Sarn The Cross Barn Palace Gate Farm, Odiham Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 The Cross Barn Odiham www.thecrossbarn.or .uk | 01256 701803 | en uiries thecrossbarn.or Regislefed Charity No.. 1103998 Registered in England as a Company Limited by Guarantee Limite(I Company No.. 051185704
The Cross Barn Odiham Contents of the Financial Statements for the year ended 31 March 2025 Report of the Trustees Independent Examinerfs Report Statement of Financial Acbvitses Balance Sheet Notes to Ihe Financial Statements 10 Detailed Statement of Financial Activities 13
The Cross Barn Odiham rt of the Ttee$ for the Year Ended 31 March 2025 The Trustees. who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The Trustees have adopted the provisions of the Charities Ststement of Recommended Practice 2015 (FRS 102). REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05085704 (England and Wales) Registered office The Cross Bam Odiham, Palace Gate Farm, Odiham. Hook, Hampshire, RG29 1JX Re Independent Examiner Tom Bennett Registered Charfty number 1103998 Tru8tee8 l Green J F Macdiarmid D Robottom CJ Clark K W Crookes RL TJones Mrs P S Twineham D P Allen P Wilding Chairman Hon Treasurer (retired 19th September 2024) Hon Treasurer (appointed 191h September 2024) (retired 281h August 2025) H J Swalheim M K Drayton Mrs R Coleman (appointed 16th January 2025) Bankers Lloyds Bank PLC, 174 Fleet Road, FIt, Hampshire, GU514DD STRUCTURE, GOVERNANCE AND MANAGEMEpir Governlng document The charity is controlled by its goveming document, a deed oftrust dated 26th March 2004, and constitutes a company limited by guarantee. Objects. aims and activities Operating as a charitable company limited by guarantee. the Trustees are responsible for the management of premises owned by Hart DiStrt Council known as The Cross Bam Odiham. The objects of The Cn)ss Bam Odiham are lo promote for the benefft of the inhabitants of the Parish of Odiham and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infinnty or disablement, financial hardship or social and economic
circumstances, or for the public at large in the interests of social welfare. and with the object of improving the conditi.on of lrfe of the said inhabrtants." Organisational structure The Board of Trustees meet monthly as The Cross Bam Management Committee. The Events group is a sulKommittee of the main Board and meets as required. Recruitmen( appointmen( induction and training of trustees In accordan with the Trust Deed one third of the Trustees must retire by rotation at eath Annual General Meeting and. being willing. will offer themselves for re-election. Roger Jones, Michael Drayton, Pauline Twineham. lan Grn and Ken Cn)okes will seek re- election, having exeded the maximum term of office of 9 yeatS. David Robottom was appointed as Trust and Hon Treasurer on 19th September 2024, following the retirement of Finlay Macdiarmid. Our thanks are record to Finlay for his long and diligent service. All new Trustees are appointed on the basis that they have enough knowledge and experien to understand the nature of the charity, to manage their duties responsibly and to fvrther the charitys objectives and aims. Trustees attend training sessions as appropriate. Related parties The charity manages The Cross Bam with the agreement of Hart District Council, who are the owners of the property. Risk management The Board of Trustees perh)dically reviews the major risks to which the charity is exposed and has ensured that systems are adequate to mitigate those risks. The charity has both Public and Employerfs Liabilty Insuran and Charrty Trustee Insuran cover. A premises license has been granted by Hart District Council. Govemance In March 2018 the Board reflected on the recommendations ofthe new Charty Governance Code. The Board are satisfied that they operate within best practi guidelines ACHIEVEMENTS AND PERFORMANCE The Cross Bam has had another successful year. Strong bookings continued for both regular and one-off lettings regular activty groups and clubs, some notsble exhibitions, and families holding their many celebrations in the Bam. Our cinema and theatre programme beneffted from an improved flow of attractNe films and National Theatre Live plays, as well as from our own live events, and we significantly widened our base of regular attendees. As a result, we were able to record an overall operating profft before depreciation of nearly £6,000. Like everybody we are suffering from the general increase in inflation, in particular energy and service charges, but we have beneffted from our invesknent in our floor and its heating system in 2023. As usual our clients were looked after by Anna Roberts (the Bam's Client Manager) supported by our strong team of Trustees and volunteers. The Board of Trustees has been strengthened, with David Robottom in his first year as Treasurer and Phil Wilding joining us in January.
