COMPANY REGISTRATION NUMBER 05217005
HOLGATE WINDMILL
PRESERVATION SOCIETY
UNAUDtTED FtNANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MAEiCH 2021
CHARITY NUMBER 1106115

HOLGATE WINDMILL PRESERVATION SOCIETY
FfNANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
CONfENTS
Page
Report of the TNstees
Indepen(knt Examinelg Report
Staiement of Financial Activities
Balatsce Sh¢et
Notes to the Financial Statements
10- 14
Trading and Profil and Loss AoLount

HOLGATE WINDMILL PRESERVATION SOCIETY
TRUSTEES ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2021
THE TRUSTEES
The lrnslees who seryed thc company during the period were as follows..
Richard Green- Chair
Stephcn Richard Potts- SLLre(ary
Rosemary BeatriLe Hunt- Treasurer
Roberl Clifford Anderton
Nicholas Fairihorne Ansell
Frances Anne Fairbotharn
Jennifer Elizabeth Hartland
Jennifer mar￿￿et Hay
Helen Houli
Mark Anthony William Hoult
Lcsley Jane Joneg
Alisun LcadlK'lter
Mi¢'hael Alexandcr Thomson
Ulla Wiberg- Resigned 8s a Trustee on 26 Novemb¢r 2020.
OBJECTIVES AND ACTIVITIES
The Charity's objeclives are to restore, maintain and preserve the Holgate Windmill for the
pury)ose of satisfying thc Lultural, historic dnd educational needs of Ihc local community and
peopl¢ of York.
The Society fuif7ls Ihese objectives by
maintaining the mill in full workillg ordcr and milling flour.
rescarching and documci)ting the mill's history in thc Society's awhive.
keeping its Inembers inforined of developments and a¢tiviti¢s ai the mill with half-
yeorly new$letl¢rs
hosting visits by thc public on Open W¢¢kends and by schools and otha. int￿¢Sted
groups by appointsnenl.
giving illustrated tslk8 lo local 8roups and societie8 explainin8 the history and
mechanism of the mill and how it was restored.
mounting regular themed exhibitions in th¢ mill.
organising and participating in events in th¢ local community;
publishing books and images relating to the mill and its history.
Thc S￿Iety's accounLS reflcct th&%e activities as follows..
incomc is genera￿d from membcrs, visitors. flour sal¢s and donalions;
expcnditure is incurrcd to purcha5c grdin and merchandise, maintain the mill and to
covcr overhe#d and administrativc cost5;
Contingen￿ funding is accuinulated for eventual repairlrenewal of major items such
as sails and millstoncs and for future development of milling capacity.

ACHIEVEMENTS & PERFORMANCE
The mill has now entered its eighth year of milling. selling flow from both the mill shop and
on a wholesale basis through various outlets in alld around York. We have milled unusually
high quantities of wh¢al and spell du¢ to increased dcmand during the on-going pandemic,
but Lontinue our Lonsolidation and rcfmemenl of our processes as a milling business. Covid-
19 meant llo Visitors or visiting groups i(Tr thL mill during thL year, and sddly we had to
postponc our 250, annivcrsary c¢lcbrations. The shop remain¥d opcn on Saturdays from
10.00 to 12.00 ds usual.
OUT visiting millwright continued Io spend a day with us each month and was kept busy with
routine maintenan¢¢ and a variety of extra repair jobs. These included repairs to rot in some
timbers and replacement of some shutter bars. Both sets of Freuch burr stones have needed
no repairsy just maintenanc¥, and &re in us¢ weekly. The striking-chain lifting chain which we
tried was replaced by a rope, as before (more user friendly). Refurbishment into use of the
chird sel of stones, the pcak s¢one8- last used in 1930- w&% bcgun. In addition a wide variety
of task8 were undertaken by our team of volunteers.
Wc updatcd our plans f()r volunteer training, including taking ULLount of Covid-19 but a datc
for truining has yet to be Yet. We alsu conlinudlly update and amend uur Hea]Ih & Safety
procodures in the lighi ol. experience Und the pandemic.
W¢ continued to produc¢ our twice-yearly publication of inill news and have increased its
¢ont¢nt. OUT w¢bsitc was regularly updated and fornis the major inforniation source for
interested parties and flour eustomcrs. We developed our social m¢dia content on our
Facebook, Twitter and Inslagram pages and these gained followers and importance.
Our Mini Millers group and SantA al the Mill were sadly postponed because of the pandemic.
The York Residents FesLival in January did not take place. All bO0￿.ngS for parties froin local
8oci¢lies and schools were susp¢ndcd as were the illustrated talks about the mill.
Thc mill continucs to be a well-recognis¢d fcatUTe of the York skyline and touri￿ yccne.

