## **Trustees’ Annual Report for the period** **From 15.06.22 Period start date 15.06.23 Period end date Charity name: AUGHTON & ORMSKIRK U3A** ## **Charity registration number: 1105255** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Advance the education of the public and**
**older people no longer in full time**
**employment. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We have a wide range of groups run by**
**volunteers. History, Science, Drama,**
**Sports etc, to maintain physical and**
**mental health to help maintain**
**wellbeing.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We are a dynamic, outward looking**
**collective of people who are retired or**
**no longer in full time employment.**| |Other||**We are affiliated with over 1,000 u3a**
**groups to the Third Age Trust**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We offer over 100 interest groups,**
**providing educational topics and**
**encourage revising past interests to**
**benefit our members.**
**Providing a diverse range of mental and**
**physical activities thus helping to**
**maintain a happy healthy lifestyle in**
**retirement.**
**Wherever possible we liaise with other**
**like - minded organisations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See attached Annual Accounts.**| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|**Our policy is to hold enough in reserve**
**to allow us to cover all outstanding**
**expenses. **| |Amount of reserves held|Para 1.22|**Six months expenses. **| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Via Membership Fees levied annually.**
**Self - help approach providing**
**education and enjoyment for those no**
**longer in full time employment.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CONSTITUTION**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**ASSOCIATION**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**ELECTED BY MEMBERSHIP**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**TRUSTEES.**
**MANAGEMENT COMMITTEE.**
**SUB COMMITTEES.**
**MEMBERSHIP.**
**OTHER U3A’S AFFILIATED TO THE**
**THIRD AGE TRUST.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|AUGHTON & ORMSKIRK U3A| |---|---| |Other name the charity uses|| |Registered charity number|1105255| |Charity’s principal address|P.O.BOX 198
ORMSKIRK
LANCASHIRE
L39 6WY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mr John Tomlinson|Chairman and Chair
of Management
Committee.||MEMBERSHIP| ||Mr Derrick Fewings|Treasurer||MEMBERSHIP| ||Mrs Sheila Kierans|HonorarySecretary||MEMBERSHIP| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Sheila Kierans > **Full name(s) Sheila Kierans** > **Position (eg Secretary, Honorary Secretary Chair, etc)** > **Date 12/10/2023** ACC￿ for the year ending alst March 2023 Pemd: IxApra20n .31stMartk ￿21 TOTAL liJ95 IMJ TATth¥4¥ 3.717 7A16 3.162 l165 191 13) )3 1.712 75 212 318 37 497 17u15 11.710 1314 5575 5.756 1451? W53 7015 Tknytrw(ctracb hg¢) F.752 3353 J331 OJ7 1331 4J51 l¢135 li5 IJ52 8J14 675 ?493 61.710 AughtOA & Ormskirk U3A Statemellt of Assets and laabfjities at 31st M2r¢h 201 HSBC Main acccurt HSBC Groups AcC￿rt PayPal account LITB l.year IXVKI 518 55517 Subsuiptlor HSBCGroups alc Cowalc Tutor prepayFnents HMRC jGiFt 33 14 74.6 Approved by the fokniDg on .. John Torikn HSBC MaiTS {n¢)te U 20595 InJ)62 HSBCGroups (note 21 6376 835n JJ73&.3 5S20 PayP Ln6 518 20A77 7355 Llnited TnsLBank 35J32 20A 55517 T07 ## -JVSA ACCOUNTANTS Suite 205-209 Malthouse Business Park, 48 Southport Road, Ormskirk, Lancs. 1.39 IQR Telephone: 01695 585333 Email: chris.sales@jvsa.co.uk The Trustees Aughton and Ormskirk U3A P.O. Box 198 Ormskirk Lancs L39 6WY 25 April 2023 Dear Sirs, We enclose the signed accounts in respect of the year ended 31 March 2023. If you have any queries regarding the above or enclosed, please get in touch. Kind regards. Yours faithfully C Sales Chartered Accountant JVSA Accountants is the trading name of JVSA Ltd. Registered Office as above. Company Reg No 08873913 (England & Wales) Directors: Mr. C. Sales, FCA. Dr. J.W.Johnston. Associate: Susan Fyles, Certified Accountant. AUTHORISED Re istered to carr on audit "'07k in the UK b the Institute o Chartered Accoun Registered Charity No. 1105255 Aughton a Ormskirk U3A Accounts for the year ending 31st March 2023 ## Aughton & Ormskirk U3A ## Accounts for the year ending 31st March 2023 |CONTENTS||| |---|---|---| ||Page|| |independent Examinerß Report to the Trustees||1| |Legal and Administrative Information||2| |Report from the Trustees||3| |Notes to the Accounts||4| |Receipts