REGISTERED COMPANY NUMBER: 05152446 (England and Wales) REGISTERED CIiARITY NUMBER: 1105675 Re ort of the Trustees and UnAudited Financi*l Statements for the Year Ended 31 March 2024 for iDton Youth & Communi Association BOTTING & CO LIMrrED Ch8rt¢red Accountants 8 Clifton Moor Business Village James Nicolson Link Yol'k North Yorksbire Y030 4XG
Haxb & Wi nton Youth & CDJDmuni Association Contents of the Financial Statements for the Year Ended 31 March 2024 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet 9 to 10 Notes to the Financ121 Stat¢Jnents 11 to 15 Detalled Statement of Ffin2ncial Activities 16 to 17
Haxb & Wi nton YotEtb & Communi Association Re ort ol. the Trustees for the Year Endcd 31 March 2024 The twstees who also diiectors of the charity for the pu4)oses of the Companies Act 2006, present th¢iT iEPOrt with thc fll)ancial statemcnts of the charity foi" the year ended 31 March 2024. The trnstces havc adoplcd tbe provisions of Accounting and Reporting by Charities: Statement of ReC0mnlldtd Practice applicable to charities preping their accounts in accoidance with the Financial Reporting Standard applicable in tbe UK and Republic of Eland (FRS 102) (effectivc l jUary 2019). Structure. Governance and Management Govcrning Document Haxby & Wigginton Youth & Comtnunity Association is a Company Limited by Guarantee and a registcrcd cELarity, which is governed by the MemoTandum and Articles of Association being incoLporatcd on 14th June 2004 al amended by be[S at an Extraordinary General Mceting on 12th Septembcr 2017. Directors and Trustees The Directors of the chtable Company ( the Charity") are the Trustees for tbe Puo$c5 Of Charity Law and throughout thi5 report collectively referred to as the "Tiwtees" Membership Membership of Haxby & Wigginton Youth & Community Association is open to interested individual members of the local community and to repiEsentstives of other local oi'ganisations. Appointment of TnJste¢s When a vacancy arises Trnstees analyse the strengths and weaknesses of the existing Trustees. and seek local candidates with skills and experience which will add to the range of Trnstees, expertise. BefoiE appointment a potential candidate must satisfactoi'ily Complete an Automatic Disqualification foirn to confllin there are no issues baning them from being appointed a Trustee. If appointed during the year the TNstee retains office until the next AGM. Once appointed the Trustee retains office until the next AGM when he/she will be required to sland for election. In accordance with the Articles of Association, each year one third of Tnjstees are required to retire by rotation. Tn]stee Induction and Training New TnteeS are given copies of the Memorandum & tiCIes of Association, the most recent AnnuaI Report and recent minutes of the meetings of Trustees. In addition, they are dircLted to the Charity Commission website to view the "Essential Tn]stee" and tbeir attention is di'awn to other infornlation available on thc Charity Commission website (or downloaded hard copies are offered). The staff tea Chair and/or Vice Chair provide help and assistance to facilitate farniliarisation with procedures. Organisation and Management The charity opctates in Oakcn Grove Community Centre which is owned by the City of York Council, although under its full repairing lease arrangement the entire management and maintenance is the responsibility of the Board of Trustees. The Trustees are rcsponsible for the overall governance of the Charity. During this year the Tnlstees held the required number of full board mcetings. All members of the Tn]stcc Boai'd give their time voluntarily and receive no benefits from the Charity. Day to day managcnrnl 15 carried out by Centre managcrnent slaff with a designated trustee acting as line manager. Business Planning The most recent Business Plan was completed in 2019 with support given by York Community Consulting in its development. UnforatelY, the impact of the coronavir Pandemic starting in 2020 significantly impacted operations with partial closure affecting the centre well into 2021. The picture has been further compli¢aled by sharply rising energy prices from the beginning of 2022. A further period of closure was necessary from June to December 2022 to permit building works to create an extension to accommodate the new Haxby and Wigginton library (s¢¢ below). Page I
