2020-08-28-accounts - Balgowan School Parent Teacher Association

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Balgowan PTA Registered Charity No.1104893

29[th ] September 2020

TREASURER’S REPORT

Executive Summary

This report provides a summary of the PTA accounts for the last financial year, August 29[th] 2019 to August 28[th] 2020. During this period, the PTA has raised £23,550.21 profit and made £44,155.07 in donations to support the school (see section Donations from the PTA to the school, for a detailed breakdown).

In addition, after liaison with the school during the year, funds amounting to £21,192 (restricted funds) have been allocated for the next financial year, 2020/21.

Activities have been dramatically impacted by Covid 19 with the cancellations of all fundraising events and all face to face sales from March 2020 onwards. However, The PTA remains in an excellent financial position with total remaining funds of £54,842.81 at the end of the financial year 2019/20. A summary of the PTA finances for the last financial year is shown below.

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Opening Balance at 29th August 2019 £75,447.67
Add Income YTD £50,324.13
Less Expenditure £70,928.99
Total Funds held as at 28th
August 2020 £54,842.81
Current Account £5,521.00
Savings Account £48,120.95
Lottery Account £1,200.86
Restricted Funds for 2020/21 £21,192
Working Capital £3,000
Lottery Payments £600
Reception area fencing £5,900
Teachers vouchers (to be confirmed) £4,050
First aid training for PTA members £1,000
Ipads (amount to be confirmed) £0
Maths mastery £4,500
Foundation subjects development £2,000
Staff lunches £142
Available Unrestricted Funds for 2020/21 £33,650.38
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A full breakdown of funds raised and contributions to the school are shown in Appendix A.

Fundraising in the first half of the 2019/20 year was exceptional due to the commitment of PTA volunteers and the continued quality of fundraising initiatives held. Unfortunately the impact of Covid 19 has meant that all planned fundraising events from April 2020 onwards had to be cancelled.

The PTA are now facing the challenge of how to continue to fundraise in a post Covid 19

world, balancing how to raise money for Balgowan school with the need to keep the school and wider community safe. This will mean exploring new types of fundraising activities.

Fundraising

The PTA raises most of its funds through running events, organising sales of goods, a PTA lottery, direct donations from parents and carers and commission when purchasing goods through 3[rd] party organisations. The breakdown of funds raised during this financial year are shown below.

Each area is covered in more detail in the following sections of this report.

Events

This year the PTA raised funds from the following events. A huge thank you from the PTA to all the many volunteers who helped organise and run these events.

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Events 2019/20 2018/19
Summer Fair ** -£176 £10,737
Christmas Fair £10,107 £10,238
Y1-6 Disco £1,714 £1,512
Easter Trail * £286 £1,050
Online Quiz £1,066 £0
Games Night ** £0 -£21
Fun Run ** £0 £1,172
5p Friday ** £0 £914
10p Tuesday ** £0 £570
Sunday Funday £1,025 £918
Y6 Disco ** £0 £133
Halloween £1,686 £1,378
Wreath Making Workshop £760 £369
Summer Night at the Mansion ** -£8 £0
Y6 FunFest and end of term event -£148 £0
TOTAL RAISED £16,313 £28,970
Event had to be cancelled at last minute and
reduced to easter egg sale
Events did not take place due to Covid 19
restrictions
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Up until lockdown, fundraising through events were on par with last year. The negative costs for the Summer Fair relate to caretaker costs from the previous years' event which were invoiced by the school in this financial year. As the PTA operates a cash and receipt accounting basis these costs are included in the year that they are paid, not the year that they relate to. Because the Summer Fair had to be cancelled this year, this event is showing a small loss due to previous years costs. The Year 6 funfest and end of term event had negative costs as parent donations did not quite cover the expenses for these two events.

Lottery

The lottery continued to provide a regular source of funds. During lockdown the draw was suspended and the prize amounts are held in restricted funds for 2020/21

 Balgowan PTA Lottery amount raised £431

Sales

The PTA also arranged a number of fundraising sales as follows:

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SALES 2019/20 2018/19
Christmas Fair - Cards £1,200 £1,241
Christmas Fair - Trees £1,198 £770
Pantomime £1,135 £942
Tea Towels £829 £0
Really Useful Uniform Store £625 £1,567
Playground Opening Bake sale £262 £0
Balgowan Merchandise £154 £115
Langley Rotary Fireworks £144 £194
Tote Bags £16 £842
Shortlands Comedy Night £0 £94
Neals Yard percentage for Black Friday £0 £57
KS1 Sports Day £0 £230
Ice Cream Sales £0 £1,507
£5,563 £7,559
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Donations

This year we received additional funds from the following donation schemes.

