## **Trustees’ Annual Report for the period** **From 1[st] September 2022 Period start date To 31[st] August 2023 Period end date** ## **Charity name: Torridgeside Amateur Swimming Club** ## **Charity registration number:1103701** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the charity is to follow**
**the objectives of Swim England and to**
**promote swimming in all its forms.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**This year we were once again able to**
**hold our annual Club Champs events,**
**and return to larger competitive events.**
**These provide a chance for all our**
**swimmers to compete against one**
**another in a competitive environment.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**When planning our activities and events**
**we kept in mind the Charity**
**Commissions guidance on public**
**benefit at our trustee meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Our club is wholly run by an army of**
**volunteers who coach the children, run**
**the fundraising events, the membership**
**and finances of the club. Without these**
**volunteers we would not be able to keep**
**the club going.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We as a club are affiliated to Swim**
**England and are bound by their rules**
**and regulations.**
**The club was set up in Bideford and we**
**now run from two local pools in**
**Northam and Torrington. We run 5**
**sessions a week including one early**
**morning.**
**We are a friendly club run by volunteers**
**and we have members from all over the**
**local and wider community of North**
**Devon, from the ages of around 6 years**
**old upwards. We give swimmers the**
**opportunity to improve their swimming**
**in either a competitive way or just for**
**leisure purposes.**
**We also work closely with local schools**
**to provide students with the opportunity**
**to complete their DofE by providing**
**volunteering opportunities.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Our main objective this year is to try**
**and raise money to enable us to keep**
**our equipment up to date and to keep**
**the club financially viable. We also need**
**to encourage more volunteers to**
**become officials and coaches to enable**
**our club to keep running efficiently. We**
**have been working hard to secure**
**affordable pool time for our members to**
**continue swimming and have brought**
**on board more committee members via**
**zoom meetings to enable us to do this.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We have applied for and received**
**several grants this year for additional**
**equipment and to enable us to run our**
**annual awards night.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We are still in a good position financially**
**overall but have suffered a loss this**
**year. Half of this is made up with Pool**
**hire costs being paid within this year**
**relating to last, however due to rising**
**pool hire costs and falling numbers of**
**members, our fees are a long way off of**
**covering these costs, and will need to**
**be revised for next year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We took advice on holding reserves and**
**were advised to keep at least 6 months**
**of running costs as a reserve.**| |Amount of reserves held|Para 1.22|**We calculated the reserves required as**
**being approximately £20000.00.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The main uncertainties we have had as a**
**club is the continued use of a swimming**
**pool. This has proved to be a bit of an**
**issue in the past couple of years with**
**our main pool needing a lot of remedial**
**works. We do however hope that this**
**will not be a problem now things have**
**been updated.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**We apply for grants from local and**
**national companies.**
**We also do lots of fundraising, we hold**
**raffles at most events that we do during**
**the year. We try to do several cake sales**
**to add to this, we are hoping to do more**
**fundraising events next year and to start**
**holding bingo again.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The main risk we have as a charity is**
**that we may lose the opportunity of**
**using either of the local swimming pools**
**that we rely on for our training.**
**We do also struggle to recruit**
**volunteers into the more committed**
**coaching roles and officiating roles,**
**both of which need to be filled if we are**
**to maintain our status as a competitive**
**club.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution adopted on 24th November**
**2019**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Club consisting of around 100 members**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or reappointed**
**at an Annual General Meeting held in**
**October each year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are working closely with Swim**
**England and the charity commission to**
**secure and maintain a Swim Mark**
**accreditation.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Torridgeside Amateur Swimming Club| |---|---| |Other name the charity uses|| |Registered charity number|1103071| |Charity’s principal address|Penlan House
Stibb Cross
