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2022-03-31-accounts

Charity registration number 1103172

Company registration number 4657718 (England and Wales)

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Colin Griffin (Chair) Dr Ian Cunliffe Thomas Feury Dr Michael Wheatley Dr Syed Zaidi Malcolm Twigger-Ross (Appointed 21 February 2022) Richard Algeo (Appointed 21 February 2022) Ann Towers (Appointed 18 July 2022) Charity number 1103172 Company number 4657718 Registered office 2 Hilgay Close Guildford Surrey GU1 2EN Independent examiner Frances Wilde FCCA DChA Warner Wilde Chartered Certified Accountants 4 Marigold Drive Bisley Surrey GU24 9SF Bankers HSBC - Guildford 12A North Street Guildford Surrey GU1 4AF

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 12

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their annual report and financial statements for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The objectives of the Association are to promote mental health in South West Surrey and to assist in relieving and rehabilitating people suffering from mental health problems or conditions of emotional or mental distress requiring advice and support.

The principal activity of the Association during the year was running a drop-in centre (The Canterbury Care Centre in Guildford) for people with any mental health problems, providing social contact, organised activities and advice.

The Directors confirm that they have complied with their duty in of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on Public Benefit.

The beneficiaries of the Association are those who are suffering from mental health problems or conditions of emotional or mental distress. The charity supports people in the local community through provision of a drop-in facility which is not otherwise considered to be available from other local establishments and which is a valuable preventative measure in reducing our members’ needs for more complex mental health support and treatment.

The Canterbury Care Centre is open 9.30am – 15.00 on Monday and 9.30am – 13.00 on Thursday and Friday (excluding public holidays). As from July 2021, the centre is also open on Tuesday afternoons from 1.30 – 4.30pm. In addition a number of special activities take place (Christmas Party, Summer picnic, barbecue and seaside trip, etc.). These activities are paid for through donations and fund raising activities rather than by using grant money, The number of members attending varies. There is an up to date website, Facebook page and Instagram account.

Achievements and performance

The Centre has had a successful year, meeting all its objectives, yet also adhering to covid regulations and guidance.

The main aim of the Centre is to provide a drop in facility for members with emotional problems, enduring mental illness and social isolation. It is managed by a part-time paid Coordinator and a parttime paid Assistant Coordinator, and they are assisted by a team of dedicated volunteers.

Thanks to the dedication and hard work of staff and volunteers, a range of activities has been provided throughout the pandemic. This includes individual mindfulness art, music, social groups, discussion, quizzes, gentle exercise, mindfulness, poetry and, more recently, the re-introduction of head massage. We also have a very active outreach programme including film nights, Sunday lunches and evening meals in Guildford.

Members’ views are monitored 6 monthly and their feedback and comments, together with photographs on the website help provide evidence to funders of the benefits of the activities offered.

Financial review

This year the Association has suffered a deficit of £3, 85 0 which compares with last year’s surplus of £4,737. Whilst there has been a slight increase in our total income this has not been sufficient to meet our increased costs primarily due to the increase in rental and salary costs. Our core funders have remained grants of £20,000 from Guildford Borough Council , £13,510 from Surrey County Council (via Catalyst/ Welcome Project), £888 from the Allen Lane Foundation a nd £4,472 from Guildford Poyle Charities.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

The Association aims to maintain funds in the region of nine months running costs in the belief that the level provides a reasonable buffer against the sudden loss of one or more major sources of income or failure in fundraising.

The Directors have the power to invest money subject to the approval of the Executive Committee and to the terms of any specific trust or obligation.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The Association's activities were reviewed periodically in the light of the association's 'Policies' which are updated frequently to ensure that best practice is observed in all its undertakings. The Association also reviews and makes any required revisions to the Policies from time to time as new legislation is enacted. The Association is compliant with GDPR requirements.

Plans for the future

The Centre is now in its 41st year and has seen many changes over that time. Looking forward and recognizing the need to adequately respond to current trends and the increasing need for Mental Health support services, the Management Committee have decided to continue with the plan set out last year as follows:

  1. T o continue to improve consultation with funding bodies to identify priority needs reflecting the ever tightening financial position.

  2. To continue to engage with and attend regular meetings of the Guildford & Waverley Mental Health Forum in order to develop, maintain and strengthen links with other local mental health providers.

  3. To re-evaluate and where appropriate, to change, vary and expand the current range of activities in order to meet members’ needs and keep in line with current trends.

  4. To encourage and, where appropriate, to signpost members towards voluntary or paid employment and to provide support and activities which encourage and develop greater self-confidence and feeling of wellbeing.

  5. To provide and encourage training of staff and volunteers, including the increasing emphasis on Safeguarding and Inclusion.

