Blackhall Mill Community Association (reg. charity 1106062)
– Report of the Trustees for the fnancial year 01/12/22 30/11/23
This year has been marked by two significant acts of optimism. Firstly, we were successful in our bid to The National Lottery (Awards For All, TNL) for funds to be able to appoint a part-time Community Development Worker, with a view to regrowing usage of activities and general use of the community centre. Secondly, those involved with further development of the Derwent Valley Car Club (DVCC) successfully bid to run a major project with Motability to develop feasibility of using such transport with electric vehicles. This has enabled us to add an additional two vehicles to our fleet.
The award of £10k from TNL has enabled us to engage a part-time Community Development Worker (Freddy Jackson) to take on some of the background work in publicising and enabling activities to take place in the Community Centre. Post-pandemic the level of footfall and the number of activities is still nowhere near the levels that were taking place before then. Freddy was instrumental in organising litter-picks, a sponsored play at the refurbished playpark, Halloween parties and kids activities at the Summer Fair as well as creating and distributing a few editions of the community newsletter. Unfortunately due to personal circumstances he was not able to complete his full term so we do retain a small amount of funding for future community development work.
The addition of two newer electric vehicles to the DVCC fleet has meant that membership and car usage have ramped up this year, with gross income of £13k, although obviously this needs to be offset by the costs of servicing, insurance and charging the vehicles. We have not managed to set up a suitable mechanism with MER (the charge post company) by which to be billed for the other charge points and to recoup the cost of electricity consumed in Blackhall Mill. It will be straightened out in the next financial year so there will be a retrospective hit.
Over the year our largest overhead is electricity, which we recognised would continue to be the case after the issues we had getting a contract with a new supplier last year. The monthly charge of £888 is huge and we will continue to try to find ways to either reduce this or offset this from the income of the photovoltaic panels. Unfortunately the way the contract works is that even if we were able to store the power we generate we would still have to pay a specific monthly amount.
As the building ages we are starting to see an increase in maintenance costs, including one large project to replace the cables in the roof space due to a rat infestation. We will need to actively seek grant funding for other specific refurbishment going forward, for example the decking in the garden.
To end on a positive note our traditional large community events have been well attended. Burns Night attracted nearly one hundred people and we made a profit of £250. There have been numerous community cafes, themed in myriad ways by our volunteers, and a pop-up pub event which together brought in £600. The Summer Fair was blessed with good weather and was well attended with hundreds attending over the course of the event. The management committee make a conscious effort to put on a good programme of entertainment and commit a budget to do this, which means that most years it is not expected to make a profit, just cost as little as possible to make a great community event. This year the cost was only £385.
The trustees would like to thank all the volunteers at both specific events and those who assist with the dayto-day running of the centre.
Heather Turner
(Treasurer and Trustee)
Blackhall Mill Community Association Limited
Company No: 05159304
Charity Registration No: 1106062
Financial Statements
Year Ended 30th November 2023
Community Accounting CIC
Pinetree Centre
DurhamRoad Birtley Co.Durham DH3 2TD
Blackhall Mill Community Association Limited
| Page Nos. | |
|---|---|
| Legal and Administrative | 1 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the Accounts | 4 to7 |
Blackhall Mill Community Association Limited
Registered Office: Blackhall Mill Community Centre River View Blackhall Mill Newcastle upon Tyne NE17 7TQ Company No: 05159304 Charity Registration No: 1106062 Directors: Michael Robert Bennett Geraldine Anne Ling Heather Ann Turner Katherine Zeserson Secretary: Michael Robert Bennett Accountants: Community Accounting North East CIC
1
Blackhall Mill Community Association Limited
Statement of Financial Activities For the Year ended 30th November 2023
