EDENBRIDGE & OXTED AGRICULTURAL SHOW (elebYa+iKfj the couKtry way °f lif e SiKce lJ57 ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 Charity Registration No. 1102127 Company Registration No. 04682208 (England and Wales) The Old Dairy, Wintersell Farm, Dwelly Lane, Edenbridge, Kent TN8 6QD T: 01342 832307 E: info@edenbridge-show.co.uk
EDENBRIDGE AND OXTED AGRICULTURAL SHOW CHAIRMAN'S REPORT The second year of our shared chairmanship has been another rewarding year which will be remembered for many positive reasons. A safe and successful event brought great pleasure to the thousands of visitors, competitors and volunteers who ¢hose to spend theirAugust Bank Holiday at the Ardenrun Showground. Changeable weather in the days ahead ofthe show brought some challenges to set-up, and heavy downpours made for a soggy Saturday that impacted the usual final advance ticket sales and which led to a gate attendance that was a little back on 2023. However, despite gusty winds the prevailing weather for the event days was thankfvlly fair and the ground dried remarkably quickly to ensure no negative operational impacl or particular challenges from wet ground. Our crowds enjoyed speGtscular thrills from the ever-brilliant Bolddog Lings flying motocross bikes. Their expertise and very engaging display is entertaining for young and old alike and it had been ten years since we last saw their performan5 at our show so their return was much welcomed. The showground layout continues to evolve, with changes made each year since Covid. A slightly different map for trade stsnds and a refoGus of sealing areas has resulted in a better distribution of visitors across the site. With further improvements to the calibre of our catering stands we have been able to create more of a food court heeen our Main Ring and our Homes & Gardens area where a new tent for local beekeepers also proved a popular new addition. We also added a new fleet of John Deere play tractors lo our show equipment. with children able to enjoy free play around a fun course of bales. Locating this with more picnic benches dose to the Dorset Axemen and the Sheep Show helps families enjoy a picnic area with plentiful entertainment that's all included in their ticket price. A great value day out has been a real theme of our 2023 show. with each section of Ihe show, from Country Sports to Horticulture. Horses, Livestock and Vintsge all once again delivering a superb event packed with attractions. Restrictions having eased, it was a very welcome return for poultry to our show, with East Sussex Smallholders delivering a very attractive and popular display. Our show's 2024 President. Mr Jan Boomaars. awarded the Winston Churchill Memorial Trophy for the best exhibit at the show in 2024 to the Gundogs section this year in recognition of the calibre of the competition entries and superb organisation of the section. Their informative and entertaining commentary and non-stop action really embodies the spirit of our evenl and it5 charitable purpose. The reality for agricultural shows today is that increases in costs are putting great pressure on budgets. In year5 gone by a show like ours in a 'good' year, subject to fine weather and high attendance. may have generated a surplus income in eXsS of £100,000. A particularly wet year and a low gate figure would see a loss-making event of perhaps £50,000. The picture today 15 very different, with an 'average' gate number now only seeing us break even. If our attendance in 2025 were to match our attendance in 2015 (a rainy year with a loss of £51,000) then we would be facing a loss of over £170,000. These are numbers that concern us all and our show is by no means unique in its circumstances. That's why this year we have chosen to invest carefully in some assets that will help our financial sustainability in the longer temi. We are proud to have completed a project to erect an open-sided hay storage barn which not only adds value for our grazing tenant and to our land, but which also reduces our marquee bill as it now doubles as cover for our sheep sedion. We have also added to our moveable storage and office facilities and purchased a small toilet unit to provide better basic facilities for our site team, again reducing our hire costs. Improving the management ofthe so¢ieVs land has also been a key objective for us as Joint Chairmen. The land is now rented to a grazier at a market rate, deriving more income for the show and improving our ability to care for and manage the ground. The showground is also now in a Sustainable Farming Incentive agreement which will see us financially rewarded from 2025-2028 for making improvements to the grass, for managing the hedges in a more nature-friendly rotation and for taking care of our nalural assets. The radio mast located on the south side of our site has also been subject to rate review to the society's ongoing financial benefit. This income helps enormously with our running costs and ensures we can continue to protect and reinvest in our biggest asset, the land at Ardenrun. As ever, we have to extend our thanks to the society's volunteers. Be it as trustees, committee members. Safety stewards, sponsor hosts, paygate staff, pole pickers or car parkers we absolutely couldn't fundion without you. We're by far the biggest volunteer-led event in the region with over 7,000 hours of volunteer time invested each year.