Haib & Wi inton Youth & Communi Association ort of the Trustees for tbe YeAr Ended 31 Mareh 2024 The impact of significant rises in enei'gy costs, levels of inflation Creating a difficult situation across the economy and significant alteration to cost Stcl'¢S foLlowing major change$ to the building and its occupancy requll-es all updated business plan to be produced. Plans al'e in hand to produce a new Business Plan using grant fided external resources and output is ¢xp¢ct¢d late in 2024. Risk Management DLuing the year the Trnstees have continued to review the risks to which the Charity is exposed. This is done thi'ough the areas of responsibility outlined above. For example, systems 'e in place to ensure compliance with health & safety of staff, volunteers, and all usei's of the Community Centt'e. Since the completion of building extension work and occupation of part of the building by York Explore. the providers of the library service, responsibility for the café bas transfen'ed to that organisation and HWYCA no longei. has any i'esponsibility for Food Hygiene compliance. Risk assessm¢nts are carried out when necessary and policy documents are kept, with a rolling proarnMe of reviews. All employ¢es and volunteers who have unsupervised contact with young people or other vulnerable groups are subject to enhanced DBS Checks. Insurance for the C¢ntre is in place and inspections are eaiTied out on equipm¢nt and certificates obtain¢d from outside agencies. It was agreed by TSleeS that a thorough i-eview and updat¢ of our policies would be widertaken starting in the year 2018-19. Tbis work was finally ratified by the Trustees in 2021 and the rolling Pro7Mme now ensui'es r¢vised and new policies are put in place when necessary. Objeetlves and Activitles The Charity's objects (the Objectiv¢s) are: Public Benefit (i) To promote the benefit of the inhabitants of Haxby and Wigginton (hei'einafter called "the area of benefit") without distinction by sex, sexual orientation, race or of political, religious or othei. opinions, by associating together the said inhabitants and local authorities. voluntaiy or other organisations in a common effort lo advance education and to provide facilities in the interest of social welfai'e for recreation and leisure-time occupation with the object of improving the conditions for Iife for the said inhabitants and, in parti¢ulai-, young people. (li) To establish or secure the estsblishment of a commurrity building {hereinafter called "the centre") and to maintain and manage the same {whether alone or in co-operation with any local autbority or other person or body) in fiutherance of these objects. (iii) To promote such other charitable purposes as may, from time to time, be d¢terniined. Delivering our aims and obj¢ctiv¢s: Public Benefit: .The ethos of the Association's work admmistering the Centre is to serve the local community, and to provide a bas¢ of activities which enrich the lives of local inhabitants. .We aim to make the Community Centre an accessible and welcoming place for all sectors of the local community.To further this aim we ensure that the provisions that we offer give a good balance across age ranges, abilities and interests. whether organised by ourselves or by external groups. .This report looks at what we have achieved and the outcomes of our woi'k over the twelve months between April 2023 and March 2024. It looks at the success of each key activity and the benefits bi'ought to the target groups of people we wish to provide for. We continue to refer to the Charity Commission's General Guidance on public benefit {se¢tion 17(5) of the 201 I Charities act} when reviewing and planning our future activities. Perfornunce for tbe Year 2023-24 General siatiOn The stop-go nature of the previous few years due to closures during COVID and then for building extension works has left the Charity still rebuilding incom¢ to a level needed to break even. The budgeted starting position in th¢ 2023124 year was an expected deficit despite expe¢t¢d growth in letting income to a level not seen since 2019. In the event we ended with a deficit ofjust over £20k indicating that fiher growth is still neede¢L Page 2
Haxbv & Wi inton Youth & Commllni Associatlon ort of the Trustees for the Year Ended 31 Mareh 2024 Youth Provision In tem of att¢ndan¢¢ numbeis Youth Activities have been successfjjl but a number of serious bebavioural and SafegU.ding problems have arisen. This is disappointing but appeal's to be common amongst youth servic¢ provisions post COVID. Youth workers al'e supporting youth menlal health and wellb¢ing, and the pi'ovision is supporting a community WAde decrease in antisocial behaviour as a result. Adult Social Isolation We did run a number of sessions foi. older residents in conjunction with a places scheme but tske up has been poor and it remains uncertain bow best to provide service lo this group now we are no longer able to iwn a weekty Iwich club. Haxby and Wigginton Libi'ary Haxby and Wigginton