EDENBRIDGE & OXTED
AGRICULTURAL SHOW
(elebYa+iKfj the couKtry way °f lif e SiKce lJ57
ANNUAL REPORT AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2024
Charity Registration No. 1102127
Company Registration No. 04682208 (England and Wales)
The Old Dairy, Wintersell Farm,
Dwelly Lane, Edenbridge, Kent TN8 6QD
T: 01342 832307
E: info@edenbridge-show.co.uk

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
CHAIRMAN'S REPORT
The second year of our shared chairmanship has been another rewarding year which will be remembered for many
positive reasons. A safe and successful event brought great pleasure to the thousands of visitors, competitors and
volunteers who ¢hose to spend theirAugust Bank Holiday at the Ardenrun Showground.
Changeable weather in the days ahead ofthe show brought some challenges to set-up, and heavy downpours made
for a soggy Saturday that impacted the usual final advance ticket sales and which led to a gate attendance that was
a little back on 2023. However, despite gusty winds the prevailing weather for the event days was thankfvlly fair and
the ground dried remarkably quickly to ensure no negative operational impacl or particular challenges from wet
ground.
Our crowds enjoyed speGtscular thrills from the ever-brilliant Bolddog Lings flying motocross bikes. Their expertise
and very engaging display is entertaining for young and old alike and it had been ten years since we last saw their
performan￿5 at our show so their return was much welcomed.
The showground layout continues to evolve, with changes made each year since Covid. A slightly different map for
trade stsnds and a refoGus of sealing areas has resulted in a better distribution of visitors across the site. With
further improvements to the calibre of our catering stands we have been able to create more of a food court he￿een
our Main Ring and our Homes & Gardens area where a new tent for local beekeepers also proved a popular new
addition. We also added a new fleet of John Deere play tractors lo our show equipment. with children able to enjoy
free play around a fun course of bales. Locating this with more picnic benches dose to the Dorset Axemen and the
Sheep Show helps families enjoy a picnic area with plentiful entertainment that's all included in their ticket price.
A great value day out has been a real theme of our 2023 show. with each section of Ihe show, from Country Sports
to Horticulture. Horses, Livestock and Vintsge all once again delivering a superb event packed with attractions.
Restrictions having eased, it was a very welcome return for poultry to our show, with East Sussex Smallholders
delivering a very attractive and popular display.
Our show's 2024 President. Mr Jan Boomaars. awarded the Winston Churchill Memorial Trophy for the best exhibit
at the show in 2024 to the Gundogs section this year in recognition of the calibre of the competition entries and
superb organisation of the section. Their informative and entertaining commentary and non-stop action really
embodies the spirit of our evenl and it5 charitable purpose.
The reality for agricultural shows today is that increases in costs are putting great pressure on budgets. In year5
gone by a show like ours in a 'good' year, subject to fine weather and high attendance. may have generated a
surplus income in eX￿sS of £100,000. A particularly wet year and a low gate figure would see a loss-making event of
perhaps £50,000. The picture today 15 very different, with an 'average' gate number now only seeing us break even.
If our attendance in 2025 were to match our attendance in 2015 (a rainy year with a loss of £51,000) then we would
be facing a loss of over £170,000.
These are numbers that concern us all and our show is by no means unique in its circumstances. That's why this
year we have chosen to invest carefully in some assets that will help our financial sustainability in the longer temi.
We are proud to have completed a project to erect an open-sided hay storage barn which not only adds value for our
grazing tenant and to our land, but which also reduces our marquee bill as it now doubles as cover for our sheep
sedion. We have also added to our moveable storage and office facilities and purchased a small toilet unit to provide
better basic facilities for our site team, again reducing our hire costs.
Improving the management ofthe so¢ieVs land has also been a key objective for us as Joint Chairmen. The land is
now rented to a grazier at a market rate, deriving more income for the show and improving our ability to care for and
manage the ground. The showground is also now in a Sustainable Farming Incentive agreement which will see us
financially rewarded from 2025-2028 for making improvements to the grass, for managing the hedges in a more
nature-friendly rotation and for taking care of our nalural assets. The radio mast located on the south side of our site
has also been subject to rate review to the society's ongoing financial benefit. This income helps enormously with
our running costs and ensures we can continue to protect and reinvest in our biggest asset, the land at Ardenrun.
As ever, we have to extend our thanks to the society's volunteers. Be it as trustees, committee members. Safety
stewards, sponsor hosts, paygate staff, pole pickers or car parkers we absolutely couldn't fundion without you.
We're by far the biggest volunteer-led event in the region with over 7,000 hours of volunteer time invested each year.

