br>0<br>880<br>£<br>3505<br>3505<br>0<br>0<br>0|**Total**<br>**General**<br>**Restricted**<br>£<br>£<br>£<br>49687<br>38247<br>11440<br>0<br>0<br>0<br>49687<br>38247<br>11440<br>25012<br>17979<br>7033<br>3104<br>2353<br>751<br>0<br>0<br>0<br>3104<br>2353<br>751<br>28116<br>20332<br>7784<br>21571<br>17915<br>3656<br>24675<br>20268<br>4407<br>£<br>1895<br>670<br>2565<br>£<br>4665<br>5530<br>3144<br>0<br>13339<br>£<br>1513<br>256<br>2445<br>4214<br>£<br>9825<br>6320<br>3505<br>2445<br>1060|
|---|---|---|



In December 2015 a solar generation system was purchased for £22966 from Caplor Energy. Caplor provided finance of £21466 at 6% pa. Feed in tariff receipts are used to service and repay this loan. Minimum repayment of loan and interest is £2557 per annum. The loan was fully discharged in the2020/21 financial year 

8. 



4 

## k ‘ Es) CHARITY COMMISSION | Independent examiner's report 

## Section A 

## Independent Examiner’s Report 

Report to the trustees/ members of | !he Putson Community Association Ltd 


**----- Start of picture text -----**<br>
On accounts for the year | 30" September 2021 Charity no | 1106422<br>ended (if any)<br>| report to the trustees on my examination of the accounts of the above<br>charity (“the Trust”) for the year ended .<br>**----- End of picture text -----**<br>


- Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”). 

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

Independent [The charity’s gross income exceeded £250,000 and | am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. 

| have completed my examination. | confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: 

- e the accounting records were not kept in accordance with section 130 of the Act; or 

- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


**----- Start of picture text -----**<br>
* Please delete the words in the brackets if they do not apply.<br>signed: |aKurd Tpukbg| vate:|_ 7 7/o6 frond<br>ee<br>Relevant professional 4) ig) Coma)<br>qualification(s) or body C ad<br>(if any):<br>**----- End of picture text -----**<br>


IER 

1 

October 2018 



Address: | A)oyé AlkeanzmvT$ 19 Yhotveole 7ba. 

## Section B 

## Disclosure 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

Give here details of any items that the examiner wishes to disclose. 

. 4, Nobhra (4) report 

IER 

2 

October 2018