Sarn
The Cross Barn
Palace Gate Farm,
Odiham
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
The Cross Barn
Odiham
www.thecrossbarn.or
.uk | 01256 701803 | en
uiries
thecrossbarn.or
Regislefed Charity No.. 1103998
Registered in England as a Company Limited by Guarantee
Limite(I Company No.. 051185704

The Cross Barn Odiham
Contents of the Financial Statements
for the year ended 31 March 2025
Report of the Trustees
Independent Examinerfs Report
Statement of Financial Acbvitses
Balance Sheet
Notes to Ihe Financial Statements
10
Detailed Statement of Financial Activities
13

The Cross Barn Odiham
rt of the T￿￿tee$ for the Year Ended 31 March 2025
The Trustees. who are also directors of the charity for the purposes of the Companies Act
2006, present their report with the financial statements of the charity for the year ended 31
March 2025. The Trustees have adopted the provisions of the Charities Ststement of
Recommended Practice 2015 (FRS 102).
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05085704 (England and Wales)
Registered office
The Cross Bam Odiham, Palace Gate Farm, Odiham. Hook, Hampshire, RG29 1JX
Re
Independent Examiner
Tom Bennett
Registered Charfty number
1103998
Tru8tee8
l Green
J F Macdiarmid
D Robottom
CJ Clark
K W Crookes
RL TJones
Mrs P S Twineham
D P Allen
P Wilding
Chairman
Hon Treasurer (retired 19th September 2024)
Hon Treasurer (appointed 191h September 2024)
(retired 281h August 2025)
H J Swalheim
M K Drayton
Mrs R Coleman
(appointed 16th January 2025)
Bankers
Lloyds Bank PLC, 174 Fleet Road, FI￿t, Hampshire, GU514DD
STRUCTURE, GOVERNANCE AND MANAGEMEpir
Governlng document
The charity is controlled by its goveming document, a deed oftrust dated 26th March 2004,
and constitutes a company limited by guarantee.
Objects. aims and activities
Operating as a charitable company limited by guarantee. the Trustees are responsible for
the management of premises owned by Hart DiStr￿t Council known as The Cross Bam
Odiham.
The objects of The Cn)ss Bam Odiham are lo promote for the benefft of the inhabitants of
the Parish of Odiham and the surrounding area, the provision of facilities for recreation or
other leisure time occupation of individuals who have need of such facilities by reason of
their youth, age, infinnty or disablement, financial hardship or social and economic

circumstances, or for the public at large in the interests of social welfare. and with the object
of improving the conditi.on of lrfe of the said inhabrtants."
Organisational structure
The Board of Trustees meet monthly as The Cross Bam Management Committee. The
Events group is a sulKommittee of the main Board and meets as required.
Recruitmen( appointmen( induction and training of trustees
In accordan￿ with the Trust Deed one third of the Trustees must retire by rotation at eath
Annual General Meeting and. being willing. will offer themselves for re-election. Roger
Jones, Michael Drayton, Pauline Twineham. lan Gr￿n and Ken Cn)okes will seek re-
election, having ex￿eded the maximum term of office of 9 yeatS.
David Robottom was appointed as Trust￿ and Hon Treasurer on 19th September 2024,
following the retirement of Finlay Macdiarmid. Our thanks are record to Finlay for his long
and diligent service.
All new Trustees are appointed on the basis that they have enough knowledge and
experien￿ to understand the nature of the charity, to manage their duties responsibly and
to fvrther the charitys objectives and aims. Trustees attend training sessions as appropriate.
Related parties
The charity manages The Cross Bam with the agreement of Hart District Council, who are
the owners of the property.
Risk management
The Board of Trustees perh)dically reviews the major risks to which the charity is exposed
and has ensured that systems are adequate to mitigate those risks. The charity has both
Public and Employerfs Liabilty Insuran￿ and Charrty Trustee Insuran￿ cover.
A premises license has been granted by Hart District Council.
Govemance
In March 2018 the Board reflected on the recommendations ofthe new Charty Governance
Code. The Board are satisfied that they operate within best practi￿ guidelines
ACHIEVEMENTS AND PERFORMANCE
The Cross Bam has had another successful year.
Strong bookings continued for both regular and one-off lettings regular activty groups
and clubs, some notsble exhibitions, and families holding their many celebrations in the
Bam.
Our cinema and theatre programme beneffted from an improved flow of attractNe films and
National Theatre Live plays, as well as from our own live events, and we significantly
widened our base of regular attendees.
As a result, we were able to record an overall operating profft before depreciation of nearly
£6,000.
Like everybody we are suffering from the general increase in inflation, in particular energy
and service charges, but we have beneffted from our invesknent in our floor and its heating
system in 2023.
As usual our clients were looked after by Anna Roberts (the Bam's Client Manager)
supported by our strong team of Trustees and volunteers. The Board of Trustees has been
strengthened, with David Robottom in his first year as Treasurer and Phil Wilding joining us
in January.