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
CHAIRMAN'S REPORT
We also thank our staff and conlraclors whose passion for delivering an outstanding event shines through. Many
deliver so much more than the core service for which we pay, working long hours and under high pressure because
they love the industry we're in and value the event we produ￿.
Of course, our sociely's members and sponsors are also key stakeholders in our success and longevity. Again, you
kindly give significant sums to subsidise our competilions and attractions and we thank you for your ongoing 5UPPOrt.
Our grateful thanks must also go to Jan Boomaars who, despite a very busy diary. has been an active and engaged
Show President for 2023 and 2024. His interest in every corner of our show has ensured that all sections received
the recognition and presidential time they deserve.
There are great plans afoot to help ensure our third and final show as the society's Joint Chairmen in 2025 ¢ontinues
to build on the progress made and we look fomard lo enjoying it wilh you.
WILLIAM P￿ERs & HOLLY TAYLOR
Joint Show Chairmen

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
LEGALAND ADMINISTRATIVE INFORMATION
Trustees
As listed on Trustees, Report
Charity number
1102127
Company number
04682208
Principal address
The Old Dairy
Wintersell Farm
Dwelly Lane
Edenbridge
TN8 6QD
Registered office
The Old Dairy
Winter5ell Farm
Dwelly Lane
Edenbridge
TN8 6QD
Independent examiner
Bru￿ Chapman FCA CTA
Roger Lugg & Co
12 - 14 High Street
Caterham
SU￿eY
CR3 SUA
Bankers
Uoyds Bank PIC
1-3 London Road
East Grinstead
West Sussex
RH19 1AH
Natwest Bank plG
Oxted (A) Branch
12 Station Road East
Oxted
Surrey
RH8 OPR
Solicitors
Mayo Wnne Baxter
43 Cantelupe Road
East Grinstead
West Sussex
RH19 3BL

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
CONTENTS
Page
Trustees, report
Independent examinerfs report
statement of financial activities
Balance sheet
statement of cash flows
Notes to the financial statements
10-23

EDENBRIDGE AND OXTEDAGRICULTURAL SHOW
TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT)
FOR THE YEAR ENDED 30 NOVEMBER 2024
The trustees present their annual report and financial ststements for the year ended 30 November 2024.
The financial statements have been prepared in accordance with the accounling policies set out in note 1 to the
financial statements and comply with the charity's memorandum and articles of association, the Companies Act
2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the
Charities SORP "Accounting and Reporting by Charilies.. Statement of Recommended Practi￿ applicable to
charities preparing their accounts in accordano with the Financial Reporting Slandard applicable in the UK and
Republic of Ireland {FRS 102)"
Objectives and activities
The charity exists to promote, advance and improve, for the benefit of the public, agriculture, horticulture, forestry
and rural crafts and skills. in all their branches, by the improvement of livestock and the demonstration and
showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and
agricultural education.
In fvrtherance of these objeGts a Show was scheduled to be held on 25 and 26 August 2024.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the
charity should undertake.
Achievements and perfomiance
To produce our show each year committees of volunteers, each trustee-led. take forward plans for their own
section, supported by the Show Office and overseen by a Management Committee which reports to the Show
Council. Thé Show is both a charity and a limited company. Members of Show Council are both trustees and
directors.
The 2024 event was a well-attended, suexessful show with approximately 25.000 paying public attending. With
the society's members and their guests, sponsors, stewards and thousands of competition entrants, the total
attendance for 2024 is estimated as 42.000 people. Whilst Ihal represents a 70/0 decrease on the 2023 number,
ticket sales were impaGted by poor weather on the Saturday before the show.
An uplift was seen in the income generated for the event by its trade stand bookings. With 230 trade stands on
site and almost 50 caterers. a contribution to the charity's income of some £138.000 was successfully delivered
(2023.. £134,000). Trade stand management on site is overseen by our Trade Stands Committee whose
volunteers, assisted by office and paid contractors, prepared stand markings, welcomed all the traders and
skilfully managed any issues on the ground. This committee also oversaw the successful delivery of the public
catering provision and its income. Working on a percentage commission payable, an evolving set of ¢atering
stands designed to deliver a wide range of food options, at good value prices, from local farmers and suppliers
where possible delivered an increase in income, despite a lower gate number. In 2024 the catering income rose
to £71,000 (2023.. £65,000).
Income from the society's membership Subscriptions held at a similar level to last year, with £43,000 generated
from subscriptions and guest badges. {2023'. £47,000) Sponsorship and donations yielded a further £42,000,
which wa5 again broadly equal to 2023. Increasing the society's income from both sponsorship and membership
in the coming years must be a focus for both the Members & Sponsors Committee and for the trustee body.

