Company Number.. 05081540 ACOMB OUT OF SCHOOL CLUB LIMITED A c¢)mpany 11m1t by guarants• and a rngl$ter•d Charity number 1104781 ANNUAL REPORT AND ACCOUNTS for the •r ended 31 August 2022 UNAVOITED THE PLA? OLQM HPH Chartered Accountsnts 54 Bootham York Y030 7XZ
ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS. AND TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2022 The Directors, who are also Ihe Charity's Trustees and fomi the management Committee, have pleasure in presenting their Report and the Accounts for the year ended 31 August 2022. The Accounts have been prepared in accordan with Accounting and Reporting by Charities.. Slalement of Recommended Practice applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic or Ireland IFRS 1021 (effective 1 January 20191- {Chariles SORP {FRS 1021), the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102). Th8 Charity is a Public Benefit Entity- OBJECTIVES AND ACTIVITIES The objects of the Club are to provide the nerRssary facilities for the daily care, recreation and eduGation of children during out of school hours. and to advance the education and training of the persons in the provision of such Gare, education and recreational facilities. The Club operates a breakfast club and an afterschool club during term time. The Club also operates a holiday club, meeting the needs of families in York predominantly in the Holgate area. The Club is co- located on the site of Our Lady Queen of Martyrs Sch¢)ol, the school ilself does not provide such care and the Club provides this public benefit. The Trustees confirm that they have complied with their duty in section 1715) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission when reviewing the Charity's aims and objectiV8s and in planning future activities. ACHIEVEMENTS AND PERFORMANCE The Manager and Trustees work closely with the School (who is also the landlord) to ensure Ihat th8 space and facilities available to the Club at the School are appropriate and secure. We have reviewed and renewed our relationships with the School and the overarching Academy Trust in this past year and improved the facilities and amounl of Spa available lo the Club, with more plans for the future. We have redecorated the Club and purchased new equipment. The Trustees are pleased with the renI performance ofthe Club, particularly in light oflhe rent Ofsted report from October 2022 where we were found to fully meet the standards required for early years, provision. Our Manager has worked hard to embed her approach this year, after being appointed last financial year. This transition has been smooth and there has been no impact on delivery of the service. We are seeing good occupancy levels and a waiting list for some sessions for breakfast and after school plas. The hard work from Staff and the Trustees means that our finances are, once again, healthy for an organisation of this type and that we can look to the future and make plans with renewed confidence.
ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS. AND TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2022 PLANS FOR FUTURE PERIODS Our key focus now is to maintain this progress lo ensure that we are in a good position lo continue to support families in our area and respond to additional needs that may arise from changes to the job market and the wider economy. Our financial position means that we are looking at the best ways to invest in the setting and to recruit and retain staff and SUC$S1on plan. We are funding further qualifications of one staff member to build our ability to support future staffing needs. FINANCIAL REVIEW Increased income of 220kn to £165,486 (2021 £135.1081 and an increase in operating Costs of 310/0 to £142,06212021 £108,457) produced a surplus of £23.424 {2021 £26,651) for the year, which when added lo reserves gave rise to unrestricted reserves to be carried forward amounting to £82,005. STATEMENT ON THE CHARITY'S POLICY ON RESERVES The Trustees have c2rried out a review and have c21culaled that the level of reserves needed to sustain the charitable activities of the club are £11.000 at the end of each financial year. The closing free reserves exceed this figure. and the trustees continue to apply tight financial controls. Careful management of staffing ratios and more robust fee and debt collection will continue lo ensure the sustainability of the club. REFERENCE AND ADMINISTRATIVE INFORMATION Charity R8gistration Number: 1104781 Company Registration Number: 05081540 Charity Name.. Acomb out of School Club Limited Operational Name.. The Playden Address and Registered Office: Our Lady Queen of Martyrs Primary School Hamilton Drive York Y024 4JW The Charity's Trustees, who are also known as the Management Committee and are also the Charitable Company's directors. In office during the year were.. Sarah Hall (Chairl Gary Hennigan Megan Cox
ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS. AND TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2022 REFERENCE AND ADMINISTRATIVE INFORMATION - CONTINUED The Charitable Company's agents and advisors were: HPH, Chartered Accountanls 54 Bootham, YORK, Y030 7XZ Payroll bureau HSBC Bank plc Parliament Street, YORK, Y018XS Bankers Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Boolham, YORK, Y030 7XZ Independent Examiner York Childcare Ltd The Pavilion, Rawcliffe Lane, YORK, Y030 6NP OOSC Support Servi¢e STRUCTURE, GOVENANCE AND MANGEMENT The organisalion is a Charitable Company limited by guarantee. incorporated on 23 March 2004 and registered as a charity on 6 July 2004. The Company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the Company being wound up members ar8 required to contribute an amount not exc8eding £10. The Management Committee have reviewed the progress of the Club. The Truslees have considered the major risks for the Charity and are satisfied that there are systems and procedures in Pla to manage them. NEW GRANTS AND DONATIONS RECEIVED IN THE YEAR During this year, the club received grant funding of £870 from HAF funding to provide holiday club pla8, all of which was spent in the year.
ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS. AND TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2022 STATEMENT OF TRUSTEES. RESPONSIBILITIES The purpose of this slalement is to distinguish the Trustees, responsibilities for the accounts from those of the Independent Examiner as stated in his report. Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the Charity's state of affairs at the end of the year and of its financial activities for that year. In preparing those accounts the Trustees are required to.. select suitable accounting policies and then apply them consistently., make judgments and estimates that are reasonable and prudent.. state whether applicable accounting standards have been followed, subject to any malerial departures disclosed and explained in the accounts: prepare the accounts on the going concern basis unless it is inappropriate to assume Ihat the Charity will Gontinue in operation. The Trustees are responsible for keeping proper a¢¢ounting records which disclose with reasonable accuracy al any lime the financial position of the charity and to enable them to ensure that the acwunts comply with the Charity s Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Declaration The Trust8es declare that they have approved the trusteès, annual rèport above. Sign8d on b8half of th8 Charitable Company's Trustees Sarah Hall - Chair ofTruste8S 26 May 2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ACOMB OUT OF SCHOOL CLUB LIMITED I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2022. This report is made solely lo the charitable companYs Irustees. as a body. in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the charitable company s trustees as a body in accordan with section 154 of the Charities Act 2011. My independent examiner's work has been undertaken so that I might slate to the charitable company's trustees those matters l am required to state lo them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law. I do not acpt or assume responsibility to anyone other than the charitable company, the charitable company s members as a body and the charitable company's trustees as a body for my independent examiner's work, lor this report. or for the opinions I have forrned. Responsibilities and basis of report As the charity s trustees of the company land also ils directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'Ihe 2006 Acl'l. Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity s accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145151 {bl of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no mallers have come to my attention in connection with the examination giving me cause lo believe.. 1. accounting records were not kept in respect of the Company as réquiréd by section 386 of thé 2006 Act,. or 2. the accounts do not accord wilh those CordS.. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any fequiremenl that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination., or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Sarah Wearing FCA, DChA HPH, Chartered Accounlanls 54 Boolham York Y030 7XZ 26 May 2023
ACOMB OUT OF SCHOOL CLUB LIMITED STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022 Unrestricted funds Restricted funds Total 2022 Total 2021 Note Income and endowments from: Charitable activities Miscellaneous inwme Grant income 164,578 164.578 104,217 870 870 30,891 Totsl income 164,616 870 165,486 135,108 Expenditure on: Charitable activities 142,062 142,062 108,457 Total oxponditure 142,062 142,062 108,457 Net income Fund transfer 22,554 870 870 18701 23.424 26,651 Transfers between funds Net movement in funds 23,424 23.424 26,651 Reconclllatlon of funds.. Total funds brought forward 58,581 58,581 31,930 Total funds carrled forward 82,005 £ 82,005 £ 58,581 The slalemenl of finan01 adivities indudes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 8 10 13 form part of these accounts.
