WILLIAM PATTEN PARENTS TEACHERS & FRIENDS ASSOCIATION (PTFA) Reglstered Charlty No. 1103834 TRUSTEES. REPORT AND FINANCIAL STATEMENT R TH EAR ENDED 3 AUGUST 202 NTEN Page Legal and Admlnistrative Details Report of Trustoes Independent Examlner's report Balance Sheet Statement of Financlal Actlvitles 10-12 Not8S to Ihe Accounts
WILLIAM PArrEN PARENTS TEACHERS & FRIENDS ASSOCIAnON (PTFA) Règlstered Charlty No. 1103834 OR ANISATIONAL PROFILE R THE YEAR ENDED 1 AUGUST 2024 TRUSTEES Jonathan Parr Robert Ryan Jen Yang Jason Coulloupas Laura Lotinga REGISTERED OFFICE: Wllllam Patten Prfmary School stoke Newington Church Street London N160NX ACCOUNTANTS: Charles 08ei, Bsc (Hons), MSC, FCIE, AFA. ATA, MCIPP Flat 3, 11 Rochdale Way, Deptford London SE8 4LY
WILUAM PArrEN PRIMARY SCHOOL PAREfTEAcHER AND FRIENDS ASSOCIATION Registered Charity Number 1103834 Treasurerfs letter to the Trustees For September 2023 to August 2024 7th November, 2024 Dear Trustees, This letter summarlses the fundraising attivStles and expenditure for the assoclatlon'5 flnandal year from September 2023 to August 2024. Account fllln A submission to the Charity Commisslon is due by the end of June 2025. Given that Income has exceeded £25,000 this year addltional filings wlll be required that these are Independently verified. We will request support for this from the parent community, but if we are unable to have a parent authorisethe submission, we will allocate fundsto pay forthis independently. Note that the submlsslon wlll Include only the PTFA Lottery funds whlch are Included as Income once transferred to the maln PTFA bank account, which did not occur this year. A transfer Is antlcipated next year. A full cashbook Is available for your review. Durln 2023 24 At the start of the year the PTFA'S total fund5 avallable stood at £37,389. Comprised of monies held in the bank account, and as cash float held by the Treasurer. Income: Durfng the year we had Income of £32.742 (vs prfor year £32,340): The majority of this income was from the winter and summerfairs of £19.Ok (vs £16.7k), which also included proceeds from summer sports day and cake and ice-cream sales. Some expenses are due against this income. A significant Stream of income was from the direct donation campaign launched in the summer term, which raised £12.Ik (vs £13.4k). This 15 subject to gift aid and efft)rts will be made to claim this back. Further donations were made separately and excluded from the above for the rewilding project We reiVed approx. £1.6k {vs £2.7k) from Quiz nlghts and other parent led attivities, including auctions.
Further income was received by parents participating in the lottery. However, these funds will remain in the lottery account and will be recognised as income in the year that thls is transferred to the PTFA account. This is now a smalleramount and with dlrect donations now being sought it may be appropriate to ase this activlty. Thls Is In line wlth the prioryear overall which Is another great result, as the Income 2 years ago was only £16.4k. Expenses: Durlng the year we comblned wlth the school to fund annual actlvltles at the cost of £37.030 (vs £23,683 in prlor year). This increase was anticipated, where the PTFA have been asked to support activities as previous funding has ceased. Including £8.5k mealtime cover £4.8k for IT/Server rebuild £5.3k for Place28e termly contribution £4.5k for Muslc Tultion And various lower contributlons for the following amazing experiences: Mariachi Band for Hispanic day Christmas Trees o Djembe Drumming o Roman Day o Safari Pete o Outdoor Painting Springfield Park Boating o Gladiator Combat/Fencing o Hatkney School of Food o Yr 6 Hoodies and Yearbooks o Clayheads £4.Ik Ivs £1.5k prlor year) costs to support the falrs Iso to be offset against the Income above). The increase Is mainly in cost of materlals for merchandise (T shirts/ Hatsl Bag etc.) and ongoing costs for food / drink and cost of entertainment (bouncy castle, dunk tank, grotto) £0.6k (vs £0.3k prior yearl of other operating costs, including PTFA insurance and lottery expenses with Increase due to cost of appointing accountant to supportfiling of accounts. At the end of the Flnancial ear 2023 As at the end of the year the PTFA'S total funds avallable stood at £33.965 (vs £37.389 prlor year) This comprised of £32,215 in the bank account. and £1,750 cash float held by the Treasurer. This excludes money in the Lottery bank account. This reduction was planned for given the focus of increased demand for increased funding support from Karen and the board of Governor5. The association is well placed to continue to fund activities into 2024 and beyond.
