COMPANY REGISTRATION NUMBER 05217005 HOLGATE WINDMILL PRESERVATION SOCIETY UNAUDtTED FtNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAEiCH 2021 CHARITY NUMBER 1106115
HOLGATE WINDMILL PRESERVATION SOCIETY FfNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 CONfENTS Page Report of the TNstees Indepen(knt Examinelg Report Staiement of Financial Activities Balatsce Sh¢et Notes to the Financial Statements 10- 14 Trading and Profil and Loss AoLount
HOLGATE WINDMILL PRESERVATION SOCIETY TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 THE TRUSTEES The lrnslees who seryed thc company during the period were as follows.. Richard Green- Chair Stephcn Richard Potts- SLLre(ary Rosemary BeatriLe Hunt- Treasurer Roberl Clifford Anderton Nicholas Fairihorne Ansell Frances Anne Fairbotharn Jennifer Elizabeth Hartland Jennifer maret Hay Helen Houli Mark Anthony William Hoult Lcsley Jane Joneg Alisun LcadlK'lter Mi¢'hael Alexandcr Thomson Ulla Wiberg- Resigned 8s a Trustee on 26 Novemb¢r 2020. OBJECTIVES AND ACTIVITIES The Charity's objeclives are to restore, maintain and preserve the Holgate Windmill for the pury)ose of satisfying thc Lultural, historic dnd educational needs of Ihc local community and peopl¢ of York. The Society fuif7ls Ihese objectives by maintaining the mill in full workillg ordcr and milling flour. rescarching and documci)ting the mill's history in thc Society's awhive. keeping its Inembers inforined of developments and a¢tiviti¢s ai the mill with half- yeorly new$letl¢rs hosting visits by thc public on Open W¢¢kends and by schools and otha. int¢Sted groups by appointsnenl. giving illustrated tslk8 lo local 8roups and societie8 explainin8 the history and mechanism of the mill and how it was restored. mounting regular themed exhibitions in th¢ mill. organising and participating in events in th¢ local community; publishing books and images relating to the mill and its history. Thc SIety's accounLS reflcct th&%e activities as follows.. incomc is generad from membcrs, visitors. flour sal¢s and donalions; expcnditure is incurrcd to purcha5c grdin and merchandise, maintain the mill and to covcr overhe#d and administrativc cost5; Contingen funding is accuinulated for eventual repairlrenewal of major items such as sails and millstoncs and for future development of milling capacity.
ACHIEVEMENTS & PERFORMANCE The mill has now entered its eighth year of milling. selling flow from both the mill shop and on a wholesale basis through various outlets in alld around York. We have milled unusually high quantities of wh¢al and spell du¢ to increased dcmand during the on-going pandemic, but Lontinue our Lonsolidation and rcfmemenl of our processes as a milling business. Covid- 19 meant llo Visitors or visiting groups i(Tr thL mill during thL year, and sddly we had to postponc our 250, annivcrsary c¢lcbrations. The shop remain¥d opcn on Saturdays from 10.00 to 12.00 ds usual. OUT visiting millwright continued Io spend a day with us each month and was kept busy with routine maintenan¢¢ and a variety of extra repair jobs. These included repairs to rot in some timbers and replacement of some shutter bars. Both sets of Freuch burr stones have needed no repairsy just maintenanc¥, and &re in us¢ weekly. The striking-chain lifting chain which we tried was replaced by a rope, as before (more user friendly). Refurbishment into use of the chird sel of stones, the pcak s¢one8- last used in 1930- w&% bcgun. In addition a wide variety of task8 were undertaken by our team of volunteers. Wc updatcd our plans f()r volunteer training, including taking ULLount of Covid-19 but a datc for truining has yet to be Yet. We alsu conlinudlly update and amend uur Hea]Ih & Safety procodures in the lighi ol. experience Und the pandemic. W¢ continued to produc¢ our twice-yearly publication of inill news and have increased its ¢ont¢nt. OUT w¢bsitc was regularly updated and fornis the major inforniation source for interested parties and flour eustomcrs. We developed our social m¢dia content on our Facebook, Twitter and Inslagram pages and these gained followers and importance. Our Mini Millers group and SantA al the Mill were sadly postponed because of the pandemic. The York Residents FesLival in January did not take place. All bO0.ngS for parties froin local 8oci¢lies and schools were susp¢ndcd as were the illustrated talks about the mill. Thc mill continucs to be a well-recognis¢d fcatUTe of the York skyline and touri yccne.