ACOMB OVT OF SCHOOL CLUB LIMITED BALANCE SHEET AS AT 31 AUGUST 2022 (Company Number.. 050815401 Note 2022 2021 Flx¢d Ass•ts'. Tangible assets Current assets: Debtors Cash al bank and in hand 18.481 70.337 16.721 47.059 Total Current Assets 88.818 63.780 Llabllltlos- Creditors.. amounts lalling due within one year 6.813 5.199 Nel current assets 82,005 58,581 Totsl Not Assets 82,005 58,581 The funds ofthe charlty: Unrestricted funds Reslricled funds 82,005 58.581 10 Total Charlty Funds 11 82,005 58,581 In the Directors. and Trustees. opinion the Charitable Company was enlilled under section 477111 of the Companies Act 2006 I'lhe Act'l lo exemption from the audit of its accounts for the year ended 31 August 2022. No notice from members requiring an audit has been deposited Urer section 476 111 ol the Act in relation lo ils accounts for the financial period. The Directors and Trustees are responsible for enstjring that the Charitable Company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the slate of affairs of the Charitable Company as at the end of each financial period and ol ils incoming resources and ils application of $OUrceS for each period in accordance with the qUIrementS of sections 394 and 395 of the Act and which otherwise comply with its requirements, so far a5 applicable lo the Charitable Company. The accounts have been prepared in accordance wth the special provisions of the Companies Act 20[ applicable to small Companies. Approved by the Board on 26 May 2023 and signed on their behaw by: Sarah Hall Director and Trustee The notes on pages 8 10 13 fom part of these accounts
ACOMB OUT OF SCHOOL CLUB LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 ACCOUNTING POLICIES The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows- al Legal Entity Acomb Out of School Club is regulated by the Charities Commission {11047811, limited by guarantee and is registered in England and Wales. The address of the registered office and principle place of business is Our Lady Queen of Martyr's Primary School, Hamilton Drive, York, In the event of the charity being wound up. the liability in respect of the guarantee is limited to £10 per member of the charity. bl Basis of Preparation The Accounts have been prepared in accordance wth Accounting and Reporting by Charitl8S'. Statement of Recommended Practi applicable to charities preparing their accounts in accordance wlh the Financial Reporting Standard applicable in the UK and Republic or Ireland IFRS 1021 {effective 1 January 20191- (Charites SORP {FRS 10211. the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS102). Acomb out of School Club meets the definition of a public benefit 6nts.ty under FRS 102. Assets and liabilities are initially recognised at historical cost or Iransacb'on value unless otherwise stated in the relevant accounting policy nole{sl. cl Preparation of the accounts on a going concern basls The Trustees have a reasonable expectation Ihal adequate financial sOUrceS are available to enable the Charitable Company to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are redud. They continue to believe that the Charitable Company is a going concern and as such, the accounts have been prepared on this accounting basis. dl Tanglble flxed assets Fixed assets with a value greater than £500 are capitalised at cost. Depreciation is provided on all tangible fixed assets in use at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life, as follows- Equipment 33.33°A straight line el Fees and othor In¢om Charges for childcare services are accounted for in the year in which the service is provided. Funding grants are accounted for as receivable in the period they are awarded. Investment income is accounted for in the year on a re1vable basis.