EDENBRIDGE AND OXTED AGRICULTURAL SHOW CHAIRMAN'S REPORT We also thank our staff and conlraclors whose passion for delivering an outstanding event shines through. Many deliver so much more than the core service for which we pay, working long hours and under high pressure because they love the industry we're in and value the event we produ. Of course, our sociely's members and sponsors are also key stakeholders in our success and longevity. Again, you kindly give significant sums to subsidise our competilions and attractions and we thank you for your ongoing 5UPPOrt. Our grateful thanks must also go to Jan Boomaars who, despite a very busy diary. has been an active and engaged Show President for 2023 and 2024. His interest in every corner of our show has ensured that all sections received the recognition and presidential time they deserve. There are great plans afoot to help ensure our third and final show as the society's Joint Chairmen in 2025 ¢ontinues to build on the progress made and we look fomard lo enjoying it wilh you. WILLIAM PERs & HOLLY TAYLOR Joint Show Chairmen
EDENBRIDGEAND OXTED AGRICULTURAL SHOW LEGALAND ADMINISTRATIVE INFORMATION Trustees As listed on Trustees, Report Charity number 1102127 Company number 04682208 Principal address The Old Dairy Wintersell Farm Dwelly Lane Edenbridge TN8 6QD Registered office The Old Dairy Winter5ell Farm Dwelly Lane Edenbridge TN8 6QD Independent examiner Bru Chapman FCA CTA Roger Lugg & Co 12 - 14 High Street Caterham SUeY CR3 SUA Bankers Uoyds Bank PIC 1-3 London Road East Grinstead West Sussex RH19 1AH Natwest Bank plG Oxted (A) Branch 12 Station Road East Oxted Surrey RH8 OPR Solicitors Mayo Wnne Baxter 43 Cantelupe Road East Grinstead West Sussex RH19 3BL
EDENBRIDGE AND OXTED AGRICULTURAL SHOW CONTENTS Page Trustees, report Independent examinerfs report statement of financial activities Balance sheet statement of cash flows Notes to the financial statements 10-23
EDENBRIDGE AND OXTEDAGRICULTURAL SHOW TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 30 NOVEMBER 2024 The trustees present their annual report and financial ststements for the year ended 30 November 2024. The financial statements have been prepared in accordance with the accounling policies set out in note 1 to the financial statements and comply with the charity's memorandum and articles of association, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charilies.. Statement of Recommended Practi applicable to charities preparing their accounts in accordano with the Financial Reporting Slandard applicable in the UK and Republic of Ireland {FRS 102)" Objectives and activities The charity exists to promote, advance and improve, for the benefit of the public, agriculture, horticulture, forestry and rural crafts and skills. in all their branches, by the improvement of livestock and the demonstration and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education. In fvrtherance of these objeGts a Show was scheduled to be held on 25 and 26 August 2024. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Achievements and perfomiance To produce our show each year committees of volunteers, each trustee-led. take forward plans for their own section, supported by the Show Office and overseen by a Management Committee which reports to the Show Council. Thé Show is both a charity and a limited company. Members of Show Council are both trustees and directors. The 2024 event was a well-attended, suexessful show with approximately 25.000 paying public attending. With the society's members and their guests, sponsors, stewards and thousands of competition entrants, the total attendance for 2024 is estimated as 42.000 people. Whilst Ihal represents a 70/0 decrease on the 2023 number, ticket sales were impaGted by poor weather on the Saturday before the show. An uplift was seen in the income generated for the event by its trade stand bookings. With 230 trade stands on site and almost 50 caterers. a contribution to the charity's income of some £138.000 was successfully delivered (2023.. £134,000). Trade stand management on site is overseen by our Trade Stands Committee whose volunteers, assisted by office and paid contractors, prepared stand markings, welcomed all the traders and skilfully managed any issues on the ground. This committee also oversaw the successful delivery of the public catering provision and its income. Working on a percentage commission payable, an evolving set of ¢atering stands designed to deliver a wide range of food options, at good value prices, from local farmers and suppliers where possible delivered an increase in income, despite a lower gate number. In 2024 the catering income rose to £71,000 (2023.. £65,000). Income from the society's membership Subscriptions held at a similar level to last year, with £43,000 generated from subscriptions and guest badges. {2023'. £47,000) Sponsorship and donations yielded a further £42,000, which wa5 again broadly equal to 2023. Increasing the society's income from both sponsorship and membership in the coming years must be a focus for both the Members & Sponsors Committee and for the trustee body.