Bankin With the advent of new committee members, we need to update the mandate at the bank to ensure these reflect the latest committee members as l am the only active signatory. To support online updates to the bank account the below resolution is requested by Nat West I would request that at the next Trustee meeting we re501ve that: if we add or remove Authorised Signatories in the "Add or Remove Authorised Signatories" section on the "About your request" page of this form/ the Natwest Banking website, the Bank will update our mandate accordingly for the accounts we specify in this form's "About your business" sectton if we change the Signing Rules in the "Change the Signing Rules on the Mandate" sertion on the "About your request" page of this fonn/ the Natwest Banking website, the Bank will update our mandate accordingly for the accounts we specify in this fonn's "About your business" section and the current mandate will continue as amended. Addltionally, Natwest requlre that where only one existing Authorised Signatory remalns, any require that changes must be accompanied by a new Authorised Signatory and a slgned copy of the mlnutes of the meetln8 giving authorlty to the new Authorised Signatory must be attached. As new Treasurer, and current secretary, I propose that (If appointed) Graeme Edle and Robert Ryan are added as Authorlsed Slgnatories and that thls Is approved at the AGM meetln8. In concluslon Sufficlent funds are available to continue the funding of core activities the PTFA has historically supported, and to provide addltlonal tsrgeted support planned by the school. Slncerely, Jonathan Parr Treasurer, William Patten Prlmary School PTFA.
Income/ Expenditure Review {£k) A5 Stated above for FY24 Income was £32.7k, with Expenditure of £36.2k Note the income in 2020-21 was inflated due to the reported£8k of incomefrom the lottery account with nofairs/otherfundraising in that year. ,45.0 40.0 1 38,6 37.4 32.1 31.0 27.7 28.8 23.8 241.5 23.7 21. 20.01 15.7 16.0 12. 10.0 2017 2018-9 2019-20 2020-21 2021-22 2022-3 Income Expenses Funds Avallable
WILLIAM PAThEN PARENTS TEACHERS & FRIENDS ASSOCIATION (PTFA) Regl$ter•d Charlty No. l 103834 NDEPEND NT EXAMINER'S PORTON EFIN THE TRUSTEES O WILLIAM PAThEN PARENT CIAL STATEMENTS HE RIEND SOCIATI I report on th8 financial statemènts for the year ended 31 August 2024 set out on pages 8-12. This report18 made solety to th8 Trusts88 of William Patten P8r8nts Tea¢h8rs & Friends Assodation, 8$ a body, in accordance wlth regulations made under sectlon 145 of the Charities Act 2011 and Ch8rtty SORP . My work has been und8rtak8n so that I mlght stste to the Trust88s m8tters l am required lo state to them In an Independent Examinerfs r6POrt and for no othar purpos8. To the full88t extent pomitted by law, I do not accept or assumè r8sponsibiltty to anyone other than the Charfty and Charltys trustses for my Independent ex8mlnatlon work, for th18 report, or for the $t8t8ment I have given below. RPaCtlY0 r••ponslbllltl•• of Trustees and Indopond•nt oxamln•r As charlty tfUSt8e8, for th8 purposes of Charity law, are responsible for the preparation of the flnanclal Statements. th8 Trusts85 consid8r that 8n audit18 not requlred for Ihls ygar under 88Ction 144(2) of the Charities Act 2011 (th8 Act) and that an independent examinatlon Is needed. I report In respect of my examlnation of the Chartys accounts ¢arrl8d out',- al examlne the accounts under 8eotion 145 of tha 2011 Act: b) follow the pro¢8dures laid dovm In the general Dlrectlons glven ty the Ch8rtty Comm1s81oners under $ectSon 145{5)Ib) of th8 2011 Act; and cl state wh8th8r parCUlar mattèrs have corne to my attention. Ba818 of Indopendont oxamlnorf8 statoment My examination was carrièd out in accordance with the general Direcltons given by the Chaiity Commlsslon. An 8x8mlnation includes 8 r8vl8w of th8 accounting records kept by the Charlty, 8nd a comparison of thè accounts presented with those records. It also Sncludes consideratSon of 8ny unusual Stem5 or disclosures In thé accounts and seeking explan8tK)ns from you as Trustees concerning any such matters. The procedure# undertaken do not provid8 all the èvldence that would be requlred in an audlt. and consequenuy no opinion18 given as to whather the accounts present 8 Irue and falr vievf and the reports limited to those m8tters set out in the statement on the next page.