library took up o¢cupalion itt the extended building early in 2023 and the overall footfall bas increas¢(l AnlgeMentS day to day generally woi'k well but there are some visibility issues which remain to be addressed as many users are unaware of the charity and its pivotal role in inn7ftg the building. The Changing Places toilet was not confirmed in time for the facility to be included in the main block of building work but was eventuaIly authorised. The main unit was installed An late March 2024 but there was rther building work to be completed and the facility was not able to open until after the end of th¢ year 2023124. Under the agreement Explore have a sub-leas¢ of their area with no rent being payable but the agreement effectively offsets the theoretical rent value against the capital Cost of the work for a period in excess of forty yeaTS. At this stage the capital having been repaid HWYCA will be fi'ee to charge market rent for the facility. The management of shared costs falls to HWYCA. with agreed percentages for sharing joint overheads. The percentage share has betn set at a default of 50.50 but this does not apply to electticity and water where the split has been agreed at 35 /0 HWYCA attd 65 /0 Explore thus re¢ognising the extra use of these utilities caused by ihe café operation. A new bank account was opened to process these costs and the agreed contributions by the two parties. This arrangement E benefitted HWYCA by helping to contain the impact of high utility costs. Furthennore, we receive a small fee to adrninister the atTangements which we will use to reinstate a part time Administrative AssIsLt. Solar Panels We rec¢ived crowdfunding during the previous year for the installation of Solai. Panels. It is still expected that this will happen but funding and landlord approval issues have not been filY resolved. Running the Centre Room bookings increased to just under £26k which is an improvement but still below the level needed. There is available letting time for growth and in a competitive market this is the preferred route as increases in letting rates ar¢ likely to make us uncompetitive. Grants and financial support from local councils and third parties have helped to mitigate the net Position bul the loss for the year remains a eonc¢rn. Increased energy costs in recent years has been a contsibutory problem and we had to enter into a new contract for both gas and el¢ctricity during the year. We opted to fix prices for the minimum periods available as the besl option in a continuingly volatile market. Staff costs have ris¢n in line with the prevailing market and this has imposed a fillther burden on a stretched financial situation but this slep was Seen as essential as retention of key staff is regarded as vital to our conlinued operation. Fundraising activities have not grown as had been hoped after the reopening of the building and activities have been limited to a small number of similar events to those pursued over many year5. Page 3
Haxby & Ivi nton Youth & CommllDItv Assoelatlon ort of the Trustees tor the Year Ended 31 March 2024 Since the completion of the building extension works there have been a numbei. of ongoing issues affecting the building. Most significantly the heating system undejperfoirned and a replacement boilei. was installed at the cost of the build contt"actors. Whether this has fully icsolved the SIatiOn will only be¢ome cle. when we entei the next spell of winter weather. This will be a key issue as it has the potential to adversely impaet our letting income. Financial Review Trnstees, Responsibilities in relation to the Financial Statements Thc Trustccs are re&ponsible for pIcpaTing the TDJstccs' Report and ttLC Financiaj Statements in accordance with applicable law and i-egulations. Company law requires tbe Trnstccs to prepai'e financial statemcnts for each financial year. Under that law the Trustees have electcd to pi'epare thc finaDcial statements in accoi"dance with United Kingdo Generally Accepted Accounting Practicc (United Kingdom Accounting Standards and applicable law). Undcr company law tbc Trustees must not approvc the financial statements unless thcy are satisfied that they give a te and fair view of the state of affairs of the company and of thc gUTplus or deficit of the company for tbat period. In preparing the financial statements tbe Trustees are requiied to-. Sclcct suitable accounting policies and then apply thern consistently Make judgcrnents and estimates that arc i'casonable and prudent. Pi'cpare the fman¢ial statements on the going conccrn basis unicss it is inappropriate to Preswne that the Company and Charity will ¢ontinue in business. The Tiwte¢s are responsible