  6. To continue to engage with our partners in Community Connections and The Welcome Project and regularly attend meetings of The Mental Health Forum at Guildford Borough Council

Summary

The regular audit which is conducted at the Centre clearly confirms that members who attend feel they get an excellent service which is delivered in a non judgemental way. While finance is never enough for what could be done, we feel that it is spent wisely and prudently. We are very grateful to those who fund us and who take an active interest in the Centre, and we will continue to work with those funders in providing regular monitoring reports in order that the valuable work and activities of the Centre can continue and thrive.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

The charity is a company limited by guarantee. It is governed by its Memorandum and Articles of Association and is controlled by the Board of Directors who are also the Trustees.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Colin Griffin (Chair) Paula Bell (Resigned 4 June 2022) Dr Ian Cunliffe Thomas Feury Dr Michael Wheatley Dr Syed Zaidi Linda Warner (Resigned 17 June 2022) Malcolm Twigger-Ross (Appointed 21 February 2022) Richard Algeo (Appointed 21 February 2022) Ann Towers (Appointed 18 July 2022)

The business of the Association (also known as the Canterbury Care Centre) is managed by the Executive Committee. The day-to-day management of the Canterbury Care Centre is delegated to the Centre Coordinator.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Trustee applications are invited from interested parties and references are taken. An applicant is provided with an induction pack (code of conduct and sample programme) and access to the previous minutes of Trustee meetings and the constitution. To gain an understanding of the Centre’s activities and operations, the applicant meets with the Chair and is invited to visit the Centre prior to attending a Board meeting as an observer. If the Trustees and the applicant mutually agree, the applicant's election is recorded at the subsequent AGM.

The trustees' report was approved by the Board of Trustees.

.............................. Colin Griffin (Chair) Trustee Dated: .........................

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED I report to the trustees on my examknathjn of the finanual statemènts of SrAJth W881 Surray ASsocIa￿On for Mental Health Llmltsd {thg charlty) for the yoar 8￿18￿ 31 ltharth 2021 Responslbllltl•s and bas18 of report As the trustees of the charity {and also its directors for the purposes of company law) you are responsible for the preparation ol the financ4al 3taterMnts in accordance WTth the requiremonts of th& Compan18$ Act 2006 {th8 2006 Act). Having satisfied mysewthal the finawal 8tatements ofthe (arity art not wuirtd to bo audltsd undor Pgrt 16 of th8 2006 Act and ara allgibkg for independent examlnalhjn, I report In respect of my examlnatk)n of th• ch8rttys flnancial statamènts carriad undgr ￿tion 145 of tha Ch￿1t1•S Act 2011 (Ih8 2011 Act}. In carwng out my examination I hav8 folkAY&J dl the appllcabl8 Dlreckns glvon by th? Chortty Commlsskjn undar 88don 14515} Ib) of the 2011 ACL An oxamSnotion Includes a ￿eW of the accoUn￿ng r8c4Jrds kept by the tharlty and a cxmpartson of the a¢￿Unts prg$gntgd wSth tho$8 f•cord$. It glso Includes consld8raUon of any unusual Items or disclosures In thè accounts, and se8klng oxplana15ons from tho tru$tso$ o)n¢¢mlng any such mattws. Th8 procedures und8rtaken do not provlde all the evidenc8 that I￿)Uld b8 requir&J Sn an audrt. and consequenlty no oplnion Is glvon 88 to wh&th•r th• accounts present a Irua and f8k' ￿eW and tho report is Ilmlted to thoBe matters sel out In tho statement below. Ind•p•nd•nt •xamln•rf• •tat•m•nt I have ¢ompleled my examination. l ¢onllm that M mattws hav¢ c¥)mo lo my all￿tIon kn wnnodon YAth tha examlnatlon glving me cause to believe that in any material Tespe¢t: accounting rocords wore not kopl in of the Charity as roqulred by 8odon 386 of Ihg 2006A¢ or tho 1kn8ndal s¢alemonts do not aC￿rd those r￿Ords. thg flnanclal giat8m8nts do not compty vAlh th8 gcojunllng r6qulrem&nts of sectlon 396 of the 20C6 Act other th8n any requirem•nl th81 the a¢¢ounts gN¢ a tru¢ ¥nd fair vlw whith 1$ nol 8 matt•r considered as part ol an Independent ex8mlnalOon: or the financlal statèments have not been wepared In a¢¢ord8ncè ￿th th8 mèthods aThJ prfnclpkrys of the Stsl&ment of Recommended Practice for accounting and reFKJrting by charitie8 applicab￿ lo charftl&s pr8parSng th8Sr accounts Sn accordan￿ vAth th8 Flnandal Rep)rllng Standard appll(xbl• in the UK and R8publbc of Ireland (FRS 1021. I have no ￿ncernS and have come across Th) other matters in ￿nneC(lOn wth the examination to whl(a) 8ttgnlSon should bg dravm In thls report In order to gnablo a pnJp8r understandlThJ of the finandal statements to be reathed. France• WSlde FCCA DChA Warner Wllde Chartered Certffied A¢courtsnts 4 Marfgold Drive Blsley Surrey GU24 9SF k-