Plans for the Future
The most important responsibilty for 2024 and beyond is to continue our
improvements, maintsining the Bam in top form.
program
In 2023 the Trustees, working with Hart DC identified the need to repla￿ our gutters and
repair crumbling pointing both inside and out. This was approved by Hart DC and work was
due to start in 2024. Unfortunately. due to the complexities of repairing such an old but
important budling, technical difficulties have delayed the start of this work until 2025, when
work on the gutters should commence.
The Cross Barn and the Communty
One of the strengths of the Bam is its close links with the communty. We have a formal
'Friends of the Bam, group. We also have a small group of volunteers who regularly support
what we do, be it cinema, theatre or just general maintenan￿.
The Cross Bam is run as a charitable organization for the benefit of the people of Odiham.
It is one of the most splendid and stunning village halls in the country and creates a wonderftjl
Spa￿ combining history, ambience and beauty for the benefft of the many village groups as
Well as private events.
For the previous 20+ years, the Cross Bam has been self financing and able to
accommodate the village needs at competitive rentsl cost which enables so many of our
village communty to use the Bam. However for these competitive charges to continue, as
well as maintain this very special part of Odiham for the future, in 2025 we intend to
significantly strengthen our fonnal 'Friends of the Bam. group including offering online
registration and donations.
We are committed to ensuring that the Barn can continue to provide a safe, secure and
inspiring location for the Bam's many clients for years to come.
FINANCIAL REVIEW
Financial Results
Total income from all SoUr￿S increased from £52,923 in 2023124 to £64,206 in the current
year. This excellent result arose from unrestricted fvnd generating activities increasing from
£48.441 to £60.488, due to increased regular and one-off lettings and higher events income;
the latter of which included a one-off fundraising evening. Accordingly associated event costs
were also higher than last year which led to totsl unrestricted expenditure increasing from
£60.369 in 2023124 to £64.503 in the current year.
The Friends of the Bam have maintained their subscriptions, which is gratefully
acknowledged.
Overall a loss of £5,386 was achieved from totsl activities, which is significantly reduced from
the previous year loss of £12,475.
There was no capital expenditure in the year.
Reserves pollcy
The contingency fund ensures that a significant amount of money is available to cover
unforeseen adverse events and it currently stsnds at £25,000.
Funds raised by the Friends are separately identified and may be used to support the Bam
activities as agreed by the Trustees.
Likewise, the Barn 500 reserves are separately identified having been used to complete
the major refurbishment of the washrooms and kitchen in recent years.
The unrestricted fund represents the operational surpluses of running the Cross Barn and the
minor operational capital expenditure.
Transfers between the funds may be authorised by the Trustees as appropriate.

RESPONSIBILITIES OF THE TRUSTEES
The Trustees (who are also the Directors of the Company for the purpose of Company Law)
are responsible for preparing the Trustees. Annual Report and the financial statements in
accordan￿ wfth applicable law and the United Kingdom Accounting Standards (UK GAAP).
Company law requires the Trustees to prepare financial statements for each financial year
which give a true and fair view of the stats of affairs of the Charity and of the incoming
resources and application of resources including the income and expenditure of the Charity
for that year.
In preparing these financial statements, the Trustees are required to:
Select suitable accounting policies and then apply them consistently
Observe the methods and principles in the Charities SORP (FRS102).
Make judgements and estimates that are reasonable and prudent
stste whether applicable UK accounting standards have been followed, subject to any
material departures and explained in the financial statements
Prepare the financial statement on the going concern basis unless it is inappropriate to
presume that the charitable company will continue in operation
The Trustees are responsible for keeping proper accounting records which disclose with
reasonable accuracy at any time the financial position of the Charity and enable them to
ensure that the financial statements comply with the Companies Act 2006. The Trustees are
also responsible for safeguarding the assets of the Charity and hence for tsking reasonable
steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
There is no relevant information of which the independent examiner is unaware, and
The Trustses have tsken all steps that they ought to have taken to make themselves
aware of relevant information and to establish that the independent examiner is aware
of that infomiation
INDEPENDENT EXAMINER
Tom Bennett has been appointed to act as independent examiner as the charity does not
require an audit.
SMALL COMPANY PROVISIONS
This report has been prepared in accordance with the special provisions for small companies
under Part 15 ofthe Companies Act 2016.
Registered Office:
Cross Bam Odiham, Palace Gate Farm, Odiham, Hook, Hampshire, RG29 1JX
Signed by order of the Trustees
lan Green, Chaimian
Approved by the Trustees,
Dated 18th September 2025