and Payments Account||5-6| |Summary of Cash Movements||7| |Statement of Assets and Liabilities||8| 1 ## Independent Examiner's Report to the Trustees of ## Aughton a Ormskirk USA I report on the accounts Of the charity for the year ended 31 March 2023, which are set out on pages 3 to 8. ## Respective responsibilities of trustees and independent examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. ## It is my responsibility to: examine the accounts under section 145 of the 2011 Act o to fotlow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention ## Basis of examiner's statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented With those records. it also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement. ## Independent examiner's statement In the course of my examination, no matter has come to my attention - (1) which gives me reasonable cause to believe that in any material respect the requirements: * to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations * to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 2 Chris Sales Chartered Accountant JVSA Accountants Suite 205-209 Malthouse Business Park, 48 Southport Road, Ormskirk Lancashire L-39 IQR ....../ 2023 ## AUGHTON & ORMSKIRK USA LEGAL AND ADMINISTRATIVE INFORMATION Management Committee Mr J Tomlinson Chairman Mrs P Ball Vice chairman Mrs S Kierans Secretary Mr D Fewings Treasurer Mrs E Dixon Membership Secretary Mrs A Trigwell Membership Mr P Andrews Secretary Mr D Blanchflower Mr M Rimmer Mr L Rippon Mrs M Tomlinson ``` Status ``` A Registered Charity (No. 1105255) operating under a Constitution last amended in 2022. Bankers HSBC Bank plc 8 Canada Square, London, E14 5HQ The Co-operative Bank plc PO Box 638, Safford, M5 OJQ United Trust Bank Ltd I Ropemaker Street, London, EC2Y 9AW Principal Address (Correspondance) P.O. Box 198, Onnskirk, L39 6WY Scouts and Guides Headquarters, Long Lane, Aughton, Ormskirk, L39 SAS Accountants and Independent Examiners JVSA, Suite 205-209 Malthouse Business Park, 48 Southport Road, Omskirk, Lancs, L39 IQR 3 ## Aughton & Ormskirk u3a ## Report of the Trustees for Structure, Governance and Management Aughton & Ormskirk u3a is an independently funded and managed organisation. It was founded in 2003 and is one of over 1 ,400 u3a[t] s overseen by the Third Age Trust (TAT). All u3a[i] s have a shared objective of offering local people the opportunity to continue to learn and to participate in activities of interest to them. A&O u3a is managed by a supervisory Board of Trustees, elected annually at the AGM. Four subcommittees deal with day-to-day detail and offer support to the ttustees. Membership Membership is open to anyone who has reached partial or full retirement. Pre-Covid, we had around 1 ,900 members. On resumption after Covid closedown, we have seen a steady recovery from around 1,400 members to a current figure of around 1,500 members. Finances The finances are overseen by the Finance subcommittee, led by the Chairman of MC and Hon. Treasurer. The accounts are inspected annually by JVSA Accountants of Ormskirk. Following introduction of a fee for premises-based activities that varieg according to the hourly cost of room hire, the duration of the session and the number of attendees, those activities have become broadly self-funding. This is important because significant subsidizing of room hire from members' subscriptions would invalidate our claim for Gift Aid on those subscriptions. During 2022/23, our bank balance has increased by around £14,200 to a financial year-end figure of £78,442. Given Gift Aid in the pipeline and known commitments such as our annual payment to T.A.T, this balance will fall by around £7,000 before we receive members' 2023-2024 subscriptions. We aim to keep £45,000 in reserves to cover any liabilities against unforeseen difficulties. This represents around 50% of that spend which isn't pre-funded by members' contributions (e.g, pre-paid contributions toward tutor costs). This level of reserves is in line with Charity Commission recommendations. ## The Future Increased fuel costs obviously impact on the costs ofrunning the venues we hire. Increases in room hire costs of 10%-20% are already working their way through. A point worth noting is that a strong u3a is well-placed to help the various premises in the area cope with increased utility costs, to help ensure those premises remain viable and available to the wider community. Especially with regard to technology and finance, our u3a relies on some members with specialist skills. To ensure