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Competition entries were strong across all sections. Each held a full programme of sections and classes. A small
decrease in equestrian entries is reflective of the national picture with the cost of transport and showing today
meaning competitors are more selective and limiting the number of shows they attend. Sheep entries increased
by over 200A this year, closing early with entries exceeding site capacity. Limits will be placed on pen bookings in
2025 to help ensure more competitors Can enter. Cattle entries remained on par with 2023, again with dairy cattle
numbers extraordinarily well-represented, accounting for some 300A of cattle entered. Of note and encouraging is
an increase to our Horticulture compelition entries, which were up almost 100h on the year.
The Showground was presented in great condition and was well-prepared for the show. Credit must go to our
Showground & Gates Committee who put together a strong new team for this year, Testrucluring its operation
and working more closely with section leaders. Mowing was outsourced to specialist contractor to deliver a more
efficient service and of course, volunteers from each section spent many hours working to help tidy and build
their area. These changes delivered a significant saving on labour costs for 2023 and will be replicated going
forward.
Key contractors all delivered against the requirements asked, although one area of our operations did result in a
clear disappointment which we know impacted on the day for many of our visitors. It is remarkably difficult to find
a reliable. available and professional contractor for road traffic management and for car parking. The agreed
supplier for 2024 unfortunately withdrew from service with short notice, leaving us with little option but to use a
hastily wnvened workforce withoul speciality experien￿ in the sector. The impact was felt with mid-morning
queues in some areas taking significantly longer to clear than would usually be expected. Similarly, exit times
were impacted from key gates. Measures are in place for 2025 which address these issues.
The Shows office team remains as two employed members of staff, assisted by occasional part time resource
from freelance contractors and a Ihird temporary employee in the week5 ahead of the show. The show's event
management software and website will require overhaul and project expense after the 2025 show but were
adequate for 2024 and will suffice also for 2025. The office team remains central to supporting the vision of each
ommittee and delivering a best praclice example in the industry.
Financial review
Accounts summary
The Trustees report that the net movement in funds for the year was a surplus of £17.464 {2023.' surplus of
£39,003). The Balance Sheet at the year end remains salisfactory with a total of unrestricted funds not
designated amounting to £265,397 (2023.. £331,865)).
£1,222 was released from deferred income in the year in relation to life govemor subscriptions.
Reserves and invesbnents
It is the policy of the charity that unrestri¢ted funds which have not been designated for a specific use or invested
in tangible fixed assets should be maintained at a level equivalent to between three and six months. expenditure.
The trustees consider that reserves at this level will ensLrre that, in the event of a significant drop in funding, they
will be able to continue the charity's current activities while consideration is given to ways in which additional
funds may be raised.
Investments are discussed with the Show Coun¢il but the final decision is made by the Management Committee.
We invest in cautious growth together with some income return.

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Risk management
In Conjunction with the Show's appointed Health & Safety advisor, a review is conducted each year of the
principal risks and uncertainties faced in the delivery of the Show. This review helps establish policies and
procedures to mitigale the risks identified, such that should those risks materiali5e, the impact is minimised or
managed.
2020 highlighted the risk posed to the activity of charities such as ours from the covid pandemic when our charity
had no choice but to use reserve funds to Cover the inevitable loss. Similar risks come from greal extremes of
weather or from other uninsurable events such as war or civil unrest.
The Trustees, first priority is to keep everyone safe, balancing risk against thè continuing obligation to pursue our
Gharilable objectives. Maintaining adequate reserves is essential. with the need to rebuild reserves after the
deficit of 2020 and expenditure on the new hay barn building in 2024 a concern.
Formal risk assessments are carried out on more familiar issues such as crowd movement, vehicle movement.
marquees, demonstrations and attractions, food hygiene, power generation and distribution, waste, the control of
zoonotic diseases, infectious disease control. the inslallation and operation of the water supply system and fire.
An Event Management Plan is developed and reviewed in the course of the planning of the Show and is shared
with relevant interested aulhorities.
The rate of inflation in re￿nt years has resulted in increased cost5 and remains a risk. The charity relies on key
contractors who are experiencing labour shortages and high transport and staffing costs. Typically these risks
have been managed with the help of long term contracts in key areas such as marquee hire, toilet hire, electrical
services and security. The charity offered key contracts for tender to help ensure competilive pricing. Supplier
payment terms are also mainly front-loaded prior to the event, impacting cashflow and requiring negoliation and
management. The trustees keep the Shows operational model under review and continue to seek efficiencies for
the long term.
The Show relies on high levels of public attendan￿ to generale income. Adverse weather remains the greatest
risk in this regard. Online ticket sales with discounted advance rates benefit our charity by advancing income
ahead of the Show. with non-refundable transactions helping miligate the risk of non-attendanGe due to weather.
The Trustees have sought to mitigate the risks listed here by holding what are considered adequate reseNes.
induding a Contingency Fund for this purpose.
Grant Making
The Show endeavours to provide financial assistance to other registered charities whose own objectives mirror
¢haritable activities conducted by the Show. One-off grants are made, typically to agricultural and horticultural
charities, or those who support those sectors. following recommendations from the Honorary Almoner.
The Trustees agreed to make such grants this year to Continue our support for others. Details of the grants for
this year are shown in the notes to the accounts.
Volunteers
The Show is totally dependent on its volunteers to enable it to function. The Tnjstees and SulFCommittees work
tirelessly throughoul the year, whilst countless other volunteers give their time freely before, during and after
Show days to ensure a successful event. In addition, wherever practicable, the Show engages with local
community interest and similar organisations rather than commercial businesses. In accordance with the
Charities SORP (FRS102}, the economic contribution of general volunteers is not recognised in the accounts.