FINANCIAL REVIEW The Society's accounts for 2021k21 r¢port no reslricted fuiids. All assets ar¢ fully depreciated (no net book value). Gross income from flour sales more than doubled. The demand for our ftour, especially Tn the carly weeks of lockdown was unprecedent¢d, and rcmain¢d high. The income rose from £5,003 in the previous year to £11,733. Income from open days vanished (£5,821 in thu prcvious yedr). bul as the SatUTddy shop remaincd open, sales of mcrchEUMlise only halvcd, to £2,459. Significantly and very fort[ately, we were awarded a Small Business CoronaviTUS Grant of £10.000. This brought our overall income for the year lo £27,978. where the previous year's fLguTe was £19.320. Membership incorne was down again, by about 27•/0. at £2.022. In the previous financial year it fell by 180/0. No Gift Aid was Claimed this y¢ar. There wcre no significant single donations or I¢CleS. Maint¢n&nce costs of £16,282 include £1 1,6147 for work oil bringing the pegk stones back into operation, and £2,568 for a pro¥rattunc of repairs on the sails. Overdll therc was an in-y¢ar defiLil of £2,670 and the b8lancc stands at £73.769 (£68,716 excluding stock). The Society's cash funds are kept in 8 Lurrenl, a deposil and a longer-term account. About £27.3k is in Charities Aid Fowidation Bank current and d¢posit accounts, and the runaining £41.4k in a longer-iemi interest bearing ficcounl with Shawbrook. Interest over the year wus £322. RI8K MANACTEMENT The finkthcial position of thc SociLty remains SCLure. Th¢ mill is ID a sound ¢onditiun well mdint&inLd. ThL TruytL"¢s arL LontidLnt that the Losts of evLn a mcijor breukdown of muLhinery or equipment Can be met from accumulated funds. Ownership uf the building r¢in&ins with City of York Louncil who insure the property, the cost of insurance bein recharged to Ihe Society, Th¢ Society has robust Hedth and Safety policies in placc and they are continually review in the light of accumulated experience of op¢rnting the mill and rcceiving visitors lo it. The improved voluntecr training system continues to retlLct thi.4 gathered expericncc. Grain for milltng is purchased fiDm certified suppliers and arrangements for storing, milling and bagging are nthintained at approved hygiene st&ndards. Apart from regular maintenance th¢ mill and ihe Society arc nm entirely on a voluntary basis by Ihe Trust¥cs and others. Thc Trugtees identify as the greatest risks to the Society's CnDtinucd operation a possible dwindling of support among members and volunt¢ers or lack of candidatcs tn fill Truslcc positions a% they fall vacanL PLANS FOR FirruRE PEIUODS The Ttee8 continue to look at options for ittcreasing the volume of flour sales and are continuimg to develop and expand the Production of Spelt flour. Sales of flour from th¢ mill
remain higher than nornlal after the initial peak demand under lo¢kdown ellded. and 5kg bags of whol¢m¢al flour are sellinE very well. These can be pre-ordered through the website. The milling teams are looking to increase the varieties of grain milled by us¢ of the newly commis8ioned peak stones. New comm¢r¢ial customers are being considered whenever possible. The recruitment of new mcmbeTh to the 8uciety e()ntinues to be of great impon2nce as are fforts to encourage them to becomc active volunteers and hopefully in due course Trustees. The HWPS are continually reviewing visitors aLC¥SS io the mill with thc hope of haviog open days Soon. We will continue lo develop and maintain the Mill to ellsure that it remains an important and accessible resource for the residents of the City of York and the wider community. RESPONSIBILITIES OF THE TRUSTEES The Ttustee$ conftrni that the Annual Rcport and fin}LIa1 statements of the charity Lotnply with thc current statutory requircmLnls, thL rcquirements of the Lharity'g governing documcnt and the provisions ol'thc Statement of Recommcnded Pi'dL(iLe (SORP), applilable t Lharities prepAring their aLcounLb' in acLord¢inLe with the Financial Reporting Stsndard applicable in the UK diid Republic of Ireldnd {FRS 102) (etreclive l Jry 2015). Rcgistered Office.. Robi,son House Lang Road Bishoplhorpe York Y023 2QJ Si8TLed by order of th¢ truste¢s Steplien Pottg Compaiiy Sclrctary