ACOMB OUT OF SCHOOL CLUB LIMED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 ACCOUNTING POLICIES - ¢ontinu¢d Expenditure and Irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a payment lo a third party, it is probable Ihat settlement will be required and the amount of the obligats'on can be measured reliably. Expenditure is classtrd under the followng acliwty headings.. Expenditure on charitable activrties relates lo activities undertaken lo further the purposes of the charity and includes their ass(lated support costs. Governance costs include those costs 8sso¢ialed wlh meeting the constilulional requirements of the charrty and in¢lude the indepentlenl examinerfs fees and costs linked lo the strategic m8n8gemenl of the charrty. The Charitable Company operates a defined contribution pension scheme and the charge in the accounts for pension costs represents the actual amounl of contributions made by the employer lo the pension Certain expendrture is directly attributable to specrfic acliwties and has been included in those categories. Certain other costs. which are attributable to more than one activity. are apportioned across cost categories on the basis of an estimate of the propoth'on of time spent by staff on those activities. All expenditure is acUnted for on an 0rual$ basis and iludeS the irrgwverable elgment of Value Added Tax. g} Dobtors Trade and other debtors are recognised al the selllemenl amount due after any trade discount offered. Prepayments are valued al Ihe amounl prepaid net of any trade tliscounts due. hl Cash at bank and in hand Cash al bank and cash in hand includes cash and short tem hwJhly liquid investments with a short maturity of three months or less from Ihe dale of acquisikn.on or opening ol the deposit or similar account. 11 Credltors and pro¥l$lons Creditors and provisions are recryJnised where the charity has a present obligation resulting from a past event that will probably resul in the transfer of funds to a third paty and the amount due lo settle the obligation can be measured or estimaleo reliabty. Creditors and provisions are nomially recognised al their settlement amount after allowng for any trade discounts due. 11 Fund A¢¢ountlng Unreslri¢ted funds are lunds which can used in accordance wlh the charitable objects at Ihe discretion of the DireCtorsrstee$. Designations of unrestricted funds are made al the Directors,rUSteeS. dis¢relion in order to make allo¢alions lor anb'cipaled future expendrf(ur8. Dgsignaled funds comprise unreslricled funds that have been sel asK1e by the Trustees for a particular purpose. Reslricled funds are funds whi¢h are subject lo specific ttusts. either declared by the donor when making the don81ion or grant Cond0$. 01 8pted by the donoi in iesponding lo a specific appeal. k} Flnancial instruments The Charitable Company only has financial assels and financial liabilities of a kind that qualfy as basic f1nancial instruments. Basic financial inslrumenls are iniknally recognised at transaction value and subsequently measured at their settlement value with ihe eXp.on of bank loans which are subsequently measured at amorlised cost using ihe effective inlerest method.
ACOMB OUT OF SCHOOL CLUB LIMITED NOTES TO THE ACCOUNTS- CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022 INCOME FROM CHARITABLE ACTIVITIES Unrestricted Funds Restricted Funds Total 2022 Total 2021 Childcare fee income Other income Grant income 164.578 38 164,578 38 870 104,217 870 30,891 164.616 870 £ 165,486 £ 135,108 All fee income in 2021 related to unrestricted funds. NET INCOME FOR THE YEAR 2022 2021 Net Income for the year Is stated after charging: Independent Examinerfs fee Accountant's remuneration.. Stalulory accounts production and extemal review Other SeNices sso 525 1,023 770 975 896 TOTAL EXPENDITURE Charitable Activities Unreslricled Restricted Funds Funds Total 2022 Total 2021 Cost of childcare provision Governance co$1$ 139,719 2.343 139,719 2,343 106,061 2,396 142.062 142,062 £ 108,457 All expenditure in 2021 related to unrestricted lunds. STAFF COSTS 2022 2021 Gross salaries and wages {including supply staffj Employer's pension contributions Social securrty costs 96.615 1,970 1,727 77,501 3,377 769 100,312 81,647 The average number of employees during the year was 812021- 7). There were no employees with emoluments above £60.000. No remunerats'on, expenses or olher benefits have been paid to the trustees during the year. The key management personnel of the Charitsble Company MpriSe the DirectOrsrUstees and the Company Secretary. The total employee benefits of the key management personnel were £Nil12021- £Nill- 10
