Canolfan Ceiriog Centre Cyf Unaudited Financial Statements For the year ended 31 December 2023 Company number 4984871 Charity number 1103898 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Company information** Company number 4984871 Charity number 1103898 Registered office Canolfan Ceiriog Centre New Road Glyn Ceiriog Llangollen LL20 7HE Website www.canolfanceiriog.org Directors Mr T.Bates Mr. J.Mills Mr. P.Lloyd Mrs S. Wallace Mr.P.Fletcher Mr. G.Young Mrs. V.Young Mr. D.Mills Company secretary Mr. J.Mills Centre Manager Mrs. E.Mills _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Contents** |Pages 1 & 2|Director's report| |---|---| |Page 3|Income Statement (Profit and Loss)| |Page 4|Statement of Financial Position (Balance sheet)| |Pages 5 - 7|Notes to the financial statements| _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 1 ## **Director's report** The Directors present their report with the financial statements for the company for the year ended 31 December 2023. ## Principal activity and review The company's main activity is the operation of a community centre - the Canolfan Ceiriog Centre. ## Financial review The accounts show a deficit in the year of £8,558 (2022 - Deficit £5,253). ## Charitable objects To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said inhabitants. ## Achievements and performance 2023 has been a difficult year for Canolfan Ceiriog Centre. Usage of the Charitable Facility by Ceiriog Valley residents has made some recovery following the Covid Pandemic, but numbers are still down in comparison to pre pandemic levels. The Cost of Living Crisis has affected disposable incomes and a full program of fund raising events has been carried out to try to sustain the facility and services offered. The energy cost incurred by the facility tripled from £4k to £12 during the year and has had a major financial impact. As a means of counteracting the sharp increase in energy cost following the enegy cap removal, a Capital Grant was obtained through Cadwyn Clwyd to fund the installation of a 10KW Photo Voltaic Array. The Array was commissioned in March of this year at a total capital cost of £18,375 Canolfan match funded £2,646 of this and to date savings of approximately £1,600 have accumulated . A trading deficit of £8,558 has been recorded for the year 2023 Structure, governance and management The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004 _Unaudited financial statements For the year ended 31 December 2023_ ## **Director's report (continued…)** ## Responsibilities of the board of directors/ trustees The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. - Observe the methods and principles in the Charity SORP. The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:- J.Mills Company Secretary …………………….................................. .............................................. Page 3 |_Canolfan Ceiriog Centre Cyf_|_Canolfan Ceiriog Centre Cyf_||| |---|---|---|---| |_Unaudited financial statements_|||| |_For the year ended 31 December 2023_|||| |**Income Statement (Profit and Loss)**||31-Dec-23|31-Dec-22| |Incomes|||| ||Exercise/Sports Clubs|4,311|3,827| ||Non Sports Societies|1,538|1,210| ||Young People|1,689|1,010| ||Private Room Hire|4,315|5,609| ||Public Room Hire|0|140| ||Cafe|16,566|13,396| ||Tennis Courts|0|0| ||Events|15,335|8,291| ||Grants and Donations (Core)|5,599|2,967| ||Building Admin and Grounds|2,144|1,493| ||Year end adjust||| ||Total Income|51,496|37,943| |Expenditures|Exercise/Sports Clubs|18|0| ||Non Sports Societies|0|0| ||Young People|0|0| ||Private Room Hire|0|0| ||Public Room Hire|0|0| ||Cafe|12,261|9,128| ||Tennis Courts|0|0| ||Events|5,256|6,123| ||Grants and Donations (Core)|629|0| ||Building Admin & Salaries|24,451|10,405| ||Staff and Employement|17,440|17,539| ||Total Expense|60,054|43,195| ||||| ||Surplus/Deficit|-8,558|-5,253| The notes on pages 5 to 7 form an integral part of these accounts Page 4 ## _Canolfan Ceiriog Centre Cyf_ _Unaudited financial statements For the year ended 31 December 2023_ ## **Statement of Financial Position (Balance sheet)** |**Statement of Financial Position (Balance sheet)**||| |---|---|---| |Fixed assets (note 4)
Current assets
Debtors (note 5)
Current bank balance
Ring Fence account bank balance
Reserve Account
Petty cash
Inventories (Bar Stock)
Current liabilities
Creditors (note 6)
Net assets
Represented by;
Reserves (note 7)|31-Dec-23
£
701,544
2,833
4,733
0
22,419
1,155
1,482
-1,488
732,678
22,419|31-Dec-22
£
686,531
2,077
4,151
0
35,064
1,579
1,308
-2,450| |||728,260| |||| |||35,064| For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: * the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, * the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts * these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008) The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:- |…………………………...……………..................... .... . ............................................. Mr. T.Bates Chair of Trustees| |---| |Company registration number
