2021-08-31-accounts - Torridgeside Amateur Swimming Club

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Trustees’ Annual Report for the period

From 1[st] September 2020 Period start date To 31[st] August 2021 Period end date

Charity name: Torridgeside Amateur Swimming Club

Charity registration number:1103701

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is to follow the objectives of Swim England and to promote swimming in all its forms.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This year due to Covid we were unable to hold our annual Club Champs evenings, or any other large competitive events. These are usually a chance for all our swimmers to compete against one another in a competition environment.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	When planning our activities and events we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Our club is wholly run by an army of volunteers who coach the children, run the fundraising events, the membership and finances of the club. Without these volunteers we would not be able to keep the club going.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We as a club are affiliated to Swim England and are bound by their rules and regulations. The club was set up in Bideford and we now run from two local pools in Northam and Torrington. We run 5 sessions a week including one early morning. We are a friendly club run by volunteers and we have members from all over the local and wider community of North Devon, from the ages of around 6 years old upwards. We give swimmers the opportunity to improve their swimming in either a competitive way or just for leisure purposes. We also work closely with local schools to provide students with the opportunity to complete their DofE by providing volunteering opportunities.
Additional information (optional) You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	Our main objective this year is to try and raise money to enable us to keep our equipment up to date and to keep the club financially viable. We also need to encourage more volunteers to become officials and coaches to enable our club to keep running efficiently. We have been working hard to secure a pool for our members to continue swimming and have brought on board more committee members via zoom meetings to enable us to do this.
Performance of fundraising activities against objectives set	Para 1.41	We have applied for and received several grants this year for additional equipment.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are still in a good position financially and have made up for the loss that we suffered in this period last year. This is mainly due to grants that we managed to secure this year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We took advice on holding reserves and were advised to keep at least 6 months of running costs as a reserve.
Amount of reserves held	Para 1.22	We calculated the reserves required as being approximately £20000.00.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The main uncertainties we have as a club is the continued use of a swimming pool. This has proved to be a bit of an issue in this unusual year with so many pools remaining shut. We do however hope that this will not be a problem once things return to some sort of normality.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	We apply for grants from local and national companies. We also do lots of fundraising, we hold raffles at most events that we do during the year. We try to do several cake sales and BBQ sales to add to this.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The main risk we have as a charity is that we may lose the opportunity of using either of the local swimming pools that we rely on for our training. We do also struggle to recruit volunteers into the more committed coaching roles.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on 24th November 2019
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Club consisting of around 150 members
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed at an Annual General Meeting held in October each year.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Torridgeside Amateur Swimming Club
Other name the charity uses
Registered charity number	1103071
Charity’s principal address	Penlan House Stibb Cross Torrington Devon EX38 8LH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Alice Nowell	Chairperson/ Parent Liaison	Committee
Lisa Unstead	Club Secretary
Amanda Reeves	Treasurer/ Swimshop/ Parent Liaison
Maxine Webber	Membership secretary
Claire Silverlock	Grants Secretary
Andy Unstead	Head coach/ Vice Chair
Michelle Dent	Competition secretary/ Swim England Registration
Claire Meech	Press Secretary
Paul Cocksedge	Officials Secretary
Jo Stevens	Welfare Officer
Andrea Cooper
James Powe

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Amanda Reeves	Andy Unstead
	Treasurer	Chairperson
	23/03/2022
	23/03/2022

TORRIDGESIDE AMATEUR SWIMMING CLUB ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021

JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ

Torridgeside Amateur Swimming Club

Income and Expenditure Account

Year Ended 31 August 2021

Accountants Report to the Members

You have approved the Accounts for the year ended 31st August 2021 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us.

Jane Maynard limited

Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ

08/11/2021

Members Approval of Accounts

We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation and give our authority for them to be submitted to HM Revenue and Customs.

….......................... Mrs A J Reeves (Treasurer)

…..........................

Income and Expenditure Statement

Income Fees Joining Fees Competition Fees TASC Gala Membership and Amateur Swimming Association Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Bideford Round Table (Parachutes) - Torridge Disctrict Council Donations Bank Interest Swim Shop Income Closing Stock Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Clothes Competition Entry Fees Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Stationery Sundry Project Blue Donations Deficit/Surplus for the year Reflected by movement in bank balances	£ £ 16,812 1,481 99 546 2,965 186 2,000 - 5,620 17,530 2 392 1,091 48,723 1,175 102 3,306 - 444 17,269 - 94 2,478 479 - - 107 20 77 15,000 - 40,549 8,174 2021	£ £ 27,153 - 4,828 1,450 3,815 1,442 2,000 735 - 1,463 35 2,823 1,175 46,919 900 3,002 - 146 328 28,004 763 5,016 3,553 3,085 3,286 - 50 182 92 50 48,457 1,538 - 2020	£ £ 27,153 - 4,828 1,450 3,815 1,442 2,000 735 - 1,463 35 2,823 1,175 46,919 900 3,002 - 146 328 28,004 763 5,016 3,553 3,085 3,286 - 50 182 92 50 48,457 1,538 - 2020
			1,538 -

HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals	2020 £ 22,981 13,698 450 - 119 1,175 38,423	2021 £ 22,983 20,715 592 - 1,216 1,091 46,597	Movement £ 2
			7,017
			141
			0
			1,097
			-83
			8,174

TORRIDGESIDE AMATEUR SWIMMING CLUB ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021

JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ

Torridgeside Amateur Swimming Club

Income and Expenditure Account

Year Ended 31 August 2021

Accountants Report to the Members

Jane Maynard limited

Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ

08/11/2021

Members Approval of Accounts

….......................... Mrs A J Reeves (Treasurer)

…..........................

Income and Expenditure Statement

Income Fees Joining Fees Competition Fees TASC Gala Membership and Amateur Swimming Association Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Bideford Round Table (Parachutes) - Torridge Disctrict Council Donations Bank Interest Swim Shop Income Closing Stock Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Clothes Competition Entry Fees Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Stationery Sundry Project Blue Donations Deficit/Surplus for the year Reflected by movement in bank balances	£ £ 16,812 1,481 99 546 2,965 186 2,000 - 5,620 17,530 2 392 1,091 48,723 1,175 102 3,306 - 444 17,269 - 94 2,478 479 - - 107 20 77 15,000 - 40,549 8,174 2021	£ £ 27,153 - 4,828 1,450 3,815 1,442 2,000 735 - 1,463 35 2,823 1,175 46,919 900 3,002 - 146 328 28,004 763 5,016 3,553 3,085 3,286 - 50 182 92 50 48,457 1,538 - 2020	£ £ 27,153 - 4,828 1,450 3,815 1,442 2,000 735 - 1,463 35 2,823 1,175 46,919 900 3,002 - 146 328 28,004 763 5,016 3,553 3,085 3,286 - 50 182 92 50 48,457 1,538 - 2020
			1,538 -

HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals	2020 £ 22,981 13,698 450 - 119 1,175 38,423	2021 £ 22,983 20,715 592 - 1,216 1,091 46,597	Movement £ 2
			7,017
			141
			0
			1,097
			-83
			8,174