for keeping adequate accounting i'ecoi'ds that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensui"e that the financial statements comply with the Companies A¢t 2006. They are also responsible foi safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other igUlarIties. The Cbarity is required by Company Law and chlty Law lo fom]ally report on the Association's position at the end of the financial period 3 1st M&rch 2024. Nel outgoing Resources of £20,194 for the ye. in the Unreshicted Funds has resulted in a balance Caled forward in iespect of these funds of £38,950 Reserves Policy The Trustees have examined the Charity's itquirements for reserves in light of the main risks to the organisation. A policy has been established whereby unrestricted thnds, not committed in tangible fixed assets held by the Charity, should cover at least 6 months of tFLe budgeted expenditure. Such i'eseives are needed to meet the working capitaI requirements of the Chai'ity. The Trustees are confident that at this level they would be able to continue the cuirent activities of the Charity in the event of a significant drop in fvnding in the sbort teiTn. which is a pldent policy especially during these difficu]t economic limes At 31st March 2024 these reserves stand at £25,997 including £8,828 being tbe balance of the Designated Fund Premises Reserve, which is eairnarked by the Trustees for future expenditure on tbe premises, the timing of wkn.ch is Investment Policy Apart from retaining a reserve as outlined above, most of the Charitys funds are committed in the shoit term. In the past, Trustees have invested in short tenn bonds a5 and when funds are available. Whilst this policy has not been rescinded the last remaining bond was redeemed in early 2021. The fact that interest levcls throughout Ihc financial sector have only recently started to rise and in the light of considerable uncertainty over both income expcnditure levels it has not been considered sensible to ieinvest with noti¢e restrictions limiting access to fiJnd8. Finan¢i?l Risk Management The Treasurer presents regular detailed budget monitoiing reports to Trustees in order to ensule that there is adherence to the budget and to ensure that the Charity is not ¢xposed to financial risk. Advice is taken from our Ind¢pendent Examiners as to the appropriateness of control measures. Adherence to th¢ Charity's Financial Managem¢nt Policy and to the Financial Standing Orders ensures that risks are minimised by th¢ implementation of procedures for authorisation of all financial transactions. Page 4
HAxb & Wi inton Youth & Commllni Assotlation Re ort of the Trustees for the Year Ended 31 Mareh 2024 Principal Fundlng The principal sO.¢¢S of fidIng ale by way of grants and seryice agreements from local organisations. Duling this year we arc grateful for tbt financial support given to us by: . Haxby Town Council - Wigginton Parisb Council . Haxby & Wigginton Wd Cornrnittee . City of Yolk Council . Two Ridings . Awards for All . YORK CVS Unity Trust . AVIVA Crowdfunding . Garfield Weston - National Youth Association Income Generated Ourselves Is From: Room lettiiigs Fundraising raising a total of £2,654 Bankers Barclays Bank Leicestei. LE87 2BB Independent Examiner AEW Botting Botting & Co Ltd 8 Clifton Moor Business Village James Nicolson Littk York Y030 4XG were re-appointed as the Independent Examiner at the Annual General Meeting in 2023 The Chair of Trustees is cUentlY Vacant Management & Administrative Staff: Lisa Wellington. Alysha Srni Joel Christy, Sue Nelson. Alice Slater Youth Piovision Staff: Main Taylor-Gibson, Yasmin HSain, Lizzie Whiteley, Libby Kay. Olivia Dickenson, Carla Burrett. Amy Shephard and Liza DangcTfield. This report has been prepared in accordance with the Statement of Rccommended Practice.. Accounting and Reporting by Charities (FRS 102 SORP), and in accordancc with the special provisions relating to companics subject to the Small Companies Regim¢ within Part 15 of the Companies Act 2006. STRUCTURE. GOVERNANCE AND MANAGEMEIYT Governing document The charity is Controlled by its governing document. a deed of trust, and constitut¢s a limited company, limit¢d by guarantee. as defined by the Companies Act 2006. REFERENCE AI¥ID ADMINISTIL4TtVE DETAILS Regtstered Company number 05152446 (England and Wales) Page 5
H&xb ton Youtb & Communi Association ort of the Trustees for the Yeydr Ended 31 Mareh 2024 Reglstered Charlty number 1105675 Registered offlce Oaken GTove Conunurrity Centre Reid Park, off Oaken Grove Haxby York North Yorkshire Y032 3QW Trustses P Wilford J Harrison Treasurer Jsill K Gmgan W Clark E Pearson A Cassidy A Scarr Company Secretary K Tomlinson Independent Exanner BOTTING & CO LIMITED Clwtered A¢countants 8 Clifton Moor Business Village James Nicolson Link York Nortb Yorkshire Y030 4XG Approved by order of the board of trustee8 on . P Wilford- Trus Page 6