HOLGATE WINDMILL PRESERVATION SOCIETY tNDEPENDENT EXAMINER'S REPORT TO THE TRUSTEESIMEMBERS OF THE HOLGATE. WINDMILL PRESERV A TION SOCIETY OR THE YEAII ENDED 31 MARCH 2021 I r¢port on the accounts of the charity for the year endcd 31 March 2021 set out on pages 8 to 15. RE8PECTtVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMtNER The charity's trustees 'C responsible for Ihc prcparation of the accounts. ThL Lbarity's tNslees consiiler that an auth't is not requircd for this year (under seLlion 144 of the Charitie$ Aet 2011(the 2011 Aet) and that an independent examination is needed. Having satisfied myself that the charily is not subjecr to audit under company law and is eligible for indcpendent examination, il is my responsibility to.. eXnIn¢ thc accounts (under sectt'on 145 of the 201 l Act, as aJncnded),. to follow the procediires laid down in the Gencral Directions ¥iven by the Charity Commission under section 14.5(51(b) of the 2011 Act. as amended),. and to 8tate whcther particular mattcrs have come to my atMtion. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Direilions &Triven by the Charily Commissioii. An exa]Iiinalion includes a review o( Ihe a¢¢ounling records kept by the charily and a comparison of ihe account8 pi'esen¢¢d with those records. It a180 includcs considLYaiion of any iinusual items or disclosures in the accounts, and.seekii)g explanationg from you as trustees conccrniiig any such maitcrs. Tlie procedures undertakeii do not provide all th# ¢vid¢iiLe that would b# r¢quir¢d 111 an audit, and cons¢quLntly I do not Lxprcss an audit opinion on whether thc acLounts present a'trne and fail. view, the report is liinited lo those mat¢rs set out in th¢ statement below. INDEPENDENT EXAMINCR'S STATEMENT In connection with my examination. no mall¢r has come to my &ttenlion { l) which give5 me rea8onablc cause to believe that in any matcrial respect the ttwst¢a8 have not met the requircmails to cnsure that.. proper acLounting re¢ords are kept (in accordance with section 130 of the Act). and a¢¢ounts are prepared wl)ich agree with the accounting records, comply with the 8¢¢ounling requiremeiits of the Act. or {2) to which, in my opinion. attenlion should be drnwn in order to enable a proper undcrslanding of the a¢cowiL8 to be reached M Brooks Independenl ex8miner 40 Moss Green Lanc Brayton Sclby Y08 9EN
HOLGATE wrtsrDMILL PRESERVATION SOCIETY STATEMENT OF FINANCIAL ACTtVlTEES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUry FOR THE YEAR ENDED 31 MAIiCH 2021 UTtrcstricted Re8trict¢d Fullds Fund8 Tolal Fundg 2021 Total Funds 2020 Notc Incomlng resources Incoming R¢sources from generatin¥ funds.. Voluntary income Visits, subscriptions & donations 13,465 13,465 9.510 Activities for generatin8 funds Trlour & rn¢rchandis¢ sales 14,191 14.191 9.548 tnvestment incomc 322 322 262 TotAI Incomln% re8our¢es Resourees expended Costs of generaiing funds.. Fundruising trading costs Costs of goods sold & o¢hcr cost8 (8,608) (8,608) {10,541) Other fundraiqing eosts (2,026) {2.026) (2,778) Charitable u¥thvities 119.729) 119.729) (9,3211 Governance cosls (285) (285) (3581 TotAI resources expended Net IDcomingl{outgoing) resour¢e$ for the ye4r (2,670) (2,670) (3.678} R¢coneillgtloll of funds Total funds brougbi forward 76,439 76.439 80,117 Total funds ¢arrled forward 73,769 The Stafrment of Finuncial Activities includes all gains and losses tn the yLar and therefore a statcm¢nt of total recognis¢d gains and10sses not b¢en prepared. All of the above amoullts r¢late to continuing activities.