| Notes Incoming Resources Grants 3 Other Income 3 Interest 3 Total Incoming Resources Resources Expended Direct Charitable Expenses Cost of Furtherance of Charitable Activities Management Expenditure Total Resources Expended Net Incoming (outgoing) Resources Funds 1st December 2022 Transfer between Funds Funds 30th November 2023 |
Restricted Unrestricted Funds Funds £ £ 175,923 0 0 5,096 175,923 5,096 160,780 20,085 2,295 720 160,780 23,100 15,143 (18,004) 94,928 54,748 750 -750 110,821 35,994 |
Total 2023 £ 175,923 5,096 0 181,019 180,865 2,295 720 183,880 (2,861) 149,676 146,815 |
Total 2022 £ 12,291 6,637 0 |
|---|---|---|---|
| 18,928 | |||
| 41,409 1,445 1,351 |
|||
| 44,205 | |||
| (25,277) | |||
| 174,953 | |||
| 149,676 |
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Blackhall Mill Community Association Limited
| Blackhall Mill Community Association Limited | ||
|---|---|---|
| Balance Sheet as at 30th November 2023 Note Restricted Unrestricted £ £ Fixed Assets Tangible Assets 6 81,841 4,603 Current Assets Debtors Cash at Bank and in Hand 28,980 31,791 28,980 31,791 Creditors Sundry Creditors and Deferred Income 400 Net Current Assets 28,980 31,391 Total Net Assets 110,821 35,994 Funded By: Restricted Funds 110,821 Unrestricted Funds - General 20,994 - Designated 15,000 Total Funds 110,821 35,994 For the year ended 30th November 2023, the Company was entitled to exemption under Section 477 of the Companies Act 2006 relating to Small companies The members have not required the Company to obtain an audit of its accounts for the year in question in accordance with Section 476. The directors acknowledge their responsibilities for complying with the provisions applicable to companies subject to the small companies regime |
Total 2023 £ 86,444 0 60,771 60,771 400 60,371 146,815 110,821 20,994 15,000 146,815 |
Total 2022 £ 106,223 0 43,853 |
| 43,853 400 |
||
| 43,453 | ||
| 149,676 | ||
| 92,193 39,748 15,000 |
||
| 146,941 | ||
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
The financial statements were approved by the board on................................and were signed by:
.............................................................. Heather Turner Director Company No: 05159304
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Blackhall Mill Community Association Limited
Notes to the Accounts
1) Accounting Policies
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2007), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities (2011).
Incoming Resources
Monies received from capital grants are recognised in the statement of financial activities on an accruals basis
Revenue Grants
Gross amounts received are recognised within incoming resources and the corresponding expenses is shown within outgoing resources.
Fixed Assets and Depreciation
Depreciation of fixed assets is calculated to write off their cost less residual value over their useful life as follows:
| Land and Buildings | 4% | Straight Line |
|---|---|---|
| Plant and Machinery | 20% | Straight Line |
| Building Improvements | 10% | Straight Line |
2) Taxation
The Charity is registered and exempt from taxation on its charitable activities
3) Turnover
| Turnover | |||
|---|---|---|---|
| Grants Community Development Mobilty Project SOSCI Project Innovate UK Youth Drama Cybermoor Derwent Valley Car Club Other Income Events Rent Photovoltaics Other Total |
Restricted Unrestricted £ £ 10,000 152,308 13,615 175,923 0 3,069 2,027 0 5,096 175,923 5,096 |
Total 2023 £ 10,000 152,308 0 0 0 0 13,615 175,923 3,069 2,027 0 0 5,096 181,019 |
Total 2022 £ 0 0 6,696 968 4,627 |
| 12,291 657 4,092 1,865 23 |
|||
| 6,637 | |||
| 18,928 |
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Blackhall Mill Community Association Limited
Notes to the Accounts
| 4) Administrative Expenses Direct Charitable Expenses Wages Car Club Costs - Innovate Car Club Costs - other Seed Funding Community Development Mobility Development Rates and Water Light and Heat Repairs and Maintenance Cleaning Insurance Miscellaneous Expenses Equipment Telephone Depreciation Cost of Furtherance of Charitable Activities Events Youth Project Management Expenditure Printing, Postage,Stationery Accountancy Fees and Licenses |
Restricted Unrestricted £ £ 2,067 6,088 750 5,126 131,479 346 10,000 758 2,100 243 1,470 148 243 268 8,087 11,692 160,780 20,085 Restricted Unrestricted £ £ 2,295 0 2,295 Restricted Unrestricted £ £ 400 320 0 720 |
Total 2023 £ 2,067 0 6,088 750 5,126 131,479 346 10,758 2,100 243 1,470 148 243 268 19,779 180,865 Total 2023 £ 2,295 0 2,295 Total 2023 £ 0 400 320 720 |
Total 2022 £ 2,089 2,703 3,232 1,000 0 147 2,444 1,420 156 1,422 10,399 179 295 15,922 |
