Trustees’ Annual Report for the period
From 15.06.22 Period start date 15.06.23 Period end date Charity name: AUGHTON & ORMSKIRK U3A
Charity registration number: 1105255
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Advance the education of the public and older people no longer in full time **employment. ** |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have a wide range of groups run by volunteers. History, Science, Drama, Sports etc, to maintain physical and mental health to help maintain wellbeing. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are a dynamic, outward looking collective of people who are retired or no longer in full time employment. |
| Other | We are affiliated with over 1,000 u3a groups to the Third Age Trust |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We offer over 100 interest groups, providing educational topics and encourage revising past interests to benefit our members. Providing a diverse range of mental and physical activities thus helping to maintain a happy healthy lifestyle in retirement. Wherever possible we liaise with other like - minded organisations. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached Annual Accounts. |
| Statement explaining the policy for holding reserves statingwhy they areheld |
Para 1.22 | Our policy is to hold enough in reserve to allow us to cover all outstanding **expenses. ** |
| Amount of reserves held | Para 1.22 | **Six months expenses. ** |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Via Membership Fees levied annually. Self - help approach providing education and enjoyment for those no longer in full time employment. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CONSTITUTION |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | ASSOCIATION |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | ELECTED BY MEMBERSHIP |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | TRUSTEES. MANAGEMENT COMMITTEE. SUB COMMITTEES. MEMBERSHIP. OTHER U3A’S AFFILIATED TO THE THIRD AGE TRUST. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | AUGHTON & ORMSKIRK U3A |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1105255 |
| Charity’s principal address | P.O.BOX 198 ORMSKIRK LANCASHIRE L39 6WY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mr John Tomlinson | Chairman and Chair of Management Committee. |
MEMBERSHIP | ||
| Mr Derrick Fewings | Treasurer | MEMBERSHIP | ||
| Mrs Sheila Kierans | HonorarySecretary | MEMBERSHIP | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sheila Kierans
Full name(s) Sheila Kierans
Position (eg Secretary, Honorary Secretary Chair, etc)
Date 12/10/2023
ACC for the year ending alst March 2023
Pemd: IxApra20n .31stMartk 21 TOTAL liJ95 IMJ TATth¥4¥ 3.717 7A16 3.162 l165 191 13) )3 1.712 75 212 318 37 497 17u15
11.710 1314 5575 5.756 1451? W53 7015 Tknytrw(ctracb hg¢) F.752 3353 J331 OJ7 1331 4J51 l¢135 li5 IJ52 8J14 675 ?493 61.710
AughtOA & Ormskirk U3A Statemellt of Assets and laabfjities at 31st M2r¢h 201 HSBC Main acccurt HSBC Groups AcCrt PayPal account LITB l.year IXVKI 518 55517 Subsuiptlor HSBCGroups alc Cowalc Tutor prepayFnents HMRC jGiFt 33 14 74.6 Approved by the fokniDg on .. John Torikn
HSBC MaiTS {n¢)te U 20595 InJ)62 HSBCGroups (note 21 6376 835n JJ73&.3 5S20 PayP Ln6 518 20A77 7355 Llnited TnsLBank 35J32 20A 55517 T07
-JVSA
ACCOUNTANTS
Suite 205-209 Malthouse Business Park, 48 Southport Road, Ormskirk, Lancs. 1.39 IQR
Telephone: 01695 585333 Email: chris.sales@jvsa.co.uk
The Trustees Aughton and Ormskirk U3A P.O. Box 198 Ormskirk Lancs L39 6WY
25 April 2023
Dear Sirs,
We enclose the signed accounts in respect of the year ended 31 March 2023.
If you have any queries regarding the above or enclosed, please get in touch.
Kind regards.
Yours faithfully C Sales Chartered Accountant
JVSA Accountants is the trading name of JVSA Ltd. Registered Office as above. Company Reg No 08873913 (England & Wales) Directors: Mr. C. Sales, FCA. Dr. J.W.Johnston. Associate: Susan Fyles, Certified Accountant.
AUTHORISED
Re istered to carr on audit "'07k in the UK b the Institute o Chartered Accoun
Registered Charity No. 1105255
Aughton a Ormskirk U3A Accounts for the year ending 31st March 2023
Aughton & Ormskirk U3A
Accounts for the year ending 31st March 2023
| CONTENTS | ||
|---|---|---|
| Page | ||
| independent Examinerß Report to the Trustees | 1 | |
| Legal and Administrative Information | 2 | |
| Report from the Trustees | 3 | |
| Notes to the Accounts | 4 | |
| Receipts and Payments Account | 5-6 | |
| Summary of Cash Movements | 7 | |
| Statement of Assets and Liabilities | 8 |
1
Independent Examiner's Report to the Trustees of
Aughton a Ormskirk USA
I report on the accounts Of the charity for the year ended 31 March 2023, which are set out on pages 3 to 8.
