Winchester Basics Bank (a company limited by guarantee) Report and Financial Statements Year ending 31st December 2024 Charty nnber. 1102470 Company number.. 05CK)5690 Contents Pagels) Reporl of the directors RePt of ttE IrKJependent Examir 10 Statement of Financial Activities 11 Balan Sheet 12 Notes to the accounts 13-19
Winchester Basics Bank Report of the rfirectors for the year ending 31 December 2024 The trustees present their arnual directors, report together with the financial statements of nchester Basics Bank for the year ending 31 Dember 2024. The fjnancial statements have prepared for the company as a going concem on the basis set out in Note 1 to the accounts and under the accounting policies set out in Note 2 {see pages 13 and 14). induding: not being required to have a statutory audit, not being required to indude a statement of cash flows wilh the financial statsments, not being required to analyse and report income and eXplture on a detailed a(knty basis. As total income for the peritsj exceeds £250,OCK), Ihe company is required under charity law to have either an audit or an independent examination of its accounts by a qualified person. The Board appointed K.J. Stratton of Kimball Smith as its independent examiner in 2024. This direttors, rwt indudes the bvstees. annual re[ information as required under charity law. Mfinchester Basics Bank (WBB) provides food. hygiene products and clothing to individuals and families in emergency need. It aims to make appropriate resources available to Ihg maximum number of people at their point of greatest need. Founded in 2004, it is an gcumenical Christian registered charity, set up by the churthes based in IAfjnchester and with the support of thester Cty CouncAL Our purpose is to act as a resource for people facing a difficuft sibjalion in their lives and stNggling to make ends mee( perhaps because of delayed benefit payments or a major househokl caisis. In reLEnt times the impact of Covid-19 pandemic and the cA)st of living crisis have caused signfficant dffift1es for many, which continue to affect them. is entirely non-judgmental in that it helps anyone that needs urgent support. The range of people who are served is widq ndivtdual& to kKx1dS yth thildren arKI to elderty people. It also indudes refugees and asylum seekers as and when required. WdB Makes a vitsl contribution to the relief of hardship and so supports social cohesion in the community and in this way provides wblic benefit 2. Facilities 2.1. Main Donation Sorting & Storage Site This site in Vlfjnnall, opened in March 2021, is where the majoiity of food and dothing donations are delivered to VIJBB. Suitable space is available to correctly sort the items and store them efficiently. Adding this facility has had a transformaticjnal impact on the rest of WBB by allowing us to declutter our dient-facing Io(21 Food and Clothes Hubs and as a result improve the quality of the intsraction with our dients due to the extra space available for discu&sion. We are ltE[RuY revieY*qng our warehouse arKI lagESts eratiOnS to ensure that we can operate efficiently and manage the recent volume irueases in activity. ZZ Food Hubs We have 4 Food Hubs where clients collect food at the following locations:
Winchester Basics Bank Bar End: Vineyard Churth Weeke." SLBamabas Church Alresford: StGregorfs Church At least one of these hubs is q)en every day belvRen Monday and Fnday. In addition, we plan to open another hub at the Badger Farm Community Centre in 2025 to serve Ihis area of Imnchester and have reiVed grant-funding from Mfinchester City Counctl to assist with the set-up costs. All of the food hubs are equipped to enable our clients to choose many food items for themselves. Clients often rnrnent on IK>W Ihis helps to make the exper1eft of using our service more pleasant and more similar to visiting a shop. It also means that our staff and volunteers are able to accompany Ihe dient for longer during their visit thus enabling a better relationship to develop. The aim is always to make the client feel comft)rtable in our operating hubs which in some cases has allowed signposting of dients to olher local support services. 2.3. Clothts Hubs W8 have 2 hubs where dients can access clothes at the following locations: Highdiffe: Milland Road - adult clothing • Bar End: Vineyard Church - fvll range of adult & thildren's dothing Adult clothes can be selected by dients when they visit the Milland Road hub to collect food where the space allocated for Ihis has been enlarged due to the decluttering mentioned above. Any indi¥Rlual or household tIt aiftlth dolhing 12n accESS this at the Vineya hub where a wide range is available induding thildren's items such as cots, prams and toys. This is by appoinknent only to respect the privacy required for the client. 