WILUAM PAThEN PARENTS TEACHERS & FRIENDS ASSOCIATION IPTFA) Roglstered Charlty No. 1103834 DEPENDENT TO THE TRUST INER. REPORT ON THE F PAR NANCIAL STATEMENTS TEACHE IE ES Ind•pondont examlnorfs statemont In connectlon with my examlnatlon, no matter ha8 come to my attenllon.. 1) whlch glves m8 r8asonabl8 cause to b8118ve that in any matsrlal re6ct the requirements a) to k8ep accounting records in accordance with S8cllon 130 of Ihe Charitles Act. and b) to prepare accounts which accord wEth thg accountlng récords and compty with the a¢eountlng r8quirements of the Charilles Act h8V8 not been meL or 21 to whlch, In my oplnlon, att8ntlon should be drawn In order to enablo a prop8r understandlng of the accounts to be reached. Chades 0s81, BS¢ (Hons), Msc, FCIE, AFA, ATA , MCIPP Flat 3, 11 Rochdala Way Deptford London SE8 4LY Dats..
LLIAM PATTEN PARENTS TEACHERS & FRIENDS ASSOCIATION (PTFA) Regi8tsred Charity No. 1103834 BALANCE SHEET AT3 UST Notes 2023124 2022123 Fixed Assets Current Assets Cash at Bank and in hand 32.215 37,903 Creditors: Amount du6 wlthin One Year other Cr8dltors (600) {2.264) Net AssetslLiabilitles 31,615 35,639 Re88rv•$ General Funds 31,615 35,639 Restricted Funds: 31,615 35,639 Approved by the Management Committee on 5 15 and signed on their behalf by: Jonathan Paor Trea8ur•r Th8 notes on pages 10-12 forni part of these financial statements.
WILUAM PATTEN PARENTS TEACHERS & FRIENDS ASSOCIATION (PTFA) Registernd Charlty No. 1103834 TATEMENT OF F FOR THE Y CIAL ACTIVITIE 1 AUGU 2023124 2022123 Unrnstrfctsd Funds Restrictsd Funds Not Total Funds Total Funds Resources Arlslng Income from Charitable Actlvitles 32,743 32,743 32,339 Total Incomg 32.743 32,743 32,339 Dlrect Charltablg Expendlturo 36,767 36,787 23,683 Totsl Exp•ndlture 36,767 36,767 23,683 Rosourc•8 retslned for further u8• (4,024) (4,024) 8,656 Tran8fer botw•on Funds Not Movem•nt In Funds Reconclllallons of Funds Brought fonvard 0110912023 35,639 35,639 26,983 Carrlod forward 3110W2024 All incom8 and expenditur8 derive from continuing activitles The Ststement of Fin8nGial Activlties indudes gains and losses recognlsed in the y8ar. The notes on pages 1 (>12 form part of these financial statements.
WILUAM PArrEN PARENT8 TEACHERS & FRIENDS ASSOCIATION (PTFA) Raglstsred Charity No. 1103834 OTES TO TH AC OUNTS FOR THE YEAR ENDED GUST 1. Accountlng Pollcl•8 88518 of Proporatlon. These accounls have been preparwj on an accrual basls and indud8 Income and exwditure as they arg eamed or incurr&4. rath6r than as cash r8Geived or pald. Refvrenc8 to th8"Chariti8s SORP refers to tha Charltes SORP (FRS 102).. Accounting and Reportlng by Charllles.. Stsiemenl of Recommended Practlc8 applicabl8 to charities preparing their accounts in accordanc8 wlth the Financlal Reporting Standard applicab16 in the UK and Republi¢ of Ireland. 2nd adltion 8ff8¢tiv8 1 January 2019. la. Income All income is rgniSed once the Charity has entitllement to the income, It Is proba8 that the Income wlll be receivad, and the amount of income receivable can be measured rdiably. Granls 8r8 Sncluded In the Statem8nt of financial activities on a receivable basls. The balance of income recelved for specific purposes but not explonded during the period13 shown In the relevant funds on the Balance Sheet. Where Income Is received In advance of entitlem8nt of relPt, Its r6cognitlon Is defwad and Includèd In cr&4ltors a8 d8ferrgJ income. Where entitlnent occurs befor8 Income18 recelved, the Income18 accrued. Income tsx r8ooverable in r818tlon to donatlons recdved under Glft Ald or deeds of covenant Is recognls8d at the Ilm8 of th8 donatlon. Income tsx recoverablo In r8latlon to Inv86tmgnt Income Is recognlsed at the tlme thè investment Incom9 18 rgtslvable. 1b. Expendlture Exp8ndlture Is recognlsed once Ihere is 8legal or consrtructivo obllgation to transfer ecenomic banofit to third paty. it ig possible th8t 8 transfer of économic benefits will be required In 8ettlem8nt and th6 8mount of Ihe obligatlon can be m88sured r8llably. Expendlture on ch8ritsble actlvitie8 Is Incurr&l on dlrectly undertaking the activities whlch further th6 Charity'8 objediv8s, as well as any associa support costs. Al expenditure Is Inclusivo of Irrecoverablg VAT. 1c. Government grants Govemment grants ar8 crlled to the Ststwn&rt of financlal activltles as th6 related 8XpdIture Is Incurred. The notes on pages 10-12 fom part of th68e financial stst8ments. 10