|---|---|---|---|
| 41,408 | |||
| Total 2022 £ 1,445 0 |
|||
| 1,445 | |||
| Total 2022 £ 10 400 941 |
|||
| 1,351 |
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Blackhall Mill Community Association Limited
Notes to the Accounts
| 5) Staff Costs Wages 6) Fixed Assets Cost As at 1st December 2022 Additions As at 30th November 2023 Depreciation As at 1st December 2022 Charge for Period As at 30th November 2023 NBV 30th November 2023 NBV 30th November 2022 7) Funding Balances Restricted Building Seed Fund Community Development Mobilty Project Innovate UK Derwent Valley Car Club Total Restricted Unrestricted Motor Vehicles Current Assets Total Unrestricted Total Funds |
Motor Vehicles £ 40,436 40,436 27,746 8,087 35,833 4,603 12,690 As at 1st Dec.2022 £ 93,533 1,395 94,928 12,690 42,058 54,748 149,676 |
2023 2022 £ £ 2,067 2,089 Restricted Unrestricted Land and Plant and Building Buildings Machinery Improvements Total £ £ £ £ 292,297 4,750 9,600 347,083 0 292,297 4,750 9,600 347,083 198,764 4,750 9,600 240,860 11,692 19,779 210,456 4,750 9,600 260,639 81,841 0 0 86,444 93,533 0 0 106,223 Income Expenditure Transfers As at 30th Nov.2023 £ £ £ £ (11,692) 81,841 (750) 750 0 10,000 (5,126) 4,874 152,308 (137,124) 15,184 0 13,615 (6,088) 8,922 175,923 (160,780) 750 110,821 (8,087) 4,603 5,096 (15,013) (750) 31,391 0 0 5,096 (23,100) (750) 35,994 181,019 (183,880) 0 146,815 |
|---|---|---|
6
Blackhall Mill Community Association Limited
Notes to the Accounts
8) Related Party Transactions
The Company has not entered into any related party transactions
9) Trustee Remuneration
The Trustees received neither remuneration nor expenses during the year
| 10) Fees for Examination or Audit of the Accounts Accountancy Fees |
2023 £ 400 |
2022 £ 400 |
|---|---|---|
11) Designated Reserve
The reserve has been created so that funds are available to cover the costs of maintenance and repairs both in a preventative planned method and those unforeseen breakdowns.
| 12) Derwent Valley Car Club Profit as at 30th November 2022 Adjustment Profit (Loss) for the year Profit as at 30th November 2023 |
2023 £ 5,016 (466) 7,527 |
|---|---|
| 12,077 |
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Community Accounting North East CIC
, Birtley Business Centre, Station Lane, Birtley, DH3 1QT
Blackhall Mill Community Association Limited
Accountant’s / Independent Examiner’s Report
I report on the accounts of Blackhall Mill Community AssociationLimited for the period ended 30[th] November 2023
Respective Responsibilities of Trustees and Examiner
The trustees of the charity are responsible for the preparation of accounts; they consider that the audit requirement under section 144 of the Charities Act 2011 does not apply. I have been appointed under the Charities Act 2011 and report in accordance with the regulations made under section 145 of that Act. It is my responsibility to examine the accounts and statement, without performing an audit, and to report to the trustees.
Basis of Examiner’s Statement
This report is in respect of an examination carried out under the directions of Charities Act 2011 and in accordance with the directions given by the Charity Commissioners, an examination includes a review of the accounting records kept by the charity trustees and a comparison of the accounts presented with those records. It also includes a review of the accounts and making such enquiries as are necessary for the purpose of this report. The procedures undertaken do not constitute an audit.
Examiner’s Statement
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe, that in any material respect, accounting records have not been kept in accordance with section 130 of the Charities Act 2011. or that the accounts presented do not accord with those records or comply with the accounting requirements of the Companies Act 2006. No matter has come to my attention in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts.
In my opinion, the accounts are in agreement with the accounting records kept by the company , and have regard only to, and on the basis of, the information contained in those accounting records, those accounts have been drawn up in a manner consistent with the provisions of this Act specified, so far as is applicable to the company.
In my opinion, having regard to and on the basis of, the information contained in the accounting records kept by the company, the company as a charity satisfied the requirements of the Act for the financial year.
Terry Atkinson Independent Examiner 15[th] July 2024
2
Community Accounting North East CIC
, Birtley Business Centre, Station Lane, Birtley, DH3 1QT
2