FINANCIAL REVIEW
The Society's accounts for 2021k21 r¢port no reslricted fuiids. All assets ar¢ fully depreciated
(no net book value).
Gross income from flour sales more than doubled. The demand for our ftour, especially Tn the
carly weeks of lockdown was unprecedent¢d, and rcmain¢d high. The income rose from
£5,003 in the previous year to £11,733.
Income from open days vanished (£5,821 in thu prcvious yedr). bul as the SatUTddy shop
remaincd open, sales of mcrchEUMlise only halvcd, to £2,459.
Significantly and very fort[￿ately, we were awarded a Small Business CoronaviTUS Grant of
£10.000. This brought our overall income for the year lo £27,978. where the previous year's
fLguTe was £19.320.
Membership incorne was down again, by about 27•/0. at £2.022. In the previous financial year
it fell by 180/0.
No Gift Aid was Claimed this y¢ar.
There wcre no significant single donations or I¢￿CleS.
Maint¢n&nce costs of £16,282 include £1 1,6147 for work oil bringing the pegk stones back
into operation, and £2,568 for a pro¥rattunc of repairs on the sails.
Overdll therc was an in-y¢ar defiLil of £2,670 and the b8lancc stands at £73.769 (£68,716
excluding stock).
The Society's cash funds are kept in 8 Lurrenl, a deposil and a longer-term account. About
£27.3k is in Charities Aid Fowidation Bank current and d¢posit accounts, and the runaining
£41.4k in a longer-iemi interest bearing ficcounl with Shawbrook. Interest over the year wus
£322.
RI8K MANACTEMENT
The finkthcial position of thc SociLty remains SCLure. Th¢ mill is ID a sound ¢onditiun
well mdint&inLd. ThL TruytL"¢s arL LontidLnt that the Losts of evLn a mcijor breukdown of
muLhinery or equipment Can be met from accumulated funds. Ownership uf the building
r¢in&ins with City of York Louncil who insure the property, the cost of insurance bein
recharged to Ihe Society,
Th¢ Society has robust Hedth and Safety policies in placc and they are continually review
in the light of accumulated experience of op¢rnting the mill and rcceiving visitors lo it. The
improved voluntecr training system continues to retlLct thi.4 gathered expericncc. Grain for
milltng is purchased fiDm certified suppliers and arrangements for storing, milling and
bagging are nthintained at approved hygiene st&ndards.
Apart from regular maintenance th¢ mill and ihe Society arc nm entirely on a voluntary basis
by Ihe Trust¥cs and others. Thc Trugtees identify as the greatest risks to the Society's
CnDtinucd operation a possible dwindling of support among members and volunt¢ers or lack
of candidatcs tn fill Truslcc positions a% they fall vacanL
PLANS FOR FirruRE PEIUODS
The T￿￿tee8 continue to look at options for ittcreasing the volume of flour sales and are
continuimg to develop and expand the Production of Spelt flour. Sales of flour from th¢ mill

remain higher than nornlal after the initial peak demand under lo¢kdown ellded. and 5kg bags
of whol¢m¢al flour are sellinE very well. These can be pre-ordered through the website. The
milling teams are looking to increase the varieties of grain milled by us¢ of the newly
commis8ioned peak stones. New comm¢r¢ial customers are being considered whenever
possible.
The recruitment of new mcmbeTh to the 8uciety e()ntinues to be of great impon2nce as are
fforts to encourage them to becomc active volunteers and hopefully in due course Trustees.
The HWPS are continually reviewing visitors aLC¥SS io the mill with thc hope of haviog open
days Soon.
We will continue lo develop and maintain the Mill to ellsure that it remains an important and
accessible resource for the residents of the City of York and the wider community.
RESPONSIBILITIES OF THE TRUSTEES
The Ttustee$ conftrni that the Annual Rcport and fin}￿LIa1 statements of the charity Lotnply
with thc current statutory requircmLnls, thL rcquirements of the Lharity'g governing documcnt
and the provisions ol'thc Statement of Recommcnded Pi'dL(iLe (SORP), applilable t
Lharities prepAring their aLcounLb' in acLord¢inLe with the Financial Reporting Stsndard
applicable in the UK diid Republic of Ireldnd {FRS 102) (etreclive l J￿￿￿ry 2015).
Rcgistered Office..
Robi,son House
Lang Road
Bishoplhorpe
York Y023 2QJ
Si8TLed by order of th¢ truste¢s
Steplien Pottg
Compaiiy Sclrctary