4984871| The notes on pages 5 to 7 form an integral part of these accounts _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 5 ## **Notes to the financial statements** ## 1 Accounting Policies ## _**Accounting convention**_ These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted. ## _**Incoming resources and funds**_ Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept. Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant. ## _**Tangible fixed assets and depreciation**_ Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows: Long leasehold building no depreciation Fixtures & fittings 20% straight line Sports equipment 20% straight line Computer & office equipment 20% straight line ## _**Taxation**_ The company is exempt from Corporation Tax as all of its income is used for charitable purposes. ## 2 Operating Surplus/Deficit The operating surplus/deficit is stated before charging: |The operating surplus/deficit is stated before charging:||| |---|---|---| ||31-Dec-23|31-Dec-22| ||£|£| |Depreciation - owned assets|3,353|596| |Director's remuneration and other benefits|0|0| |Auditor fees|0|0| 3 Grants received _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 6 ## **Notes to the financial statements (continued)** ## 4 Fixed assets |**_Cost_**
At 1 January 2023
Additions
**_Depreciation_**
At 1 January 2023
Charge for the year
At 31 December202
**_Net book value_**
At 31 Dec 2022
At 31 Dec 2023|Canolfan
Ceiriog
Centre
Buildings
Fixtures &
fittings
Sports
equipment
Computer
& Office
Total
£
£
£
£
£
£
650,000
35,925
25,050
18,127
4,713
733,815
-
-
18,375
-
-
18,375| |---|---| ||650,000
35,925
43,425
18,127
4,713
752,190| ||-
-
25,050
18,127
4,713
46,675
-
-
3,353
0
0
3,353| ||-
-
28,403
18,127
4,613
50,028| ||| ||650,000
35,925
606
0
0
686,531| ||| ||650,000
35,925
15,619
0
0
701,544| A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. in 2007. The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent. ## 5 Debtors |6|Trade debtors
Creditors
Trade Creditors
Prepayments
Grants received not utilised at year-end
Accruals|31-Dec-23
0
2,722
2,722
31-Dec-23
0
0
1,488
1,488|31-Dec-22
0
2,077| |---|---|---|---| ||||2,077| ||||31-Dec-22
0
0
2,450| ||||2,450| Page 7 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Notes to the financial statements (continued)** 7 Reserves Policy The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements. ## 8 Related parties The company is managed by the Trustees/ Directors as listed within the company information. During the year no payments were made to the directors in respect of services or travel expenses (2022; nil) ## 9 Independent Examination of these Accounts These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern. Canolfan Ceiriog Centre Cyf Unaudited Financial Statements For the year ended 31 December 2023 Company number 4984871 Charity number 1103898 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Company information** Company number 4984871 Charity number 1103898 Registered office Canolfan Ceiriog Centre New Road Glyn Ceiriog Llangollen LL20 7HE Website www.canolfanceiriog.org Directors Mr T.Bates Mr. J.Mills Mr. P.Lloyd Mrs S. Wallace Mr.P.Fletcher Mr. G.Young Mrs. V.Young Mr. D.Mills Company secretary Mr. J.Mills Centre Manager Mrs. E.Mills _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Contents** |Pages 1 & 2|Director's report| |---|---| |Page 3|Income Statement (Profit and Loss)| |Page 4|Statement of Financial Position (Balance sheet)| |Pages 5 - 7|Notes to the financial statements| _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 1 ## **Director's report** The Directors present their report with the financial statements for the company for the year ended 31 December 2023. ## Principal activity and review The company's main activity is the operation of a community centre - the Canolfan Ceiriog Centre. ## Financial review The accounts show a deficit in the year of £8,558 (2022 - Deficit £5,253). ## Charitable objects To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said inhabitants. ## Achievements and performance 2023 has been a difficult year for Canolfan Ceiriog Centre. Usage of the Charitable Facility by Ceiriog Valley residents has made some recovery following the Covid Pandemic, but numbers are still down in comparison to pre pandemic levels. The Cost of Living Crisis has affected disposable incomes and a full program of fund raising events has been carried out to try to sustain the facility and services offered. The energy cost incurred by the facility tripled from £4k to £12 during the year and has had a major financial impact. As a means of counteracting the sharp increase in energy cost following the enegy cap removal, a Capital Grant was obtained through Cadwyn Clwyd to fund the installation of a 10KW Photo Voltaic Array. The Array was commissioned in March of this year at a total capital cost of £18,375 Canolfan match funded £2,646 of this and to date savings of approximately £1,600 have accumulated . A trading deficit of £8,558 has been recorded for the year 2023 Structure, governance and management The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004 _Unaudited financial statements For the year ended 31 December 2023_ ## **Director's report (continued…)** ## Responsibilities of the board of directors/ trustees The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. - Observe the methods and principles in the Charity SORP. The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:- J.Mills Company Secretary …………………….................................. .............................................. Page 3 |_Canolfan Ceiriog Centre Cyf_|_Canolfan Ceiriog Centre Cyf_||| |---|---|---|---| |_Unaudited