Canolfan Ceiriog Centre Cyf
Unaudited Financial Statements
For the year ended 31 December 2023
Company number 4984871 Charity number 1103898
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Company information
Company number 4984871 Charity number 1103898 Registered office Canolfan Ceiriog Centre New Road Glyn Ceiriog Llangollen LL20 7HE Website www.canolfanceiriog.org Directors Mr T.Bates Mr. J.Mills Mr. P.Lloyd Mrs S. Wallace Mr.P.Fletcher Mr. G.Young Mrs. V.Young Mr. D.Mills Company secretary Mr. J.Mills Centre Manager Mrs. E.Mills
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Contents
| Pages 1 & 2 | Director's report |
|---|---|
| Page 3 | Income Statement (Profit and Loss) |
| Page 4 | Statement of Financial Position (Balance sheet) |
| Pages 5 - 7 | Notes to the financial statements |
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 1
Director's report
The Directors present their report with the financial statements for the company for the year ended 31 December 2023.
Principal activity and review
The company's main activity is the operation of a community centre - the Canolfan Ceiriog Centre.
Financial review
The accounts show a deficit in the year of £8,558 (2022 - Deficit £5,253).
Charitable objects
To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said inhabitants.
Achievements and performance
2023 has been a difficult year for Canolfan Ceiriog Centre.
Usage of the Charitable Facility by Ceiriog Valley residents has made some recovery following the Covid Pandemic, but numbers are still down in comparison to pre pandemic levels.
The Cost of Living Crisis has affected disposable incomes and a full program of fund raising events has been carried out to try to sustain the facility and services offered.
The energy cost incurred by the facility tripled from £4k to £12 during the year and has had a major financial impact.
As a means of counteracting the sharp increase in energy cost following the enegy cap removal, a Capital Grant was obtained through Cadwyn Clwyd to fund the installation of a 10KW Photo Voltaic Array.
The Array was commissioned in March of this year at a total capital cost of £18,375 Canolfan match funded £2,646 of this and to date savings of approximately £1,600 have accumulated .
A trading deficit of £8,558 has been recorded for the year 2023
Structure, governance and management
The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004
Unaudited financial statements For the year ended 31 December 2023
Director's report (continued…)
Responsibilities of the board of directors/ trustees
The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
-
Observe the methods and principles in the Charity SORP.
The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:-
J.Mills Company Secretary
…………………….................................. ..............................................
Page 3
| Canolfan Ceiriog Centre Cyf | Canolfan Ceiriog Centre Cyf | ||
|---|---|---|---|
| Unaudited financial statements | |||
| For the year ended 31 December 2023 | |||
| Income Statement (Profit and Loss) | 31-Dec-23 | 31-Dec-22 | |
| Incomes | |||
| Exercise/Sports Clubs | 4,311 | 3,827 | |
| Non Sports Societies | 1,538 | 1,210 | |
| Young People | 1,689 | 1,010 | |
| Private Room Hire | 4,315 | 5,609 | |
| Public Room Hire | 0 | 140 | |
| Cafe | 16,566 | 13,396 | |
| Tennis Courts | 0 | 0 | |
| Events | 15,335 | 8,291 | |
| Grants and Donations (Core) | 5,599 | 2,967 | |
| Building Admin and Grounds | 2,144 | 1,493 | |
| Year end adjust | |||
| Total Income | 51,496 | 37,943 | |
| Expenditures | Exercise/Sports Clubs | 18 | 0 |
| Non Sports Societies | 0 | 0 | |
| Young People | 0 | 0 | |
| Private Room Hire | 0 | 0 | |
| Public Room Hire | 0 | 0 | |
| Cafe | 12,261 | 9,128 | |
| Tennis Courts | 0 | 0 | |
| Events | 5,256 | 6,123 | |
| Grants and Donations (Core) | 629 | 0 | |
| Building Admin & Salaries | 24,451 | 10,405 | |