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Structure. governance and management
The charity is a company limited by guarantee, company number 04682208, charity number 1102127.
The truslees, who are also the directors for the purpose of company law, who served during the year were..
H Apps
(Appointed 13 May 2024)
M Baird
M Bolt
A Bradford
M Bycroft
L Charlton (Honorary Treasurer)
J Downing
G Evans
R J Grenham
D G Jackson
J C Maidman
J E Masters
C Moss
RA Pemble
C J Perring (Honorary Almoner)
W Peters (Joint Chairman)
B Riches
A Roberts
J R Seymour
HESilk
D Stakemire
H J Taylor (Joint Chaimian)
S Walker
Mwwatts
R J Weaver
D Wood
L S Young
(Appointed 13 May 2024)
(Appointed 13 May 2024)
(Resigned 13 May 2024)
(Resigned 13 May 2024)
(Appointed 13 May 2024)
(Appointed 13 May 2024)
(Appointed 13 May 2024)
(Appointed 13 May 2024)
The trustees are also members of the Council and Sub-committees mentioned below.
Recruitment of trustee5 is made on recommendation from each Sub-committee Chairman if and when a vacancy
occurs. Generally, unless they possess a particular skill of value to the Charity. no trustee is appointed until they
have served several years a5 a member of one of the sU￿COMmIttee5. Any new trustee is therefore well briefed
on the aims of the Show and how it is run well before appointment to the Council.
The affairs of the Society are conducted by a Council consisting of up to foty five unpaid, voluntary members
who are elected at the Annual General Meeting. There are currently eight sub-committees.
The truaees, r
port was a
roved by
e Board
ruslees.
L Charlton (Honorary Treasurer)
Trustee
Dated- ...

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF EDENBRIDGE AND OXTED AGRICULTURAL SHOW
I report to the truslees on my examination of the financial statements of Edènbridge and Oxted Agricultural Show
(the charity) for the year ended 30 November 2024.
Responsibilities and basls of report
As the trustee5 of the charity (and also its directors for the purposes of company law). you are responsible for the
preparation of the financial statements in accordance with the requirements of the Companies Act 2006.
Having satisfied myself thal the financial statements of the charity are not required to be audited under Part 16 of
the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the
harity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination
I have followed the Directions given by the Charity Commission under section 145{5)(b) of Ihe Charities Act 2011.
Independent examinerfs statement
Since the charily's gross income exceeded £250,000, the independent examiner must be a member of a body lisled
in section 145 of the Charities Act 2011.1 confirm that l am qualified to undertake the examination because l am a
rnember of ICAEW, which is one ofthe listed bodies.
I have cornpleted my examination. I confirm Ihat no matters have come to my attention in connedion with the
examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the charity as required by section 386 of the Companies Act
2006.
the financial statements do not accord with those records.. or
the financial statements do not comply with the accounting requirements of section 396 of the Companie5 Act
2006 other than any requirement that the financial statements give a true and fair view, which is not a matter
considered as part of an independent examination., or
the financial statements have not been prepared in accordance with the methods and principles of the
Statement of Recommended Practice for accounting and reporting by charities applicable to charities
preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK
and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in ¢onnedion with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Bruce Chapman FCA CTA
Roger Lugg & Co
12- 14 High Street
Caterham
Surrey
CR3 SUA
Date..