financial statements_|||| |_For the year ended 31 December 2023_|||| |**Income Statement (Profit and Loss)**||31-Dec-23|31-Dec-22| |Incomes|||| ||Exercise/Sports Clubs|4,311|3,827| ||Non Sports Societies|1,538|1,210| ||Young People|1,689|1,010| ||Private Room Hire|4,315|5,609| ||Public Room Hire|0|140| ||Cafe|16,566|13,396| ||Tennis Courts|0|0| ||Events|15,335|8,291| ||Grants and Donations (Core)|5,599|2,967| ||Building Admin and Grounds|2,144|1,493| ||Year end adjust||| ||Total Income|51,496|37,943| |Expenditures|Exercise/Sports Clubs|18|0| ||Non Sports Societies|0|0| ||Young People|0|0| ||Private Room Hire|0|0| ||Public Room Hire|0|0| ||Cafe|12,261|9,128| ||Tennis Courts|0|0| ||Events|5,256|6,123| ||Grants and Donations (Core)|629|0| ||Building Admin & Salaries|24,451|10,405| ||Staff and Employement|17,440|17,539| ||Total Expense|60,054|43,195| ||||| ||Surplus/Deficit|-8,558|-5,253| The notes on pages 5 to 7 form an integral part of these accounts Page 4 ## _Canolfan Ceiriog Centre Cyf_ _Unaudited financial statements For the year ended 31 December 2023_ ## **Statement of Financial Position (Balance sheet)** |**Statement of Financial Position (Balance sheet)**||| |---|---|---| |Fixed assets (note 4)
Current assets
Debtors (note 5)
Current bank balance
Ring Fence account bank balance
Reserve Account
Petty cash
Inventories (Bar Stock)
Current liabilities
Creditors (note 6)
Net assets
Represented by;
Reserves (note 7)|31-Dec-23
£
701,544
2,833
4,733
0
22,419
1,155
1,482
-1,488
732,678
22,419|31-Dec-22
£
686,531
2,077
4,151
0
35,064
1,579
1,308
-2,450| |||728,260| |||| |||35,064| For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: * the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, * the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts * these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008) The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:- |…………………………...……………..................... .... . ............................................. Mr. T.Bates Chair of Trustees| |---| |Company registration number
4984871| The notes on pages 5 to 7 form an integral part of these accounts _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 5 ## **Notes to the financial statements** ## 1 Accounting Policies ## _**Accounting convention**_ These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted. ## _**Incoming resources and funds**_ Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept. Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant. ## _**Tangible fixed assets and depreciation**_ Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows: Long leasehold building no depreciation Fixtures & fittings 20% straight line Sports equipment 20% straight line Computer & office equipment 20% straight line ## _**Taxation**_ The company is exempt from Corporation Tax as all of its income is used for charitable purposes. ## 2 Operating Surplus/Deficit The operating surplus/deficit is stated before charging: |The operating surplus/deficit is stated before charging:||| |---|---|---| ||31-Dec-23|31-Dec-22| ||£|£| |Depreciation - owned assets|3,353|596| |Director's remuneration and other benefits|0|0| |Auditor fees|0|0| 3 Grants received _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ Page 6 ## **Notes to the financial statements (continued)** ## 4 Fixed assets |**_Cost_**
At 1 January 2023
Additions
**_Depreciation_**
At 1 January 2023
Charge for the year
At 31 December202
**_Net book value_**
At 31 Dec 2022
At 31 Dec 2023|Canolfan
Ceiriog
Centre
Buildings
Fixtures &
fittings
Sports
equipment
Computer
& Office
Total
£
£
£
£
£
£
650,000
35,925
25,050
18,127
4,713
733,815
-
-
18,375
-
-
18,375| |---|---| ||650,000
35,925
43,425
18,127
4,713
752,190| ||-
-
25,050
18,127
4,713
46,675
-
-
3,353
0
0
3,353| ||-
-
28,403
18,127
4,613
50,028| ||| ||650,000
35,925
606
0
0
686,531| ||| ||650,000
35,925
15,619
0
0
701,544| A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. in 2007. The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent. ## 5 Debtors |6|Trade debtors
Creditors
Trade Creditors
Prepayments
Grants received not utilised at year-end
Accruals|31-Dec-23
0
2,722
2,722
31-Dec-23
0
0
1,488
1,488|31-Dec-22
0
2,077| |---|---|---|---| ||||2,077| ||||31-Dec-22
0
0
2,450| ||||2,450| Page 7 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2023_ ## **Notes to the financial statements (continued)** 7 Reserves Policy The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements. ## 8 Related parties The company is managed by the Trustees/ Directors as listed within the company information. During the year no payments were made to the directors in respect of services or travel expenses (2022; nil) ## 9 Independent Examination of these Accounts These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern. Coed-y-Glyn Uchaf Glyn Ceiriog Llangollen LL20 7NP 19 July 2024 The Truste¢s Canolfan C¢iriog Centre Glyn CeiTiog Llangollen LL20 7HE Dear Sirs, ' Financial 8tstements: 31 De¢emb¢r 2023 I have conducted an independent review of the fu￿￿claI statements for the year elld￿ 31 December 2023 and can wnfirni the following: The financial iDformatiOD contsined within these accounts has been derived from the accounting records. The fllwicial statements are of the rwired forniaL l am unaware of any Circumsta￿ which would cause any rJ)ncern. Yours faithfulty. Tim Dean