Plans for the Future The most important responsibilty for 2024 and beyond is to continue our improvements, maintsining the Bam in top form. program In 2023 the Trustees, working with Hart DC identified the need to repla our gutters and repair crumbling pointing both inside and out. This was approved by Hart DC and work was due to start in 2024. Unfortunately. due to the complexities of repairing such an old but important budling, technical difficulties have delayed the start of this work until 2025, when work on the gutters should commence. The Cross Barn and the Communty One of the strengths of the Bam is its close links with the communty. We have a formal 'Friends of the Bam, group. We also have a small group of volunteers who regularly support what we do, be it cinema, theatre or just general maintenan. The Cross Bam is run as a charitable organization for the benefit of the people of Odiham. It is one of the most splendid and stunning village halls in the country and creates a wonderftjl Spa combining history, ambience and beauty for the benefft of the many village groups as Well as private events. For the previous 20+ years, the Cross Bam has been self financing and able to accommodate the village needs at competitive rentsl cost which enables so many of our village communty to use the Bam. However for these competitive charges to continue, as well as maintain this very special part of Odiham for the future, in 2025 we intend to significantly strengthen our fonnal 'Friends of the Bam. group including offering online registration and donations. We are committed to ensuring that the Barn can continue to provide a safe, secure and inspiring location for the Bam's many clients for years to come. FINANCIAL REVIEW Financial Results Total income from all SoUrS increased from £52,923 in 2023124 to £64,206 in the current year. This excellent result arose from unrestricted fvnd generating activities increasing from £48.441 to £60.488, due to increased regular and one-off lettings and higher events income; the latter of which included a one-off fundraising evening. Accordingly associated event costs were also higher than last year which led to totsl unrestricted expenditure increasing from £60.369 in 2023124 to £64.503 in the current year. The Friends of the Bam have maintained their subscriptions, which is gratefully acknowledged. Overall a loss of £5,386 was achieved from totsl activities, which is significantly reduced from the previous year loss of £12,475. There was no capital expenditure in the year. Reserves pollcy The contingency fund ensures that a significant amount of money is available to cover unforeseen adverse events and it currently stsnds at £25,000. Funds raised by the Friends are separately identified and may be used to support the Bam activities as agreed by the Trustees. Likewise, the Barn 500 reserves are separately identified having been used to complete the major refurbishment of the washrooms and kitchen in recent years. The unrestricted fund represents the operational surpluses of running the Cross Barn and the minor operational capital expenditure. Transfers between the funds may be authorised by the Trustees as appropriate.