EDENBRIDGE AND OXTED AGRICULTURAL SHOW TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Competition entries were strong across all sections. Each held a full programme of sections and classes. A small decrease in equestrian entries is reflective of the national picture with the cost of transport and showing today meaning competitors are more selective and limiting the number of shows they attend. Sheep entries increased by over 200A this year, closing early with entries exceeding site capacity. Limits will be placed on pen bookings in 2025 to help ensure more competitors Can enter. Cattle entries remained on par with 2023, again with dairy cattle numbers extraordinarily well-represented, accounting for some 300A of cattle entered. Of note and encouraging is an increase to our Horticulture compelition entries, which were up almost 100h on the year. The Showground was presented in great condition and was well-prepared for the show. Credit must go to our Showground & Gates Committee who put together a strong new team for this year, Testrucluring its operation and working more closely with section leaders. Mowing was outsourced to specialist contractor to deliver a more efficient service and of course, volunteers from each section spent many hours working to help tidy and build their area. These changes delivered a significant saving on labour costs for 2023 and will be replicated going forward. Key contractors all delivered against the requirements asked, although one area of our operations did result in a clear disappointment which we know impacted on the day for many of our visitors. It is remarkably difficult to find a reliable. available and professional contractor for road traffic management and for car parking. The agreed supplier for 2024 unfortunately withdrew from service with short notice, leaving us with little option but to use a hastily wnvened workforce withoul speciality experien in the sector. The impact was felt with mid-morning queues in some areas taking significantly longer to clear than would usually be expected. Similarly, exit times were impacted from key gates. Measures are in place for 2025 which address these issues. The Shows office team remains as two employed members of staff, assisted by occasional part time resource from freelance contractors and a Ihird temporary employee in the week5 ahead of the show. The show's event management software and website will require overhaul and project expense after the 2025 show but were adequate for 2024 and will suffice also for 2025. The office team remains central to supporting the vision of each ommittee and delivering a best praclice example in the industry. Financial review Accounts summary The Trustees report that the net movement in funds for the year was a surplus of £17.464 {2023.' surplus of £39,003). The Balance Sheet at the year end remains salisfactory with a total of unrestricted funds not designated amounting to £265,397 (2023.. £331,865)). £1,222 was released from deferred income in the year in relation to life govemor subscriptions. Reserves and invesbnents It is the policy of the charity that unrestri¢ted funds which have not been designated for a specific use or invested in tangible fixed assets should be maintained at a level equivalent to between three and six months. expenditure. The trustees consider that reserves at this level will ensLrre that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. Investments are discussed with the Show Coun¢il but the final decision is made by the Management Committee. We invest in cautious growth together with some income return.