ACOMB OUT OF SCHOOL CLUB LIMED NOTES TO THE A¢¢OUNTS- CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022 FIXED ASSETS Equipment Cost or valuation". 1 September 2021 and at 31 August 2022 Depreciation.. 1 September 2021 and al 31 August 2022 Net book values.. 31 August 2022 1,014 1,014 31 August 2021 All fixed assets relate to thè unr6stricted fund. 7. OEBTORS Total 2022 Total 2021 Outstanding chiKlcare fe88 Other debtor5 Accrued income 17.332 279 870 16,427 18,481 16,721 All deblors relate to Un¥In'e fund¥. 8. CREDITORS.. amounts falllng du• wlthln on• yr Total 2022 Tgtal 2021 Trade creditors Other credrtors Accruals and defeThed income 3.129 2.758 926 2,539 2,290 370 6.813 5,199 All creditor5 falling du8 within one year relate to unre51rici8d lund5. 9. SUMMARY OF UNRESTRICTED FUNDS Total 2022 Total 2021 Balan at 1 September 2021 Income Expendrture Fund transfer 58.581 164.616 1142,0621 870 31,930 128,211 1108,4571 6.897 Balance at 31 August 2022 82,005 58,581
ACOM8 OUT OF SCHOOL CLUB LIMrrED NOTES TO THE ACCOUNTS- CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022 10. SUMMARY OF RESTRICTED FUNDS Balance bir 01109r2021 Incom8 Expandrtura Fund Transfer Balance cJf 3110812022 HAF Fund 870 18701 870 18701 The HAF Fund 15 for Ihe provision of free places at holiday dub5. availabb to chiklren in Ih•r loGal authority area in reaept of benefits-related free 8th001 rneals. B81ance brf 01109r2020 Ir8 ExpeThJitur8 Fund Transfer Balance crf 3110812021 HAF Fund Lord Mayoff$ Fund 4.897 14.8971 12.0001 6.897 16.8971 Tho Lord Mayofs Fund 1$ ftr the yovisi¢)n of $LdId pla$ ai th& after3d club and breaklast club$. to support vunerabl8 children and th•r families. 11. ANALYSIS OF THE CHARITABLE COMPANfs NET ASSETS BY FUNO Fixed asset$ Net current 8S881$ Total 2022 Unr8Stricled funds Restricted funds 82.00$ 82.005 82.005 £ 82,005 Fixed •$set$ Nel current 4ssets Total 2021 Unrestncted funds Restricted funds 58.581 58,581 S8.581 58.581 12. TRANSACTIONS WH RELATED PARTIES A management coniraet exists beeen Ihe CharitaNe Comp8ny and York Childtare Limrted. Management charges of £17.229 12021 £10.8861 were paid lo York Childcare Lirniled for seNces provided to Ihe charitab Company. At the year end the charitab Company (Med York Childrare Limited E3.(M)012021 - £1.5451. 13. TAXATION The Company Is a wistered charrty (num 11047811 and 1$ noi liae to iaxats.on on ejther revenue suWuse$ or surpluses on the sale of caprtsl as8ets used in its charrtable acti$. 14 COMPANY STATUS The Company 15 a cornpany lirnited by guantee. not hawing a share caprtal. In Ihe event of the wrnpany being wound up memb8rs are requir8d to COntnle an amount not ex(ediThJ £10. 16. PENSION AND OTHER SCHEMES Defined conlributK)n pension Xhetne The company operates a defined conthbutK)n penon sd*tnÈ. The PenSH)n (x)st tharge for Ihe year psents contributions payable by the company to the scherrE and amunled to £1.97012021- £3,3771. 12
ACOMB OUT OF SCHOOL CLUB LIMITED NOTES TO THE ACCOUNTS- CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022 16. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES Unrestrlcted funds Restricted funds Totsl 2021 Income and endovrnents from: Charitable activities Grant income 104.217 23.994 104.217 30,891 6,897 Total Income 128,211 6,897 135,108 Expenditure on: Charitable activities 108,457 108,457 Total expenditure 108.457 108.457 Not Income Fund transfer 19.754 6.897 6.897 16.8971 26,651 Net movement In funds 26.651 26.651 ReconclllatSon of funds: Total funds brought forward 31,930 31,930 Total funds carrled forward 58.581 58,581 13