Indc endent Examiner's Re ort to the Trustees of Haxb & Wi intoll Youth & Cornmuni Association Independent examiner's report to the trnstees of Haxby & Wigginton Youth & Community Associrdtion {'the Company,) I Teport to the cbarity trustees on my examination of the accounts of the Company for tbe Ye ended 31 March 2024. Responslbilities and basis of report As. the charity's trustees of the Company (and also its directors for the purposes of eornpaTLy law) you are Tesponsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('tbe 2006 Act,). Having satisfied myself that the accounts of the Company are not rcquired to be audited under Part 16 of the 2006 Act atld eligible foi. independent cxaInin2tion, I report in respect of my examination of your charity's accounts as Calcd out undei Section 145 of the Charities Act 2011 Cthe 2011 Act,). In Garryin¥ out my examination I have followed the Directions given by the Charity Con]mission under Section 145(5) (b) of the 201 l Act. Indepelldent examiner's statement I have completed my examination. I confllin that no matters have come to my attention in connection with thc examinatiou giving me causc to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act. or the accounts do not accord with those rccords- oi. the accounts do not Comply with the accounting requirements of Section 396 of the 2006 Act other than any requirem¢nt that the accounts give a true and fair view which is not a mattel. considered as part of an independent examination. or the accounts have not been pi'epared in accordance with the methods and principles of the Statement of Recommended Pi'actice for accounting and i'epoiting by charities (applicable to chai'ities pi'¢paring their accounts in ¢01'dance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no othei. mattel's in connection with th¢ examination to which attention should be drawn in this report in ordei. to enable a pi'oper understanding of the accounts to be reached. Botting & Co Limi BOTTING & CO LtMITED Chartered Accoulltants 8 Clifton Moor Busincss Village James Nicolson Link York North Yorkshire Y030 4XG Date.. Page 7
Haxbv & Wi ton yoth & Communi Association Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 Total fid$ 31.3.23 TotaI funds Unrestricted fimds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and Icgacies 1,061 1,061 11,901 Charitable actllvities Incoming Charitablc Activities 49.389 49.389 65,282 Other trading activities Investment income 3.798 369 3,798 369 3.963 46 Totsl 54.617 54.617 81.192 EXPEIYDITURE ON CharAt2blt activities Expenses CIwitable Activity Staffing Costs 18,621 56.298 18,621 56,298 26,128 47.584 Total 74,919 74,919 73,712 NET INCOMEI(EXPENDITURE) Transfers between funds (20,302) 108 (20,302) 7,480 (108) Net movement fin funds (20,194) (108) (20,302) 7,480 RECONCILIATION OF FUNDS Total fimds brougbt forward 59,144 16,046 75,190 67,710 TOTAL FUNDS CARRIED FORWARD 38,950 15,938 54,888 75,190 The notes forni part of these finallcial statements Pag¢ 8
Haxb & Wi ton Youth & Communi Association Balan¢c Sheet 31 March 2024 31.3.24 Total funds 31.3.23 Total fidS Unrestricted fimds Restticted fvnds Notes FIXED ASSETS Tangible assets 12,953 12,953 l4.669 CURRENT ASSETS Dcbtors Cash at bank and in hand 10.039 61.991 44.725 15,938 60.663 44.725 15.938 60,663 72.030 CREDITORS AJrLoullts falling due witbin one year (18.728) (18.728) (11.509) NET CURRENT ASSETS 25,997 15,938 41.935 60.521 TOTAL ASSETS LESS CURRENT LIABILITIES 38.950 15,938 54.888 75.190 NET ASSETS 38,950 15,938 54,888 75.190 FUNDS Unr¢stticted lld$ R¢stiicted funds 38,950 15,938 59,144 16,046 TOTAL FUNDS 54.888 75,190 The charitable company is entitled to exemption from audit ullder Section 477 of tbe Companies Act 2006 for the year ended 31 March 2024. The melle1's have not iequired Ibe Company to obtain an audit of its fmancial statements for the year ended 31 Mareh 2024 in accordance with Section 476 of the Companies Act 2006. The knL8tees acknowledge their iesponsibilities for (a) ensuring that the chaTitable company keeps accounting records that compLy with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its SUTplus or deficit foi. each financial year in accordance with thc requirements of Sections 394 and 395 and which othei3vise comply with the requirements of the Companies Act 2006 relating to fttwicial statemcnt5. so far as applicable to the charitable company. {b) The notes fom] part of these financial statements Page 9 continued...