EDENBRIDGEAND OXTED AGRICULTURAL SHOW TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Risk management In Conjunction with the Show's appointed Health & Safety advisor, a review is conducted each year of the principal risks and uncertainties faced in the delivery of the Show. This review helps establish policies and procedures to mitigale the risks identified, such that should those risks materiali5e, the impact is minimised or managed. 2020 highlighted the risk posed to the activity of charities such as ours from the covid pandemic when our charity had no choice but to use reserve funds to Cover the inevitable loss. Similar risks come from greal extremes of weather or from other uninsurable events such as war or civil unrest. The Trustees, first priority is to keep everyone safe, balancing risk against thè continuing obligation to pursue our Gharilable objectives. Maintaining adequate reserves is essential. with the need to rebuild reserves after the deficit of 2020 and expenditure on the new hay barn building in 2024 a concern. Formal risk assessments are carried out on more familiar issues such as crowd movement, vehicle movement. marquees, demonstrations and attractions, food hygiene, power generation and distribution, waste, the control of zoonotic diseases, infectious disease control. the inslallation and operation of the water supply system and fire. An Event Management Plan is developed and reviewed in the course of the planning of the Show and is shared with relevant interested aulhorities. The rate of inflation in rent years has resulted in increased cost5 and remains a risk. The charity relies on key contractors who are experiencing labour shortages and high transport and staffing costs. Typically these risks have been managed with the help of long term contracts in key areas such as marquee hire, toilet hire, electrical services and security. The charity offered key contracts for tender to help ensure competilive pricing. Supplier payment terms are also mainly front-loaded prior to the event, impacting cashflow and requiring negoliation and management. The trustees keep the Shows operational model under review and continue to seek efficiencies for the long term. The Show relies on high levels of public attendan to generale income. Adverse weather remains the greatest risk in this regard. Online ticket sales with discounted advance rates benefit our charity by advancing income ahead of the Show. with non-refundable transactions helping miligate the risk of non-attendanGe due to weather. The Trustees have sought to mitigate the risks listed here by holding what are considered adequate reseNes. induding a Contingency Fund for this purpose. Grant Making The Show endeavours to provide financial assistance to other registered charities whose own objectives mirror ¢haritable activities conducted by the Show. One-off grants are made, typically to agricultural and horticultural charities, or those who support those sectors. following recommendations from the Honorary Almoner. The Trustees agreed to make such grants this year to Continue our support for others. Details of the grants for this year are shown in the notes to the accounts. Volunteers The Show is totally dependent on its volunteers to enable it to function. The Tnjstees and SulFCommittees work tirelessly throughoul the year, whilst countless other volunteers give their time freely before, during and after Show days to ensure a successful event. In addition, wherever practicable, the Show engages with local community interest and similar organisations rather than commercial businesses. In accordance with the Charities SORP (FRS102}, the economic contribution of general volunteers is not recognised in the accounts.
EDENBRIDGE AND OXTED AGRICULTURAL SHOW TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Structure. governance and management The charity is a company limited by guarantee, company number 04682208, charity number 1102127. The truslees, who are also the directors for the purpose of company law, who served during the year were.. H Apps (Appointed 13 May 2024) M Baird M Bolt A Bradford M Bycroft L Charlton (Honorary Treasurer) J Downing G Evans R J Grenham D G Jackson J C Maidman J E Masters C Moss RA Pemble C J Perring (Honorary Almoner) W Peters (Joint Chairman) B Riches A Roberts J R Seymour HESilk D Stakemire H J Taylor (Joint Chaimian) S Walker Mwwatts R J Weaver D Wood L S Young (Appointed 13 May 2024) (Appointed 13 May 2024) (Resigned 13 May 2024) (Resigned 13 May 2024) (Appointed 13 May 2024) (Appointed 13 May 2024) (Appointed 13 May 2024) (Appointed 13 May 2024) The trustees are also members of the Council and Sub-committees mentioned below. Recruitment of trustee5 is made on recommendation from each Sub-committee Chairman if and when a vacancy occurs. Generally, unless they possess a particular skill of value to the Charity. no trustee is appointed until they have served several years a5 a member of one of the sUCOMmIttee5. Any new trustee is therefore well briefed on the aims of the Show and how it is run well before appointment to the Council. The affairs of the Society are conducted by a Council consisting of up to foty five unpaid, voluntary members who are elected at the Annual General Meeting. There are currently eight sub-committees. The truaees, r port was a roved by e Board ruslees. L Charlton (Honorary Treasurer) Trustee Dated- ...
EDENBRIDGEAND OXTED AGRICULTURAL SHOW INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDENBRIDGE AND OXTED AGRICULTURAL SHOW I report to the truslees on my examination of the financial statements of Edènbridge and Oxted Agricultural Show (the charity) for the year ended 30 November 2024. Responsibilities and basls of report As the trustee5 of the charity (and also its directors for the purposes of company law). you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself thal the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the harity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5)(b) of Ihe Charities Act 2011. Independent examinerfs statement Since the charily's gross income exceeded £250,000, the independent examiner must be a member of a body lisled in section 145 of the Charities Act 2011.1 confirm that l am qualified to undertake the examination because l am a rnember of ICAEW, which is one ofthe listed bodies. I have cornpleted my examination. I confirm Ihat no matters have come to my attention in connedion with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial statements do not accord with those records.. or the financial statements do not comply with the accounting requirements of section 396 of the Companie5 Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination., or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in ¢onnedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Bruce Chapman FCA CTA Roger Lugg & Co 12- 14 High Street Caterham Surrey CR3 SUA Date..