RESPONSIBILITIES OF THE TRUSTEES The Trustees (who are also the Directors of the Company for the purpose of Company Law) are responsible for preparing the Trustees. Annual Report and the financial statements in accordan wfth applicable law and the United Kingdom Accounting Standards (UK GAAP). Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the stats of affairs of the Charity and of the incoming resources and application of resources including the income and expenditure of the Charity for that year. In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently Observe the methods and principles in the Charities SORP (FRS102). Make judgements and estimates that are reasonable and prudent stste whether applicable UK accounting standards have been followed, subject to any material departures and explained in the financial statements Prepare the financial statement on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware: There is no relevant information of which the independent examiner is unaware, and The Trustses have tsken all steps that they ought to have taken to make themselves aware of relevant information and to establish that the independent examiner is aware of that infomiation INDEPENDENT EXAMINER Tom Bennett has been appointed to act as independent examiner as the charity does not require an audit. SMALL COMPANY PROVISIONS This report has been prepared in accordance with the special provisions for small companies under Part 15 ofthe Companies Act 2016. Registered Office: Cross Bam Odiham, Palace Gate Farm, Odiham, Hook, Hampshire, RG29 1JX Signed by order of the Trustees lan Green, Chaimian Approved by the Trustees, Dated 18th September 2025
The Cross Barn Odiham ndent Examinerfs Re rt to the Trustees for the Year Ended 31 March 2025 Inde I report to the charity trustees on my examination of the accounts ofthe Company for the year ended 31 March 2025. RESPONSIBILITIES AND BASIS OF REPORT The charity's trustees of the Company (and also its directors for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charty's accounts as carried out under section 145 of the Charities Act 2011 {'the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1 . accounting records were not kept in respect of the Company as required by section 386 ofthe 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods arKI principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tom Bennett Independent Examiner Date: 18th Septhber21Y25
THE CROSS BARN OOIHAM 5rATEmE OF FINANCIALAcrnnTIES YEAR ENDED 31 MARCH 2025 Unrestrlcted ReStrk Funds Funds Frlends BamS(XI Totsl Unrestrlrted Restrlcted Funds Funds Friends Barn 500 Total 2024 INCOMING RESOURCES In¢omln8 resour from pnerated lunds Voluntary Income Artivities generating funds Investment Income 1,125 48,441 1,125 50,609 1.189 2,102 104 62.&34 1.212 2,065 103 1.212 Total Incomlng rnsources 104 $0,755 2.065 103 RESOURCES EXPENDED Cort of 8eneratln8 fund$ 64.503 1,068 4.021 69,592 60.371 4,021 65,401 VINCOMVIEXPENtMlliRE) {2,5031 1,034 13,9171 15,386) 19,616) 1,056 {3,918) {12,4781 Translers between funds 4,1 ( 4,000) NET MOVEMENf IN FUNDS {2,503) 1,034 13,9171 15,3861 15,616) (2,944) (3,918) (12,4781 FUND BALANCES brou8ht fOard 47,175 8.849 50,889 1(%,913 52.791 11,793 54.807 119,391 FUNO MLANCES carrled fom £ 44,672 £ 9883 £46,972 £101 27 £ 47.175 £ 8,849 £50,889 £ 106,913 The notes forni part of the8e financial statements
THE CROSS BARN ODIHAM BALANCE SHEEf as at 31 MARCH 21Y25 2024 Fed assets Tangible fixed assets 61.945 73,294 Current a55ets Debtors Cash at bank and in harKI 3526 46,155 2,559 38,032 49.681 40,591 Current liabilities Creditors due within one year (10,099 6,972) Net current assets / (Ilabllltles) 39y2 33,619 - 1 assets less current IlablKtles £ 101527 £ 106,913 Funds li Unrestrlcted funds Restricted fvnds 44,672 56,855 47.175 59,738 Totsl funds £ 101,527 £ 106.913 The notes form part of these financial statemerrts Signed on behalf of the Trustees by lan Green, Chairman 18th September 2025