Torrington
Devon
EX38 8LH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||James Powe|Chairperson (stand
in as no other
nomination received)|Oct 22 – Oct 23|Committee| ||Lisa Unstead|Club Secretary||| ||Amanda Reeves|Treasurer/
Swimshop/ Parent
Liaison||| ||Maxine Webber|Membership
secretary/Swim
England registration||| ||Sarah Thomas|Grants Secretary||| ||Andy Unstead|Head coach/ Vice
Chair||| ||Michelle Dent|Competition
secretary||| |||Press Secretary||| |||Officials Secretary||| ||Andrea Cooper|Welfare Officer|Oct 22 – Oct 23|| |||||| ||StaceyFlood||Oct 22|| ||Charlotte Simpson||Oct 22|| ||Jonathan Walter||Oct 22-Oct23|| ||Lakshmi Walter||Oct 22 – Oct 23|| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Amanda Reeves|Lisa Unstead| ||
Treasurer|Secretary| ||05/05/2024|| ||05/05/2024|| ## **TORRIDGESIDE AMATEUR SWIMMING CLUB** **ACCOUNTS FOR THE YEAR ENDED** **31 AUGUST 2023** JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ ## **Torridgeside Amateur Swimming Club** ## **Income and Expenditure Account** ## **Year Ended 31 August 2023** ## Accountants Report to the Members You have approved the Accounts for the year ended 31st August 2023 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us. ## _Jane Maynard limited_ Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ ## Members Approval of Accounts We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation. **----- Start of picture text -----**
…..........................
Mrs A J Reeves (Treasurer)
03.11.23
…..........................
**----- End of picture text -----**
## **Income and Expenditure Statement** |**Income**
Fees
Joining Fees
Competition Fees
TASC Gala
Membership and Swim England Registration
Fundraising - Draws (Including Donation)
Grants - Bideford Bridge Trust
- Torrington Bonfire Fund
- Torridge District Council
- Co-Op Grant
- Northam Town Council Grant
- Davie Barnstaple Trust Grant
- Lottery Fund (Masters swimming)
- The Craft Union Grant
- Great Torrington Town Grant
- Bideford Rotary Club Grant
- Grant
- Semble Network, SWW Grant
Donations
Miscellaneous
Presentation night
Bank Interest
Swim Shop Income
Closing Stock
**Expenditure**
Opening Stock
Swim Shop Purchases
Towelling Robes
Fundraising costs
Training and Courses
Pool Hire Fees
Swim England
Gala/club champ expenses
Clothes
Competition Entry Fees
Swim manager
Amateur Swimming Association Registration and Affiliation
Equipment
Club Championships - Disco, Hall and Trophies etc.
Travel expenses
Subscriptions
Website/Advertising
Mount Kelly Pool Hire
Bank Charges
Sundry
Project Blue
Donations
**Surplus / (Deficit) for the year**
**Reflected by movement in bank balances**|**£**
39,215
1,149
6,357
1,239
2,318
439
-
-
-
-
450
-
-
-
250
150
3,841
500
30
391
790
311
899
1,002
1,109
710
-
-
725
53,919
2,926
1,837
1,569
6,403
640
-
648
1,798
1,003
-
599
124
137
-
-
-
**202**|**£**
**59,331**
**74,147**
**(14,816)**
**3**|**£**
38,364
2,260
5,945
1,549
3,675
806
2,000
500
-
252
100
300
5,425
250
-
-
-
-
5,030
400
-
10
1,705
1,109
1,091
1,623
-
-
112
32,950
3,521
1,168
-
6,195
-
-
399
1,822
763
-
-
-
81
24
5,000
-
**202**|**£**
**69,678**
**54,750**
**2**| |---|---|---|---|---| |||||**14,929**| |||||| |HSBC - Savings Account 81352792
HSBC - Current Account 01327445
HSBC - Current Account 61607162
HSBC - Current Account 71202197
Cash
Closing Stock Swim Shop
**Totals**
**Notes:**|**2022**
**£**
**22,993**
**36,492**
**808**
**-**
**124**
**1,109**
**61,526**|**2023**
**£**
**29,029**
**15,498**
**870**
**-**
**311**
**1,002**
**46,710**|**Movement**
**£**
**6,036**| |---|---|---|---| ||||**(20,994)**| ||||**62**| ||||**0**| ||||**187**| ||||**(107)**| ||||**(14,816)**| ||||| At the year end there was £722 owing to TASC. After adjusting for these amounts there would be a deficit of £14,094. ## **TORRIDGESIDE AMATEUR SWIMMING CLUB** **ACCOUNTS FOR THE YEAR ENDED** **31 AUGUST 2023** JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ ## **Torridgeside Amateur Swimming Club** ## **Income and Expenditure Account** ## **Year Ended 31 August 2023** ## Accountants Report to the Members You have approved the Accounts for the year ended 31st August 2023 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us. ## _Jane Maynard limited_ Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ ## Members Approval of Accounts We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation. **----- Start of picture text -----**
…..........................