Fund Matching £1,170
Facebook page £255

Commission

This year we received commission from the following 3[rd] party organisations:

The Giving Machine £65
Amazon smile £120

Miscellaneous

Miscellaneous covers general costs, bank interest or charges and ad-hoc fundraising as follows:

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PTA Costume Hire £10
Bank Interest/Charges £69
Miscellaneous -£169
PTA-Events fees, NCPTA & CostCo Subscription -£277
TOTAL -£367
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A more detailed breakdown on miscellaneous items is contained in Appendix B.

Donations from the PTA to the school

Donations to the school were budgeted to be £70,471 for the year. However, the PTA have only made payments of £44.555. This is due to planned programmes being suspended or delayed as the school had to change its priorities during lockdown. Less students were attending school and more teachers were working remotely supporting children with remote learning. This meant a lot of the planned activities were no longer required. The PTA is currently working with the school to understand what new funding requirements they will have for the new academic year.

The specific support for the school:

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School funding
Teachers Vouchers £485
Outstanding Invoices from 2018-19 £5,355
Drama Teacher £3,250
Playground £28,647
Playground markings £3,420
Playground accessories £446
Leaver’s Disco £26
O2 Trip £1,605
Key Text Project £234
Excelsior Junior Award – Library £50
Library Furniture £494
Forest School Equipment £543
Total £44,555
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APPENDIX A - YTD report for period 29[th] August 2019 to 28[th] August 2020

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Type Category Expenditure Income Profit Profitability %
Event Summer Fair £175.68 £0.00 -£175.68 N/A
Event Christmas Fair £7,749.86 £17,857.19 £10,107.33 56.60%
Event Y1-6 Disco £427.56 £2,141.86 £1,714.30 80.04%
Event Easter Trail £51.00 £337.20 £286.20 84.88%
Event Online Quiz £0.00 £1,066.09 £1,066.09 100.00%
Event Sunday Funday £429.18 £1,454.29 £1,025.11 70.49%
Event Halloween £1,756.69 £3,442.30 £1,685.61 48.97%
Event Wreath Making Workshop £926.39 £1,686.73 £760.34 45.08%
Event Summer Night at the Mansion £220.00 £212.11 -£7.89 N/A
Event Y6 FunFest and end of term event £1,833.19 £1,684.80 -£148.39 N/A
Lottery Balgowan PTA Lottery £650.00 £1,081.00 £431.00 39.87%
Sale Playground Opening Bake sale £0.00 £262.49 £262.49 100.00%
Sale Langley Rotary Fireworks £382.20 £526.40 £144.20 27.39%
Sale Christmas Fair - Cards £3,853.32 £5,053.30 £1,199.98 23.75%
Sale Tea Towels £0.00 £828.79 £828.79 100.00%
Sale Tote Bags £0.00 £16.00 £16.00 100.00%
Sale Really Useful Uniform Store £0.00 £624.91 £624.91 100.00%
Sale Pantomime £5,890.50 £7,025.91 £1,135.41 16.16%
Sale Christmas Fair - Trees £1,357.39 £2,555.01 £1,197.62 46.87%
Sale Balgowan Merchandise £0.00 £153.72 £153.72 100.00%
Donation Fund Matching £400.00 £1,570.00 £1,170.00 74.52%
Donation FaceBook Donation from parents £0.00 £255.33 £255.33 100.00%
Commission The Giving Machine £0.00 £65.30 £65.30 100.00%
Commission Amazon Smile £0.00 £119.69 £119.69 100.00%
Miscellaneous PTA Costume Hire £0.00 £10.00 £10.00 100.00%
Miscellaneous Bank Interest/Charges £0.00 £68.71 £68.71 100.00%
Miscellaneous Miscellaneous £394.46 £225.00 -£169.46 N/A
PTA-Events fees, NCPTA & CostCo
Miscellaneous Subscription £276.50 £0.00 -£276.50 N/A
£26,773.9 £50,324.1 £23,550.2
Total Fundraising 2 3 1
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APPENDIX B – Detail of miscellaneous spend and income