axb &WI nton Youth & Communi Association Balanee Sheet- continued 31 March 2024 These financial statements have been prepared in accordance with tbe provisions applicable to Charitable compaDies Subject to the small compatiics regin*. The financial statements were approved by the Board of T¢8 and authoris¢d for issue Z.&¥k ...,.&.lj ?o.¥.... and were signed on its behalf by. P Wilford- Trust Harrison TreasureT- Trustee The notrs forn] part of tbe8¢ financial Statements Page 10
Hxxb & Wi nton Youth & Commulli Association Notes to the FiDancial Statements for the Year Ended 31 March 2024 ACCOUNTING POLICIES Basis of preparing the financlal ststements The fm8ncial statements of the chaiitable company. which is a public benefit entity Under FRS 102. have been prepaTcd in accordance ryth thc ch]tieS SORP (FRS 102) 'Accounting gnd Reporting by Charities: Statement of Recommendcd Practice applicable to charitics prcpaTing thciT accounts in accordancc with the Financtal Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019)., Financial Reporting StandaTd 102 The Financiaj Reporting Standard applicablc in tbc UK and Republic of Eland, and the CornpaDies Act 2006. The fmancial statcmcnts have been prepared und. the historical cost convetrtioTh. Income All incorne is recognised in thc Statcment of Financial Activities once thc chaTtty has cntidcmcnt to thc funds, it is probable that the incomc will be iE¢eived and the atnount can bc mcasurcd Teliably. Expenditure Liabilities rccognised as expenditurc as soon as thei'e is a legal or constrnctive obligation cornmitting thc charity to that expendituie, it is probable that a transfer of economic benefits will b¢ rcquircd in settlement and the amount of the obligation c8n be measured reliably. Expenditure is accounted fol on an accruals basis and has been classified under headings that aggregate all c05t i-elated to the category. Where costs cannot be directly athibuted to particular headings they have been allocated to activities on a basis ¢onsist¢nt with the use of resources. Tangible fixed assets Depreciation is Provided on all tangible ed assets at rates calculated to WLite off the cost on a straight line basis over their expected usefijl economic lives as follows.. OITic¢ Builditig Conservatory Furniture, Equipment. Etc IT Equipment 4 /0 Stt?ight Line Basis IOO/tr Straight Line Basis 20/ Straight Line Basis 33.30/0 Straight Line Basis Taxation The charity is exempt from Corporation tax on its charitabLe activities. Fund Accounting Funds held by the Charity are eithei. . Unrestrieted general funds - these are funds which can be used in accordance with the charitable objects at the discrction of the Trustees. Unrestricted designated funds - these are fimds, being part of the Charitys unrestricted fimd8. which are earnked by the Trustees for future expenditure on the pi"emiscs. Restricted funds - these 'C fimds that call only be used foi particukn" restricted pUoseS within the objects of the CkLarity. Restrictions arise when specified by the donor 01 when funds are raised for particular restricted PUTposes. Furthcr explanation of tbc nature and purpose of each fund. OITice Extension Fund Grants and donations have been received in respect of the office extension to the Oakden Grove Community Ccntre. The fulld will be Iltten off in line with the d¢pieciation to be charged to General Find in r¢sp¢ct of the office extension. Youth Activity Trust Fund This fimd 15 held in respect of suppoitting young people. Eddie Benson Fund Donations w¢re received in iEmembranc¢ of Eddie Benson the founding Chairnjan of the chlty. A decision has yet to be made on a suitable scheme/arrangement. Storage Works Project Fund Page 11 continued...