2. Electric Van Folloviing a significant donation. VVBB was able to purchase a small electric van in 2022. The main purpose of the van is to deliver food crates from our warehouse site to the hubs on a regular basis, as such the distances involved are short so an electric vehide is ideal. 3. Services 3.1. Client numbers Traditionally dients are referred to WBB ttwough referral agents suth a5 Wnthester Cty Council Housing Deparknent, Hampshire County Council Social Services, Citizens Advi, Trinity Centre. local housing associations and k)cal dRritable groups. thurches, doctors, surgeries, probation OffirS and health visilDTS. These agents issue ontine VDur*er5 to peoplé they know who are in urgent emergency need, and these vouchers are exchanged at VVBB for &days of food and hygiene products plus artides of dothing when required. In addition, as a result of the pandemic, it was decided in 2020 to set up a self-referral process whereby people who have never used our services before could reath us directly. 2024 proved to be a reu)Td yearfor dient nwnt)wsvAth 8.562frAxl patcets given Dut compared to 7,004 during 2023, an increase of 22%. The number of food parcels given out has grown year on year. mirroring the cost of living crisis that hit the county in rent times.. As an emergency service, our general rule is to limit the number of vouchers per dient in a 12-month peri¢Jd. This limit was raised to 8 visits during the pandemic and remains at this
nchester Basics Bank level. Most dients only nd our support over 2 - 3 visits. For those who visit more often and especially those who reach the maximum level of 8 visits, we signpost them to other support services or to our partner food pantries in Stanmore and Imnnall. We have rentlY intrOdUd a s(theme whereby if the maxrnwn level of 8 visÈts is reathed. vft provide a vc&KtEr for a visit to a partner food pantry as a of introducvw the dienl 32 Schools Prowam Our School Holiday Lunch sChe for Pupil Premium thildren who are referred to us via lo(21 sch¢)ols continued to expand through 2024 and VVBB provided 1271 lunches during school holiday times during 2024 (676 lunches during 2023). 13. Ddiveries to Clients Our delivery service, set up during ts parKlemic for dients 0 needed to isolate or physically uld not get to one of our food hubs to collect. has now been established as a pennanent servi. It is dear tst it is us to llnpr (yjr reath into (xxnmunÈty as ar0d 20% of all food PalS are linked to a delivery. Signposting Our self-selection process has proved to be useful in developing more inter8Ction with our clients as they are always accompanied by a volunteer when they select their food items, which allows conversations to more easily flow. During these conversations we can make helpful suggestions and suggest altemative providers of support eg Citizens Advice. In 2024 we increased our efforts to signpost our clients to other agenGies who could offer the support and advi they need to improve Iheir situations. We also have an "Other Service< page on VéEbsite to ptovide nft>mRti(m and links to appropriate support servIs. 4. Partnerships with Local Food Pantries We have partnership agreements with the two food pantries based in Wnchester at The Carroll Centre, Stanmore and Unit 12, Wnnall. Anyone needing ongoing help with accessing foad sign up at one of these pantries arKI pay £51£6 per wk to thoose a minimum of £15 worlh of food. This Servi compliments that given by IEB very well and enables our dients to moye to a different level of longer term support, if required. after they have had their emergency help. As part of these agreements we have committed to provide food in bulk from our donation site on a weekly basis. This support has helped Ihese pantries to become sustainable charitable entslies. 5. Future devdopments To meet the increasing demand for our services and to ensure trkgt our dients do not have to travel too far to asS our services, we plan to open a new food distribution hub in April 2025. This 11 be at Badger Farm CunIty Centre, whi( is dose to an area of highest rEed in Imnchester. In addition to having the flexibilty to c(ye with increased numbe our main faS is on improving the qualty of our dient interactions. We continuously strive to remove the stigma some potential cli8nts can feel in approaching a foodldothing bank and to make WBB a friendly pl ere tElpfvl and relevart support can be accesL
Winchester Basics Bank Churches. Corporates, Charibe5 and indNith* in our community u)nttnue to be very generous in their giving of time, food and finans. We are extremely grateful for this support without which none of our steps to improve our services would be possible.