HOLGATE WINDMILL PRESERVATION SOCIETY
tNDEPENDENT EXAMINER'S REPORT TO THE TRUSTEESIMEMBERS OF THE
HOLGATE. WINDMILL PRESERV A TION SOCIETY
OR THE YEAII ENDED 31 MARCH 2021
I r¢port on the accounts of the charity for the year endcd 31 March 2021 set out on pages 8 to
15.
RE8PECTtVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMtNER
The charity's trustees ￿'C responsible for Ihc prcparation of the accounts. ThL Lbarity's
tNslees consiiler that an auth't is not requircd for this year (under seLlion 144 of the Charitie$
Aet 2011(the 2011 Aet) and that an independent examination is needed.
Having satisfied myself that the charily is not subjecr to audit under company law and is
eligible for indcpendent examination, il is my responsibility to..
eX￿nIn¢ thc accounts (under sectt'on 145 of the 201 l Act, as aJncnded),.
to follow the procediires laid down in the Gencral Directions ¥iven by the Charity
Commission under section 14.5(51(b) of the 2011 Act. as amended),. and
to 8tate whcther particular mattcrs have come to my atMtion.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination was carried out in accordance with the General Direilions &Triven by the
Charily Commissioii. An exa]Iiinalion includes a review o( Ihe a¢¢ounling records kept by the
charily and a comparison of ihe account8 pi'esen¢¢d with those records. It a180 includcs
considLYaiion of any iinusual items or disclosures in the accounts, and.seekii)g explanationg
from you as trustees conccrniiig any such maitcrs. Tlie procedures undertakeii do not provide
all th# ¢vid¢iiLe that would b# r¢quir¢d 111 an audit, and cons¢quLntly I do not Lxprcss an audit
opinion on whether thc acLounts present a'trne and fail. view, the report is liinited lo
those mat¢rs set out in th¢ statement below.
INDEPENDENT EXAMINCR'S STATEMENT
In connection with my examination. no mall¢r has come to my &ttenlion
{ l) which give5 me rea8onablc cause to believe that in any matcrial respect the ttwst¢a8 have
not met the requircmails to cnsure that..
proper acLounting re¢ords are kept (in accordance with section 130 of the Act). and
a¢¢ounts are prepared wl)ich agree with the accounting records, comply with the
8¢¢ounling requiremeiits of the Act. or
{2) to which, in my opinion. attenlion should be drnwn in order to enable a proper
undcrslanding of the a¢cowiL8 to be reached
M Brooks
Independenl ex8miner
40 Moss Green Lanc
Brayton
Sclby
Y08 9EN

HOLGATE wrtsrDMILL PRESERVATION SOCIETY
STATEMENT OF FINANCIAL ACTtVlTEES (INCORPORATING THE INCOME AND
EXPENDITURE ACCOU￿ry
FOR THE YEAR ENDED 31 MAIiCH 2021
UTtrcstricted Re8trict¢d
Fullds
Fund8
Tolal
Fundg
2021
Total
Funds
2020
Notc
Incomlng resources
Incoming R¢sources from generatin¥
funds..
Voluntary income
Visits, subscriptions & donations
13,465
13,465
9.510
Activities for generatin8 funds
Trlour & rn¢rchandis¢ sales
14,191
14.191
9.548
tnvestment incomc
322
322
262
TotAI Incomln% re8our¢es
Resourees expended
Costs of generaiing funds..
Fundruising trading costs
Costs of goods sold & o¢hcr cost8
(8,608)
(8,608) {10,541)
Other fundraiqing eosts
(2,026)
{2.026)
(2,778)
Charitable u¥thvities
119.729)
119.729)
(9,3211
Governance cosls
(285)
(285)
(3581
TotAI resources expended
Net IDcomingl{outgoing) resour¢e$ for
the ye4r
(2,670)
(2,670)
(3.678}
R¢coneillgtloll of funds
Total funds brougbi forward
76,439
76.439
80,117
Total funds ¢arrled forward
73,769
The Stafrment of Finuncial Activities includes all gains and losses tn the yLar and therefore
a statcm¢nt of total recognis¢d gains and10sses not b¢en prepared.
All of the above amoullts r¢late to continuing activities.