continuity, we need members with appropriate skills to step foŽward, shadow the current cohort of specialists and take on the roles when the current specialists step down. Aughton & Ormskirk U3A 4 I would like to offer my thanks to my fellow Trustees and to all members who take part in leading and o activities and to those who support us by catering, setting up tables and chairs etc. John Tomlinson ## Chair of frustees ## Ormskirk U3A ## Notes to the accounts for year ending 31st March 2023 These accounts are produced on a 'Receipts and Payments[a ] basis, an approach sanctioned by the Charity Commission for charities with a turnover up to £250,000. The 'Receipts and Payments' basis for accounts is simpler than the 'Accruals' basis used by larger organisations in that it takes account ofjust the receipts and payments statemented within the financial year. An insight into the accruals (e.g. the value of services received but not yet paid for, or the value of services paid for but not yet received) is given on the Assets and Liabilities page. ## A) Administration - 2 The HSBC Main account (supplemented by PayPal and United Trust Bank accounts) is funded by members' annual subscriptions and the associated Gift Aid which has been claimed from HMRC. These are used to cover the administrative overheads of the U3A; specifically: (a) member's subscription to the Third Age Trust, {b) use of the TAT Beacon system, (c) production and distribution of the magazine, (d) website, email and telephone, (e) professional fees and (f) other typical office costs, ## B) Activities - 3 The aim is for total activity-related receipts to cover total activity-related payments. We do not expect each individual activity to be self-funding; although, in the case of tutors, coach hire and theatre tickets, the individuaf member is expected to make a contribution that covers the cost relating to him/her. The HSBC Groups account and the Co-operative Bank account are simply conduits facilitating payment of service providers (room hire, coach hire, tutors...) from financial contributions made by members. The U3A takes no fees or commission for facilitating payment of suppliers from members' financial contributions. - 4 Payments under 'Day Trips (coach hire)' exclude the cost of hiring coaches for theatre and Philharmonic trips. In these two instances, the cost of coach hire is bundled into the tost of the trip. - 5 The payments for hire of the Aughton Village Hall and The Civic excludes those payments associated with the rehearsals of Drama and Musical Theatre productions. In these two instances, the cost of hiring premises is is bundled in with the production expenses. ## C) Policy on Cash Reserves - Our level of cash reserves is intended to meet known and expected liabilities in the short and medium term, and to act as a contingency provision to secure the long-term continuation of the IJ3A[t] s organisation and its activities. - The trustees have agreed that, in pursuit of these objectives, the U3A should hold cash reserves equivalent to approximatety six months expenditure. This is consistent with the guideline offered by the Third Age Trust. * A significant element of our expenditure is pre-funded by members' contributions and, as such, does not represent a liability. Effectively, the U3A is acting as a conduit of members' money to be passed straight through to a third party. instances of 'straight through' money include contributions covering the cost of tutors, theatre tickets and coach hire. In establishing the monery value of six months expenditure, the trustees have agreed that the expenditure which is pre- 5 ## Aughton & funded by members' contributionss can be omitted from the calculation. * The policy on cash reserves be subject to review from time to time by trustees and may be modified in the light of changing conditions. ## * Administration Receipts and Payments Account Period : 1st April 2022 - March 2023 |TOTAL RECEIPTS|TOTAL RECEIPTS|TOTAL RECEIPTS|TOTAL RECEIPTS|TOTAL RECEIPTS||TOTAL PAYMENTS|TOTAL PAYMENTS||| |---|---|---|---|---|---|---|---|---|---| |ADMINISTRATION
Subscriptions
Membership
Desk
(to
HSBC)
Membership
Desk (to Co-op)
PayPal
Donations
Gift Aid
TAT diary sales
Events
Social Committee
Groups Support
Carol Concert
Bookstall
Interest on deposits
Paid to HSBC Main a/c
Rolled over in UTB
bond
Sundries (admin. related)
TOTAL
Excess ofreceipts over
payments||02 -202
Apr-Mar
TOTAL
(ALL UNRESTRI|||
C
021-20
Apr-Mar
FUN S
FUNDS)
10,805
11,895
22,700
2,032
376
2,409
2,677
2,677
166
145
132
28,229
9,6 6|ADMINISTRATION