inchester Basics Bank Financial review 2024 2023 Monetary donati(Ms. (ert and interest 137.254 139,895 Purchased Foixj & vouche 92,lJ66 68,978 Donated goods received 116.733 94.224 Totsl income 346,053 303,097 enditure Monetsry expendtture- Un[eIled - restsicied 204.785 172.543 Goods given out 206,976 164,874 Total expenditure 411,761 337,417 Net suWusl(deficit> Monetary (67.531) (32.648) Donated goods 1,823 (1.672) Net incomel(expendilure) (65,708) (34,320) Funds 31st December Unrestricted general income funds 312,311 380,544 Donated goods and testricted funds 29,543 27,018 Total fvnds 341.854 407.562 Monetary Income dUCed slightly during 2024 as the impact of the cost of living ciises on househokl and o)rporate budgets had a negative effect on donations. Total monetary income of £137,254 (2023 - £139,875) representing churches 15 % (last year 8 % ), businessesl charities 11% (last year 13%) and individuals induding associated Gift Aid 660/9 (last year 73%). Monetary dtatIOnS Te rlled from a (xxnbÈn*Èrm of private iThdÈviduals. local
Winchester Basics Bank church communities, local businesses and local charities. We also received gift aid (directly or via CAF. and Stewardship), plus interest from cash deposits. Vve receiveda d[On of£2,500 from Wffthstercty Counutvthich wasforassistsnce with the set up costs on creation of a new dient hub at Badger Farm Community Centre. This grant was unspent at 31st December (and is shown as Restricted Funds in the results) but has been utilized in earty 2025. A further grant of £2.500 is expected in early 2025 on completion of the project We are very grateful for the rInLd financial support of Wndlester and the surrounding communities for our activities. We are blessed to be in a healthy financial situation and therefore able to consider improvinglbroadening our ServIS as the demand for our services continues to grow. We now have £286,616 (2023 - £322,718) in the bank and cash in hand. These fvnds will enable us to meet the needs of our community well into the future. Total monetary e%penditure in the year vrds hwerat £%)4,785 (2023- £172,543) mosty due to the increased cost (both quantsty and unit cost) of purchasing food to supplement food donations, and expenditure on Professional Fees and ITISocial Media. The Other Costs are detaited on page 15. Historicalty much of the provision to facilitate our service was in kind arKI therefore the cash costs of operations were lower and in effect understated in true value tenns. Investment continues to be made to make the operations more efficient, safer and scalable. The net deficit for the year was £65,708 (2023 defiat - £34,320), comprising a rt monetary deficit of £67,531 (2023 deficit- £32,648), and net Donated Goods gain of £1,823 (2023 - net Donated Goods deficit of £1,672), presentIng a small increase in donated goods and voucher stock at the year end. The directors, policy is to aim to hold unrestricted monetary funds as a reserve of at least six months of operating costs (whith now equates to approximalely £103,000), plus funds for investsrierit in ttie future sustainable provision of ServIS to meet the needs of the community. The total of unrestricted general funds at 31" Dember 2024 eXedS this level as the Board consider the f&th]re strategy investment (wAwlI1eS. It is ts Board's polKy tr) ulilize the Unrestricted Funds in the short to medium term to support the increased level of demand and activity being experienced. This policy will be reviewed regularly. The fatr-value cost of donaled 0dS received in the year was £116,733 (2023 - £94,224) a net increase of 240/0. The main reasons for this increase are that in 2024 we had a full year of products donated by the Hygiene Bank, and as a result of some Sussful supennarket store collection days whereby our volunteers outside Ihe store asked shoppers if they could make a donation of food on their way out. Food donations are received from a variety of sources: ttkre a regular collection points at many local churches. supermad(ets and other locations. This is supplemented by occasional collections from local businesses, d)arities and sc*K)ols. Ratherthan manage a large donation around the traditional HaNest Festival period V•E have develop1 a stheme to spread these donations through the year. We also have considerable donations from The Hygiene Bank of a wide range of hygiene related products. We VUkI like to give a huge thank you to all those indivitsls aThl opJanisations FwIK> have helped us during the year through gifts of food, clothing, cash and time. These organisations include supernarkets such as Aldi, Sainsburys, Co-op and Waitrose and we also re1ve generous food donations from local frarm shops and Wnchester Rotary. We purchase fresh food weekly from Fareshare. In 2024 we have continued to attract and retain volunteers whith has helped us cope with