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Restricted
funds
funds
2022
2022
Notes
£
£
Income from:
Donations and legacies
3
21,248
17,982
Other trading activities
4
1,037
-
Total income
22,285
17,982
Expenditure on:
Charitable activities
5
26,135
17,982
Net (expenditure)/income
for the year/
Net movement in funds
(3,850)
-
Fund balances at 1 April 2021
52,382
-
Fund balances at 31 March
2022
48,532
-		 Total Unrestricted
Restricted
funds
funds
2022
2021
2021
£
£
£
39,230
23,519
11,757
1,037
-
-
40,267
23,519
11,757
44,117
18,806
11,757
(3,850)
4,713
-
52,382
47,669
-
48,532
52,382
-		 Total
2021
£
35,276
-
35,276
30,563
4,713
47,669
52,382

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due within
one year
10
Net current assets
Income funds
Unrestricted funds		 2022
£
3,920
49,078
52,998
(4,466)		 £
48,532
48,532
48,532		 2021
£
50
59,255
59,305
(6,923)		 £
52,382
52,382
52,382

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

.............................. Colin Griffin (Chair) Trustee

Company registration number 4657718

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

South West Surrey Association for Mental Health Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is 2 Hilgay Close, Guildford, Surrey, GU1 2EN.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity 's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at recoverable amount .

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price and are subsequently carried at their settlement amount.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at their settlement amo unt.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity ’s contractual obligations expire or are discharged or cancelled.

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.9 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.10 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted
Restricted
funds
funds
2022
2022
£
£
Donations and gifts
360
-
Grants receivable
20,888
17,982
21,248
17,982
Grants receivable for
core activities
Guildford Poyle Charities
-
4,472
Guildford Borough
Council
20,000
-
Catalyst
-
13,510
Allen Lane
888
-
20,888
17,982
Other trading activities
Fundraising events		 TotalUnrestricted
Restricted
funds
funds
2022
2021
2021
£
£
£
360
3,519
-
38,870
20,000
11,757
39,230
23,519
11,757
4,472
-
5,679
20,000
20,000
-
13,510
-
6,078
888
-
-
38,870
20,000
11,757
Unrestricted
funds
2022
£
1,037		 Total
2021
£
3,519
31,757
35,276
5,679
20,000
6,078
-
31,757
Total
2021
£
-

4 Other trading activities

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

5 Charitable activities

Rent
Outings
Massage Therapy
Art Therapy
Equipment
Share of support costs (see note 6)
Share of governance costs (see note 6)
Analysis by fund
Unrestricted funds
Restricted funds
Support costs
Support
costs
Governance
costs
£
£
Staff costs
24,655
-
Bank charges
61
-
Staff training
-
-
Miscellaneous
632
-
Other support costs
885
-
Payroll preparation costs
264
-
Independent Examiners
fees
-
1,068
26,497
1,068
Analysed between
Charitable activities
26,497
1,068		 2022
£
12,126
1,363
1,755
1,118
190
16,552
26,497
1,068
44,117
26,135
17,982
44,117
2022
Support
costs
Governance
costs
£
£
£
24,655
20,714
-
61
45
-
-
48
-
632
489
-
885
1,167
-
264
264
-
1,068
-
972
27,565
22,727
972
27,565
22,727
972		 2021
£
6,071
435
-
172
186
6,864
22,727
972
30,563
18,806
11,757
30,563
2021
£
20,714
45
48
489
1,167
264
972
23,699
23,699

6 Support costs

These costs are attributable to the Canterbury Care Centre.

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or reimbursed expenses during the year.

8 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
2 2
Employment costs 2022 2021
£ £
Wages and salaries 24,388 20,487
Other pension costs 267 227
24,655 20,714

The full time equivalent staff numbers are comprised of two part time staff.

There were no employees whose annual remuneration was more than £60,000.

9 Debtors

Amounts falling due within one year:
Other debtors
Prepayments and accrued income
10
Creditors: amounts falling due within one year
Notes
Deferred income
11
Trade creditors
Accruals		 2022
£
3,828
92
3,920
2022
£
1,990
1,355
1,121
4,466		 2021
£
-
50
50
2021
£
3,351
2,556
1,016
6,923

SOUTH WEST SURREY ASSOCIATION FOR MENTAL HEALTH LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

11 Deferred income

Other deferred income
Deferred income is included in the financial statements as follows:
Deferred income is included within:
Current liabilities
Movements in the year:
Deferred income at 1 April 2021
Released from previous periods
Resources deferred in the year
Deferred income at 31 March 2022		 2022
£
1,990
2022
£
1,990
3,351
(3,351)
1,990
1,990		 2021
£
3,351
2021
£
3,351
4,030
(4,030)
3,351
3,351

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds
Incoming Resources Balance at Incoming Resources Balance at
resources expended 1 April 2021 resources expended
31		 March 2022
£ £ £ £ £ £
Catalyst 6,078 (6,078) - 13,510 (13,510) -
Guildford Poyle Charities 5,679 (5,679) - 4,472 (4,472) -
11,757 (11,757) - 17,982 (17,982) -

The Guildford Poyle Charities grant is to assist with the costs of employing an assistant manager at the Canterbury Care Centre.

The Catalyst grant is to assist with the costs of providing services at the Canterbury Care Centre.

13 Related party transactions

There were no disclosable related party transactions during the year (2021 - none) .