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2020-12-31-accounts

Registration number 1105783

Trustees' Report and Financial Statements for the year ended 31 December 2020

final

Page 1

Information

Name of Charity

Kent Workplace Mission (Often referred to as "KWM")

Trustees Appointed by Mr Paul Buckley Membership Mr John Hougham CBE Membership Mr David Slater Membership Mr Alan Wood Membership The Ven Andrew Wooding Jones CoE Diocese of Rochester Mrs Ellen Couzens CoE Diocese of Rochester appointed 08/09/2020 Pastor Richard Blackwell Southern Synod of the URC Mr John Ellis Southern Synod of the URC The Revd Tony Graff SE District of the Methodist Church The Revd Helen Hollands SE District of the Methodist Church Major Mark Herbert Salvation Army SE Division The Revd Paul Kerley South East Baptist Association The Revd John Letley R/Catholic Archdiocese of Southwark The Revd John Newman R/Catholic Archdiocese of Southwark T he Revd Dr Jonathan Arnold CoE Diocese of Canterbury The Ven Stephen Taylor MBE CoE Diocese of Canterbury

Rt Revd James Langstaff, Bishop of CoE Diocese of Rochester Resigned 08/09/2020 Rochester Mr Martin Bradley Membership Resigned 08/09/2020 Pastor Segun Kingsley Membership Resigned 08/09/2020

Officers

Chair Rt. Revd James Langstaff, to 08/09/2020 Ven Andrew Wooding Jones from 08/09/2020 Secretary Mr David Slater Vice-Chair Mr John Hougham Treasurer Mr Alan Wood

Chaplaincy Partners KWM Lead Chaplain The Revd Canon Gary Colville retired 01/06/2020 Bluewater Lead Chaplain The Revd Mark Ball

Team Support Coordinator Mrs Jacqueline Trice

Charity Number 1105783

Page 2

Registered Office c/o Larkfield Methodist Church, New Hythe Lane
Larkfield, Aylesford, ME20 6PN
Website www.kentworkplacemission.org
Principal Office c/o Larkfield Methodist Church, New Hythe Lane
Larkfield, Aylesford, ME20 6PN
Independent Stones Accountancy Limited
Examiners 5 North Court, Armstrong Road,
Maidstone, Kent ME15 6JZ
Bankers Santander UK plc
BBAM, Bridle Road Bootle, Merseyside L30 4GB
Epworth Investments
9 Bonhill Street, London EC2A 4PE

Contents

Page
Trustees' Report for the year 2020 4 -7
Treasurer’s Finance Report 8
Statement of Trustees’ Responsibilities 9
Independent Examiner’s Report 10
Statement of Financial Activities 11 - 12
Notes to the Financial Statements 12 - 21

Page 3

Trustees' Report for the year ended 31 December 2020

The Trustees' present their report and the financial statements for the year ended 31 December 2020 having adopted the provisions of the Charities SORP (FRS 102).

GOVERNING DOCUMENT

The Kent Workplace Mission worked, as Kent Industrial Mission, for many years as an unincorporated association functioning as a Local Ecumenical Partnership (LEP) under Churches Together in Kent (CTK). A new constitution was adopted in November 2003 and amended on 24[th] June 2004, 31[st] May 2007 and 22[nd] September 2015. The Charity Commission registered it as an unincorporated charity on 7 September 2004, it continues as a recognised LEP within CTK changing its name to Kent Workplace Mission by resolution of its members in general meeting on 29 November 2006.

OBJECTS OF THE CHARITY

The objects of the Kent Workplace Mission are recorded in its Constitution as being the advancement of religion among persons employed in industry, commerce and service sectors by the provision of workplace chaplains.

MEMBERSHIP

Membership of Kent Workplace Mission is open to Individuals, and any body - corporate or unincorporated association - which is interested in furthering its work, and whose membership has been approved by a meeting of the Council.

TRUSTEES

The trustees who served during the year are as shown on the information page.