| Staff and Employement | 17,440 | 17,539 | |
| Total Expense | 60,054 | 43,195 | |
| Surplus/Deficit | -8,558 | -5,253 |
The notes on pages 5 to 7 form an integral part of these accounts
Page 4
Canolfan Ceiriog Centre Cyf
Unaudited financial statements For the year ended 31 December 2023
Statement of Financial Position (Balance sheet)
| Statement of Financial Position (Balance sheet) | ||
|---|---|---|
| Fixed assets (note 4) Current assets Debtors (note 5) Current bank balance Ring Fence account bank balance Reserve Account Petty cash Inventories (Bar Stock) Current liabilities Creditors (note 6) Net assets Represented by; Reserves (note 7) |
31-Dec-23 £ 701,544 2,833 4,733 0 22,419 1,155 1,482 -1,488 732,678 22,419 |
31-Dec-22 £ 686,531 2,077 4,151 0 35,064 1,579 1,308 -2,450 |
| 728,260 | ||
| 35,064 |
For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
-
the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
-
the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
-
these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008)
The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:-
| …………………………...……………..................... .... . ............................................. Mr. T.Bates Chair of Trustees |
|---|
| Company registration number 4984871 |
The notes on pages 5 to 7 form an integral part of these accounts
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 5
Notes to the financial statements
1 Accounting Policies
Accounting convention
These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted.
Incoming resources and funds
Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept.
Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant.
Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:
Long leasehold building no depreciation Fixtures & fittings 20% straight line Sports equipment 20% straight line Computer & office equipment 20% straight line
Taxation
The company is exempt from Corporation Tax as all of its income is used for charitable purposes.
2 Operating Surplus/Deficit
The operating surplus/deficit is stated before charging:
| The operating surplus/deficit is stated before charging: | ||
|---|---|---|
| 31-Dec-23 | 31-Dec-22 | |
| £ | £ | |
| Depreciation - owned assets | 3,353 | 596 |
| Director's remuneration and other benefits | 0 | 0 |
| Auditor fees | 0 | 0 |
3 Grants received
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 6
Notes to the financial statements (continued)
4 Fixed assets
| Cost At 1 January 2023 Additions Depreciation At 1 January 2023 Charge for the year At 31 December202 Net book value At 31 Dec 2022 At 31 Dec 2023 |
Canolfan Ceiriog Centre Buildings Fixtures & fittings Sports equipment Computer & Office Total £ £ £ £ £ £ 650,000 35,925 25,050 18,127 4,713 733,815 - - 18,375 - - 18,375 |
|---|---|
| 650,000 35,925 43,425 18,127 4,713 752,190 |
|
| - - 25,050 18,127 4,713 46,675 - - 3,353 0 0 3,353 |
|
| - - 28,403 18,127 4,613 50,028 |
|
| 650,000 35,925 606 0 0 686,531 |
|
| 650,000 35,925 15,619 0 0 701,544 |
A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. in 2007.
The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent.
5 Debtors
| 6 | Trade debtors Creditors Trade Creditors Prepayments Grants received not utilised at year-end Accruals |
31-Dec-23 0 2,722 2,722 31-Dec-23 0 0 1,488 1,488 |
31-Dec-22 0 2,077 |
|---|---|---|---|
| 2,077 | |||
| 31-Dec-22 0 0 2,450 |
|||
| 2,450 |
Page 7
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Notes to the financial statements (continued)
7 Reserves Policy
The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements.
8 Related parties
The company is managed by the Trustees/ Directors as listed within the company information.
During the year no payments were made to the directors in respect of services or travel expenses (2022; nil)
9 Independent Examination of these Accounts
These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern.