Respective responsibilities of trustees and independent examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act o to fotlow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention
Basis of examiner's statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented With those records. it also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement.
Independent examiner's statement
In the course of my examination, no matter has come to my attention
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations * to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
2
Chris Sales Chartered Accountant JVSA Accountants Suite 205-209 Malthouse Business Park, 48 Southport Road, Ormskirk Lancashire L-39 IQR ....../ 2023
AUGHTON & ORMSKIRK USA
LEGAL AND ADMINISTRATIVE INFORMATION
Management Committee
Mr J Tomlinson Chairman Mrs P Ball Vice chairman Mrs S Kierans Secretary Mr D Fewings Treasurer Mrs E Dixon Membership Secretary Mrs A Trigwell Membership Mr P Andrews Secretary Mr D Blanchflower Mr M Rimmer Mr L Rippon Mrs M Tomlinson
Status
A Registered Charity (No. 1105255) operating under a Constitution last amended in 2022.
Bankers
HSBC Bank plc 8 Canada Square, London, E14 5HQ The Co-operative Bank plc PO Box 638, Safford, M5 OJQ United Trust Bank Ltd I Ropemaker Street, London, EC2Y 9AW
Principal Address
(Correspondance) P.O. Box 198, Onnskirk, L39 6WY
Scouts and Guides Headquarters, Long Lane, Aughton, Ormskirk, L39 SAS
Accountants and Independent Examiners
JVSA, Suite 205-209 Malthouse Business Park,
48 Southport Road, Omskirk, Lancs, L39 IQR
3
Aughton & Ormskirk u3a
Report of the Trustees for
Structure, Governance and Management
Aughton & Ormskirk u3a is an independently funded and managed organisation. It was founded in 2003 and is one of over 1 ,400 u3a[t] s overseen by the Third Age Trust (TAT). All u3a[i] s have a shared objective of offering local people the opportunity to continue to learn and to participate in activities of interest to them.
A&O u3a is managed by a supervisory Board of Trustees, elected annually at the AGM. Four subcommittees deal with day-to-day detail and offer support to the ttustees.
Membership
Membership is open to anyone who has reached partial or full retirement. Pre-Covid, we had around 1 ,900 members. On resumption after Covid closedown, we have seen a steady recovery from around 1,400 members to a current figure of around 1,500 members.
Finances
The finances are overseen by the Finance subcommittee, led by the Chairman of MC and Hon. Treasurer. The accounts are inspected annually by JVSA Accountants of Ormskirk.
Following introduction of a fee for premises-based activities that varieg according to the hourly cost of room hire, the duration of the session and the number of attendees, those activities have become broadly self-funding. This is important because significant subsidizing of room hire from members' subscriptions would invalidate our claim for Gift Aid on those subscriptions.
During 2022/23, our bank balance has increased by around £14,200 to a financial year-end figure of £78,442. Given Gift Aid in the pipeline and known commitments such as our annual payment to T.A.T, this balance will fall by around £7,000 before we receive members' 2023-2024 subscriptions.
We aim to keep £45,000 in reserves to cover any liabilities against unforeseen difficulties. This represents around 50% of that spend which isn't pre-funded by members' contributions (e.g, pre-paid contributions toward tutor costs). This level of reserves is in line with Charity Commission recommendations.
The Future
Increased fuel costs obviously impact on the costs ofrunning the venues we hire. Increases in room hire costs of 10%-20% are already working their way through. A point worth noting is that a strong u3a is well-placed to help the various premises in the area cope with increased utility costs, to help ensure those premises remain viable and available to the wider community.
Especially with regard to technology and finance, our u3a relies on some members with specialist skills. To ensure continuity, we need members with appropriate skills to step foŽward, shadow the current cohort of specialists and take on the roles when the current specialists step down.
Aughton & Ormskirk U3A
4
I would like to offer my thanks to my fellow Trustees and to all members who take part in leading and o activities and to those who support us by catering, setting up tables and chairs etc.
John Tomlinson
Chair of frustees
Ormskirk U3A
Notes to the accounts for year ending 31st March 2023
These accounts are produced on a 'Receipts and Payments[a ] basis, an approach sanctioned by the Charity Commission for charities with a turnover up to £250,000. The 'Receipts and Payments' basis for accounts is simpler than the 'Accruals' basis used by larger organisations in that it takes account ofjust the receipts and payments statemented within the financial year.