The Cross Barn Odiham
ndent Examinerfs Re
rt to the Trustees for the Year Ended 31 March 2025
Inde
I report to the charity trustees on my examination of the accounts ofthe Company for the year
ended 31 March 2025.
RESPONSIBILITIES AND BASIS OF REPORT
The charity's trustees of the Company (and also its directors for the purposes of company
law) are responsible for the preparation of the accounts in accordance with the requirements
of the Companies Act 2006 ('the 2006 Act,).
Having satisfied myself that the accounts of the Company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my
examination of your charty's accounts as carried out under section 145 of the Charities Act
2011 {'the 2011 Act,).
In carrying out my examination I have followed the Directions given by the Charity
Commission under section 145(5) (b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confirm that no matters have come to my attention in
connection with the examination giving me cause to believe:
1 . accounting records were not kept in respect of the Company as required by section
386 ofthe 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the
2006 Act other than any requirement that the accounts give a 'true and fair view
which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods arKI principles
of the Statement of Recommended Practice for accounting and reporting by charities
applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no COn￿mS and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Tom Bennett
Independent Examiner
Date: 18th Septhber21Y25

THE CROSS BARN OOIHAM
5rATEmE￿ OF FINANCIALAcrnnTIES
YEAR ENDED 31 MARCH 2025
Unrestrlcted ReStrk￿ Funds
Funds
Frlends BamS(XI
Totsl
Unrestrlrted Restrlcted Funds
Funds
Friends Barn 500
Total
2024
INCOMING RESOURCES
In¢omln8 resour￿ from pnerated lunds
Voluntary Income
Artivities generating funds
Investment Income
1,125
48,441
1,125
50,609
1.189
2,102
104
62.&34
1.212
2,065
103
1.212
Total Incomlng rnsources
104
$0,755
2.065
103
RESOURCES EXPENDED
Cort of 8eneratln8 fund$
64.503 1,068
4.021
69,592
60.371
4,021
65,401
VINCOMVIEXPENtMlliRE)
{2,5031
1,034 13,9171
15,386)
19,616)
1,056
{3,918) {12,4781
Translers between funds
4,1￿ ( 4,000)
NET MOVEMENf IN FUNDS
{2,503)
1,034 13,9171
15,3861
15,616) (2,944) (3,918) (12,4781
FUND BALANCES brou8ht fO￿ard
47,175
8.849 50,889
1(%,913
52.791
11,793 54.807
119,391
FUNO MLANCES carrled fom
£ 44,672 £ 9883 £46,972 £101
27
£ 47.175 £ 8,849 £50,889 £ 106,913
The notes forni part of the8e financial statements

THE CROSS BARN ODIHAM
BALANCE SHEEf as at 31 MARCH 21Y25
2024
F￿ed assets
Tangible fixed assets
61.945
73,294
Current a55ets
Debtors
Cash at bank and in harKI
3526
46,155
2,559
38,032
49.681
40,591
Current liabilities
Creditors due within one year
(10,099
6,972)
Net current assets / (Ilabllltles)
39y2
33,619
- ￿1 assets less current IlablKtles
£ 101527
£ 106,913
Funds
li
Unrestrlcted funds
Restricted fvnds
44,672
56,855
47.175
59,738
Totsl funds
£ 101,527
£ 106.913
The notes form part of these financial statemerrts
Signed on behalf of the Trustees by
lan Green, Chairman
18th September 2025

THE CROSS BARN ODIHAM
Notes to the Financial Statement for the year ended 31 March 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in
accordan￿ with the Charities SORP (FRS 102) and the Companies Act 2006
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity
is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings
that aggregate all cost related to the category. Where costs cannot be directly attributed to
particular headings they have been allocated to activities on a basis consistent with the use
of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over
its estimated usefvl life.
Plant and machinery - 10% of cost, Electrical equipment - 200kn of cost
Assets associated with the structure of the building (store. doors, patio etc) - 5 % of cost
Taxation
The charity is exempt from corporation tax on its charitable acttvities.
Fund accounting
Unrestricted funds can be used in accordan￿ with the charitable objectives at the
discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of
the charity.
Restrictions arise when specified by the donor or when fvnds are raised for particular
restricted purposes.
Further explanation of the nature and purpose of each fund is included in the detailed
notes to the financial statements.
10