Haxb & Wl 'nton Youth & ConuUnI AssOti4tion Notes to the Financial Statements - eontlnued for the Year Ended 31 March 2024 ACCOUNTING POLICIES - contlnued Fund accountfing A grant was received fi'om Haxby & Wiggington Methodist Church Scarecrow Comn)ittee to be used for work to be undeltaken to improve storage capabilities within the Centre. Sound System Fund Thrce grants welc rcceivcd from three grant providers amounting in total to £3,350.00 as part of a phascd project to irfiwbish and improve the sound system within thc Ccntrc. Solar Fund Funds have been raised through C)"owdfunding amounting in total to £l1.395.00 towaTds the costs of purchase and installation of Solar Panels.Further Fundraising will bc Tcqull'cd to cover these costs in full. Explore Fund Paymcnts from the Gencral funds to covei" part of the expcnscs for thc Joint ventui'e between York Libi'ary and Haxby & Wiggington Youth Community Association. Hire purchase and leasfing commitmcnts Rentals paid undcr operating leascs are chaTged to the Ststement of Financi Activities on a straight line basis over the peiiod of tbe lease. Pension cost$ and other post-retirement beDefJts The chai'itable company operat¢s a defined contribution pension scheme. Contributions payable to the charitable compangs pension sch¢m¢ 'e charged to the Statement of Financial Activities in the peiyod to wbich they relate. OTHER TRADING ACTIVITIES 31.3.24 31.3.23 Fundraising events Tuck Shop Subscriptions and Fees Pop Inn Cateiing Photocopying- Laminating 2,654 481 657 2,165 147 347 1,261 43 3,798 3,963 INVESTMENT INCOME 31.3.24 31.3.23 Deposit account interest 369 46 NET INCOMEI(EXPENDITURE) Net income/(cxpenditure) is stated aftei. chai'gingl(crediting): 31.3.24 31.3.23 DepiEciats"on - owned assets Hire of Exteinal Rooms & Equip 1,716 633 1,980 2.458 Page 12 continued...
Haxb & Wi ntoll Youth & Conununi Asso¢i4tion Notes to the Fln2ntl*l Statement$- ¢onthiued for the Year Ended 31 March 2024 TRUSTEES, REMUNERATION AND BENEFrrs Th¢ were no trustees, retnuneration OT other benefits for the year ended 31 March 2024 nor for the yeaT ended 31 March 2023. Trustees. expenses There w¢re no tn]stees' expenses paid for the year ended 31 March 2024 tsor foT the year ¢nded 31 March 2023. TANGIBLE FIXED ASSETS Improvements to propety Fixtures Computer equipment fittings Totals COST At l April 2023 alld 31 March 2024 50,136 43.713 15.780 109.629 DEPRECIATION At l April 2023 Charge for y¢ar 35,820 1,363 43.360 353 15,780 94,960 1,716 At 31 March 2024 37,183 43,713 15,780 96,676 NET BOOK VALUE At 31 March 2024 12,953 12,953 At 31 Marcb 2023 14,316 353 14.669 DEBTORS: AMOUNTS FALLING DUE WITHIN YEAR 31.3.24 31.3.23 Trade debtors OtFLer debtors 8,696 1,343 10,039 CREDITORS: AMOUNTS FALLING DUE WITHIN OIYE YEAR 31.3.24 31.3.23 Social secuTity and otber taxes ACclS and deferred income 350 18.378 225 11.284 18.728 11,509 Page 13 ontinued...