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 NOVEMBER 2024
Unrestricted Unrestricted
funds
funds
general designated
2024
2024
Total
Totsl
2024
2023
Notes
Income from..
Donations, sponsorship and subscriptions
Incoming resources from charitable activities
Investments
85.510
795,827
10,245
85,510
795.827
13.355
86,660
815,789
7.911
3.110
Total Income
891,582
3,110
894,692
910,360
enditure on:
Expenditure on raising fvnds
Expenditure on charitable activities
866.947
13.355
880,302
866.337
Net gainsl(losses) on investments
13
3,074
3,074
(5,020)
Net incomlng resources before transfers
24,635
{7,171)
17.464
39,003
Gross transfers between funds
(91,102)
91,102
Net movement in funds
(66.467)
83,931
17,464
39,003
Fund balances at 1 De￿rnber 2023
331.865
465.358
797,223
758,220
Fund balances at 30 November 2024
265,398
549,289
814,687
797.223
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure
derive fiom continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account
under the Companies Act 2006.

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
BALANCE SHEET
AS AT 30 NOVEMBER 2024
2024
2023
Notes
Fixed assets
Tangible assets
Investments
14
16
391,995
52,707
308,064
51,512
444,702
359,576
Current assets
Debtor5
Cash at bank and in hand
15
137,227
265.503
137,696
331,913
402,730
469,609
Creditors: amounts falling due within
one year
17
{27,395)
(25,390)
Net current assets
375,335
444,219
Total assets less current liabllities
820,037
803.795
Creditors: amounts falling due after
more than one year
18
{5,350)
(6,572)
Net assets
814.687
797.223
Income funds
Unrestricted fund
Designated funds
General unrestricted fund5
21
S49,289
265,398
465,358
331,865
814,687
797,223
814,687
797,223

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
BALANCE SHEET (CONTINUED)
AS AT30 NOVEMBER 2024
The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the
Companies Act 2006, for the year ended 30 November 2024.
The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records whiGh
comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state
of affairs of the Company as at the end of the financial year and of its incoming resources and applicalion of
resources, including its income and expenditure, for the financial year in arLordance with the requirements of
sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to
financial statements. so far as applicable lo the company.
The members have not required the company to obtain an audit of its financial statements for the year in question
in accordance with section 476.
These financial statement5 have been prepared in accordance with the provisions applicable to companies subject
to the small companies regime.
The
ancial st tements were approved by the Trustees on ..
L Charlton (Honorary Treasurer)
Trustee
Company Registration No. 04682208

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 30 NOVEMBER 2024
2024
2023
Notes
Cash flows from operatlng activities
Cash generated froml{absorbed by)
operations
26
15,642
(41,516)
Investing activities
Purchase of tangible fixed assets
Investments liquidated
Investment income received
(97,286)
1,879
13,355
(2,873)
68,683
7,911
Net cash lused in)Igenerated from
investing activities
(82,052)
73,721
Net cash used in financlng activities
Net (decrease)lincrease in cash and cash
equivalents
(66,410)
32.205
Cash and cash equivalents at beginning of year
331.913
299,708
Cash and cash equivalents at end of year
265.503
331,913

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2024
Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation Un￿rtaintY in the
preparation of Ihe accounts are as follows=
1.1 Accounting convention
The financial statements have been prepared in accordance with the charitls goveming document. the
Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of
Ireland" and the Charities SORP 'Accounling and Reporting by Charities= Statement of Recommended
Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland {FRS 102)" The charity is a Public Benefit Entity as defined by
FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary
amounts in Ihese financial statements are rounded to the nearest £.
The accounts havè been prepared under the historical cost convention, modified to include the revaluation of
financial instruments at fair value. The principal accounling policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements. the trustees have a reasonable expectation that the charity
has adequate resources to continue in operational existence for the foreseeable future. Thus the Irustees
continue to adopt the going concern basis of accounting in preparing the financial ststements.
The uncertain economic outlook and the levels of attendance at the Show, particularly in the event of adverse
weather, is a significant area of financial uncertainty which the trustee5 have soughl to mitigate by holding
what are considered adequate reserves, including the creation of a Contingency Fund for this purpose.
1.3 Charitable funds
Unre5trided funds are available for use at the discretion of the trustees in furtherance of their charitable
objectives.
1A Incoming resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met,
the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified
of the donation, unless performance conditions require deferral of the amount.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribLrtion,
the amount is known, and receipt is expected. If the amount is not known. the legacy is treated as a
contingent asset.
No income value is attributed to services provided by volunteers.
Annual subscriplions from members and sponsorship income a￿ included in the year to which they relate.
Life Governors, subscriptions are credited to deferred income and released to income in equal instalments
over 10 years.
10-