An insight into the accruals (e.g. the value of services received but not yet paid for, or the value of services paid for but not yet received) is given on the Assets and Liabilities page.
A) Administration
- 2 The HSBC Main account (supplemented by PayPal and United Trust Bank accounts) is funded by members' annual subscriptions and the associated Gift Aid which has been claimed from HMRC. These are used to cover the administrative overheads of the U3A; specifically: (a) member's subscription to the Third Age Trust, {b) use of the TAT Beacon system, (c) production and distribution of the magazine, (d) website, email and telephone, (e) professional fees and (f) other typical office costs,
B) Activities
-
3 The aim is for total activity-related receipts to cover total activity-related payments. We do not expect each individual activity to be self-funding; although, in the case of tutors, coach hire and theatre tickets, the individuaf member is expected to make a contribution that covers the cost relating to him/her. The HSBC Groups account and the Co-operative Bank account are simply conduits facilitating payment of service providers (room hire, coach hire, tutors...) from financial contributions made by members. The U3A takes no fees or commission for facilitating payment of suppliers from members' financial contributions.
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4 Payments under 'Day Trips (coach hire)' exclude the cost of hiring coaches for theatre and Philharmonic trips. In these two instances, the cost of coach hire is bundled into the tost of the trip.
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5 The payments for hire of the Aughton Village Hall and The Civic excludes those payments associated with the rehearsals of Drama and Musical Theatre productions. In these two instances, the cost of hiring premises is is bundled in with the production expenses.
C) Policy on Cash Reserves
-
Our level of cash reserves is intended to meet known and expected liabilities in the short and medium term, and to act as a contingency provision to secure the long-term continuation of the IJ3A[t] s organisation and its activities.
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The trustees have agreed that, in pursuit of these objectives, the U3A should hold cash reserves equivalent to approximatety six months expenditure. This is consistent with the guideline offered by the Third Age Trust. * A significant element of our expenditure is pre-funded by members' contributions and, as such, does not represent a liability. Effectively, the U3A is acting as a conduit of members' money to be passed straight through to a third party. instances of 'straight through' money include contributions covering the cost of tutors, theatre tickets and coach hire. In establishing the monery value of six months expenditure, the trustees have agreed that the expenditure which is pre-
5
Aughton &
funded by members' contributionss can be omitted from the calculation. * The policy on cash reserves be subject to review from time to time by trustees and may be modified in the light of changing conditions.
* Administration
Receipts and Payments Account
Period : 1st April 2022 - March 2023
| TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL PAYMENTS | TOTAL PAYMENTS | |||
|---|---|---|---|---|---|---|---|---|---|
| ADMINISTRATION Subscriptions Membership Desk (to HSBC) Membership Desk (to Co-op) PayPal Donations Gift Aid TAT diary sales Events Social Committee Groups Support Carol Concert Bookstall Interest on deposits Paid to HSBC Main a/c Rolled over in UTB bond Sundries (admin. related) TOTAL Excess ofreceipts over payments |
02 -202 Apr-Mar TOTAL (ALL UNRESTRI |
C 021-20 Apr-Mar FUN S FUNDS) 10,805 11,895 22,700 2,032 376 2,409 2,677 2,677 166 145 132 28,229 9,6 6 |
ADMINISTRATION Membership letters (incl postage) Third Aid Trust TAT Membership (including insurance) TAT general/magazine TAT diaries Events Social Committee Groups Support Cu•ol Concert Magazine & Newsletter(pmd./post Speakers (venue & expenses) Website/internet/þhone Stationery & supplies Office machines Equipment Printing Meetings (committees) Independent Examiners HSBC bank charges PayPal charges Postage / PO Box Sundries Sub-total TOTAL |
0 20 Apr-Mar TOTA {ALL 124 6,056 1,695 284 8,034 469 469 2,165 449 491 376 303 1,712 327 588 1,050 212 318 449 248 8,688 17,315 |
R | 0 1- 02 Apr-Mar FUNDS ICTED FUNDS) 202 5,380 1 *643 393 7,416 3,162 284 3,446 2,689 360 720 191 135 1,191 75 203 990 37 281 497 120 7,489 18,553 |
|||
| N | RESTRI | ||||||||
| 8,460 690 13,620 3,438 279 |
|||||||||
| 22,770 | |||||||||
| 3,717 | |||||||||
| 276 385 |
|||||||||
| 27, 148 |
|||||||||
| 9,833 |
The above analysis is based upon financial transactions on the HSBC Main account and the supporting PayPal & UTB accounts. Membership subscriptions deposited to the Co-operative Bank account are also included.