The Trustees govern the activities of Kent Workplace Mission. They form its Council. The Council consists of not less than ten persons, nor more than twenty-two persons. Not more than eight members are elected annually by the members, and there are, in addition, up to a further fourteen members, of whom no more than two shall be appointed by each of:

The Council may in addition appoint not more than four co-opted members.

Page 4

THE OPERATIONS GROUP

A managing group of Trustees known as the “Operations Group” meet monthly and deal with the day-to-day running of the charity, with authority delegated from the Trustees’ Council. During 2020 most activity was conducted on-line by Zoom or E-mail.

This consists of KWM’s officers and selected trustees:

Vice Chair Mr John Hougham (Chair of the Operations Group) Secretary Mr David Slater Treasurer Mr Alan Wood Lead Chaplains The Revd Canon Gary Colville (retired 01/06/2020) The Revd Mark Ball Supported by Team Support Coordinator Mrs Jacqueline Trice

PUBLIC BENEFIT

The trustees have considered the impact of our work in providing benefit to the public. As can be seen from the Activities and Achievements below KWM supports individuals, workers and managers, through spiritual, personal or emotional difficulties by providing chaplains in a wide range of workplaces. These are across most geographic areas in Kent and cover a wide range of sectors from transport, retail, power generation and public services.

POLICY REVIEWS

The Operations Group commenced a three-year programme of review for all policies, starting in July with ‘Conflict of Interest’, ‘Financial Controls’, ‘Risk Assessment’ and ‘Training and Accreditation’, followed in December by ‘Commercial Confidentiality’, ‘Complaint Handling’ and ‘Confidentiality’. The programme of rolling policy reviews that started in 2019 was effectively put on hold by the pandemic as KWM moved into ‘manage the situation’ mode.

This review will resume in 2021 and continue on a three-year cycle.

RISK MANAGEMENT

The Operations group routinely monitor activities & finances. The principal areas of risk are:

SUMMARY OF ACTIVITIES

Over the course of 2020 Kent Workplace Mission has had an average of 45 chaplains serving several workplaces across Kent. Most of the KWM chaplains are volunteers who work either as part of teams or individually. The locations where KWM chaplains serve are varied and include large transport hubs, shopping centres and care homes. Until June 2020 KWM had a half-time Lead Chaplain seconded from the Diocese of Rochester and employed a full-time chaplain who led the team at Bluewater. From the start of 2021 there will be a single employee 50% Bluewater Lead Chaplain (funded by Incentive FM, site managers) and 50% KWM Coordinating Chaplain (funded by Diocese of Rochester).

Page 5

The work of a chaplain has been described as being an ‘intentional presence’. In order to get to the point in a relationship with a person so that they can be a non-judgemental listening ear for someone, whether or not they have a faith, the chaplain needs to meet people and make connections. This is done through a quiet, serving manner: to be there.

Although religious activities and voluntary work remained legal throughout the Covid-19 Lockdown restrictions many of our locations were closed to non-operational workers and some of our volunteer chaplains had to shield, either on their own behalf or for their families. Whilst direct work with individuals has been much lower this year inventive ways have been found from a supermarket chaplain excluded from staff areas supporting store workers whilst shopping, on-line video calls, meeting at outdoor smoking areas and even taking funerals for the families of our usual clientele. KWM took over the oversight of Kent Emergency Chaplains Scheme, not a lot of training was possible due to Lockdown restrictions, but the year ended with chaplain-lead support for drivers caught in the end of year traffic jams at Dover caused by the French border closure.

Locations of KWM chaplains

Our aim is to provide opportunities for training each year and to encourage all KWM chaplains, whatever experience they may have, to join in with the training. The experienced chaplains can offer advice and encouragement to the chaplains just starting out. Four such opportunities were provided this year.

During 2020 and continuing, KWM has made chaplains aware that they need to look after themselves as well as the people they are chaplain to.