Winchester Basics Bank demand and repla some volunteers who needed to withdraw for a variety of reasons. Vve are hugely grateful ft)r their work. In total are supported by over seventy volunteers who donate very generously of their time and skills. many of which have been doing so for a great number of years. Our volunteers transport food collected at supemiarkets and other donatson sites to our bulk sortuig St0[af slte food as well as to individual dient households as part of our delivery servi. They also sort arKI store the food as well as serving our dients with food and dothing at the hubs. Wlhout our wonderful volunteers we would not be able to provide our seriice Structur4 govemance and management Vkfjnchester Basics Bank is a charilable company limited by guarantee without share capital. It was incorporated on 51h January 2004 and registered as a charity on 4 March 2004. It is govemed under its Artides of Association and was established under a Memorandum of Association Ihat sets out the objects and powers of the tharitable company. These documents ere updated in 2020 with the help of the Hampshire County Council legal team. The members of the Board of Trustees, who are also Directors and members are elected to serve for three years with the opts'on to extend. The directors of the charitable company (the charity) are its trustses under charity law. Directors are selected from local churches and fram the wider local community. The members of IAfjnthester Basics Bank are guarantors of the company to an amount not exceeding £1 per person in the event of winding up. The board of directors normally meets every Iwo months to review the operation of the charity, consider/decide upon investrnents and to age policies and procedures. Reports from the Operations Manager and 'I'reasurer are reVped and updates gtven by the Chair and directors on any relevant specific agenda items. In addition, a Strategy Meeting is normally held once per year to discuss and set the direction for the coming periods. Decision making is the responsibility of the board. Contact details for the charity are set out on the Wnchester Basics Bank website (wMv.winchesterbasicsbankorg.uk).
Winchester Basics Bank Name of tharity: nchester Basics Bank Charity registration number 1102470 Company registration number. Registered offKe 8nd principal place of business: 21a Perrt( Pkn, Milland Road Wnchester S023 OPZ Lesley Little Mary Alveyn Paul Breakwell Beauman Chong Leona M1 Dean Shaw Tery Martin Lucy Dillon Director and Chair DirefXor Director (Resigned 6° Jan 2025) Director Dire(lor Director (from 14° June 2024) Director and Treasurer Director and thpany Secretary David In5 08E Pr8sident Dean Caltrtorinfi Qgle (51ood down 31" Marth 2025) Independent Examiner. K.J. stratton - Kimball Smith Bankers:. 119 Hib S( Chestsr S023 9AS Deposit accounts also held vitth RBS, Virgin Money and Kingdom Bank None applicable. Approved by the Board of Directors on l O. ts I S and Sied on its behalf by: Lesley Little. Director ar#J Chair
Winchester Basics Bank Report of the Independent Examirr to the ttee$ of Winchester Basics Bank I report to the drity tnjstees on my examination of the accounts of the company for the year ended 31st Dember 2024 as set out on pages 11 to 19 (induding notes to the accounts). As the charity trustees of the company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Xhe 2006 Acf). Having satisfied myself Ihat accounts of ts (x>mpany a not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charilies Act 2011 (Xhe 2011 Acf). In carrying out my examErtEon, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Indepenfknt examins statement I have completed my examination. I