HOLGATE WINDMILL PRESERVATION SOCIETY
BALANCE SHEET
31 MARCH 2021
2021
2020
Ffixed assets
Tangible &$sels
10
Cyrrent Assets
Stock
Debtors & prepayments
Cash at bank
Cash ID hand
5,053
244
69.340
4,865
399
71,351
115
12
Credltors: amounts falllnE due
ithin one year
13
{983)
Net current assets
T(JtAI as8et$ less current li&blllties
73,769
76,439
Credltori: amounts fAlling due
After one year
Net Assets
Fundy
Restrided income funds
Unrestricted incomc funds
14
15
73,769
73.769
For the financial year in que8tion th¢ company was entitled to exemption under s¢¢tion 477
of the Companies Aet 2006 relating to small companies.
No membèrs have required the company to abtsin an audit of its accounts for the year in
question in accordancc with section 476 of the Companic.g Act 2QO6.
The direLtors acknowledge cheir responsibility for complying with the requirements of the
Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to
companies subject to the small compatii¢$' regime.
These financial statements wcrc approved by thc members of the committee on the 25th
Novcmber 2021 and are signed on their bchalf by..
R. GREEN, Chair
COMPANY REGISTRATION NUMBER 05217005

io
HOLGATE WINDMILL PRESERVATION SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
I. ACCOUNTING POLICIF.S
BYdSiS of Accounting
Thcsc fmancial statetnenLq have been prepared under the hisiortcal cost convencion with
items recognised at L(Trsl or transaction value unle85 othenvise ststed in thL relevant notes to
thege aL¢ounls. The financtal stalcment8 have been prcparcd in aucordance with the
Statement of Recommended Pra¢tice'. Accounting and Reportingy by Charitieb preparing their
accounts in Accordance with the Financial Reporting Standard applicable in the UK and
Republic of treland (FRS 102) issued on July 2014 and Finaiicial Reporting Standard
appli¢able in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.
Flxed Assets
All fixed 8ss¢ts are initially recoTded al cost.
Deprcclatlon
Deprcciation is ¢al¢ulaled so as to writc otTUic coyl of an gsscl. less 118 estimatod re8iduai
value, ovcr thc useful e¢ollomic life ofthat assol as followB'.
Plant and Machinery
25 /. reducing balance
Donations
Voluntary inLome is received by way of both grants and subgLriptions and donations and is
inclu(kd in full on the s(alement of financial acts'vities whcn reLeivable.
Resources ¢xp¢nded
Resources expended ure recognised in the period in which they are incurred.
2. VOLUNTARY INCOMF.
Unresiricted Restricied
Funds
Funds
Totsl
Funds
2021
Tol
Funds
2020
Visits
15
15
5.821
Subscriptions
2,022
2,022
1784
Donations & Grants
11,428
1,428
905
Gift Aid
13.465
13,465

li
3. INCOMING RESOURCES FROM ACTtVlTIES FOR GENERATING FUNDS
Unrestricted Restricted
Funds
Funds
Total
Funds
2021
Total
Funds
2020
Sales
Flour Sales
Mcrchandise sal
11,733
11,733
2,458
14,191
5,003
4.545
14,191
4. INVESTMEKf INCOME
Unrestiict¢d Restricted
Funds
Funds
Total
Funds
2021
Total
Funds
2020
Bank interest
D¢signated
UndLsignaled
318
318
248
14
322
322
262
5. FUNDRAISING TRAD￿G Cn,8TS
UnreytriLted Restricted
Funds
Funds
Totsl
Funds
2021
Total
Funds
2020
Operating costs:
Grain ¢ost of sale$
Millin8 & visitor
expenses
Milling utilities
3,923
3.923
1,518
438
1,414
438
1,414
3,455
1.169
Merchandise cost of gales
1,579
1,579
3.900
Packaging costs
1,254
1,254
499
8,608
8,608