HOLGATE WINDMILL PRESERVATION SOCIETY BALANCE SHEET 31 MARCH 2021 2021 2020 Ffixed assets Tangible &$sels 10 Cyrrent Assets Stock Debtors & prepayments Cash at bank Cash ID hand 5,053 244 69.340 4,865 399 71,351 115 12 Credltors: amounts falllnE due ithin one year 13 {983) Net current assets T(JtAI as8et$ less current li&blllties 73,769 76,439 Credltori: amounts fAlling due After one year Net Assets Fundy Restrided income funds Unrestricted incomc funds 14 15 73,769 73.769 For the financial year in que8tion th¢ company was entitled to exemption under s¢¢tion 477 of the Companies Aet 2006 relating to small companies. No membèrs have required the company to abtsin an audit of its accounts for the year in question in accordancc with section 476 of the Companic.g Act 2QO6. The direLtors acknowledge cheir responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small compatii¢$' regime. These financial statements wcrc approved by thc members of the committee on the 25th Novcmber 2021 and are signed on their bchalf by.. R. GREEN, Chair COMPANY REGISTRATION NUMBER 05217005
io HOLGATE WINDMILL PRESERVATION SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 I. ACCOUNTING POLICIF.S BYdSiS of Accounting Thcsc fmancial statetnenLq have been prepared under the hisiortcal cost convencion with items recognised at L(Trsl or transaction value unle85 othenvise ststed in thL relevant notes to thege aL¢ounls. The financtal stalcment8 have been prcparcd in aucordance with the Statement of Recommended Pra¢tice'. Accounting and Reportingy by Charitieb preparing their accounts in Accordance with the Financial Reporting Standard applicable in the UK and Republic of treland (FRS 102) issued on July 2014 and Finaiicial Reporting Standard appli¢able in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011. Flxed Assets All fixed 8ss¢ts are initially recoTded al cost. Deprcclatlon Deprcciation is ¢al¢ulaled so as to writc otTUic coyl of an gsscl. less 118 estimatod re8iduai value, ovcr thc useful e¢ollomic life ofthat assol as followB'. Plant and Machinery 25 /. reducing balance Donations Voluntary inLome is received by way of both grants and subgLriptions and donations and is inclu(kd in full on the s(alement of financial acts'vities whcn reLeivable. Resources ¢xp¢nded Resources expended ure recognised in the period in which they are incurred. 2. VOLUNTARY INCOMF. Unresiricted Restricied Funds Funds Totsl Funds 2021 Tol Funds 2020 Visits 15 15 5.821 Subscriptions 2,022 2,022 1784 Donations & Grants 11,428 1,428 905 Gift Aid 13.465 13,465
li 3. INCOMING RESOURCES FROM ACTtVlTIES FOR GENERATING FUNDS Unrestricted Restricted Funds Funds Total Funds 2021 Total Funds 2020 Sales Flour Sales Mcrchandise sal 11,733 11,733 2,458 14,191 5,003 4.545 14,191 4. INVESTMEKf INCOME Unrestiict¢d Restricted Funds Funds Total Funds 2021 Total Funds 2020 Bank interest D¢signated UndLsignaled 318 318 248 14 322 322 262 5. FUNDRAISING TRADG Cn,8TS UnreytriLted Restricted Funds Funds Totsl Funds 2021 Total Funds 2020 Operating costs: Grain ¢ost of sale$ Millin8 & visitor expenses Milling utilities 3,923 3.923 1,518 438 1,414 438 1,414 3,455 1.169 Merchandise cost of gales 1,579 1,579 3.900 Packaging costs 1,254 1,254 499 8,608 8,608