confimi that no material matters have come to my attention which give me cause to believe that: accounting records were not kept in accordan with section 386 of the Companies or the accounts do not accord ryth such records; or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a Irue and faif view whith is not a matter considered as r&rt of arÈ independent examination; or the accounts have not been prepared in accordan with the Charities SORP (FRS102) I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Signed by: As signed by Date: l S 1ts2S Name: Kenneth John Stratton FMAAT 6195080 Address: clo Kimball Smith Brewery House High Street Tvryford Winchester S0211RG 10
Winthester Basics Bank Statement of Financial Activities (including Summary Income and Expenditure Account) for the year ending 31st December 2024 Totsi funds 2023 Totsl funds Unrestricted Restricted funds funds Note Income DonatKJns and gifts 113.365 115.865 120,644 Gift Aid on direct giving 12,244 12,244 11,479 Purchased Food & vouchers 92,066 92,066 68,978 l)onated Food feceiwj 94.224 other Income Interest and rent 9,145 9,145 7,772 Total income 343,553 2,500 346,053 303,097 Expenditure Chaiilable activil Foad & vouchers given out 206,97 206.976 164,874 Fareshare tees 3,109 1,906 Purchased food & vouche 88,957 88,957 66,079 Charitable Donation 5,000 staff costs 52,666 52,666 48,964 Other costs 60.053 60,053 50,594 Total expenditure 411,761 411,761 337.417 NEt incomel¢def6clt> for rnporting period (68.208) 2,500 (65.70W (34,320) Transfers between funds 10. Net movement in funds (68.208) 2.500 (65.708) (34.320) Total funds brought foThvard 10. 407,537 25 407,562 441.882 Total funds Caled fofward 10. 339,329 2.525 341.854 407,562 11
Winchester Basics Bank Balance Sheet as at 31" December 2024 2023 Note Fixed Assets 21,943 25,420 Current assets stocks 28.841 27,018 Debtors and ppayffnts 5,775 33,393 Cash at bank and in hand 286.616 322,718 Total current assets 321,232 383.129 1,321 Net current assets 319,911 382,142 Total assets tsss cumt liabililies 341,854 407,582 Funds of the charity Restricted income funds 10. 2,525 25 Unrestricted general funds 10. 310.488 380.519 Goods fund (fatr value) 10. 28.841 27.018 Total fun(ts 10. 341.854 407.562 The company is entitled to exemption from audit under section 477 of ts Companies Act 20(K relating to small companies. The members have not required the company to obtain an audit in arLOrdan wth section 478 of the Companies Act 20C6. 12
Winchester Basics Bank
The directors acknowledge tr1r responsibilities for complying with the requirements of the Companies
Act 20CK with respect to acccmjnting records and the preparation of ac(x)unts.
These accounts have been prepared in accordan with the provisions applicable to small companies
subject to the small companies regime in accordance Charities SORP (FRS102).
These financial statements wer8 appfoved by the BoaNI of Directors l O. ts . IS and are signed on
its behalf by:
Mrs Lesley Ltttle. Director and Cha
The notes to the accounts on pages 13 to 19 form part of these financial statsments
1. Basis of preparation
a. These acc
Winchester Basics Bank addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. e. Donated goods are measured at fair value unless impractical to do so. The cost of stock of goods donated for distribution to beneficiaries is deemed to be the frdir value of those gifts at the time of their reIpt and they are recognised on receipt. In the reporting period in which the strJS are distributed trEy ate recolsed as an expense at the orryÈng amount of stoths at the time of distribution. f. The value of voluntary he reiVed is not induded in the accounts but is described in the directors, report (incorporating the Trustees. annual report). g. Interest income is induded in the accounts when reIpt is probable and the amount re1vable can be measured reliably. h. Expenditure is recognised on an accnjals basis and indudes VAT which cannot be recovered. Liabilities are generally recognised wthere it is more likely than not that there is a legal or constructive obligation committing the tharity to pay out resources and the amount of the i. Charitable activities experKliture comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It indudes both costs that can be allocated directly to such activities and those costs of an indirect nature neSSary to support them. The charity has creditors which are measured at settlement amounts less any trade discounts applicable. k. Expenditu on individual fixed asset items of less than £2,000 cost is 100% Ttten-off in the year of purthase. Items in excess of that are capitslized and depreciated over five years. 