Mrs A J Reeves (Treasurer)
03.11.23
…..........................
**----- End of picture text -----**
## **Income and Expenditure Statement** |**Income**
Fees
Joining Fees
Competition Fees
TASC Gala
Membership and Swim England Registration
Fundraising - Draws (Including Donation)
Grants - Bideford Bridge Trust
- Torrington Bonfire Fund
- Torridge District Council
- Co-Op Grant
- Northam Town Council Grant
- Davie Barnstaple Trust Grant
- Lottery Fund (Masters swimming)
- The Craft Union Grant
- Great Torrington Town Grant
- Bideford Rotary Club Grant
- Grant
- Semble Network, SWW Grant
Donations
Miscellaneous
Presentation night
Bank Interest
Swim Shop Income
Closing Stock
**Expenditure**
Opening Stock
Swim Shop Purchases
Towelling Robes
Fundraising costs
Training and Courses
Pool Hire Fees
Swim England
Gala/club champ expenses
Clothes
Competition Entry Fees
Swim manager
Amateur Swimming Association Registration and Affiliation
Equipment
Club Championships - Disco, Hall and Trophies etc.
Travel expenses
Subscriptions
Website/Advertising
Mount Kelly Pool Hire
Bank Charges
Sundry
Project Blue
Donations
**Surplus / (Deficit) for the year**
**Reflected by movement in bank balances**|**£**
39,215
1,149
6,357
1,239
2,318
439
-
-
-
-
450
-
-
-
250
150
3,841
500
30
391
790
311
899
1,002
1,109
710
-
-
725
53,919
2,926
1,837
1,569
6,403
640
-
648
1,798
1,003
-
599
124
137
-
-
-
**202**|**£**
**59,331**
**74,147**
**(14,816)**
**3**|**£**
38,364
2,260
5,945
1,549
3,675
806
2,000
500
-
252
100
300
5,425
250
-
-
-
-
5,030
400
-
10
1,705
1,109
1,091
1,623
-
-
112
32,950
3,521
1,168
-
6,195
-
-
399
1,822
763
-
-
-
81
24
5,000
-
**202**|**£**
**69,678**
**54,750**
**2**| |---|---|---|---|---| |||||**14,929**| |||||| |HSBC - Savings Account 81352792
HSBC - Current Account 01327445
HSBC - Current Account 61607162
HSBC - Current Account 71202197
Cash
Closing Stock Swim Shop
**Totals**
**Notes:**|**2022**
**£**
**22,993**
**36,492**
**808**
**-**
**124**
**1,109**
**61,526**|**2023**
**£**
**29,029**
**15,498**
**870**
**-**
**311**
**1,002**
**46,710**|**Movement**
**£**
**6,036**| |---|---|---|---| ||||**(20,994)**| ||||**62**| ||||**0**| ||||**187**| ||||**(107)**| ||||**(14,816)**| ||||| At the year end there was £722 owing to TASC. After adjusting for these amounts there would be a deficit of £14,094.