Trustees’ Annual Report for the period
From 1[st] September 2022 Period start date To 31[st] August 2023 Period end date
Charity name: Torridgeside Amateur Swimming Club
Charity registration number:1103701
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is to follow the objectives of Swim England and to promote swimming in all its forms. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This year we were once again able to hold our annual Club Champs events, and return to larger competitive events. These provide a chance for all our swimmers to compete against one another in a competitive environment. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | When planning our activities and events we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Our club is wholly run by an army of volunteers who coach the children, run the fundraising events, the membership and finances of the club. Without these volunteers we would not be able to keep the club going. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We as a club are affiliated to Swim England and are bound by their rules and regulations. The club was set up in Bideford and we now run from two local pools in Northam and Torrington. We run 5 sessions a week including one early morning. We are a friendly club run by volunteers and we have members from all over the local and wider community of North Devon, from the ages of around 6 years old upwards. We give swimmers the opportunity to improve their swimming in either a competitive way or just for leisure purposes. We also work closely with local schools to provide students with the opportunity to complete their DofE by providing volunteering opportunities. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our main objective this year is to try and raise money to enable us to keep our equipment up to date and to keep the club financially viable. We also need to encourage more volunteers to become officials and coaches to enable our club to keep running efficiently. We have been working hard to secure affordable pool time for our members to continue swimming and have brought on board more committee members via zoom meetings to enable us to do this. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We have applied for and received several grants this year for additional equipment and to enable us to run our annual awards night. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are still in a good position financially overall but have suffered a loss this year. Half of this is made up with Pool hire costs being paid within this year relating to last, however due to rising pool hire costs and falling numbers of members, our fees are a long way off of covering these costs, and will need to be revised for next year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We took advice on holding reserves and were advised to keep at least 6 months of running costs as a reserve. |
| Amount of reserves held | Para 1.22 | We calculated the reserves required as being approximately £20000.00. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The main uncertainties we have had as a club is the continued use of a swimming pool. This has proved to be a bit of an issue in the past couple of years with our main pool needing a lot of remedial works. We do however hope that this will not be a problem now things have been updated. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | We apply for grants from local and national companies. We also do lots of fundraising, we hold raffles at most events that we do during the year. We try to do several cake sales to add to this, we are hoping to do more fundraising events next year and to start holding bingo again. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk we have as a charity is that we may lose the opportunity of using either of the local swimming pools that we rely on for our training. We do also struggle to recruit volunteers into the more committed coaching roles and officiating roles, both of which need to be filled if we are to maintain our status as a competitive club. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted on 24th November 2019 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Club consisting of around 100 members |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed at an Annual General Meeting held in October each year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We are working closely with Swim England and the charity commission to secure and maintain a Swim Mark accreditation. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Torridgeside Amateur Swimming Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1103071 |
| Charity’s principal address | Penlan House Stibb Cross Torrington Devon EX38 8LH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Powe | Chairperson (stand in as no other nomination received) |
Oct 22 – Oct 23 | Committee | |
| Lisa Unstead | Club Secretary | |||
| Amanda Reeves | Treasurer/ Swimshop/ Parent Liaison |
|||
| Maxine Webber | Membership secretary/Swim England registration |
|||
| Sarah Thomas | Grants Secretary | |||
| Andy Unstead | Head coach/ Vice Chair |
|||
| Michelle Dent | Competition secretary |
|||
| Press Secretary | ||||
| Officials Secretary | ||||
| Andrea Cooper | Welfare Officer | Oct 22 – Oct 23 | ||
| StaceyFlood | Oct 22 | |||
| Charlotte Simpson | Oct 22 | |||
| Jonathan Walter | Oct 22-Oct23 | |||
| Lakshmi Walter | Oct 22 – Oct 23 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Amanda Reeves | Lisa Unstead | |
Treasurer |
Secretary | |
| 05/05/2024 | ||
| 05/05/2024 |
TORRIDGESIDE AMATEUR SWIMMING CLUB
ACCOUNTS FOR THE YEAR ENDED
31 AUGUST 2023
JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ
Torridgeside Amateur Swimming Club
Income and Expenditure Account
Year Ended 31 August 2023
Accountants Report to the Members
You have approved the Accounts for the year ended 31st August 2023 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us.
Jane Maynard limited
Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ
Members Approval of Accounts
We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation.
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…..........................
Mrs A J Reeves (Treasurer)
03.11.23
…..........................