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Accountlng policies
(Continued)
1.5 Resources expended
Charitable expenditure is included on an a¢cmals basis.
Grants are included in the accounts to which they relate. Grants are formally awarded by the trustees at their
March meeting.
All costs, with the exception of investment management, are allocated to the sole charitable activity of
providing an annual show.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of
depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their
useful lives on the following bases..
Freehold buildings
Office and show equipment
Computer equipment and software
25 years 51raight line
15 % reducing balance
Freehold land is not depreciated.
The gain or loss arising on the disposal of an asset is determined as the difference between the sale
proceeds and the carrying value of the asset, and is recognised in the ststement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are a fomi of other financial instrument and are initially measured at fair value, whi¢h
is normally the transaction price. They are subsequenlly carried at fair value and the changes in fair value are
recognised in net incomel(expenditure) for the year.
1.8 Impalrment of fixed assets
At each reporting end date, the Charity reviews the carrying amount5 of its tangible assets to determine
whether there is any indicalion that those assets have suffered an impairment loss. If any such indication
exists, the recoverable amount of the asset is estimated in order to determine the exient of the impairment
loss (if any).
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand and deposits held at call with banks.
1.10 Financial instruments
With the exception of fixed asset investments, the charity only has financial assets and financial liabilities of a
kind that qualtfy as basic financial instruments. Basic financial instruments are initially measured at
transaction value and subsequently measured at Iheir settlement value.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee's ServI￿S are
received.
Temination benefits are recognised immediately as an expense when the charity is demonstrably committed
to terminate the employment of an employee or to provide termination benefits.
11

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Accounting policies
(Continued)
1.12 Retirement benefits
Payments lo defined contribution retirement benefit schemes are charged as an expense as they fall due.
Legal status of charity
Edenbridge and Oxted Agricultural Show is a private company limited by guarantee in¢orporated in England
and Wales. The regislered office is The Old Dairy, Wintersell Farm, Dwelly Lane, Edenbridge, TN8 6QD.
Donations, sponsorship and subscriptions
2024
2023
Donations and sponsorship
Subscriptions
42.034
43,476
39,396
47,264
85.510
86,660
Incomlng resources from Charitable activities
2024
2023
Showground entries
Trade stands
Entry fees
Catering account
Olher income
495,092
138,277
47,267
71,380
43,811
532.557
133,802
46,343
65,294
37,793
795.827
815,789
12-

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Inveslments
Unrestricted Unrestricted
funds
funds
general designated
2024
2024
Total
Total
2024
2023
In¢ome from listed investments
Interest receivable
3,110
3.110
10.245
5,137
2,774
10,245
10,245
3.110
13.355
7,911
For the yearended 30 November 2023
2,774
5,137
7,911
Expenditure on charitable activities
2024
2023
Notes
Staff costs
Depreciation and impaimient
Direct costs
Support costs
Governance costs
91,177
13,355
683,889
80,714
5,167
89,826
9,802
671,459
83,612
5,638
874,302
860,337
Grant funding of aclivilies
11
6,000
6,000
880,302
866,337
Analysis by fund
Unrestricted funds - general
Unrestricted funds - designated
866,947
13,355
856,535
9,802
880,302
866,337
13

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Charitable expenditure
2024
2023
Direct costs comprise-
Prize money
Catering costs
Tent and furniture hire
Public address hire
Security and gates
Toilets and plumbing
Electriaty and water
Repairs and renewals
Labour and subcontractors
Judges and officials
Rosettes. badges and trophies
Demonstration fees
Equipment hire
Health and safety
Waste disposal
39,671
29.949
144,607
8,935
54,276
65,157
31,060
13,011
121,694
15,908
21,536
41,487
52.370
19,148
25,080
37.586
28,556
155,479
8,935
43,066
62,001
31,825
19,516
139,521
12.312
17.023
43,926
31,741
15,421
24,551
683.889
671,459
Support costs comprise..
Advertising and promotions
Insuran
Land rental
Secretsrial and office costs
Postage and ststionery
Telephone and fax
Cornpuler costs
Affiliation fees
Bank charges
15,681
22,270
8,600
745
11,967
4.179
4,054
6,937
6,281
14,861
30,162
6,600
1,937
12,257
2,003
5.511
6,056
4,225
80.714
83.612
Govemance costs Comprise..
Payroll and bookkeeping
Independent examinerfs fees
Legal and professional
AGM and meeting costs
868
3.528
107
664
946
3,669
387
636
5.167
5,638
14-