THE CROSS BARN ODIHAM Notes to the Financial Statement for the year ended 31 March 2025 1. ACCOUNTING POLICIES Accounting convention The financial statements have been prepared under the historical cost convention, and in accordan with the Charities SORP (FRS 102) and the Companies Act 2006 Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated usefvl life. Plant and machinery - 10% of cost, Electrical equipment - 200kn of cost Assets associated with the structure of the building (store. doors, patio etc) - 5 % of cost Taxation The charity is exempt from corporation tax on its charitable acttvities. Fund accounting Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when fvnds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the detailed notes to the financial statements. 10
THE CROSS BARN ODIHAM NOTES TO THE FINANaAL sfAIEMENTS YEAR ENDED 31 MARCH 2025 2024 VOLUKtARY INCOME Grants, Donations arKI Ins'ce claim 1,125 ACTIVITIES FOR GENERATING FUNDS Barn 10 Regular LettirEs One-off Lettings Film. theatre arKI other events Friends subscriptions 104 23.380 13.118 23.990 2.102 103 18,759 11,972 17,711 2,065 £ 62.694 £ 50,610 INVESTMENf INCOME Interest £ 1.212 £ 1,189 NET INCOME/EXPENDITURE Is stated after chargi Depreciation £ 11,349 £ 11,477 TRUSTEES REMUNERATION AND BENEFTh5 There were no trustees remuneration, expenses or other benefits for the year ended 31 March 2025 or for the year 31 March 2024 STAFF COSTS Office costs- manager arml bookkeeper £ 10.596 £ 11,199 TANGIBLE RXED ASSErs C05r as at 1st April 2024 alditions Dlsposals Cost as at 3tst March 2025 188230 £ 188,230 DEPRECIATION as at 1st April 2024 Additions Disposals Depreclatlon as at 3tst March 2025 114,936 11.349 £ 126,285 NEf BOOK VALUE a5 at 3tst March 2025 £ 61,945 NEf BOOK VALUE as at 31st March 2024 73,294 11
THE CROSS BARN ODIHAM NOTES TO ThE FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2025 2024 DEBTORS Trade debtors £ 3526 £ 2,102 10 CREDITORS DUE WITHIN ONE VEAR Hlre, Key and Cautionary deposits Accruals 6,202 3,897 £ 10,099 £ 3,685 1,206 4,891 li MOVEMENT IN FUNDS Unrestricted funds Restrfcted funds General ContiDgenLy Friends Bam 500 Total Funds Balance as at 1st April 2024 22,175 25,000 8.849 50,889 106,913 Incoming resources 62,OlJ) 2,102 64,206 Transfers between funds Resources expended { 64,5031 ( 1,068) { 4,021) ( 69,5921 Balanceasat31stMarch2025 £19,672 £ 25,000 £ 9,883 £ 46,972 £ 101,527 FUNDS REPRESENTED BY Unrestrirted funds Restricted funds General Contingency Frlends Barn 500 Total Fun(b Tangible red assets 13,783 2,492 45.670 61,945 Net current assets { 6.975) 402 6.573) Cash 12,864 25.000 6,991 46,155 Totsl funds £19,672 £ 25,000 £ 9,885 £ 46,970 £ 101527 12
THE CROSS BARN ODIHAM DEfAILED sfATEMEMf OF FINANCIALAcnviTIES YEAR ENDED 31st MARCH 2025 Unrestrirted Restrlcted Funds 31.3.25 Funds Friends Bam500 TOTAL Unrestricted Funds Restricted Funds Friends Barn 500 31.3.24 TOTAL INCOME Voluntsry Income Grants Donations Ivlties for generatlng funds Barn 500 Regular lettinES One-off lettings Film and other events Fundraising Friends subscrlptions 300 300 i.ioo 25 I,ioo 25 104 104 23,380 13,118 23,990 103 103 23,380 13.118 23.990 18,759 11,972 17.711 18,759 11,972 17,711 2,102 2,102 2,102 62,994 2,065 2.065 2,065 51,735 60,788 104 49.567 103 Investment Inmme Deposit acrt interest 1.212 1,212 1,189 1,189 Total incoming resour 62,000 2,102 104 64.206 50,756 2,065 103 52,924 RESOURCES EXPENDED Costs of generatlng voluntary Income Wage5 & related costs 10,596 Water 560 Insurance 1,669 Light arxl heat 5,810 Waste 1,538 Tdephone and Internet 406 Post, stationery. sundries 55 Repairs & maintenance 4,921 Legal fee5 945 Advertising & licences 384 aeaning and supplies 12.060 Fllm and other events 17.088 IT Costs 725 Marketlng 355 offi general 1,131 Depreciation 6,260 Total resour$ expended 64,503 10,596 560 1,669 s10 1.538 406 55 4.921 945 11,199 506 11,199 506 1,541 4,768 1,385 405 41 9,171 1,541 4,768 1.385 405 41 9.171 625 625 10,861 11,637 732 127 924 11,477 65,399 12,060 17,088 725 355 1,131 11.349 69.592 10,861 11.637 732 127 924 1.068 1.068 4,021 4,021 6,447 60,369 1,009 1,009 4.021 4,021 INCOMV(EXPENDrruRE { 2.503) 1.034 ( 3,917) { 5,386) { 9.613) 1,056 1 3.918) { 12,475} 13