EDENBRIDGE AND OXTED AGRICULTURAL SHOW STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 NOVEMBER 2024 Unrestricted Unrestricted funds funds general designated 2024 2024 Total Totsl 2024 2023 Notes Income from.. Donations, sponsorship and subscriptions Incoming resources from charitable activities Investments 85.510 795,827 10,245 85,510 795.827 13.355 86,660 815,789 7.911 3.110 Total Income 891,582 3,110 894,692 910,360 enditure on: Expenditure on raising fvnds Expenditure on charitable activities 866.947 13.355 880,302 866.337 Net gainsl(losses) on investments 13 3,074 3,074 (5,020) Net incomlng resources before transfers 24,635 {7,171) 17.464 39,003 Gross transfers between funds (91,102) 91,102 Net movement in funds (66.467) 83,931 17,464 39,003 Fund balances at 1 Dernber 2023 331.865 465.358 797,223 758,220 Fund balances at 30 November 2024 265,398 549,289 814,687 797.223 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive fiom continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
EDENBRIDGEAND OXTED AGRICULTURAL SHOW BALANCE SHEET AS AT 30 NOVEMBER 2024 2024 2023 Notes Fixed assets Tangible assets Investments 14 16 391,995 52,707 308,064 51,512 444,702 359,576 Current assets Debtor5 Cash at bank and in hand 15 137,227 265.503 137,696 331,913 402,730 469,609 Creditors: amounts falling due within one year 17 {27,395) (25,390) Net current assets 375,335 444,219 Total assets less current liabllities 820,037 803.795 Creditors: amounts falling due after more than one year 18 {5,350) (6,572) Net assets 814.687 797.223 Income funds Unrestricted fund Designated funds General unrestricted fund5 21 S49,289 265,398 465,358 331,865 814,687 797,223 814,687 797,223
EDENBRIDGE AND OXTED AGRICULTURAL SHOW BALANCE SHEET (CONTINUED) AS AT30 NOVEMBER 2024 The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 November 2024. The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records whiGh comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its incoming resources and applicalion of resources, including its income and expenditure, for the financial year in arLordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements. so far as applicable lo the company. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financial statement5 have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The ancial st tements were approved by the Trustees on .. L Charlton (Honorary Treasurer) Trustee Company Registration No. 04682208
EDENBRIDGEAND OXTED AGRICULTURAL SHOW STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 NOVEMBER 2024 2024 2023 Notes Cash flows from operatlng activities Cash generated froml{absorbed by) operations 26 15,642 (41,516) Investing activities Purchase of tangible fixed assets Investments liquidated Investment income received (97,286) 1,879 13,355 (2,873) 68,683 7,911 Net cash lused in)Igenerated from investing activities (82,052) 73,721 Net cash used in financlng activities Net (decrease)lincrease in cash and cash equivalents (66,410) 32.205 Cash and cash equivalents at beginning of year 331.913 299,708 Cash and cash equivalents at end of year 265.503 331,913
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 Accounting policies The principal accounting policies adopted, judgements and key sources of estimation UnrtaintY in the preparation of Ihe accounts are as follows= 1.1 Accounting convention The financial statements have been prepared in accordance with the charitls goveming document. the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP 'Accounling and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in Ihese financial statements are rounded to the nearest £. The accounts havè been prepared under the historical cost convention, modified to include the revaluation of financial instruments at fair value. The principal accounling policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements. the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Irustees continue to adopt the going concern basis of accounting in preparing the financial ststements. The uncertain economic outlook and the levels of attendance at the Show, particularly in the event of adverse weather, is a significant area of financial uncertainty which the trustee5 have soughl to mitigate by holding what are considered adequate reserves, including the creation of a Contingency Fund for this purpose. 1.3 Charitable funds Unre5trided funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. 1A Incoming resources Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribLrtion, the amount is known, and receipt is expected. If the amount is not known. the legacy is treated as a contingent asset. No income value is attributed to services provided by volunteers. Annual subscriplions from members and sponsorship income a included in the year to which they relate. Life Governors, subscriptions are credited to deferred income and released to income in equal instalments over 10 years. 10-