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Net movement in funds
2024
2023
The net movement in funds is stated after chargingl(crediting)'.
Fees payable frjr the independent examination of the charity's financial
statements
Depreciation of owned tsngible fixed assets
3,528
13,355
3,669
9,802
Trustses
None of the trustees (or any persons connected with them) received any remuneration or beneffts from the
charity during the year for their services as a trustee.
10 Employees
The average monthly number of employees during the year was:
2024
Number
2023
Number
Employment costs
2024
2023
Wages and salaries
Social security costs
Other pension costs
83,496
4,590
1,970
83,364
4.488
1,974
90,056
89,826
There were no employees whose annual remuneration was more than £60,000.
15-

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
11 Grants payable
2024
2023
Grants to institutions-
Farming Community Network
Princess Christian's Farm, Hildenborough
Dandelion Time
East Park Riding for the Disabled Association
The Viewpoint Centre
The Perennial Gardeners Society
Young Epilepsy, Lingfield
Farms for City Children
Addington Fund
Cobtree Young Farmers Club
1,000
1,000
500
500
1,000
1,000
500
500
1,000
1,000
500
1.000
500
500
500
1,000
6,000
6.000
12 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
13 Net gainsl{losses) on investments
2024
2023
Revaluation of investments
3,074
(5.020)
16-

EDENBRIDGE AND OXTEDAGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
14 Tangible fixed assets
Freehold
bulldlng$
Office and
show
equlpment
Computars
Total
Cost
At 1 December 2023
Additions
346,007
96,871
125,441
165
8,537
250
479,985
97,286
At 30 November 2024
442,878
125,606
8,787
577,271
Depreciation and impairment
At 1 December 2023
Depreciation charged in the year
58,513
7,268
107,140
3,890
6.268
2,197
171,921
13,355
At 30 November 2024
65,781
111,030
8,465
185,276
Carrying amount
At 30 November 2024
377,097
14,576
322
391,995
At 30 November 2023
287.494
18,301
2,269
308,064
Freehold land and buildings include land at a cost of £264,597. In the trustees. opinion the market value is in
excess of this figure but a formal valuation has not been oblained.
The Show also owns a number of donated trophies which are shown at nil value in the accounts, but have an
insurance value of £160,098.
15 Debtors
2024
2023
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
133,604
3.623
134.133
3,563
137,227
137,696
17

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
16 Fixed asset investments
CAF Fixed
Interest Bond
M&G
Charifund
Total
Cost or valuation
At 30 November 2024
Valuation changes
Disposals
1.879
49,633
3,074
51,512
3,074
(1.879)
(1,879)
At 30 November 2024
52,707
52.707
Carying amount
At 30 November 2024
52,707
52,707
At 30 November 2023
1,879
49,633
51,512
2024
2023
Investments at fair value comprise:
Fixed interest (listed)
Unit trusts (listed)
1,879
49,633
52,707
52,707
51.512
Fixed asset investments revalued
Investments are revalued using mid-market price or the last dosing dealing price as provided by the
investment managers Quilter Cheviot.
17 Creditors: amounts falling due within one year
2024
2023
Notes
Other taxation and social security
Defe￿ed income
Trade creditors
Other creditors
Accruals
Accrual for grants payable
2,045
4,240
2,509
418
12,183
6,000
1,918
5,107
4,012
20
8,353
6,000
27,395
25,390
18-

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
18 Creditors: amounts falllng due after more than one year
2024
2023
Notes
Defe￿ed income
20
5,350
6,572
19 Retirement benefit schemes
2024
2023
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes
1,970
1,974
The charity operates a defined contribution pension scheme for all qualtfying employees. The assets of the
scheme are held separately from those of the charity in an independently administered fund.
20 Deferred income
2024
2023
Arising from govemment grants
Other deferred income
3.018
6,572
3.885
7,794
9,590
11,679
Deferred income is included in the financial statements as follows..
2024
2023
Deferred income is included within..
Current liabilities
Non-current liabilities
4.240
5,350
5,107
6,572
9,590
11.679
Ouring the year £1,222 (2023- £2,222) was released to income in relation to Life Governor subscriptions
19-