THE CROSS BARN ODIHAM
NOTES TO THE FINANaAL sfAIEMENTS
YEAR ENDED 31 MARCH 2025
2024
VOLUKtARY INCOME
Grants, Donations arKI Ins'ce claim
1,125
ACTIVITIES FOR GENERATING FUNDS
Barn ￿10
Regular LettirEs
One-off Lettings
Film. theatre arKI other events
Friends subscriptions
104
23.380
13.118
23.990
2.102
103
18,759
11,972
17,711
2,065
£ 62.694 £ 50,610
INVESTMENf INCOME
Interest
£ 1.212 £
1,189
NET INCOME/EXPENDITURE
Is stated after chargi
Depreciation
£ 11,349 £ 11,477
TRUSTEES REMUNERATION AND BENEFTh5
There were no trustees remuneration, expenses or other benefits for the year ended 31
March 2025 or for the year 31 March 2024
STAFF COSTS
Office costs- manager arml bookkeeper
£ 10.596 £ 11,199
TANGIBLE RXED ASSErs
C05r as at 1st April 2024
alditions
Dlsposals
Cost as at 3tst March 2025
188230
£ 188,230
DEPRECIATION as at 1st April 2024
Additions
Disposals
Depreclatlon as at 3tst March 2025
114,936
11.349
£ 126,285
NEf BOOK VALUE a5 at 3tst March 2025
£ 61,945
NEf BOOK VALUE as at 31st March 2024
73,294
11

THE CROSS BARN ODIHAM
NOTES TO ThE FINANCIAL sfATEMENTS
YEAR ENDED 31 MARCH 2025
2024
DEBTORS
Trade debtors
£ 3526 £
2,102
10
CREDITORS DUE WITHIN ONE VEAR
Hlre, Key and Cautionary deposits
Accruals
6,202
3,897
£ 10,099 £
3,685
1,206
4,891
li
MOVEMENT IN FUNDS
Unrestricted funds
Restrfcted funds
General ContiDgenLy Friends
Bam 500
Total
Funds
Balance as at 1st April 2024
22,175
25,000
8.849
50,889
106,913
Incoming resources
62,OlJ)
2,102
64,206
Transfers between funds
Resources expended
{ 64,5031
( 1,068) { 4,021) (
69,5921
Balanceasat31stMarch2025 £19,672 £ 25,000 £ 9,883 £ 46,972 £ 101,527
FUNDS REPRESENTED BY
Unrestrirted funds
Restricted funds
General Contingency Frlends
Barn 500
Total
Fun(b
Tangible r￿ed assets
13,783
2,492
45.670
61,945
Net current assets
{ 6.975)
402
6.573)
Cash
12,864
25.000
6,991
46,155
Totsl funds
£19,672 £ 25,000 £ 9,885 £ 46,970 £ 101527
12

THE CROSS BARN ODIHAM
DEfAILED sfATEMEMf OF FINANCIALAcnviTIES
YEAR ENDED 31st MARCH 2025
Unrestrirted Restrlcted Funds
31.3.25
Funds
Friends Bam500 TOTAL
Unrestricted
Funds
Restricted Funds
Friends Barn 500
31.3.24
TOTAL
INCOME
Voluntsry Income
Grants
Donations
Ivlties for generatlng funds
Barn 500
Regular lettinES
One-off lettings
Film and other events
Fundraising
Friends subscrlptions
300
300
i.ioo
25
I,ioo
25
104
104
23,380
13,118
23,990
103
103
23,380
13.118
23.990
18,759
11,972
17.711
18,759
11,972
17,711
2,102
2,102
2,102
62,994
2,065
2.065
2,065
51,735
60,788
104
49.567
103
Investment Inmme
Deposit acrt interest
1.212
1,212
1,189
1,189
Total incoming resour
62,000
2,102
104
64.206
50,756
2,065
103
52,924
RESOURCES EXPENDED
Costs of generatlng voluntary Income
Wage5 & related costs
10,596
Water
560
Insurance
1,669
Light arxl heat
5,810
Waste
1,538
Tdephone and Internet
406
Post, stationery. sundries
55
Repairs & maintenance
4,921
Legal fee5
945
Advertising & licences
384
aeaning and supplies
12.060
Fllm and other events
17.088
IT Costs
725
Marketlng
355
offi￿ general
1,131
Depreciation
6,260
Total resour￿$ expended
64,503
10,596
560
1,669
s￿10
1.538
406
55
4.921
945
11,199
506
11,199
506
1,541
4,768
1,385
405
41
9,171
1,541
4,768
1.385
405
41
9.171
625
625
10,861
11,637
732
127
924
11,477
65,399
12,060
17,088
725
355
1,131
11.349
69.592
10,861
11.637
732
127
924
1.068
1.068
4,021
4,021
6,447
60,369
1,009
1,009
4.021
4,021
INCOMV(EXPENDrruRE { 2.503)
1.034 ( 3,917) { 5,386)
{ 9.613)
1,056 1 3.918) { 12,475}
13