ACHIEVEMENTS

Page 6

THE FUTURE To conduct a Strategic Review of KWM and plan the short-term future. Establishing the new Coordinating Chaplain l Bluewater Lead role. Induct a new Team Support Coordinator. Continue to assist and enable Churches Together groups to start chaplaincie5. To reèch aieas of the County that do not have workplace chaplaincy groups. The annual report was approved by the trustees of the charity on 21 September 2021 and slgned on its behalf bv: Mr Alan Wty)d, Trustee Page 7

FINANCE REPORT

ACHIEVEMENT AND PERFORMANCE INTRODUCTION

KWM faced a difficult year due to the effects of the Covid virus making it very difficult to keep in contact and meet people. The need for Chaplaincy was much higher than usual with people affected by furlough and business closing plus the problems at Ports, Channel Tunnel with personnel and hauliers. Many people suffered mental health issues with coping with their personal issues and those around them.

The balances at the beginning of the year and the end look much the same, but do not tell the story of cash flow problems which gave cause for concern during the year. Previous annual reports have identified a need to increase our reserves and increase our income. We aimed to increase our funding income to £68,000 in 2018 and increase it further in 2019. This did not happen and our reserves remain low, and the beginning of 2021 shows further problems due to the ongoing effects of the Covid virus.

These Accounts contain a Contra-entry for £11,800 in respect of two grants totalling £5,900, received in advance at the end of 2019 but was incorrectly added rather than subtracted, creating an inflated surplus. A contra entry appears in this years accounts thus appearing to show a loss in 2020.

We still need long term support from denominations and commercial supporters. We still have too many commercial organisations that receive support from our Chaplains but have not helped with funding to KWM. We lack the fund-raising skills within the trustee structure to do this or spare funds to employ professional help.

FINANCIAL RESULT FOR 2020

KWM financial position still remains much the same as before with income depending on grants from our Denominational partners and few commercial businesses. We need to spread the base of the funding for KWM and that is likely to come from organisations in which KWM provide Chaplaincy support. Our Lead Chaplain, seconded from Rochester Diocese, had to retire due to ill health and from the beginning of 2021 the position has been combined with the Bluewater Chaplain with the funding split between Bluewater and Rochester Diocese. The substantial income from the Methodist South East District ceased with the payment for 2020 as the trust fund was exhausted.

KWM raises its funds from in the form of grants from the supporting Denominations and commercial partners. Some donations are also received from individual Churches and the provision of an office by one of the Churches. KWM does not raise any funds directly from individual members of the public or any employ any fund-raising agencies.

The cash flow issues in 2020 are not reflected in those figures as the Order from Bluewater (Landsec) for the period 1[st] April 2020 to 31[st] March 2021 payable in 4 quarterly was restricted to a six-month order to be invoiced at the end of September. The invoice was not paid until end of November 2020 which caused a cash flow issue in October. The next 6 months order placed through a different owner of Bluewater reverted to 3month invoice periods and that for the end of December has been more promptly paid in 2021.

Page 8

Statement of Tnistees, Responslbllltles The trustees are responsible for preparing the trurtees, report and the financial ststements in aCWrda￿e with the United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulatlons. The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the stste of affairs of the tharity and of the incoming resources and application of resources of the charity for that period. In preparing these financial ststements, the trustees are required to.. • select Sultable accounting policies and then apply them consistently: observe the methods and piii)Liyles in the Chaiities SORP.. make judgements and estimates that are reasonable and prudent; • state whether applicable accounting standards have been ft>llowed. subject to any material departures disdosed and explained in the financial statements: and prepare the financial statements on the going concern basis unless It Is Inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial ststements comply with the Charitie5 Act 2011, the appliGible Charities (Accounts and Reports) Regulation5. and the prov1510ns of the constitution. The trustees are also responsible for safeguarding the assets of the charrty ènd hence ft>r tsking rea5¢￿able steps for the prevention and detection of fraud and other irregularities. Approved by the trustees of the charity on 21" september 2021 and $18ned on its behalf by.. MrAlan Trustee ood page 9