Canolfan Ceiriog Centre Cyf
Unaudited Financial Statements
For the year ended 31 December 2023
Company number 4984871 Charity number 1103898
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Company information
Company number 4984871 Charity number 1103898 Registered office Canolfan Ceiriog Centre New Road Glyn Ceiriog Llangollen LL20 7HE Website www.canolfanceiriog.org Directors Mr T.Bates Mr. J.Mills Mr. P.Lloyd Mrs S. Wallace Mr.P.Fletcher Mr. G.Young Mrs. V.Young Mr. D.Mills Company secretary Mr. J.Mills Centre Manager Mrs. E.Mills
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Contents
| Pages 1 & 2 | Director's report |
|---|---|
| Page 3 | Income Statement (Profit and Loss) |
| Page 4 | Statement of Financial Position (Balance sheet) |
| Pages 5 - 7 | Notes to the financial statements |
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 1
Director's report
The Directors present their report with the financial statements for the company for the year ended 31 December 2023.
Principal activity and review
The company's main activity is the operation of a community centre - the Canolfan Ceiriog Centre.
Financial review
The accounts show a deficit in the year of £8,558 (2022 - Deficit £5,253).
Charitable objects
To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said inhabitants.
Achievements and performance
2023 has been a difficult year for Canolfan Ceiriog Centre.
Usage of the Charitable Facility by Ceiriog Valley residents has made some recovery following the Covid Pandemic, but numbers are still down in comparison to pre pandemic levels.
The Cost of Living Crisis has affected disposable incomes and a full program of fund raising events has been carried out to try to sustain the facility and services offered.
The energy cost incurred by the facility tripled from £4k to £12 during the year and has had a major financial impact.
As a means of counteracting the sharp increase in energy cost following the enegy cap removal, a Capital Grant was obtained through Cadwyn Clwyd to fund the installation of a 10KW Photo Voltaic Array.
The Array was commissioned in March of this year at a total capital cost of £18,375 Canolfan match funded £2,646 of this and to date savings of approximately £1,600 have accumulated .
A trading deficit of £8,558 has been recorded for the year 2023
Structure, governance and management
The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004
Unaudited financial statements For the year ended 31 December 2023
Director's report (continued…)
Responsibilities of the board of directors/ trustees
The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
-
Observe the methods and principles in the Charity SORP.
The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:-
J.Mills Company Secretary
…………………….................................. ..............................................
Page 3
| Canolfan Ceiriog Centre Cyf | Canolfan Ceiriog Centre Cyf | ||
|---|---|---|---|
| Unaudited financial statements | |||
| For the year ended 31 December 2023 | |||
| Income Statement (Profit and Loss) | 31-Dec-23 | 31-Dec-22 | |
| Incomes | |||
| Exercise/Sports Clubs | 4,311 | 3,827 | |
| Non Sports Societies | 1,538 | 1,210 | |
| Young People | 1,689 | 1,010 | |
| Private Room Hire | 4,315 | 5,609 | |
| Public Room Hire | 0 | 140 | |
| Cafe | 16,566 | 13,396 | |
| Tennis Courts | 0 | 0 | |
| Events | 15,335 | 8,291 | |
| Grants and Donations (Core) | 5,599 | 2,967 | |
| Building Admin and Grounds | 2,144 | 1,493 | |
| Year end adjust | |||
| Total Income | 51,496 | 37,943 | |
| Expenditures | Exercise/Sports Clubs | 18 | 0 |
| Non Sports Societies | 0 | 0 | |
| Young People | 0 | 0 | |
| Private Room Hire | 0 | 0 | |
| Public Room Hire | 0 | 0 | |
| Cafe | 12,261 | 9,128 | |
| Tennis Courts | 0 | 0 | |
| Events | 5,256 | 6,123 | |
| Grants and Donations (Core) | 629 | 0 | |
| Building Admin & Salaries | 24,451 | 10,405 | |
| Staff and Employement | 17,440 | 17,539 | |
| Total Expense | 60,054 | 43,195 | |
| Surplus/Deficit | -8,558 | -5,253 |
The notes on pages 5 to 7 form an integral part of these accounts
Page 4
Canolfan Ceiriog Centre Cyf
Unaudited financial statements For the year ended 31 December 2023
Statement of Financial Position (Balance sheet)
| Statement of Financial Position (Balance sheet) | ||
|---|---|---|
| Fixed assets (note 4) Current assets Debtors (note 5) Current bank balance Ring Fence account bank balance Reserve Account Petty cash Inventories (Bar Stock) Current liabilities Creditors (note 6) Net assets Represented by; Reserves (note 7) |
31-Dec-23 £ 701,544 2,833 4,733 0 22,419 1,155 1,482 -1,488 732,678 22,419 |
31-Dec-22 £ 686,531 2,077 4,151 0 35,064 1,579 1,308 -2,450 |
| 728,260 | ||
| 35,064 |
For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
-
the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
-
the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
-
these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008)
The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:-
| …………………………...……………..................... .... . ............................................. Mr. T.Bates Chair of Trustees |
|---|
| Company registration number 4984871 |
The notes on pages 5 to 7 form an integral part of these accounts
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 5
Notes to the financial statements
1 Accounting Policies
Accounting convention
These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted.