4. Stsff Gos.ts 2024 2023 Salafies and wages 51.166 47,427 Social seojiity costs Pension costs 1,500 1,537 Total aff costs 52,666 48.964 Headcount for the period was 3 (2023: 3). The part time employees work wholly in the delivery and support of the charity's activities. The charity continues to take advantsge of the Govemmenfs NEST defined contribution Workpla pension scheme. Pension costs are employer pension contributions. All pension 14
Winchester Basics Bank b. Other costs 2024 2023 Equipment. fixtures and depTrrAabDn 8.061 10.167 Transport expenses 2.410 1,723 Suth 0tIng costs 1.547 1.929 Rent & rates 27,624 27,579 Postage and stationery 95 131 Office consumables 731 251 Insurance 2.433 2.128 Professional fees 5.076 1,496 l.T. & So(xal Medta 7,661 Trainlng & DBS Checks 1,135 2,929 Voucthets for local Food Pantry's 456 Telephone 1.013 1,023 Energy 1.811 853 Total other cosls 60.053 50.594 Equipment relates mainly to depreciation on the Electric van and warehouse equipment, plus some small purthases of new warehouse/0ffi equipment 4. Taxation The charity is exempt from tax on income and gains to the extent that these are applied for its charitable purposes. No tsx liabilities or charges have arisen in the period. 5. Fixed Assets During 2022 an electric van was purchased. costing £32,583, thich is used for collections and deliveries within our network. This is being depreciated over five years with £6,517 charged dur- ing 2024. Net book value at Dec 2024 was £18,464 (Dec 2023 £24,981). During 2020, a clothes store Wds created at a (x)st of £2,%)O. This has been depreciated over five years and therefore £440 (£440 last year) of annual depreciation has been provided for. The net book value at Dec 2024 is £0 (last year £440), and accumulated depreciation is £2,220 (£1,760 last year). During 2024, the IT soflware used by the Basics Bank was upgraded at a cost of £3,600. This is being depreciated over five years. The net book value at Dec 2024 is £3,480, accumulate. 15
Winchester Basics Bank 6. Stocks Donated goods for distribulK)n to beneficiaries 2024 2023 Opening stock value 27.018 28.690 Received in period 208.799 163.202 {206.976) (164.874) Closing stock value at 31* December 28,841 27,018 Other than Ihe stock of donated goods aKI prepaid vwchers. the tharTty does not hold any material value of stocksl 7. Debtors and prepayments as at 31st Deceml 2024 2023 Donattons in transli Gift Ai(1 reclaim 2,660 30,028 Rent deposit 3,115 3.115 Prepayments 250 Total detrAors 5,775 8. Cash at bank and in hand as at 31st December 2024 2023 Short temi deposlts 286.503 322,418 Cash al bank and on hand 113 300 Total 286,616 322.718 16
Winchester Basics Bank 9. Creditors and accruals Amounts fallir£ due within one year 2024 2023 as at 31si December Accrued expenses 1.321 987 Gfant deferral Total 1.321 987 There were no creditors falling due after more than one year at either 31s1 December 2024 or 2023. 17
inchester Basics Bank 10. Fund movements Funds held and mov•nent 2023 balance Closlng balance F1 Ex)¥ety total Unrestrl¢ied funds Genoral funds 413.167 139,895 {172.543) 380.519 ,W 163.*2 (764.874} Zl.018 SutOtal 441.851 303.097 (337,41n 407,537 Total charty f 441.882 J3,097 (337,41n 407.5 Funds Iwld aNI Movttn 2024 Opthlng Expemllture Translars Ck)slng balance balance Restrlcl•d funds Fuel wety fund zs SulFtotal 25Q) 2.525 Unrestrtdfjd funds General funds 380,519 134,754 (204.785) 310,488 Good8 fimd 27.078 Xl8. (206.976) 28,841 SulFtotal )7.537 343,S53 (411.761) 339,329 Tolal charty (d8 407,$62 346,053 (411,761) 341854 18
Winchester Basics Bank 11. Transadions with trustees aThJ related parties a. None of the trustees have ten paid any remuneration or received any other benefits from an employment with the charity or a related entity. b. No trustee expenses have been incurred or paid. There have been no related party transadions in the reporting period. 19