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Income and Expenditure Statement
| Income Fees Joining Fees Competition Fees TASC Gala Membership and Swim England Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Torrington Bonfire Fund - Torridge District Council - Co-Op Grant - Northam Town Council Grant - Davie Barnstaple Trust Grant - Lottery Fund (Masters swimming) - The Craft Union Grant - Great Torrington Town Grant - Bideford Rotary Club Grant - Grant - Semble Network, SWW Grant Donations Miscellaneous Presentation night Bank Interest Swim Shop Income Closing Stock Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Swim England Gala/club champ expenses Clothes Competition Entry Fees Swim manager Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Website/Advertising Mount Kelly Pool Hire Bank Charges Sundry Project Blue Donations Surplus / (Deficit) for the year Reflected by movement in bank balances |
£ 39,215 1,149 6,357 1,239 2,318 439 - - - - 450 - - - 250 150 3,841 500 30 391 790 311 899 1,002 1,109 710 - - 725 53,919 2,926 1,837 1,569 6,403 640 - 648 1,798 1,003 - 599 124 137 - - - 202 |
£ 59,331 74,147 (14,816) 3 |
£ 38,364 2,260 5,945 1,549 3,675 806 2,000 500 - 252 100 300 5,425 250 - - - - 5,030 400 - 10 1,705 1,109 1,091 1,623 - - 112 32,950 3,521 1,168 - 6,195 - - 399 1,822 763 - - - 81 24 5,000 - 202 |
£ 69,678 54,750 2 |
|---|---|---|---|---|
| 14,929 | ||||
| HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals Notes: |
2022 £ 22,993 36,492 808 - 124 1,109 61,526 |
2023 £ 29,029 15,498 870 - 311 1,002 46,710 |
Movement £ 6,036 |
|---|---|---|---|
| (20,994) | |||
| 62 | |||
| 0 | |||
| 187 | |||
| (107) | |||
| (14,816) | |||
At the year end there was £722 owing to TASC.
After adjusting for these amounts there would be a deficit of £14,094.
TORRIDGESIDE AMATEUR SWIMMING CLUB
ACCOUNTS FOR THE YEAR ENDED
31 AUGUST 2023
JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ
Torridgeside Amateur Swimming Club
Income and Expenditure Account
Year Ended 31 August 2023
Accountants Report to the Members
You have approved the Accounts for the year ended 31st August 2023 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us.
Jane Maynard limited
Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ
Members Approval of Accounts
We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation.
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…..........................
Mrs A J Reeves (Treasurer)
03.11.23
…..........................
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Income and Expenditure Statement
| Income Fees Joining Fees Competition Fees TASC Gala Membership and Swim England Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Torrington Bonfire Fund - Torridge District Council - Co-Op Grant - Northam Town Council Grant - Davie Barnstaple Trust Grant - Lottery Fund (Masters swimming) - The Craft Union Grant - Great Torrington Town Grant - Bideford Rotary Club Grant - Grant - Semble Network, SWW Grant Donations Miscellaneous Presentation night Bank Interest Swim Shop Income Closing Stock Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Swim England Gala/club champ expenses Clothes Competition Entry Fees Swim manager Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Website/Advertising Mount Kelly Pool Hire Bank Charges Sundry Project Blue Donations Surplus / (Deficit) for the year Reflected by movement in bank balances |
£ 39,215 1,149 6,357 1,239 2,318 439 - - - - 450 - - - 250 150 3,841 500 30 391 790 311 899 1,002 1,109 710 - - 725 53,919 2,926 1,837 1,569 6,403 640 - 648 1,798 1,003 - 599 124 137 - - - 202 |
£ 59,331 74,147 (14,816) 3 |
£ 38,364 2,260 5,945 1,549 3,675 806 2,000 500 - 252 100 300 5,425 250 - - - - 5,030 400 - 10 1,705 1,109 1,091 1,623 - - 112 32,950 3,521 1,168 - 6,195 - - 399 1,822 763 - - - 81 24 5,000 - 202 |
£ 69,678 54,750 2 |
|---|---|---|---|---|
| 14,929 | ||||
| HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals Notes: |
2022 £ 22,993 36,492 808 - 124 1,109 61,526 |
2023 £ 29,029 15,498 870 - 311 1,002 46,710 |
Movement £ 6,036 |
|---|---|---|---|
| (20,994) | |||
| 62 | |||
| 0 | |||
| 187 | |||
| (107) | |||
| (14,816) | |||
At the year end there was £722 owing to TASC.
After adjusting for these amounts there would be a deficit of £14,094.