Independent Examiner's Report to the trustees of Kent Workplace Mission I report to the charity tru5tee5 on my exarninatK>n of the accounts of the charlty for the year ended 31 December 2020 which are set out on pages 11- 18. As the charl￿5 trustees of Kent Wothplace Mission you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Art 20111.the Art'l. I report in re$r￿tt of my examination of the Kent Workplace Mission's accounts carried out under sectlon 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dlrertions grven by the Charity Commsssion under seLtion 14515llbl of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8lvin8 me cause to believe that in any material respect: l. Accounting records were not kept in respect of Kent Workplace Mission as required by section 130 of the Act: or 2. The accounts do not accord with those record5" or 3. The accounts do not compty with the accountin8 requirements conceming the fomi and content of accounts set out in the Charities IAccounts and Reports) Regulations 21J)8 other than any requirement that the accounts give a 'true and fair view, which is not a rnatter considered as part of an independent examination. I have no COn￿M$ and have come across no other matters in connectts)n wtth the examlnatlon to whlch attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. Peter O'Llonnell FCA Stones h£countancy Limlted Chartered Accountants 5 North Court. Am5tron8 Road Maid5￿ne Kent ME15 6JZ Page 10

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The notes on page5 11 to 18 form an integral part of these linancial staternent5. Kent Workplace Mission {Registration number: 1105783) Balance Sheet as at 31 December 2020 2020 2019 Nots Fixed assets Tangible assets 181 282 Current assets Debto Cash at bank and In hand 15,606 36,230 44,093 Credltors: Amounts falling due within one year io 11.9191 17801 Net current a55ets Net assets Funds Oft￿ charlty.. Llnrestrictsd income funds Unrestricted Total lunds li The financial statements on pages 11 to 18 were approved by the trustees, and authorised for issue on 21, September 2021 and signed on their behalf bv.. The Ven. Andrew Wooding Jones Chairman and Trustee Page 12

The notes on pages 11 to 18 form an integral part of these financial statements.

Kent Workplace Mission

Notes to the Financial Statements for the Year Ended 31 December 2020

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Kent Workplace Mission meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting Policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income; it is probable that the income will be received and the amount can be measured with sufficient reliability.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Other support costs are allocated based on the spread of staff costs.

Charitable Activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Page 13

Kent Workplace Mission

Notes to the Financial Statements for the Year Ended 31 December 2020

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Par t11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.

2 Investment income





Interest receivable and similar income;
Interest receivable on bank deposits
Total for 2020

Total for 2019
 Unrestricted
funds Total
General Funds
£ £
10 10
10 10
76 76

Page 14

Kent Workplace Mission

Notes to the Financial Statements for the Year Ended 31 December 2020

Total
Expenditure
£
3 Net incoming/outgoing resources
Net incoming resources for the year include:
2020 2019
£ £
Depreciation of fixed assets 102 148
4 Trustees remuneration and expenses
No trustees, nor any person connected with them, have received any remuneration from the charity
during the year.
5 Independent examiner’s remuneration
2020 2019
£ £
Out of balance to Examiner’s remuneration category (831) (780)

6 Taxation The charity is a registered charity and is therefore exempt from taxation

7 Tangible fixed assets

Cost
At 1 January 2020
At 31 December 2020
Depreciation
At 1 January 2020
Charge for the year
At 31 December 2020
Net book value
At 31 December 2020
At 31 December 2019		 Furniture and
equipment
£
1,634
1,634
1,352
101
1,453

181


282
 Total
£
1,634
1,634
1,352
101
1,453
181
282

Page 15

Kent Workplace Mission

Notes to the Financial Statements for the Year Ended 31 December 2020

8 Debtors

Accrued income
Other debtors
9 Cash and cash equivalents
Cash at bank
Short-term deposits
10 Creditors: amounts falling due within one year
Accruals
11 Funds
Balance at 1
January 2020
£
Unrestricted funds
General

43,595
Balance at 1
January 2019
£
Unrestricted
General

(42,521)		 Incoming
resources
£
46,170
Incoming
resources
£
(61,382)		 2020
£
-
9,406		 2019
£
5,900
9,706

9,406		 15,606
2020
£
25,406
1,418		 2019
£
27,077
1,410

26,824		 28,487
2020
£

1,919		 2019
£
780
Resources
expended
£
(55,273)
Resources
expended
£
60,308		 Balance at 31
December
2020
£
34,492
Balance at 31
December
2019
£
(43,595)

Grants from the Methodist Church South East District and the Salvation Army, destined for 2020, were received n December 2019. Rather than being deducted they were added as extra income.