LLIAM PAThEN PARENTS TEACHERS & FRIENDS ASSOCIATION (PTFA} Roglstered Charlty No. 1103834 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AU 1d. Taxatlon The Charity 18 con81der&J to pass the tests Set out in Paragraph 1 Schedule 6 of tthe Flnance Act 2010 and therefore it meets the definition of a charltsble company for UK Corporati( tsx purposes. Accordlngly, the Charlty Is potentlally exempt from taxallon In respect of income or capltsl gains reoeived within categori covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Charg8able Galns Act 1992. to the exztent that such income or gain8 are appllwj exduslvely to charltable purposes. le. D8btorn Trade and othfA debtors 8re rcognlsed at th8 s8ttlement amount. Prapayments are valued at amount prepaid. If. Cuh at bank and In hand Cash 8t bank and In hand indud8s cash and short-term hlghly IUld inve8trnénts wlth a short matuity of three months or less from the date of aulSItion or openlnig of thg deposlt or slmllar account. 19. Uabllltlo8 and provl8lon• Llabllllles are recognised when there18 an obligatlon at the balancè sh88t date as a result of a past event,11 Is probable that a tr8nsf8r of economlc bgnefit wlll b& requlred In 88ttlem8nl, and the amount of tho settlement can be estimated reliably. L18bi1Stl88 ar8 r8cognlsed at the 8mount that the Charity antlclp8t88 It wll p8y to Settle the d6bt or the amount it has r1Ved as advanced psyments for thè goods or services it rnusl provide. Provisions are measural at the b8St estlmate of th6 amounts required to settle the obligation. Where the 6ffecl of the time value of money is matw5al, the provision Is based on th8 present value of those amounts. dlscounled at the prfrt8x d18count rate that refiocts the risks sp1¢ to thè liabllity. Th8 unwlndlng of the discount Is recognised in tho statnent of financial activiti85 as a finan¢e cost. 1 h. Flnanclal In8trumonl* The Cherity only has flnanci818580ts and fingncl81118bllltlo8 of a klnd th8t qU81ify 8$ baslc fln8nel81 instruments. Basic flnancial instruments are initially rwnised at transaction value and subsequently measured al their settlement value with the excc8Ptlon of bank loans 1¢h ara suswjuently mèasur&l at amortls8d cost using tho •ffectlve intgr85t mdhod. 11. crftlcal acwintlng 08tlmates and aroa$ of Judgoment Estlmat85 8nd judgements ar8 continually evalua and are ba8&1 on hlstorical awience and other factors, Includlng &xp8Ctations of future events that are believ to bg r8asonabl8 under th8 drcumstsnc88. The Charity does not currently have any slgntficant accounllng estimates or areas of judgement. 1J. Related Party Dlsdosuras There were related pary transactions for the 31 August 2023. Th8 notes on pag8s 10-12 form part of these financlal statements.
WILUAM pAEN PARENTS TEACHERS & FRENDS ASSOCIATION {PTFA) Regl8tsred Charlty Nth 1103834 S TO THE ACCOUNTS 24 2 Cash at Bank and In Hand 2023124 2022123 Cash at Bank and Hand CAF Bank Smp Payments Totsl 32,215 37,389 495 19 3 Cr•dltor8 2023r24 2022123 Amounts Du• wlthln One Yoar Indep8nd6nt Examkner fees other Cradltor8 Totsl Currnnt Llabllltl•• 500 600 4 Incomlng Ro•our¢•• Unr••trlct•d AtrICtsd 2023r24 2022r23 Donatlons Qu Falr Just Gthg Auctlon Total C8pltal PrOjt In¢ome 12,117 1.613 19,013 12,117 1.613 19,013 13,363 1,210 15,228 1,012 32,743 5 ResouK08 Exponded Unr•Strld Rostrkt•d 2023124 2022123 Quook8r FFS Lunch Cklbs Support Project Actiths PTFA Fees Falr Cost8 Noticeboard Year 6 ActNitl8s Independent Examiner Fe88 Op8r8tlng Costs Totsl 1,700 14.407 12.226 14,574 640 4,151 12.226 14,574 640 4,151 1,574 2,950 2,733 500 320 4.576 600 4.576 600 Thè not8s on pages 112 forn part of these financk81 $t*ements. 12