12
6. OTHER FUNDIL4ISING COSTS
UnT¢Stricted Restricted
Funds
Funds
Tot&1
Funds
2021
Total
Funds
2020
Advertising & publicity
Fundraising expet)8es
Member communications
Volunteer expens¢s
473
473
1,610
1,379
174
1.379
174
994
174
2.026
7. CHARITABLE ACTIVITIES
Unr¢stricted Restricted
Fund5
Funds
Totsl
Fund5
2021
Total
Funds
2020
Security & maintLnance
Insur￿]lL
Skillslknowledgc
Community illvolvemenl
16,282
3,403
16,282
3.403
44
5,432
3,456
433
19,729
8. G0VF.RNANc￿. COSTS
Unrestri¢t¢d R¢8tricted
Funds
Total
Funds
2021
Total
2020
Utilities
AdminlFees
Bank Charges
D¢preci&tion
28
24
233
28
24
233
220
13
125
285
285
358

13
9. TRUSTEE EXPENSES
2021
2020
Number of Trustees who were paid expenses
14
Nature of ¢xpens¢s: Reimburs¢m¢nt of expendithre on
printing & stationery, postage. publicity, merchandise.
fgLs, maintcnan¢L & opcrating costs, equipm￿1
purchases
1,363
4,565
10. TANGIBLE FIXED ASSETS
Plant &
Machin¢ry
Cost..
At l April 2020
Additions
8,303
At 31 Mar¢h 2021
Depr¢ciation'.
At l April 2020
Charge during the year
At 31 MarLh 2021
8,303
Net book value..
Ai 31 March 2020
Ai 31 March 2021
I I. STOCKS
2021
2020
GIAID
Merchandis¢
492
4.561
440
4,419
4.865
12. DEBTORS AND PREPAYMENTS
2021
2020
Dcbtors
Prepaymcnt5
109
135
244
57
342
399

14
13. CREDITORS.. Amounts falling due within one year
2021
2020
Tradc creditors
A¢vuu¢d cxpenscs
983
291
983
291
14. RESTIUCTED fNCnME FUNDS
Balance at 31 March 2020
Outgoing rcsources
Balmc¢ at 31 MarL'h 2021
15. UNRt.STIUCTED INCOMI FUNDS
Balance at 31 March 2020
Incoming resources
76,439
27,978
104.417
Outgoing resources
(30,648)
Balance at 31 March 2021
Unr¢strictod funds an&lyscd a5 follows..
Designal¢d contingencies fiind
In¢eresl on d¢si8llaled fund
31,037
318
31,355
UndesI￿ated funds
42,414
73.769
16. COMPANY LIMITED B Y GUARANTEE
The cornpany. being limited by guarantee, has no share Capital. Every member is liable to
contribute a sum not exceeding £1 in the event of the company being wound up whilst still
menber or within one year thereafter.

Thefollowingpages do notfompart of ihe staturoryfipzaptcial statements
HOLGATE WINDMILL PRF,SF.RVATION SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIF,S
TrOR THE YEAR ENDED 31 MARCH 2021
2021
2020
INCOME:
Subscriptions
Visits
Flour Sales
Mcrchandige
Visils/MemberdSal¢s Total
2,022
15
11,732
2,784
5,821
5,003
16,228
18,153
Donations reLeivLd
(Tift Aid rcceiv¢d
Interest Received
11,428
905
322
262
TOTAL ￿COmE REC'EIVED
27,978
19.320
EXPENSES.,
Cost of Grain Milled
Milling Expenses
Operation Casts- Visiwrs
Mcrchandise Cost of Sales
Packaging Costs
rundraising Expenses
MaintenanL¢ISecurily
In8uranc¢
UtilitlLS
Advertising & Promotion
Membcr Cnmmunication8
Skills & Knowl¢dgc
Voluntecr Expet)ses
Community Involv¢ment
Administraiion & Fees
Bank Charges
Depreciation
TOTAL EXPENDITURE
-3,923
351
87
1,579
1254
1,518
807
2,648
3,900
499
16.2142
3,403
1,442
473
1379
44
174
5,432
3.456
1,389
1,610
994
433
174
24
233
13
125
30,648
22,998
NF.T SURPLUS/{DEFICITI FOR
THE YEAR
2.670