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Accountlng policies (Continued) 1.5 Resources expended Charitable expenditure is included on an a¢cmals basis. Grants are included in the accounts to which they relate. Grants are formally awarded by the trustees at their March meeting. All costs, with the exception of investment management, are allocated to the sole charitable activity of providing an annual show. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Freehold buildings Office and show equipment Computer equipment and software 25 years 51raight line 15 % reducing balance Freehold land is not depreciated. The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the ststement of financial activities. 1.7 Fixed asset investments Fixed asset investments are a fomi of other financial instrument and are initially measured at fair value, whi¢h is normally the transaction price. They are subsequenlly carried at fair value and the changes in fair value are recognised in net incomel(expenditure) for the year. 1.8 Impalrment of fixed assets At each reporting end date, the Charity reviews the carrying amount5 of its tangible assets to determine whether there is any indicalion that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the exient of the impairment loss (if any). 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand and deposits held at call with banks. 1.10 Financial instruments With the exception of fixed asset investments, the charity only has financial assets and financial liabilities of a kind that qualtfy as basic financial instruments. Basic financial instruments are initially measured at transaction value and subsequently measured at Iheir settlement value. 1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's ServIS are received. Temination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 11
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Accounting policies (Continued) 1.12 Retirement benefits Payments lo defined contribution retirement benefit schemes are charged as an expense as they fall due. Legal status of charity Edenbridge and Oxted Agricultural Show is a private company limited by guarantee in¢orporated in England and Wales. The regislered office is The Old Dairy, Wintersell Farm, Dwelly Lane, Edenbridge, TN8 6QD. Donations, sponsorship and subscriptions 2024 2023 Donations and sponsorship Subscriptions 42.034 43,476 39,396 47,264 85.510 86,660 Incomlng resources from Charitable activities 2024 2023 Showground entries Trade stands Entry fees Catering account Olher income 495,092 138,277 47,267 71,380 43,811 532.557 133,802 46,343 65,294 37,793 795.827 815,789 12-
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Inveslments Unrestricted Unrestricted funds funds general designated 2024 2024 Total Total 2024 2023 In¢ome from listed investments Interest receivable 3,110 3.110 10.245 5,137 2,774 10,245 10,245 3.110 13.355 7,911 For the yearended 30 November 2023 2,774 5,137 7,911 Expenditure on charitable activities 2024 2023 Notes Staff costs Depreciation and impaimient Direct costs Support costs Governance costs 91,177 13,355 683,889 80,714 5,167 89,826 9,802 671,459 83,612 5,638 874,302 860,337 Grant funding of aclivilies 11 6,000 6,000 880,302 866,337 Analysis by fund Unrestricted funds - general Unrestricted funds - designated 866,947 13,355 856,535 9,802 880,302 866,337 13
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Charitable expenditure 2024 2023 Direct costs comprise- Prize money Catering costs Tent and furniture hire Public address hire Security and gates Toilets and plumbing Electriaty and water Repairs and renewals Labour and subcontractors Judges and officials Rosettes. badges and trophies Demonstration fees Equipment hire Health and safety Waste disposal 39,671 29.949 144,607 8,935 54,276 65,157 31,060 13,011 121,694 15,908 21,536 41,487 52.370 19,148 25,080 37.586 28,556 155,479 8,935 43,066 62,001 31,825 19,516 139,521 12.312 17.023 43,926 31,741 15,421 24,551 683.889 671,459 Support costs comprise.. Advertising and promotions Insuran Land rental Secretsrial and office costs Postage and ststionery Telephone and fax Cornpuler costs Affiliation fees Bank charges 15,681 22,270 8,600 745 11,967 4.179 4,054 6,937 6,281 14,861 30,162 6,600 1,937 12,257 2,003 5.511 6,056 4,225 80.714 83.612 Govemance costs Comprise.. Payroll and bookkeeping Independent examinerfs fees Legal and professional AGM and meeting costs 868 3.528 107 664 946 3,669 387 636 5.167 5,638 14-