Received in December 2019 for 2020 : from Methodist Southeast District £4,800.25
from the Salvation Army £1,100.00
Total £5,900.25
Excess Income Effect on 2019 (ie x2) £11,800.50

Hence the Income for the year ending 31 December 2019 was overstated and so the sum of £11,800 has been taken as a contra income item in 2020.

Page 16

Kent Workplace Mission

Notes to the Financial Statements for the Year Ended 31 December 2020

12 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
13 Analysis of net funds
Cash at bank and in hand
Net debt
Cash at bank and in hand
Net debt		 At 1 January
2020
£
28,487

28,487
 Unrestricted
funds
General
£
181
36,230
(1,919)
34,492

Unrestricted
funds
General
£
282
44,093
(780)
43,595

At 1 January
2020
£
28,487

28,487
Financing cash
flows
£
(1,663)
(1,663		 Total funds at
31 December
2020
£
181
36,230
(1,919)
34,492
Total funds at
31 December
2019
£
282
44,093
(780)
43,595
At 31
December
2020
£
28,487
28,487
At 31
December
2020
£
26,824
26,824
Cash at bank and in hand
Net debt		 At 1 January
2019
£
33,697
33,697		 Financing cash
flows
£
(5,210)
(5,210)		 At 31
December
2019
£
28,487
28,487

Page 17

Kent Workplace Mission

Statement of Financial Activities by fund for the Year Ended 31 December 2020

Income and Endowments from:
Voluntary Income
Investment income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income / (expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Unrestricted
Funds
2020
£
46,160

10
46,170
(55,273)

(55,273)
(9,103)
(9,103)
43,595

34,492		 Total
Unrestricted
Funds
2019
£
61,306
76
61,382
(60,308)
(60,308)
1,074
1,074
42,521
43,595

See Note 11

Page 18

This page does not form part of the statutory financial statements. Kent Workplace Mission

Detailed Statement of Financial Activities by fund for the Year Ended 31 December 2020

Income and Endowments from:
Voluntary Income (analysed below)
Investment income (analysed below)
Total income
Expenditure on:
Charitable activities (analysed below)
Total expenditure
Net income / (expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
2020
£
46,160

10
46,170
(55,273)

(55,273)
(9,103)
(9,103)
43,595

34,492		 Total
2019
£
61,306
76
61,382
(60,308)
(60,308)
1,074
1,074
42,521
43,595

See Note 11

Page 19

This page does not form part of the statutory financial statements. Kent Workplace Mission

Detailed Statement of Financial Activities by fund for the Year Ended 31 December 2020

Voluntary Income
Church of England: Diocese of Canterbury
Church of England: Diocese of Rochester
Methodist South East District
Salvation Army London SE Division
United Reformed Church Southern Synod
South East Baptist Association
BAE System
Bluewater
Medway Council
Churches and individuals
Overstatement of deferred income in 2019 see note 11
Investment income
Interest on cash deposits
Charitable activities
Fees, salaries and pensions - Chaplain
Fees, salaries and pensions - Team Support
Staff training
Insurance
Printing, postage and stationery
Benevolence fund
Sundry expenses
Travel and subsistence
Promotional expenses
Depreciation of fixtures and fittings
Depreciation of office equipment
Independent examiner's fee		 Total
2020
£
2,000
4,000
6,328
1,100
2,300
635
1,100
37,112
-
3,385
(11,800)

46,160

10

10

(37,586)
(10,910)
(33)
(1,655)
(502)
(96)
(1,383)
(739)
(1,436)
(12)
(90)
(831)

(55,273)
 Total
2019
£
2,000
4,000
9,601
5,400
2,300
625
1,100
29,597
3,000
3,683
61,306
76
76
(38,198)
(12,169)
(753)
(1,605)
(372)
(100)
(1,640)
(3,635)
(908)
(12)
(136)
(780)
(60,308)

This page does not form part of the statutory financial statements.

Page 20