HAxb & IYI nfon Youth & Communi Association Notes to the FlnaD¢ial Statements- continued for the Year Ended 31 Mareh 2024 MOVEMENT IN FUNDS Net MoveDnt in funds Transfers behveen funds At 31.3.24 At 1.4.23 Unrestrlcted funds General fimd Premises R¢sve 50,316 8,828 (20,302) 108 30,122 8.828 59.144 (20,302) 108 38,950 Restricted funds Benson Fund Offi¢e Extension Youth Activity Trust Storage Works Project Fund Sound System Fund Solar Panels Explore Library I,ioi 1,824 820 80 88 11,395 738 I,ioi 1,824 820 80 88 11,395 630 (108) 16,046 (108) 15,938 TOTAL FUNDS 75,190 (20,302) 54,888 Net D]ovement in fjjnds, included in the above .¢ as follows.. Incon)ing resources Resources exp¢nd¢d Movement in fimds Unrestri¢ted funds Gen¢ral fund 54,617 (74,919) (20.302) TOTAL FUNDS 54,617 (74,919) (20,302) Page 14 continue&..
Hgxb & Wl inton Youth & Communi Assotfiation Notes to the Financial Statenients- contlnued for the Year Euded 31 March 2024 MOVEMENT IN FUM)S - continued Comp4rative& for nveMent in funds Net movement in fimds Transfers b¢tween fimds At 31.3.23 At 1.4.22 Unrestricted funds General fid Premises R¢serve 54,969 8,828 (3,915) {738) 50.316 8,828 63,797 (3,915) (738) 59,144 Restrl¢ted funds Benson Fulld Office Extension Youth Activity Trust Storage Works Project Fund Sound Syst¢m Fund Solar Panels Explore Libi'ary I,ioi 1.824 820 80 88 I,ioi 1,824 820 80 88 11,395 738 11,395 738 3.913 11,395 738 16,046 TOTAL FUNDS 67.710 7,480 75,190 Comparativ¢ llet rnovement in fimds, included in the above ar¢ as follows: In¢on]ing resources Resources expended Movement in fiulds Unrestrlcted fund5 General fimd 69.797 (73,712) (3,915) Re$trleted funds Solar Panels 11,395 11,395 TOTAL FitNDS 81.192 (73,712) 7,480 io. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. Page 15
Haxbv & Wi ntOD Youth & Communl A550ciatio Detxtled Statemcnt ol. fiinancial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 ¥COME AND ENDOWMENTS Donations and legacies Donations 1,061 11.901 Other trading activities Funthzising events Tuck Shop SubslptiQs and Fees Pop Jnn Catering Photocopying- laminating 2.654 481 657 2.165 147 347 1,261 43 3,798 3,963 IDve5tm¢nt income Deposit account interest 369 46 Charitable actlvities 23,484 25,905 56.201 9,081 Services and Facilities 49,389 65,282 Total incomlng resources 54,617 81,192 EXPENDITURE Charitable %ictivities Wages Social security Pensions Hire of Ext Roon]s & Equipment Rates and water Insurance Light and beat Telephone Postage, Paper and Conwuter Advertising Sun(tries Repairs and Renewals Catering Licensing DBS Training Fundraising Costs Improvements to property Fixtures and littlngs Computer ¢quipment 53,213 2,763 1,162 633 79 1,821 3,492 890 236 224 621 2,028 329 157 142 979 1,363 353 45,236 1,377 971 2,458 1,727 2,896 2,071 998 108 152 886 5,618 1.105 105 942 1,651 1.363 596 21 70.485 70.281 This page does not forn] part of the stathtory financial statem¢nts Page 16
Haxbv & Wi nton Youth & Communi Assoclatio Detailed Statement of Flnancial Activities ror the Year Ended 31 March 2024 31.3.24 31.3.23 Support eosts Governanc¢ costs Indepcndent Examiners Fees Lcgal fees Payroll Scrvices License Fees PRS/PPUDAPLC Sumup 1.416 (55) 1.512 1,561 1.284 loo 763 1282 4,434 3,431 Total resources expended 74.919 73.712 Net {expenditUre)reorne {20.302) 7.480 This page do¢s not forn] part of the statutory financial stst¢m¢nts Page 17