EDENBRIDGEAND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Net movement in funds 2024 2023 The net movement in funds is stated after chargingl(crediting)'. Fees payable frjr the independent examination of the charity's financial statements Depreciation of owned tsngible fixed assets 3,528 13,355 3,669 9,802 Trustses None of the trustees (or any persons connected with them) received any remuneration or beneffts from the charity during the year for their services as a trustee. 10 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs 83,496 4,590 1,970 83,364 4.488 1,974 90,056 89,826 There were no employees whose annual remuneration was more than £60,000. 15-
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 11 Grants payable 2024 2023 Grants to institutions- Farming Community Network Princess Christian's Farm, Hildenborough Dandelion Time East Park Riding for the Disabled Association The Viewpoint Centre The Perennial Gardeners Society Young Epilepsy, Lingfield Farms for City Children Addington Fund Cobtree Young Farmers Club 1,000 1,000 500 500 1,000 1,000 500 500 1,000 1,000 500 1.000 500 500 500 1,000 6,000 6.000 12 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 13 Net gainsl{losses) on investments 2024 2023 Revaluation of investments 3,074 (5.020) 16-
EDENBRIDGE AND OXTEDAGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 14 Tangible fixed assets Freehold bulldlng$ Office and show equlpment Computars Total Cost At 1 December 2023 Additions 346,007 96,871 125,441 165 8,537 250 479,985 97,286 At 30 November 2024 442,878 125,606 8,787 577,271 Depreciation and impairment At 1 December 2023 Depreciation charged in the year 58,513 7,268 107,140 3,890 6.268 2,197 171,921 13,355 At 30 November 2024 65,781 111,030 8,465 185,276 Carrying amount At 30 November 2024 377,097 14,576 322 391,995 At 30 November 2023 287.494 18,301 2,269 308,064 Freehold land and buildings include land at a cost of £264,597. In the trustees. opinion the market value is in excess of this figure but a formal valuation has not been oblained. The Show also owns a number of donated trophies which are shown at nil value in the accounts, but have an insurance value of £160,098. 15 Debtors 2024 2023 Amounts falling due within one year: Other debtors Prepayments and accrued income 133,604 3.623 134.133 3,563 137,227 137,696 17
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 16 Fixed asset investments CAF Fixed Interest Bond M&G Charifund Total Cost or valuation At 30 November 2024 Valuation changes Disposals 1.879 49,633 3,074 51,512 3,074 (1.879) (1,879) At 30 November 2024 52,707 52.707 Carying amount At 30 November 2024 52,707 52,707 At 30 November 2023 1,879 49,633 51,512 2024 2023 Investments at fair value comprise: Fixed interest (listed) Unit trusts (listed) 1,879 49,633 52,707 52,707 51.512 Fixed asset investments revalued Investments are revalued using mid-market price or the last dosing dealing price as provided by the investment managers Quilter Cheviot. 17 Creditors: amounts falling due within one year 2024 2023 Notes Other taxation and social security Defeed income Trade creditors Other creditors Accruals Accrual for grants payable 2,045 4,240 2,509 418 12,183 6,000 1,918 5,107 4,012 20 8,353 6,000 27,395 25,390 18-
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 18 Creditors: amounts falllng due after more than one year 2024 2023 Notes Defeed income 20 5,350 6,572 19 Retirement benefit schemes 2024 2023 Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes 1,970 1,974 The charity operates a defined contribution pension scheme for all qualtfying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 20 Deferred income 2024 2023 Arising from govemment grants Other deferred income 3.018 6,572 3.885 7,794 9,590 11,679 Deferred income is included in the financial statements as follows.. 2024 2023 Deferred income is included within.. Current liabilities Non-current liabilities 4.240 5,350 5,107 6,572 9,590 11.679 Ouring the year £1,222 (2023- £2,222) was released to income in relation to Life Governor subscriptions 19-