Incoming resources and funds
Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept.
Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant.
Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:
Long leasehold building no depreciation Fixtures & fittings 20% straight line Sports equipment 20% straight line Computer & office equipment 20% straight line
Taxation
The company is exempt from Corporation Tax as all of its income is used for charitable purposes.
2 Operating Surplus/Deficit
The operating surplus/deficit is stated before charging:
| The operating surplus/deficit is stated before charging: | ||
|---|---|---|
| 31-Dec-23 | 31-Dec-22 | |
| £ | £ | |
| Depreciation - owned assets | 3,353 | 596 |
| Director's remuneration and other benefits | 0 | 0 |
| Auditor fees | 0 | 0 |
3 Grants received
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Page 6
Notes to the financial statements (continued)
4 Fixed assets
| Cost At 1 January 2023 Additions Depreciation At 1 January 2023 Charge for the year At 31 December202 Net book value At 31 Dec 2022 At 31 Dec 2023 |
Canolfan Ceiriog Centre Buildings Fixtures & fittings Sports equipment Computer & Office Total £ £ £ £ £ £ 650,000 35,925 25,050 18,127 4,713 733,815 - - 18,375 - - 18,375 |
|---|---|
| 650,000 35,925 43,425 18,127 4,713 752,190 |
|
| - - 25,050 18,127 4,713 46,675 - - 3,353 0 0 3,353 |
|
| - - 28,403 18,127 4,613 50,028 |
|
| 650,000 35,925 606 0 0 686,531 |
|
| 650,000 35,925 15,619 0 0 701,544 |
A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. in 2007.
The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent.
5 Debtors
| 6 | Trade debtors Creditors Trade Creditors Prepayments Grants received not utilised at year-end Accruals |
31-Dec-23 0 2,722 2,722 31-Dec-23 0 0 1,488 1,488 |
31-Dec-22 0 2,077 |
|---|---|---|---|
| 2,077 | |||
| 31-Dec-22 0 0 2,450 |
|||
| 2,450 |
Page 7
Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023
Notes to the financial statements (continued)
7 Reserves Policy
The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements.
8 Related parties
The company is managed by the Trustees/ Directors as listed within the company information.
During the year no payments were made to the directors in respect of services or travel expenses (2022; nil)
9 Independent Examination of these Accounts
These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern.
Coed-y-Glyn Uchaf Glyn Ceiriog Llangollen LL20 7NP 19 July 2024 The Truste¢s Canolfan C¢iriog Centre Glyn CeiTiog Llangollen LL20 7HE Dear Sirs, ' Financial 8tstements: 31 De¢emb¢r 2023 I have conducted an independent review of the fuclaI statements for the year elld 31 December 2023 and can wnfirni the following: The financial iDformatiOD contsined within these accounts has been derived from the accounting records. The fllwicial statements are of the rwired forniaL l am unaware of any Circumsta which would cause any rJ)ncern. Yours faithfulty. Tim Dean