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
21 Designated funds
The unrestricted income funds of the charity comprise the unexpended balances of show surplus, donations
and grants which are not subject to specific conditions by donors and grantors as to how they may be used.
These include designated funds which have been set aside out of unrestricted fijnds by the trustees for
specific purposes.
At1
December
2023
Incoming
resources
Resources
expended
Transfers
Gains and
losses
At30
November
2024
Contingency
fund
Tangible fixed
assets fund
W Meadows
dec'd goat
sponsorship
fijnd
107.794
3,110
(6,184)
3,074
107.794
308,064
(13,355)
97,286
391.995
49,500
49.500
465.358
3.110
(13,355)
91,102
3.074
549.289
Previous year:
At1
December
2022
Incoming
resources
Resources
expended
Trdnsfers
Gains and
losses
At30
November
2023
Contingency
fund
Tangible fixed
assets fund
W Meadows
dec'd goal
sponsorship
fund
107.794
5,137
(117)
(5,020)
107,794
314.993
(9.802)
2.873
308,064
49,500
49,500
472,287
5,137
(9,802)
2,756
(5.020)
465.358
A contingency fund has been created by the trustees to provide against the possibility of financial loss brought
about by bad weather over the show weekend and also to provide funds for major repairs and improvements
to the showground and any other ¢ontingencies. Although not due to bad weather, there was no show in 2020
as a result of the Covid-19 global pandemic and thus the ¢ontinency funds were part utilised.
The Tangiblè fixed assets fund represents the book value of tangible fixed assets used in the furtheran￿ of
the Show's objects as they are not part of the Show's free reserves.
Whilst the terms of the W Meadows dec'd legacy do not form a restricted fund, the trustees would like to apply
the legacy in accordance with the wishes of the donor and so thi5 has been designaled for use on
sponsorship of the goat section.
-20-

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
22 Capital commltments
Amounts contracted for but not provided in the financial statements..
2024
2023
Acquisition of property, plant and equipment
79.123
23 Analysis of net assets between funds
Unrestricted Designated
funds
funds
2024
2024
Totsl
Total
2024
2023
Fund balances al 30 November 2024 are
represented by=
Tangible assets
Investments
Current assetsl{liabilities)
Long te￿n liabilities
391,995
52,707
104,587
391,995
52,707
375,335
(5.350)
308,064
51,512
444,219
(6,572)
270.748
(5,350)
265,398
549,289
814,687
797,223
24 Related party transactions
Transactions with related parties
During the year the charity entered into the following transactions with related parties:
Services provided
2024
Licence to use office space
2024
2023
2023
Key management personnel
26.958
1,420
6,600
6,600
26,958
1.420
6,600
6,600
21

EDENBRIDGE AND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
Related party transactions
{Continued)
Trustees are considered key management personnel and therefore the transactions in the year have been
induded in the table above. More detail is given below.
H. Apps, who became a charity trustee in the current year is also the director of EX￿11 Electrical Event
Solutions Ltd who provide the Show with its electrical resources.
A. Bradford, a charity trustee provided agricumural services to the Show in 2023.
A. Roberts, who became a charity tnjstee in 2024 also works for Knighthood Trust Farms who were paid for
agricultural contracting on the showground.
B. Riches who became a chartty trustee in 2024 is also a trustee for the East Grinstead District Scouts who
received a donation for helping with the Show. J. Maidman, a trustee of long stsnding is also a committee
member for Tonbridge Juddians Rugby Club who too received a donation for helping over the Show days.
The Show office at Wintersell Farm is rented from The Downing Partnership. John Downing, a past president
of the show and a trustee since 2024 is a partner of The Downing Partnership.
Alice Brock who is employed by the Show is also a named partner under the showground grazing licence.
25 Financial commitments
The charity, in the normal course of its activities, enters into financial arrangements wilh certain suppliers in
connection with the provision of services for future Shows. These arrangements are subject to Can￿lIatIOn
cjauses in certain circumstsnces.
At the reporting end date the charity had outstanding commitments for future minimum payments under non-
cancellable agreements, which fall due as follows-
2024
2023
thin one year
Between two and five years
31,537
30,866
31.047
43,531
62,403
74.578
-22-

EDENBRIDGEAND OXTED AGRICULTURAL SHOW
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
26 Cash generated from operations
2024
2023
Surplus for the year
17,464
39,003
Adjustments for-.
Investment income recognised in statement of financial activities
Fair value gains and losses on investments
Depre¢iation and impaimient of tangible fixed assets
(13,355)
(3.074)
13,355
(7,911)
5,020
9,802
Movements in working capital..
Decreasel(increase) in debtors
Increasel(decrease) in creditors
(Decrease) in deferred in¢ome
469
2,872
(2,089)
(71,553)
(12,759)
(3,118)
Cash generated froml(absorbed by) operations
15,642
(41,516)
-23-

EDENBRIDGE & OXTED
AGRICULTURAL SHOW
(elebrAtiMfj tke ¢9LlhtYy WAY "I I'le S1￿Ce lJ37
Charity Registration No. 1102127
Company Registration No. 04682208 (England and Wales)
The Old Dairy, Wintersell Farm,
Dwelly Lane, Edenbridge, Kent TN8 6QD
T: 01342 832307
E: info@edenbridge-show.co.uk