Membership letters (incl
postage)
Third Aid Trust
TAT Membership
(including insurance)
TAT general/magazine
TAT diaries
Events
Social Committee
Groups Support
Cu•ol Concert
Magazine
&
Newsletter(pmd./post Speakers
(venue & expenses)
Website/internet/þhone
Stationery & supplies
Office machines
Equipment
Printing
Meetings
(committees)
Independent Examiners
HSBC bank charges
PayPal charges
Postage / PO Box
Sundries
Sub-total
TOTAL|


0 20
Apr-Mar
TOTA
{ALL
124
6,056
1,695
284
8,034
469
469
2,165
449
491
376
303
1,712
327
588
1,050
212
318
449
248
8,688
17,315|R|0 1- 02
Apr-Mar
FUNDS
ICTED FUNDS)
202
5,380
1 *643
393
7,416
3,162
284
3,446
2,689
360
720
191
135
1,191
75
203
990
37
281
497
120
7,489
18,553| ||||N|RESTRI|||||| |||8,460
690
13,620
3,438
279|||||||| |||||22,770|||||| |||||3,717|||||| |||||276
385|||||| ||||||||||| |||||27,
148|||||| |||||9,833|||||| The above analysis is based upon financial transactions on the HSBC Main account and the supporting PayPal & UTB accounts. Membership subscriptions deposited to the Co-operative Bank account are also included. 6 ## Aughton & Ormskirk U3A ## * Activities Receipts and Payments Account Period : 1st April 2022 - 31st March 2023 |TOTAL RECEIPTS|TOTAL RECEIPTS|TOTAL RECEIPTS||TOTAL PAYMENTS|| |---|---|---|---|---|---| |ACTIVITIES
Group Activities (hired italls)
Contributions to room hire
Contributions (tutor)
Group Activity (other)
Contñutions (trips/events)
Theatre Visits
Philharmonic Visits
Productions I Events
Musical Theatre
Social Committee
Sub-total
Short courses / Workshops
Sundries (activity related)
TOTAL
Exccss of rcccipts ovcr payments
5,819||202 c
Apr-Mar
TOTAL
(ALL UNRESTRI
|C
1-2
Apr-Mar
FUNDS
FUNDS)
27,058
28,759
2,593
1,712
1,712
2,271
2,271
100
62,493|Acruvrrras
Group Activities
(hireù halls)
Premises
HQhire
Other premises
hire
Aughton VH
Burscough
Sports Centre
Green Lane
Guides HQ
Haskayne VH
CC Ministry
Centre
St. Michael's
Church Hall
VH
The Civic
Sub-total
Group-related
spend (genera])
Tutors
Group Activity
(other)
Day trips
(coach hire)
Day
trips
(other
payments)
Day
trips
(contrib.
refunds)
Events
Theatre Visits
Philharmonic
Visits
Productions Events
Drama
Musical Theatre
Social Committee
Süb-total
Short courses / Workshops
Sundries (activity related)
Charges|| ||||||2
- 022
Apr-Mar
FUNDS)
11,710
6,964
2,088
520
150
1,038
964
5,756
1,032
18,512
205
26,553
500
776
1,331
1,331
1,552
382
1,934
181
8
61,710| |||
44,149
36,124
7,315
1,350
3,891
5,241
4,151
2,035
4,135
10,321
15
103,164|||| |||783|||| ||||||| **----- Start of picture text -----**
Aughton & Ormskirk
HSBC
Merchant Acquirer
TOTAL
**----- End of picture text -----**
The above analysis is based upon financial transactions on the HSBC Groups account and the Co-operative Bank account (except membership subscriptions}. 7 Period: 1st April 2022 31st March 2023 Summary of Bank & Cash Movements |Account|Opening bal.
01/04/22|Receipts|Payments|Net transfers
(inter account)|
Closing bal.
31/03/23| |---|---|---|---|---|---| ||||||| |HSBC Main(note 1)|20,596|12,453|-16,997|-5,990|10,062| ||||||| |HSBC Groups (note
2)|6,876|83,377|-97,343|13,010|5,920| ||||||| ||Aughton& OrmskirkU3A|Aughton& OrmskirkU3A|Aughton& OrmskirkU3A|Aughton& OrmskirkU3A|Aughton& OrmskirkU3A| |---|---|---|---|---|---| |PayPal|1,716|13,620|-318|-14,500|518| ||||||| |Co-operative||20,477|-2|-12,520|7,955| ||||||| |United Trust Bank|35,132|385||20,000|55,517| ||||||| |TOTAL|64,320|130,312|-114,660|o|79,972| Note I: The opening balance of the HSBC Main account includes £15.00 b/f cash. Note 2: The opening balance of the HSBC Groups account includes £20.63 b/f cash. 8 ## Aughton & Ormskirk ## U3A ## Statement of Assets and Liabilities at 31st March 2023 |Statement of Assets and Liabilities at 31st March 2023|| |---|---| |ASSETS
CASH AT BANK
HSBC Main account
HSBC Groups Account
Co-operative
account
PayPal account
UTB 1- year bond
CASH a CHEQUES IN HAND
Subscriptions
HSBC Main a/c
HSBC Groups a/c Co-
op a/c
DEBTORS
Rental prepayment (S&G HQ)
Tutor prepayments
HMRC (Gift Aid)
United Trust Bank accrued interest
TOTAL ASSETS
9,882
5,898
6,628
518
55,517
180
22
1,328|78,442
1,530
4,000
805
4,12Š
625| ||89,530| |LIABILITIES
CREDITORS
Invoices received after 31st March
Unpresented cheques
Pre-paid contributions toward tutor costs
Independent Examiners' fees
Third Age Trust membership/Beacon subscriptions
TOTAL LIABILITIES|3,300
2,500
1,560
7,500| ||14,860| |NET ASSETS|74,670| |Approved by the following on
/2023|| Aughton & Ormskirk U3A Derrick Fewings Hon. Treasurer John Tomlinson Hon. Chairman Sheila Kierans Hon. Secretary