6
Aughton & Ormskirk U3A
* Activities
Receipts and Payments Account
Period : 1st April 2022 - 31st March 2023
| TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL RECEIPTS | TOTAL PAYMENTS | ||
|---|---|---|---|---|---|
| ACTIVITIES Group Activities (hired italls) Contributions to room hire Contributions (tutor) Group Activity (other) Contñutions (trips/events) Theatre Visits Philharmonic Visits Productions I Events Musical Theatre Social Committee Sub-total Short courses / Workshops Sundries (activity related) TOTAL Exccss of rcccipts ovcr payments 5,819 |
202 c Apr-Mar TOTAL (ALL UNRESTRI |
C 1-2 Apr-Mar FUNDS FUNDS) 27,058 28,759 2,593 1,712 1,712 2,271 2,271 100 62,493 |
Acruvrrras Group Activities (hireù halls) Premises HQhire Other premises hire Aughton VH Burscough Sports Centre Green Lane Guides HQ Haskayne VH CC Ministry Centre St. Michael's Church Hall VH The Civic Sub-total Group-related spend (genera]) Tutors Group Activity (other) Day trips (coach hire) Day trips (other payments) Day trips (contrib. refunds) Events Theatre Visits Philharmonic Visits Productions Events Drama Musical Theatre Social Committee Süb-total Short courses / Workshops Sundries (activity related) Charges |
||
| 2 - 022 Apr-Mar FUNDS) 11,710 6,964 2,088 520 150 1,038 964 5,756 1,032 18,512 205 26,553 500 776 1,331 1,331 1,552 382 1,934 181 8 61,710 |
|||||
44,149 36,124 7,315 1,350 3,891 5,241 4,151 2,035 4,135 10,321 15 103,164 |
|||||
| 783 | |||||
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Aughton & Ormskirk
HSBC
Merchant Acquirer
TOTAL
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The above analysis is based upon financial transactions on the HSBC Groups account and the Co-operative Bank account (except membership subscriptions}.
7
Period: 1st April 2022 31st March 2023
Summary of Bank & Cash Movements
| Account | Opening bal. 01/04/22 |
Receipts | Payments | Net transfers (inter account) |
Closing bal. 31/03/23 |
|---|---|---|---|---|---|
| HSBC Main(note 1) | 20,596 | 12,453 | -16,997 | -5,990 | 10,062 |
| HSBC Groups (note 2) |
6,876 | 83,377 | -97,343 | 13,010 | 5,920 |
| Aughton& OrmskirkU3A | Aughton& OrmskirkU3A | Aughton& OrmskirkU3A | Aughton& OrmskirkU3A | Aughton& OrmskirkU3A | |
|---|---|---|---|---|---|
| PayPal | 1,716 | 13,620 | -318 | -14,500 | 518 |
| Co-operative | 20,477 | -2 | -12,520 | 7,955 | |
| United Trust Bank | 35,132 | 385 | 20,000 | 55,517 | |
| TOTAL | 64,320 | 130,312 | -114,660 | o | 79,972 |
Note I: The opening balance of the HSBC Main account includes £15.00 b/f cash. Note 2: The opening balance of the HSBC Groups account includes £20.63 b/f cash.
8
Aughton & Ormskirk
U3A
Statement of Assets and Liabilities at 31st March 2023
| Statement of Assets and Liabilities at 31st March 2023 | |
|---|---|
| ASSETS CASH AT BANK HSBC Main account HSBC Groups Account Co-operative account PayPal account UTB 1- year bond CASH a CHEQUES IN HAND Subscriptions HSBC Main a/c HSBC Groups a/c Co- op a/c DEBTORS Rental prepayment (S&G HQ) Tutor prepayments HMRC (Gift Aid) United Trust Bank accrued interest TOTAL ASSETS 9,882 5,898 6,628 518 55,517 180 22 1,328 |
78,442 1,530 4,000 805 4,12Š 625 |
| 89,530 | |
| LIABILITIES CREDITORS Invoices received after 31st March Unpresented cheques Pre-paid contributions toward tutor costs Independent Examiners' fees Third Age Trust membership/Beacon subscriptions TOTAL LIABILITIES |
3,300 2,500 1,560 7,500 |
| 14,860 | |
| NET ASSETS | 74,670 |
| Approved by the following on /2023 |
Aughton & Ormskirk U3A Derrick Fewings Hon. Treasurer John Tomlinson Hon. Chairman
Sheila Kierans Hon. Secretary