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05/09/19 Fun Run 2019 sponsorship 45.00
17/09/19 Payment for 2019 Tote bag 6.00
24/09/19 Payment for 2019 Tote bag 12.00
25/09/19 Payment for 2019 Tote bag 6.00
04/11/19 General PTA expenses - 132.00
14/01/20 Plastic boxes for PTA shed - 115.50
30/01/20 Unknown donation 31.00
21/05/20 Bank compensation 100.00
29/06/20 General PTA expense for 4 flags - 71.96
23/07/20 Unknown donation 25.00
29/07/20 Gift for Mr Leggatt - 75.00
Total - 169.46
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APPENDIX C – Restricted funds for 2020/21

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Working Capital £3,000
Lottery Payments £600
Reception area fencing £5,900
Teachers vouchers (to be confirmed) £4,050
First aid training for PTA members £1,000
Ipads (amount to be confirmed) £0
Maths mastery £4,500
Foundation subjects development £2,000
Staff lunches £142
Total £21,192
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Balgowan PTA Registered Charity No.1104893

29[th ] September 2020

TREASURER’S REPORT

Executive Summary

In addition, after liaison with the school during the year, funds amounting to £21,192 (restricted funds) have been allocated for the next financial year, 2020/21.

A full breakdown of funds raised and contributions to the school are shown in Appendix A.

The PTA are now facing the challenge of how to continue to fundraise in a post Covid 19

world, balancing how to raise money for Balgowan school with the need to keep the school and wider community safe. This will mean exploring new types of fundraising activities.

Fundraising

Each area is covered in more detail in the following sections of this report.

Events

This year the PTA raised funds from the following events. A huge thank you from the PTA to all the many volunteers who helped organise and run these events.

Lottery

The lottery continued to provide a regular source of funds. During lockdown the draw was suspended and the prize amounts are held in restricted funds for 2020/21

 Balgowan PTA Lottery amount raised £431

Sales

The PTA also arranged a number of fundraising sales as follows:

Donations

This year we received additional funds from the following donation schemes.

Fund Matching £1,170
Facebook page £255

Commission

This year we received commission from the following 3[rd] party organisations:

The Giving Machine £65
Amazon smile £120

Miscellaneous

Miscellaneous covers general costs, bank interest or charges and ad-hoc fundraising as follows:

A more detailed breakdown on miscellaneous items is contained in Appendix B.

Donations from the PTA to the school

The specific support for the school:

APPENDIX A - YTD report for period 29[th] August 2019 to 28[th] August 2020

APPENDIX B – Detail of miscellaneous spend and income

APPENDIX C – Restricted funds for 2020/21

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl Mem13 of EAL rJ SL+lw TÈ*#EL Assoct 011 On accounts for the year ended 810812020 Charfty no (If any) 11048qS Set out on pages I report io the trustees on my examination of the accounts of the above charity (°the Trust.) for th8 year ended 981 loIc) Responsiblllties and As the charity trustees of the Twst, you are reswnsible for the preparation basis of report of the account5 in acclanCe with the requirements of the Charities Act 2011 (Ihe Acr). I reFJQrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appticable Directions given by the Chai?ty Commission under section 1445)(b) of the ACL I have completed my examination. I Conf that no matertal matters have com8 lo my attention (other than that disdosed below") in connection with the examinaticffi vthich gives me cause to belreve that in, any material respecL' accounting recA)rds tre not kept in accordance section 130 of the Acl or the accounts do not aco)rd with the accountlng records I have no concems and have come across no other matters in connection with the examination to attention should be drawn in Order to enab a proper understar)ding of the accounts to be reached. . Please delete the words in the brackels rfthey do not apply. Indepèndent examinerfs ststem8nt Signed: Date: 21 Name: Relevanl professional quallllcation(s) or body (If any): FCLA - Addre5S: CYT 13 CALI¥M&L CWLI 30 s¥to£TLAfvJDS KEtsrr @£Z IER October 2018