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 21 Designated funds The unrestricted income funds of the charity comprise the unexpended balances of show surplus, donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted fijnds by the trustees for specific purposes. At1 December 2023 Incoming resources Resources expended Transfers Gains and losses At30 November 2024 Contingency fund Tangible fixed assets fund W Meadows dec'd goat sponsorship fijnd 107.794 3,110 (6,184) 3,074 107.794 308,064 (13,355) 97,286 391.995 49,500 49.500 465.358 3.110 (13,355) 91,102 3.074 549.289 Previous year: At1 December 2022 Incoming resources Resources expended Trdnsfers Gains and losses At30 November 2023 Contingency fund Tangible fixed assets fund W Meadows dec'd goal sponsorship fund 107.794 5,137 (117) (5,020) 107,794 314.993 (9.802) 2.873 308,064 49,500 49,500 472,287 5,137 (9,802) 2,756 (5.020) 465.358 A contingency fund has been created by the trustees to provide against the possibility of financial loss brought about by bad weather over the show weekend and also to provide funds for major repairs and improvements to the showground and any other ¢ontingencies. Although not due to bad weather, there was no show in 2020 as a result of the Covid-19 global pandemic and thus the ¢ontinency funds were part utilised. The Tangiblè fixed assets fund represents the book value of tangible fixed assets used in the furtheran of the Show's objects as they are not part of the Show's free reserves. Whilst the terms of the W Meadows dec'd legacy do not form a restricted fund, the trustees would like to apply the legacy in accordance with the wishes of the donor and so thi5 has been designaled for use on sponsorship of the goat section. -20-
EDENBRIDGEAND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 22 Capital commltments Amounts contracted for but not provided in the financial statements.. 2024 2023 Acquisition of property, plant and equipment 79.123 23 Analysis of net assets between funds Unrestricted Designated funds funds 2024 2024 Totsl Total 2024 2023 Fund balances al 30 November 2024 are represented by= Tangible assets Investments Current assetsl{liabilities) Long ten liabilities 391,995 52,707 104,587 391,995 52,707 375,335 (5.350) 308,064 51,512 444,219 (6,572) 270.748 (5,350) 265,398 549,289 814,687 797,223 24 Related party transactions Transactions with related parties During the year the charity entered into the following transactions with related parties: Services provided 2024 Licence to use office space 2024 2023 2023 Key management personnel 26.958 1,420 6,600 6,600 26,958 1.420 6,600 6,600 21
EDENBRIDGE AND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Related party transactions {Continued) Trustees are considered key management personnel and therefore the transactions in the year have been induded in the table above. More detail is given below. H. Apps, who became a charity trustee in the current year is also the director of EX11 Electrical Event Solutions Ltd who provide the Show with its electrical resources. A. Bradford, a charity trustee provided agricumural services to the Show in 2023. A. Roberts, who became a charity tnjstee in 2024 also works for Knighthood Trust Farms who were paid for agricultural contracting on the showground. B. Riches who became a chartty trustee in 2024 is also a trustee for the East Grinstead District Scouts who received a donation for helping with the Show. J. Maidman, a trustee of long stsnding is also a committee member for Tonbridge Juddians Rugby Club who too received a donation for helping over the Show days. The Show office at Wintersell Farm is rented from The Downing Partnership. John Downing, a past president of the show and a trustee since 2024 is a partner of The Downing Partnership. Alice Brock who is employed by the Show is also a named partner under the showground grazing licence. 25 Financial commitments The charity, in the normal course of its activities, enters into financial arrangements wilh certain suppliers in connection with the provision of services for future Shows. These arrangements are subject to CanlIatIOn cjauses in certain circumstsnces. At the reporting end date the charity had outstanding commitments for future minimum payments under non- cancellable agreements, which fall due as follows- 2024 2023 thin one year Between two and five years 31,537 30,866 31.047 43,531 62,403 74.578 -22-
EDENBRIDGEAND OXTED AGRICULTURAL SHOW NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 26 Cash generated from operations 2024 2023 Surplus for the year 17,464 39,003 Adjustments for-. Investment income recognised in statement of financial activities Fair value gains and losses on investments Depre¢iation and impaimient of tangible fixed assets (13,355) (3.074) 13,355 (7,911) 5,020 9,802 Movements in working capital.. Decreasel(increase) in debtors Increasel(decrease) in creditors (Decrease) in deferred in¢ome 469 2,872 (2,089) (71,553) (12,759) (3,118) Cash generated froml(absorbed by) operations 15,642 (41,516) -23-
EDENBRIDGE & OXTED AGRICULTURAL SHOW (elebrAtiMfj tke ¢9LlhtYy WAY "I I'le S1Ce lJ37 Charity Registration No. 1102127 Company Registration No. 04682208 (England and Wales) The Old Dairy, Wintersell Farm, Dwelly Lane, Edenbridge, Kent TN8 6QD T: 01342 832307 E: info@edenbridge-show.co.uk