12 6. OTHER FUNDIL4ISING COSTS UnT¢Stricted Restricted Funds Funds Tot&1 Funds 2021 Total Funds 2020 Advertising & publicity Fundraising expet)8es Member communications Volunteer expens¢s 473 473 1,610 1,379 174 1.379 174 994 174 2.026 7. CHARITABLE ACTIVITIES Unr¢stricted Restricted Fund5 Funds Totsl Fund5 2021 Total Funds 2020 Security & maintLnance Insur]lL Skillslknowledgc Community illvolvemenl 16,282 3,403 16,282 3.403 44 5,432 3,456 433 19,729 8. G0VF.RNANc. COSTS Unrestri¢t¢d R¢8tricted Funds Total Funds 2021 Total 2020 Utilities AdminlFees Bank Charges D¢preci&tion 28 24 233 28 24 233 220 13 125 285 285 358
13 9. TRUSTEE EXPENSES 2021 2020 Number of Trustees who were paid expenses 14 Nature of ¢xpens¢s: Reimburs¢m¢nt of expendithre on printing & stationery, postage. publicity, merchandise. fgLs, maintcnan¢L & opcrating costs, equipm1 purchases 1,363 4,565 10. TANGIBLE FIXED ASSETS Plant & Machin¢ry Cost.. At l April 2020 Additions 8,303 At 31 Mar¢h 2021 Depr¢ciation'. At l April 2020 Charge during the year At 31 MarLh 2021 8,303 Net book value.. Ai 31 March 2020 Ai 31 March 2021 I I. STOCKS 2021 2020 GIAID Merchandis¢ 492 4.561 440 4,419 4.865 12. DEBTORS AND PREPAYMENTS 2021 2020 Dcbtors Prepaymcnt5 109 135 244 57 342 399
14 13. CREDITORS.. Amounts falling due within one year 2021 2020 Tradc creditors A¢vuu¢d cxpenscs 983 291 983 291 14. RESTIUCTED fNCnME FUNDS Balance at 31 March 2020 Outgoing rcsources Balmc¢ at 31 MarL'h 2021 15. UNRt.STIUCTED INCOMI FUNDS Balance at 31 March 2020 Incoming resources 76,439 27,978 104.417 Outgoing resources (30,648) Balance at 31 March 2021 Unr¢strictod funds an&lyscd a5 follows.. Designal¢d contingencies fiind In¢eresl on d¢si8llaled fund 31,037 318 31,355 UndesIated funds 42,414 73.769 16. COMPANY LIMITED B Y GUARANTEE The cornpany. being limited by guarantee, has no share Capital. Every member is liable to contribute a sum not exceeding £1 in the event of the company being wound up whilst still menber or within one year thereafter.
Thefollowingpages do notfompart of ihe staturoryfipzaptcial statements HOLGATE WINDMILL PRF,SF.RVATION SOCIETY DETAILED STATEMENT OF FINANCIAL ACTIVITIF,S TrOR THE YEAR ENDED 31 MARCH 2021 2021 2020 INCOME: Subscriptions Visits Flour Sales Mcrchandige Visils/MemberdSal¢s Total 2,022 15 11,732 2,784 5,821 5,003 16,228 18,153 Donations reLeivLd (Tift Aid rcceiv¢d Interest Received 11,428 905 322 262 TOTAL COmE REC'EIVED 27,978 19.320 EXPENSES., Cost of Grain Milled Milling Expenses Operation Casts- Visiwrs Mcrchandise Cost of Sales Packaging Costs rundraising Expenses MaintenanL¢ISecurily In8uranc¢ UtilitlLS Advertising & Promotion Membcr Cnmmunication8 Skills & Knowl¢dgc Voluntecr Expet)ses Community Involv¢ment Administraiion & Fees Bank Charges Depreciation TOTAL EXPENDITURE -3,923 351 87 1,579 1254 1,518 807 2,648 3,900 499 16.2142 3,403 1,442 473 1379 44 174 5,432 3.456 1,389 1,610 994 433 174 24 233 13 125 30,648 22,998 NF.T SURPLUS/{DEFICITI FOR THE YEAR 2.670